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Martin Luther King, Jr. Day Ceremony Highlights Health with Keynote Speaker Sadie Durham


Ascension St. Vincent's Clay Vice President of Nursing Sadie Durham


January 12, 2022 – City of Green Cove Springs hosts its annual Martin Luther King, Jr. Day Ceremony at Vera Francis Hall Park on Monday, January 17, 2022, from 11 a.m. to 1 p.m.

Ascension St. Vincent’s Clay Vice President of Nursing Sadie Durham will be the Keynote Speaker. Her speech “Building a Legacy of Health and Wellness” will address the importance of making one’s health a priority.

This ceremony is held to recognize the spirit of community service embodied by King and highlighted on Martin Luther King, Jr. Day across the country. The ceremony is open to the public to attend as well as partake in a catered lunch provided by Bright Light Catering after the ceremony.


January 4, 2022, City Council Meeting Brief


January 5, 2022 –

            Awards & Recognition

  1. Proclamation – Martin Luther King, Jr Day

Read by City Human Resources Director Dee Jones. Will be read at the Martin Luther King, Jr. Day Ceremony at Vera Francis Hall Park on January 17, 2022.

  1. Proclamation - Arbor Day

Presented to Green Cove Springs Garden Club. Will be read at the Arbor Day Ceremony on January 21, 2022.  

Public Hearings

                  3.         Establishing Procedure For Trespass After Warning Notice On City Property - Ordinance O-23-2021  

                              This Ordinance establishes a formal process to appeal a trespass warning notice. This notice is given by the Green Cove Springs Police Department when an individual violates a City ordinance, rule or regulation, or a state law on City-owned property.

                              Second Reading passed 5-0 by City Council

4.         Transmittal Hearing for the City of Green Cove Springs Comprehensive Plan Update. 

            This hearing is for City Council to review the Comprehensive Plan update as it is planned to be submitted to the State Department of Economic Opportunity for review and either approve its submittal or make further changes. The following changes are proposed in each of the eight elements of the Comprehensive Plan:

Future Land Use – Recommending establishing a Community Redevelopment Area (CRA), Downtown Master Plan, Walnut Street Redesign, and a Parking Study as specific projects to address Downtown Vitality in the plan, designate Reynolds Park as a Small Area Plan and keeping the basic policies to shape comprehensive development in the future.

Transportation – Keeping the transportation concurrency element in the plan but recommending to adopt mobility strategies with future development in downtown.

Housing – Recommending the following incentives for development and redevelopment of affordable housing: density bonuses, modification of street requirements for affordable housing, affordable accessory residential units, the preparation of a printed inventory of locally owned public lands suitable for affordable housing, and the support of development near transportation hubs and major employment centers and mixed-use developments.

Public Facilities – Revising the language in the Water Supply Plan to ensure that the City will update the Water Supply Plan within 18 months of the update Regional Water Supply completed by the Water Management District.

Recreation and Open Space – Shift focus of continuous improvement to only Spring Park to continuous improvements/expansions to all City parks, draft a Master Recreation Plan to address specific needs and park uses of the community, and create a Riverfront Asset Protection Plan.

Capital Improvements – Updated Level of Service (LOS) Requirements for all utilities to reflect statutory requirements, and the LOS Requirements for parks to include neighborhood and community parks and add a requirement to ensure access to parks for all Green Cove Springs Citizens

Economic Development – Explore creating an incentive program in the downtown area to encourage the growth of downtown businesses such as Façade Improvement Grants, Commercial Redevelopment Grants, and commercial New Construction Grants

Discussion on changing language in the Future Land Use Element about Reynolds Park property to take out previous agreed to 17.5 acres for South Wastewater Treatment Plant expansion with new development on Reynolds Park as South Plant is currently planned on being mothballed and there has been no planned development on Reynolds Park since the Comprehensive Plan was last updated and there currently are no plans for development on Reynolds Park. All City Council except Mayor Ed Gaw agreed on the language change, saying that it will leave more room for flexibility for types of development and for negotiation as a specific plan is brought before City Council in the future. Mayor Ed Gaw was against the language change, saying that the City could be giving away designated land on Reynolds Park that they might not get back.

Transmittal Hearing of Comp Plan 2045 Update passed 4-1 by City Council, with Mayor Ed Gaw voting no.

            Consent Agenda

                  5.         City Council approval of Online Facility Reservations Application and absorbed pricing option fee of 2.75 % per transaction.  

                              Passed 5-0 by City Council

6.         City Council approval of funding in the amount of $40,394.00 to Data Flow Systems for control systems upgrades to the Harbor Road Water Treatment Plant.  

            Passed 5-0 by City Council

7.         City Council approval of Minutes from 8/26/2021, 11/10/2021, 11/16/2021, 12/28/2021 Special Sessions.  

            Passed 5-0 by City Council

8.         City Council approval of, and authorization for the Assistant Water Utilities Director (Project Manager) to execute, SJRWMD Payment Request #4, in the amount of $246,477.87 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note: This request returns the funds to the Wastewater CIP Budget. 

            Passed 5-0 by City Council

9.         City Council approval of, and authorization for the Mayor to execute, Disbursement Request #8, in the amount of $603,903.15 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note:  This request returns funds to the Wastewater CIP budget.

Passed 5-0 by City Council

10.       2022 American Cruise Line Docking Schedule  

            Pulled from Consent Again by Mayor Gaw to ask on how to incentivize businesses or City to engage visitors from American Cruise Line when the ship docks in Green Cove Springs. City Attorney Jim Arnold suggested that topic can be one to go before the Citizens Advisory Committee to discuss and bring back to City Council.

            Passed 5-0 by City Council

11.       Review and approval of a street closure request and fee waiver request for a Major Event, Augusta Savage Cultural Arts Festival.

                                    Passed 5-0 by City Council

            Council Business

                  12.       FMPA - January 2021 

13.       City Council discussion of modifications to Hazard Mitigation Grant Program (HMGP) Project Number 4337-218-R, Lift Station # 318 Hardening, changing the scope from installation of a generator and raising the wet well / electric panels to converting the lift station to a gravity sewer system.

            Assistant Water Utility Director Scott Schultz updated the Council on the changes to this Lift Station project, which include purchasing a generator for the well and making general improvements as he was recently notified of currently no funding in Hazard Mitigation Grant Program.

            No vote was needed by City Council.

14.       Approval to fund and add a full time Public Works Field Supervisor position and a part time Warehouse Worker position to the Personnel Allocation as approved in the FY 2022 Operating Budget.

                              Approved 5-0 by City Council

15.       City Manager & City Attorney Reports / Correspondence

                              City Attorney Comments – January 2022 will be his 45th work anniversary with the City.

                              City Manager Comments – City Staff is looking into ways to market i9 Sports programs in the Spring, as there were not enough sign-ups for sprots programs this January – March. SCADA system for City electric grid is in the final stages of completion and will go into employee training before it’s fully online.

16.       City Council Reports / Correspondence


December 28, 2021, City Council Special Session Meeting Brief


December 29, 2021 –

            Council Business

  1. Passage of Resolution No. R-33-2021 to Authorize the Non-Ad Valorem Assessment Program for Code Violation Abatement and Recovery of City Costs

This is the next step for the Non-Ad Valorem Assessment Program, which started as a discussion item during the Sept. 21, 2021, City Council meeting and was authorized by City Council on the Oct. 19, 2021, City Council meeting. This Resolution will begin the process of collecting City Nuisance abatement costs from property owners as a non-ad valorem special assessment on their annual property tax bills as incentive to correct any long-standing code enforcement violations on their property. After the Resolution is passed City Staff will amend its nuisance abatement ordinance and enter into an agreement with Clay County Property Appraiser for the program. City anticipates that the first Non-Ad Valorem Assessments will begin to appear on property tax bills in November 2022.

Resolution passed 4-0 by City Council, with City Council Member Connie Butler absent.


City of Green Cove Springs Christmas and New Year’s Holiday Office Closures


December 22, 2021 – All City buildings will be closed on Thursday, December 23, and trash and recycling pick up will be suspended on Thursday, December 23, and Friday, December 24, in observance of the Christmas Holiday. Both City buildings and trash and recycling pick up service will resume on Monday, Dec. 27.

For the New Year’s Day, trash and recycling pick up will be suspended on Friday, Dec. 31, and will resume Monday, January 3, 2022


GCSPD Commander John Guzman Selected as City of Green Cove Springs Chief of Police


December 20, 2021 – City of Green Cove Springs has promoted Commander John Guzman to be the City’s next Chief of Police.

Guzman has been serving as the Green Cove Springs Police Department’s Acting-Chief of Police since August and has continued serving in that role since Chief Derek Asdot passed away from complications of COVID-19 in late September.

“Commander Guzman has done a great job in keeping the police department focused and on track with the priorities Chief Asdot established,” Green Cove Springs City Manager Steve Kennedy said. “The department staff have been supportive of Commander Guzman, especially over the last four months, and will continue to support him as Chief of Police.”

Guzman started his career in law enforcement with the Green Cove Springs Police Department in 2003 as a patrol officer, field training officer, street crimes officer, and instructor. He was assigned to serve as a Detective with the county-wide drug/vice task force in 2010. He was promoted to Sergeant in the GCSPD in 2017 and again as Lieutenant in 2018. Before serving as the Acting-Chief of Police, Guzman worked as the department’s Administration Division Commander overseeing Criminal Investigations, Communications, Accreditation & Training, School Resource Officers, Records, and Evidence Sections of the police department.

Guzman is a graduate of the Florida Department of Law Enforcement’s (FDLE) Leadership Academy with more than 800 hours of law enforcement training. Over his 18 years working in law enforcement, he has received the Medal of Valor, Chief’s Achievement Award, Police Commendation Award, Educations Achievement Award, Community Service Award, and a Letter of Commendation from the Clay County Sheriff in 2012.

He holds a Bachelor in Science degree from Vincennes University, and is currently in the Master of Science in Management program at the University of Florida.

For any questions or media requests, please contact City of Green Cove Springs Public Information Officer Tiffanie Kelly at 904-297-7046 or tkelly@greencovesprings.com.


December 7, 2021, City Council Meeting Brief


December 8, 2021 –

            Public Hearings

  1. City Council Final approval (Second Reading) of Ordinance O-19-2021 authorizing water rate changes for Fiscal Year 2022. 

This 3 percent increase is part of the Water Master Plan approved by City Council in June 2018, and was approved to take effect on December 7, 2021, with the approval of the full budget for FY 21/22 on Sept. 21, 2021. Public notices with details about this increase were sent to all utility customers during the October billing cycles. After the Ordinance’s final approval, the increase will be seen in customers’ utility bills starting in January 2022.

            Approved 5-0 by City Council

  1. Second and Final Reading of Ordinance No. O-22-2021, Updated Police Pension and Trust Plan. 

First Reading approved on November 2, 2021. Second and final reading approved 5-0 by City Council 

  1. Second and Final Reading of Ordinance O-20-2021 to amend the Commercial High Intensity (CHI) and Institutional (INS) Future Land Use Designations to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue.  

First Reading approved on November 2, 2021. Passed 4-0 by City Council, with Council member Van Royal abstaining due to his professional relationship with the applicant.

  1. Second and Final Reading of Ordinance O-21-2021 to amend the Gateway Corridor Commercial Zoning District to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue.  

First Reading approved on November 2, 2021. Passed 4-0 by City Council, with Council member Van Royal abstaining due to his professional relationship with the applicant.

Consent Agenda - Item #5 and #16 pulled for clarification.

  1. City Council approval of Market in the Park Street Closures.  

Approved 5-0 by City Council after brief discussion for clarification.

  1. City Council approval of, and authorization for the Assistant Water Utilities Director (Project Manager) to execute, SJRWMD Payment Request #3, in the amount of $179,378.00 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note: This request returns the funds to the Wastewater CIP Budget.  

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #7, in the amount of $509,984.99 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note:  This request returns funds to the Wastewater CIP budget.  

Passed 5-0 by City Council

  1. City Council approval of the Martin Luther King, Jr Day Proclamation. 

Passed 5-0 by City Council

  1. City Council approval of the Arbor Day Proclamation. 

Passed 5-0 by City Council

  1. City Council approval of Minutes from 9/21/2021, 10/06/2021, 10/19/2021 Regular Session. 

Passed 5-0 by City Council

  1. City Council approval of Emergency Home Energy Assistance Program (EHEAP) Vendor Payment Agreement with Northeast Florida AIDS Network. 

Passed 5-0 by City Council

  1. City Council approval of the Unaudited FY 2021 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending September 30, 2021.  

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor to execute, Contractor’s Pay Request #7 for Williams Industrial Services, LLC, in the amount of $912,881.02, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420. 

Passed 5-0 by City Council

  1. City Council approval to designate Ford Meter Box as the city standard for repair clamps, tap saddles and curb / corporation stops.  

Passed 5-0 by City Council

  1. City Council approval of the extension of the City’s Professional Services Agreement and issuance of a Purchase Order for Building Official, Building Inspection and Plan Review Services with Charles Abbott Associates, Inc. 

Passed 5-0 by City Council

  1. City Council approval of award of Bid LC 2021-12 for the completion of a Downtown Master Plan

Passed 5-0 by City Council after a brief discussion for clarification

  1. City Council approval of the Roberts Trace plat, a replat of a portion of Lot 8, Block 32, North Suburbs of Green Cove Springs, and a portion of Lots 9, 10, and 11, Block 1, N.A. Burnhams Subdivision.

Passed 5-0 by City Council

  1. City Council approval of a Site Development Plan for St. Johns Boat Sales at 1325 Energy Cove Ct

Passed 5-0 by City Council

  1. Award of RFP 2021-16-CDBG-NR- Provide Engineering Services- Neighborhood Revitalization Sidewalk Project to Mittauer & Associates, Inc. 

Passed 5-0 by City Council

  1. City Council approval of a Pay Application #5 from KBT Contracting Corp. on the amount of $87,549.53 for design and build out of ASACC classroom for AMIkids.

Passed 5-0 by City Council

  1. City Council approval of surplus and purchase of weapons.

Passed 5-0 by City Council

  1. City Council approval of a task order with CHW in the amount of $ 65,000.00 for Providing civil design and civil permitting of the master plan of the public works Compound for Phase 2 through 4. 

Passed 5-0 by City Council

  1. Award of RFP 2021-15-CDBG-NR- Project Administration Services- Neighborhood Revitalization Sidewalk Project to Fred Fox Enterprises, Inc. 

Passed 5-0 by City Council

Council Business

  1. FMPA - December 2021

Presented by Bob Page

  1. Establishing Procedure For Trespass After Warning Notice On City Property - Ordinance O-23-2021. 

Presented by City Attorney Jim Arnold to establish and add a formal appeal process for a trespass warning notice when one has been issued to someone while on City-owned property.

            Passed on first reading as to form only 5-0 by City Council

  1. Discussion of Permitted Uses and Special Exceptions within the Central Business District. 

This is a follow-up discussion from the October 5, 2021, City Council meeting where Council requested staff to compare Green Cove Springs’ permitted uses and special exceptions within the Central Business District to the permitted uses and special exceptions to Central Business Districts in similar Florida municipalities. Tonight, Planning and Zoning Director Mike Daniels has presented a comparison chart to the City Council for further discussion and direction.

            Daniels scheduled the follow-up discussion for the November 2, 2021, regular session. Council agreed to table discussion until the Dec. 7, 2021, City Council regular session to also allow Mayor Gaw to speak about this with the rest of the City Council.

            During the December 7, 2021, regular session Mayor Ed Gaw suggested taking out industrial storage and fleet trucks parking as a use entirely and add microbreweries as either a special exception or permitted use. Daniels said that industrial storage and fleet ruck parking can be taken out and microbreweries added as a special exception. City Council Member Steven Kelley said that he would like to add brew pubs as a special exception, as they wouldn’t need the space as microbreweries would, and Council Member Van Royal agreed with Kelley on looking at microbreweries on a case-by-case basis. Mayor Gaw ended the discussion by saying that he would like brew pubs to be a permitted use and to add vehicle charging stations to the Central Business District, if possible.

  1. City Manager & City Attorney Reports / Correspondence

City Manager Steve Kennedy reported to the Council that AMIkids should be moving in by Dec. 28, and they are planning on holding a grand opening event towards the end of January 2022. He is also looking at new signage for the Augusta Savage Social Services Complex.

  1. City Council Reports / Correspondence

Downtown Parking Study Stakeholder Meeting Dec. 6 & 8, 2021




Electric Pole Installation along Palmetto Ave. on Wed, Dec. 1, 2021


City of Green Cove Springs Electric Department will be installing five electric power poles between 7:30 a.m. and 5:30 p.m. on Wednesday, Dec. 1, 2021. Work will be along Palmetto Ave. from Houston St. to Grove St. Palmetto Ave. south to Houston St. will be closed to thru traffic while work is being completed. Please see work map for reference.

Map of Palmetto Ave. electric pole installation 


City Hall Offices Closed Nov. 25 & 26, 2021 for Thanksgiving Day


 City Hall offices will be closed on Thursday, Nov. 25, 2021, and Friday, Nov. 26, 2021, in observance of Thanksgiving Day. This also includes all City departments except for the Police Department. Offices will reopen 7 a.m. Monday, Nov. 29, 2021.

Trash pick up routes will also be suspended on Thursday, Nov. 25, 2021, and Friday, Nov. 26, 2021, in observance of Thanksgiving Day and will be picked up on the next scheduled day.


November 16, 2021, City Council Special Session Meeting Brief


November 17, 2021 –

            Consent Agenda

  1. City Council approval of a Pay Application #4 from KBT Contracting Corp. in the amount of $112,859.52 for design and build out of ASACC classroom for AMIkids.

Approved 5-0 by City Council

  1. City Council approval of two Police Vehicles and K9 vehicle equipment for the 2022 fiscal year.

Approved 5-0 by City Council

  1. City Council approval of Contractor’s Final Pay App #4 for CR209S in the amount of $49,540.17 to General Underground under Bid Award LC 2020-06.

Approved 5-0 by City Council

  1. City Council approval of Pay Application #8 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $12,017.50, leaving a balance of $81,503.51 in contract number LC 2020-17 in the total revised amount of $954,620.17.

Approved 5-0 by City Council

  1. City Council approval of funding in the amount of $25,452.00 to Xylem Water Solutions for Flygt submersible pumps for Lift Station #330.

Approved 5-0 by City Council

  1. City Council approval of three Cured in Place Pipe (CIPP) lining projects to Advanced Plumbing Technology (APT) in an amount not to exceed $110,183.50.

Approved 5-0 by City Council

  1. City Council approval of the Native American Heritage Month Proclamation.

Approved 5-0 by City Council

  1. City Council modification of lease agreement with AMIkids Clay County, Inc. to lease a portion of the Augusta Savage Arts and Community Center (ASACC) Classroom Building.

Pulled from consent to answer questions about the agreement from City Attorney Jim Arnold.

Approved 5-0 by City Council

  1. City Council approval of the School Concurrency Proportionate Share Mitigation (PSM) Development Agreement for DR Horton Inc. Jacksonville, a Delaware Corporation (Ayrshire Project).

Approved 5-0 by City Council

Awards & Recognition

  1. Proclamation: Native American Heritage Month

Presented to All Creations Intertribal Native American Community

Council Business

  1. Walnut Street Design Update

S&ME Landscape Architect Carrie Read presented streetscape redesign concepts based on the wants of City Council and City Staff, which center around pedestrian connectivity and walkability. Conceptual design elements presented include removeable bollards to close down portions of Walnut Street to thru traffic during events or festivals, widening sidewalks, transition to curbless streets, installing gateway signs on either end of Walnut Street to visually distinguish downtown, provide color and natural drainage through use of landscaping, and create a parking plaza.

Public comments included concerns about the current parking situation on Walnut Street and how would the new landscaping be maintained, wants the City Council and Staff to be more specific on what kind of businesses they want to attract through this redesign and if that does include businesses that are currently there, and consensus on the focus on beautification of Walnut Street and how much that is needed for the street right now.

City Council comments include a consensus of liking the presented concept design plan, and would like to focus first on beautification, signage, and parking. Most of the Council mentioned that a parking study of downtown Green Cove Springs in partnership with Clay County is currently underway and will provide a more detailed blueprint on how to increase and improve parking in Green Cove Springs.  


Palmetto Ave Closed for Electrical Work on Thurs, Nov. 18


City of Green Cove Springs Electric Department will be closing sections of Palmetto Avenue to thru traffic on Thursday, Nov. 18, 2021, to set up power line poles for replacement at a later date. Starting at noon, Palmetto Ave. from Grove St. to Orange Ave. will be closed to thru traffic until the power line poles are set up. Then, Palmetto Ave. will be closed around the Houston St. intersection until power line poles are set up there. The Electric Department anticipates that street closures will last until the late afternoon at the latest. The City appreciates your patience as we work to improve the infrastructure and walkability of Green Cove Springs. 


Convo Around the Cove: Update on Augusta Savage Museum and Mentoring Building


Public Information Officer Tiffanie Kelly talks with City Manager Steve Kennedy and Committee for Programming at Augusta Savage Museum and Mentoring Building Member Henrietta Francis on the development of upcoming programs in the building and the need for teachers and tutors on a volunteer basis for that programming. Interested in being a volunteer? Go to https://www.greencovesprings.com/ASMMB to fill out a volunteer application. 

Intro and Outro Music: On the Verge by Joseph McDade


November 10, 2021, City Council Special Session Meeting Brief


November 12, 2021 –

            Council Business

  1. City of Green Cove Springs Joint City Council / Planning and Zoning Board Comprehensive Plan Update Presentation and Discussion

 

S&ME presented the following changes to the Comprehensive Plan Update since the first joint meeting in August and the second public workshop in October: Changing the category name “Employment Center” to “Industrial” in the proposed Future Land Use Map, creating a “RPO Neighborhood” category in the Future Land Use Map instead of originally consolidating the Residential Professional Office “RPO” category into the “Mixed Use” category, adding a new policy to prepare a neighborhood plan for MLK corridor based on public comments, reclassifying “Residential Neighborhood” category in the proposed Future Land Use Map to “Mixed Use,” added criteria in the Compatibility Objective to guide rezonings within the “Neighborhood” category of the proposed Future Land Use Map, took out policy recommending a Transportation Concurrency Exception area in downtown to instead focus on mobility strategies, added a completed Water Supply Plan and revised language ensuring that the City will update the Water Supply Plan within 18 months of the Regional Water Supply update completed by the Water Management District, revised the Recreation and Open Space section of the plan to move the focus of continuous improvement from just Spring Park to continuous improvements / expansions to all City Parks, adding guidance for the City to draft a Master Recreation Plan to address specific needs and park uses of the community, added policy to explore creative incentive programs in the downtown area to encourage the growth of downtown businesses, explore opportunities to attract new businesses by offering incentives in partnership with the Qualified Targeted Industries Tax Refund Programs offered by the State of Florida, and explore opportunities to partner with regional entities for secondary and tertiary Industrial / Commercial development.

 

Meeting Discussion:

City Council Member Van Royal voices concern of mobility and transportation fees on businesses with a mobility plan for downtown. Comp Plan will allow the City to decide to go to a mobility plan with a fixed mobility fee at a later time.

 

Questions and discussion from City Council on definitions of a Community and Neighborhood Park in the proposed Master Recreation Plan. Planning and Zoning Director Mike Daniels said that general definitions will be in the Comp Plan, which can serve as guides to further define the difference and how a Neighborhood Park can become a Community Park.

 

Daniels goes over short and long-term priorities. Council Member Royal asks about a CRA (Community Redevelopment Agency being added to the short-term priorities, and Daniels says that a CRA can be added. Mayor Ed Gaw would like a mobility fee study to be moved to the short-term priority list. Daniels says that these lists are flexible and open for discussion. Short term plans include: Parking Study (underway), Downtown Master Plan, Walnut Street Plan and Improvements (Discussion on Nov. 16), Economic Development Incentives, Special Area Plan for Reynolds Park, SR 17 Corridor Study, and Affordable Housing Code Changes/Incentives. Mid to Long-Term Plans include: Form Based Code for Downtown, Park Master Plan, Affordable Housing Code Changes/Incentives, Mixed Use District for Reynolds Park, Transportation Mobility Plan/Fee, MLK Corridor Neighborhood Plan, and LDC (Land Development Code) changes based on Comprehensive Plan Update.

 

After Nov. 10, 2021, joint meeting going into adoption process.

 

Mayor Gaw wants S&ME Director of Planning Pat Tyjeski’s thoughts on plan strengths and weaknesses. Strengths include streamlining the plan by adding goals without any arbitrary dates and focusing any land development changes to the land development code and not include it in the Comprehensive Plan. Mayor Gaw asks about longevity and Tyjeski responds that projected growth is an estimate and that the City should periodically look back at the Plan and compare projections with actual growth in order to critically look at any changes needed in priorities or goals.

 

Planning and Zoning Board Member Brian Cook asks if the goals in Plan are realistic and that both CC and PZB should look at prioritization with definite dates assigned on a yearly basis, once it is adopted.

 

City Council Member Royal would like to look at the proposed new zoning map and what’s the zoning for US 17 in the gateway corridor. Currently looking at designating that as mixed use for more flexibility. Royal would like it to be expanded to McDonalds by Governors Creek as well as on both sides of Palmetto Ave. Daniels said that the Comp Plan defines the categories, and City will go back to define the uses in each district.

 

Planning and Zoning Board Member Henrietta Francis wants Augusta Savage Museum and Mentoring Building to be included as a historic destination in the Comprehensive Plan. Daniels said that staff left the historic destinations vague in order to let the City and boards decided the specifics.

 

Planning and Zoning Board Member Cook comments on importance of riverfront and would like specifics on how to protect and define the riverfront (as an asset) in the Comprehensive Plan update, such as location range, development standards, and uses. City Manager Kennedy said that he is arranging for the CC and Staff to meet with consultants/engineers on how to best manage the City waterfronts.


Nov. 2, 2021, City Council Meeting Brief


November 3, 2021 –

            Awards & Recognition

                  1.         Proclamation: Veterans Day

                        Passed 5-0 by City Council declaring Nov. 11, 2021, as Veterans Day

2.         New Officer Swearing-In

                                                Commander John Guzman sworn in Officers Hayley Flynn, Jerimiah Mares, Cora Milliken, Tim Reichenbach, and Joe Shiller.

            Public Hearings

                  3.         Public Hearing and approval of Resolution R-28-2021, a Resolution amending the Special Revenue Building Department Fund operating budget for Fiscal Year 2021 per Exhibit “A”.  

                        Passed 4-0 by City Council, with Mayor Ed Gaw absent.

4.         Public Hearing and approval of Resolution R-29-2021, a Resolution amending the Water Utility Fund operating budget for Fiscal Year 2021 per Exhibit “A”.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

5.         Public Hearing and approval of Resolution R-30-2021, a Resolution amending the General Fund operating budgets for Fiscal Year 2021 per Exhibit “A”.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

6.         City Council approval on First Reading of Ordinance O-19-2021 authorizing a 3% water rate increase for Fiscal Year 2022. 
                        This 3 percent increase is part of the Water Master Plan approved by City Council in June 2018, and was approved to take affect on December 7, 2021, with the approval of the full budget for FY 21/22 on Sept. 21, 2021. Public notices with details about this increase were sent to all utility customers during the October billing cycles.

Passed 4-0 by City Council, with Mayor Ed Gaw absent. Second Reading is scheduled for Dec. 7, 2021.  

7.         Second and Final Reading of Ordinance O-17-2021 to amend the Future Land Use from Commercial High Intensity to Institutional for property located at 518 N Pine Avenue for approximately .433 acres. 

                              First Reading approved 5-0 by City Council on Oct. 19, 2021.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

8.         Second and Final Reading of Ordinance O-18-2021 to amend the Zoning from C-2, General Commercial, to Institutional for property located at 518 N Pine Avenue for approximately .433 acres.  

                              First Reading approved 5-0 by City Council on Oct. 19, 2021.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

9.         First Reading of Ordinance O-20-2021 to amend the Commercial High Intensity and Institutional Future Land Use Designation to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue.  

                                    Passed 3-0 by City Council, with Mayor Ed Gaw absent and Council member Van Royal abstaining due to his professional relationship with the property owner. Second Reading is scheduled for Dec. 7, 2021.   

10.       First Reading of Ordinance O-21-2021 to amend the Gateway Corridor Commercial Zoning District to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue. 

                                    Passed 3-0 by City Council, with Mayor Ed Gaw absent and Council member Van Royal abstaining due to his professional relationship with the property owner. Second Reading is scheduled for Dec. 7, 2021.  

            Consent Agenda

                  11.       City Council approval of Minutes from 8/3/2021, 9/7/2021 Regular Session and 10/27/2021 Special Session.  

                              Pulled by Council Member Connie Butler to praise City Clerk Erin West on her work with meeting agendas and minutes.

                                    Passed 4-0 by City Council, with Mayor Ed Gaw absent.   

12.       City Council approval for warehouse management to immediately purchase up to one year of essential materials for the operation of the Electric ($1,000,000.00), Water / Wastewater ($500,000.00) and Public Works ($250,000.00) Departments to maintain essential services, be prepared for storms, and maintain progress of applicable system improvement projects due to rapidly increasing prices and lead times and to declare a public emergency and waive the formal purchasing requirements for this purchase authorization only. 

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

13.       Approval of Resolution R-32-2021 authorizing the Mayor to execute a LAP agreement with FDOT for construction of the Palmetto Trail project and approval of same LAP agreement.  

                              City Council previously approved a Local Area Project (LAP) agreement with FDOT for the design phase of the trail along Palmetto Ave. from Oak St. to Harbor Rd. and along Martin Luther King Jr. Blvd. from Palmetto Ave. to Vera Francis Hall Park. The LAP agreement approved on Nov. 2, 2021, is for the construction phase of the trail with FDOT funding the project and City staff running the project. Bidding for this project will start in November with construction estimated to begin in February 2022 and last approximately 18 months.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

14.       City Council approval of Contractor’s Pay Request #6 for Williams Industrial Services, LLC, in the amount of $664,362.99, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

15.       City Council Approval to purchase polyethylene water distribution pipe and appurtenances from Ferguson Waterworks in the amount of $34,149.28. 

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

16.       City Council approval of PO to Armstrong Fence Co. not to exceed $31,725.00 to replace/install fencing at Augusta Savage Friendship Park and ADA playground located in Spring Park.

            This will replace current fending around Augusta Savage Friendship Park and the ADA playground in Spring Park with new fencing. American Rescue Plan Act funds will be used for both fencing projects.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

17.       Authorization to increase Standby Pay for Electric, Water, Wastewater and Customer Service Departments.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

18.       Review and approval of temporary street closures and fireworks display for a minor event, Thanksgiving Community Event, hosted by Hibernia Baptist Church in Spring Park.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

19.       Review and approval of temporary street closures, application fee waivers, and a major event, Christmas on Walnut Street Festival and Parade, sponsored by City of Green Cove Springs in Spring Park. 

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

20.       City Council approval for the upgrade to the current BIS audio and video equipment and add eSCRIBE webcasting. 
                        American Rescue Plan Act funds will be used to upgrade the current audio and video equipment in the City Council Chambers and be able to webcast public meetings in the City Council Chambers that also meet ADA standards through eSCRIBE webcasting.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

21.       City Council approval of a purchase order in the amount of $78,870.00 to Assurance Electrical, Inc. to install electric panels for special events at Vera Francis Hall Park and Spring Park. 

                                    This is to install four electric panels and cabinets in Spring Park and seven at Vera Francis Hall Park in order to give vendors convenient access to electricity during community and special events in either park. This is also funded through American Rescue Plan Act.

                                    Passed 4-0 by City Council, with Mayor Ed Gaw absent.

22.       Review of Site Development Application for The Vineyard Transitional Center located at 518 N Pine Ave. 

                                    Passed 4-0 by City Council, with Mayor Ed Gaw absent.

Council Business

                  23.       FMPA - November 2021 

                              Presented by Bob Page

24.       City Council discussion of Senate Bill 64 (Surface Water Discharge Elimination). 

                              This Bill was passed in the Florida House and Senate on July 6, 2021, and signed by Governor Ron DeSantis and requires utilities to eliminate surface water discharges from wastewater treatment plants. This means eliminating discharges to the St. Johns River for City of Green Cove Springs. This bill requires a plan for eliminating surface water discharges to be submitted to the Florida Department of Environmental Protection by Nov. 1, 2021, which staff has completed and attached to this agenda item, with the goal of eliminating discharges by 2032.

                              Assistant Water Utility Director Scott Schultz is presenting staff’s plan to the City Council to discuss the best option of eliminating surface water discharge by the end goal date of 2032. Schultz recommends to City Council and in City’s plan to the Florida Department of Environmental Protection to use wastewater as reclaimed water for irrigation to City utility customers and re-pipe the irrigation lines in Magnolia Point to use reclaimed water instead of potable water for irrigation. This will not only help the City in meeting state environmental standards, but it will also lower irrigation costs to Magnolia Point customers.

                              City Council agrees with Assistant Water Utility Director Scott Schultz’s recommendation.

25.       1383 N Orange Lien Reduction Request.  

                                          City Building Official saw that the canopy over the fuel pumps at the location of 1383 N. Orange Ave. was being removed and replaced without a permit with the City in May 2020 and told the property owner/management that a permit was required. The case was brought to a hearing in September and property owner/management was given until Oct. 1, 2020, to obtain the proper permits and inspections or a daily fine of $50 would start, with an administration fee of $100. The property was brought into compliance in March 2021, and accumulated a fine of $8,800. The property owner is requesting that the City Council remove the whole lien.

                              City Council unanimously agreed to deny the lien reduction request.

26.       First reading and approval as to form only of Ordinance No. O-22-2021 – Updated Police Pension and Trust Plan  

                              First Reading approved 4-0 by City Council, with Mayor Ed Gaw absent. Second Reading is scheduled for Dec. 7, 2021.

27.       Discussion of Permitted Uses and Special Exceptions within the Central Business District. 

                              This is a follow-up discussion from the October 5, 2021, City Council meeting where Council requested staff to compare Green Cove Springs’ permitted uses and special exceptions within the Central Business District to the permitted uses and special exceptions to Central Business Districts in similar Florida municipalities. Tonight, Planning and Zoning Director Mike Daniels has presented a comparison chart to the City Council for further discussion and direction.

                              Council Members Van Royal and Steven Kelley agree that the City needs to more specifically define permitted and special exception uses within the Central Business District. Council agreed to table discussion until the Dec. 7, 2021, City Council regular session to also allow Mayor Gaw to speak about this with the rest of the City Council.

28.       Approval of a purchase order to Anixter in an amount not to exceed $550,000.00 and a purchase order to Tantalus in the amount of $15,693.50 for the purchase of the Tantalus meter reading software system, associated hardware, 1,500 electric meters and installation of same.  

                              City Council approved $350,000 in the FY 22 Capital Improvement Projects Budget to upgrade the City’s current meter-reading software and install the infrastructure and meters to make the system automated for continuous reading of meters and remote disconnect. Council also approved additional funding to upgrade and replace additional meters.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

29.       City Manager & City Attorney Reports / Correspondence

                                    City manager Steve Kennedy left the meeting early and was unable to give his comments. City Attorney Jim Arnold reported to Council that he will present an ordinance on trespass after warnings at the Dec. 7, 2021, City Council regular session.

30.       City Council Reports / Correspondence


Wednesday, October 27, 2021, City Council Special Session Meeting Brief


Thursday, October 28, 2021 –

            Council Business

  1. Award of RFP 2021-13-CDBG-CV-Project Administration Services-Augusta Savage Arts and Community Center to Fred Fox Enterprises, Inc.

The City is in the process of applying for the Small City CDBG-CV grant funding for the renovation of the Augusta Savage Arts and Community Center Auditorium. Part of this process is selecting a contractor to serve as the Program Administrator/Grant Consultant, as it would add to the total number of points awarded to the grant application. The City put out a request for proposal and received a total of four proposals. Out of those four proposals, the City would like to award Fred Fox Enterprises, Inc. 

City Council approves to award Fred Fox Enterprises, Inc. in a 4-0 vote, as Mayor Ed Gaw was absent from the special session.

  1. City manager and City Attorney Reports/Correspondence

  1. City Council Reports/Correspondence

October 19, 2021, City Council Meeting Brief


October 20, 2021 –

            Awards and Recognition

  1. Proclamation: Florida City Government Week

City Council approves a Proclamation declaring Oct. 18-24, 2021, as Florida City Government Week, which highlights the roles that municipal governments have to run a community.

  1. City Government Week – 5th Grade Essay Participants
    Amiya Aalberg, Ka’maree Brown, Madacyn Cathcart, Nataly De La Cruz Perez, Lamariyana Gelsey, Reagan Hartley, Athena Peterson

All seven participants received a certificate from Mayor Ed Gaw and 500 Cagle Bucks for the school store.

Presentations

  1. Clay Education Foundation

Executive Director Makayla Buchanan gave a presentation to the City Council describing the foundation and how it supports the public schools in Clay County.

Public Hearings

  1. Second Public Hearing for a CDBG-CV Coronavirus Cycle grant application with the Florida Department of Economic Opportunity.

City is in the process of submitting a grant application to fund the rehabilitation of the cafetorium building, including the kitchen area, at the Augusta Savage Arts and Community Center. City Council approved the first public hearing for this grant on March 2, 2021. The proposed application must be approved by the City Council before it can be submitted to the Florida Department of Economic Opportunity.

Second Public Hearing passed 5-0 by City Council

  1. Frist Reading of Ordinance O-17-2021 to amend the Future Land Use from Commercial High intensity to Industrial for property located at 518 N. Pine Avenue for approximately .433 acres.

Approved 5-0 by City Council

  1. First Reading of Ordinance O-18-2021, rezoning amendment from C-2, General Commercial to institutional for property located at 518 N. Pine Avenue for approximately .433 acres.

Approved 5-0 by City Council

Consent Agenda

  1. City Council Approval of the Veterans Day Proclamation

Approved 5-0 by City Council

  1. City Council approval to write off bad debts on September 30, 2021, in the amount of $18,986.85 for a 12-month period ending September 30, 2020, for electric, water, wastewater and solid waste.

Approved 5-0 by City Council

  1. City Council approval of the Anne Jackson, Executive Director of the Northeast Florida League of Cities Appreciation Proclamation.

Council Member Connie Butler pulled the item from the Consent Agenda to comment on how she appreciates the City recognizing Anne Jackson’s years of work in this way.

Approved 5-0 by City Council

  1. City Council approval to surplus the items listed in Attachment “A”

Approved 5-0 by City Council

  1. City Council approval of Minutes from 8/17/21 Regular Session and 8/5/21 Special Session.

Approved 5-0 by City Council

  1. City Council approval of, and authorization for the Assistant Water Utilities Director (Project Manager) to execute, SJRWMD Payment Request #2, in the amount of $82,671.60 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement Np. WW1000420 in the total amount of $15,426,644.33. Note: This request returns the funds to the Wastewater CIP Budget.

Approved 5-0 by City Council

  1. City Council approval of, and authorization for the mayor to execute, Disbursement Request #6, in the amount of $241,019.52 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. Note: This request returns funds to the Wastewater CIP Budget.

Approved 5-0 by City Council

  1. City Council approval of a purchase order in the Amount not to exceed $157,000.00 to Southland Specialties, Inc. for Right of Way maintenance within the core city., magnolia West and DOT Right of Way along 17 and 16 for Fiscal Year 2022 and approve Amendment One to the Professional Services Agreement for Right-of-Way Maintenance.

Approved 5-0 by City Council

  1. City Council Approval to purchase a 2022 F-150 work truck from the Florida Sheriff’s Bid #20-VEL-18.0 in the total amount of $34,501.50 from Duval Ford and to surplus truck #402, a 2009 Ford which has far outlived its useful life.

Approved 5-0 by City Council

  1. City Council Approval to purchase a 2022 F-350 work truck from the Florida Sheriff’s Bid #20-VEL-28.0 in the total amount of $51,894.25 from Duval Ford and to surplus truck #406, a 2004 Dodge which has far outlived its useful life.

Approved 5-0 by City Council

  1. City Council Approval of a Task Order to TOCOI Engineering for design, survey and permitting for a dock extension and two covered boat slips, in an amount not to exceed $41,500.00.

Pulled by Mayor Ed Gaw to ask Assistant Public Works Director Steve Thomas about adding a dingy dock to the new public safety dock as some of the boat slips at City Pier have many dinghies docked on the pier in slips designed for bigger boats. Thomas said that they are also in the process of adding that.

Approved 5-0 by City Council

  1. City Council award of Bid LC 2021-10 for the completion of a Downtown and US 17 Corridor Parking Study.

Pulled by Mayor Ed Gaw to emphasize the need for the City to have this parking study and to act on its recommendations.

Approved 5-0 by City Council

  1. City Council approval of Resolution No. R-31-2021, a Resolution authorizing the submission of an application under the Community Development Block Grant – CV (CDBG-CV) Program to prepare for, prevent or respond to the health impacts of the Coronavirus (COVID 19) Pandemic for the City of Green Cove Springs.

Approved 5-0 by City Council

Council Business

  1. Authorize the Non-Ad Valorem Assessment Program for Code Violation Abatement and accept the Engagement Letter for Nabors Giblin & Nickerson (“NG&N”) to assist with establishing the program.

This agenda item is a follow up to a discussion Planning and Zoning Director Mike Daniels had with City Council on Sept. 21, 2021, meeting about alternative ways to reduce the amount of logged code enforcement violation fees. At the end of that discussion the Council recommended that Daniels pursue Staff’s suggestion of creating a Non-Ad Valorem Special Assessment.

Planning and Zoning Director Daniels presents the Staff’s proposed Non-Ad Valorem Assessment Program for Code Violation Abatement with Nabors Giblin & Nickerson. City Attorney Jim Arnold adds his recommendation of Nabors Giblin & Nickerson.

Authorization and acceptance of NG&N approved 5-0 by City Council

  1. City Manager & City Attorney Reports/Correspondence

City manager Steve Kennedy reported to the City Council various updates on City projects, including Walnut Street study, Comprehensive Plan Update, starting discussions with County Manager Howard Wanamaker on a CRA for downtown Green Cove Springs, working with the Citizens Advisory Committee on a building and roadway renaming policy, and that the Citizens Advisory Committee formed its first sub-committees on the Rivers House and beautification.

  1. City Council Reports/Correspondence

Council Member Connie Butler announced that Friends of Augusta Savage, Inc. will be holding an Augusta Savage Festival on February 26, 2022, and to keep an eye out for more announcements in the future. Vice Mayor Matt Johnson announced that Camp Blanding will be holding a Family Day at the Camp Blanding Museum on Veterans Day, Nov. 11, 2021.


Road Closure for Electrical Work on Oct. 17, 2021


The City’s Electric Department will be working to move two power line poles at 3 and 17 Palmetto Ave. this Sunday, Oct. 17. Crews will have the street closed to thru traffic during the duration of the work on Palmetto Ave. from Spring St. north to Walnut St. to set up a crane for the work in the morning and from Walnut St. north to Palmer St. for connecting new wire across Palmetto Ave. in the afternoon. Work should be complete by 5:30 p.m.


Mag Pt. Underground Re-conductor Project Phase 1 Starts Oct. 11, 2021


City began the first phase of the Magnolia Point Underground Re-conductor project on Monday, Oct. 11, 2021, through boring contractor J & K Underground. This contractor will be digging out the area that a second contractor--Heart Utilities--will be pulling and replacing electric lines that support the electric system within Magnolia Point. That work will start either the end of October or start of November. 

The area for boring includes Magnolia Point Blvd., Colonial Dr., Shinnecock Ln., and Muirfield Dr. 

For any specific questions or concerns contact the City Electric Department at 904-297-7094. 

For more info on the Magnolia Point Underground Re-conductor Project, please see our flyer: Magnolia Point Underground Re-conductor Project Phase 1.pdf 


CDBG-CV Second Public Hearing Notice for ASACC Cafetorium (English & Spanish)


SECOND PUBLIC HEARING NOTICE

 

EL AVISO DE LA SEGUNDA AUDIENCIA PÚBLICA ESTÁ DISPONIBLE EN ESPAÑOL EN

SITIO WEB DE LA CIUDAD DE GREEN COVE SPRINGS (https://www.greencovesprings.com/)

 

The City of Green Cove Springs plans to apply to the Florida Department of Economic Opportunity (DEO) for a Community Development Block Grant-Coronavirus (CDBG-CV) of

$1,397,600.00. For each activity that is proposed, at least 70% of the funds must benefit low-and- moderate income persons. The activities, dollar amounts and estimated percentage benefit to low-and-moderate income persons for which the City of Green Cove Springs is applying are:

 

Service Area #1 City Wide Service Area and Project Area:

 

The activities to be carried out in Project Area #1 are as follows:

 

Construction – This project will rehabilitate the approximately 8,000 square foot cafetorium building at our Augusta Savage Arts and Community Center (ASACC). The ASACC is the site of a historic black high school in the heart of the City’s most populous LMI neighborhood.

 

The rehabilitated cafetorium will be used as a satellite testing site and or vaccination site for COVID-19 or future pandemics. Additionally, the cafetorium can also serve as a staging and distribution site for Personal Protective Equipment (PPE) or other items to be distributed to the public. The kitchen can also serve as a food prep site for programs such as meals on wheels and soup kitchens.

 

The proposed project budget is as follows:

 

Activity Name

 

 

CDBG Budget

 

 

LMI% Benefit

Construction (includes project delivery)

$ 1,292,600

At Least 51%

03L – Engineering

$      55,000

N/A

21A – Administration

$      50,000

N/A

Total

$ 1,397,600

 

 

The City of Green Cove Springs does not anticipate that anyone will be displaced as a result of CDBG-CV funded activities. If any persons are displaced as a result of these planned activities, the City of Green Cove Springs will assist as described in the City’s anti-displacement and relocation policy, which is available for review at City Hall.

 

A public hearing to provide citizens an opportunity to comment on the application will be held on Tuesday, October 19, 2021, at 7:00 p.m. or as soon thereafter as possible at the City of Green Cove Springs City Council Meeting held at City Hall in the City Council Meeting Room, 321 Walnut Street, Green Cove Springs, FL, 32043-3441

 

A draft copy of the application will also be available for review during normal business hours at the City of Green Cove Springs City Hall, located at 321 Walnut Street, Green Cove Springs, FL, 32043-3441 by noon on Friday, October 22, 2021. Persons wanting to submit written comments on the application should send them to Ms. Erin West, City Clerk, City of Green Cove Springs by email at ewest@greencovesprings.com or by mail at Ms. Erin West, City of Green Cove Springs, 321 Walnut Street Green Cove Springs, FL 32043-3441, no later than Friday, October 29, 2021.

 

A copy of the final application will be available for review at the City of Green Cove Springs City Hall, no later than Monday, November 1, 2021. The application will be submitted to DEO on or before Monday, November 1, 2021. To obtain additional information concerning the application and the public hearing, contact Ms. Erin West, City Clerk, City of Green Cove Springs, 321


 

Walnut Street Green Cove Springs, Florida, Telephone (904) 297-7500, ext. 3307 or by e-mail at ewest@greencovesprings.com.

 

The public hearing is being conducted in a handicapped accessible location. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in the hearing is asked to contact Ms. Erin West, City Clerk, City of Green Cove Springs 321 Walnut Street Green Cove Springs, Florida, Telephone (904) 297-7500, ext. 3307 or by e-mail at ewest@greencovesprings.com at least five days prior to the hearing. If you are hearing or speech impaired, please contact the City using the Florida Relay Service, 1(800) 955- 8771 (TDD) or 1(800) 955-8770 (Voice). Any non-English speaking person wishing to attend the public hearing should contact the Ms. West at (904) 297-7500, ext. 3307 or by e-mail at ewest@greencovesprings.com at least five calendar days prior to the meeting and a language interpreter will be provided.

 

The City of Green Cove Springs Is A

Fair Housing/Equal Opportunity/Handicap Accessible Jurisdiction.



WEBSITE SPANISH

 

SEGUNDO AVISO DE AUDIENCIA PÚBLICA

 

La Ciudad de Green Cove Springs planea solicitar al Departamento de Oportunidades Económicas de Florida (DEO) una Subvención en Bloque de Desarrollo Comunitario-Coronavirus (CDBG-CV) de $1,397,600.00. Por cada actividad que se proponga, al menos el 70% de los fondos deben beneficiar a personas de ingresos bajos y moderados. Las actividades, los montos en dólares y el beneficio porcentual estimado para las personas de ingresos bajos y moderados para los cuales la Ciudad de Green Cove Springs está solicitando son:

 

Área de servicio #1 área de servicio de toda la ciudad y área de proyecto: Las actividades a realizar en el Área de Proyecto #1 son las siguientes:

Construcción – Este proyecto rehabilitará el edificio cafetorium de aproximadamente 8,000 pies cuadrados en nuestro Augusta Savage Arts and Community Center (ASACC). El ASACC es el sitio de una histórica escuela secundaria negra en el corazón del vecindario LMI más poblado de la ciudad. El cafetorio rehabilitado se utilizará como un sitio de pruebas satelitales y/o sitio de vacunación para COVID-19 o futuras pandemias.

 

Además, el cafetorio también puede servir como un sitio de preparación y distribución para el Equipo de Protección Personal (EPP) u otros artículos para ser distribuidos al público. La cocina también puede servir como un sitio de preparación de alimentos para programas como comidas sobre ruedas y comedores populares.

 

El proyecto de presupuesto del proyecto es el siguiente:

 

Nombre de la actividad

Presupuesto CDBG

Beneficio LMI%

Construcción (incluye entrega de proyectos)

$ 1,292,600

Al menos el 51%

03L – Ingeniería

$      55,000

No aplicable

21A – Administración

$      50,000

No aplicable

 

Total    $ 1,397,600

 

La ciudad de Green Cove Springs no anticipa que nadie será desplazado como resultado de las actividades financiadas por CDBG-CV Si alguna persona es desplazada como resultado de estas actividades planificadas, la Ciudad de Green Cove Springs ayudará como se describe en la política de la Ciudad contra el desplazamiento y la reubicación, que está disponible para su revisión en el Ayuntamiento.

 

Una audiencia pública para brindar a los ciudadanos la oportunidad de comentar sobre la solicitud se llevará a cabo el martes 19 de octubre de 2021, a las 7:00 p.m., o tan pronto como sea posible en la Reunión del Concejo Municipal de la Ciudad de Green Cove Springs celebrada en el Ayuntamiento en la Sala de Reuniones del Concejo Municipal, 321 Walnut Street, Green Cove Springs, FL, 32043-3441

 

Una copia preliminar de la solicitud también estará disponible para su revisión durante el horario comercial normal en el Ayuntamiento de la Ciudad de Green Cove Springs, ubicado en 321 Walnut Street, Green Cove Springs, FL, 32043-3441 antes del mediodía del viernes 22 de octubre de 2021. Las personas que deseen enviar comentarios por escrito sobre la solicitud deben enviarlos a la Sra. Erin West, Secretaria de la Ciudad, Ciudad de Green Cove Springs por correo electrónico a la ewest@greencovesprings.com o por correo a la Sra. Erin West, Ciudad de Green Cove Springs, 321 Walnut Street Green Cove Springs, FL 32043-3441, a más tardar el viernes 29 de octubre de 2021.


 

Una copia de la solicitud final estará disponible para su revisión en el Ayuntamiento de la Ciudad de Green Cove Springs, a más tardar el lunes 1 de noviembre de 2021. La solicitud se presentará a DEO el lunes 1 de noviembre de 2021 o antes. Para obtener información adicional sobre la solicitud y la audiencia pública, comuníquese con la Sra. Erin West, Secretaria de la Ciudad, Ciudad de Green Cove Springs, 321 Walnut Street Green Cove Springs, Florida, Teléfono (904) 297-7500, ext. 3307 o por correo electrónico a ewest@greencovesprings.com.

 

La audiencia pública se está llevando a cabo en un lugar accesible para discapacitados. De conformidad con las disposiciones de la Ley de Estadounidenses con Discapacidades, se le pide a cualquier persona que requiera adaptaciones especiales para participar en la audiencia que se comunique con la Sra. Erin West, Secretaria de la Ciudad, Ciudad de Green Cove Springs 321 Walnut Street Green Cove Springs, Florida, Teléfono (904) 297-7500, ext. 3307 o por correo electrónico a ewest@greencovesprings.com al menos cinco días antes de la audiencia.

 

Si tiene problemas de audición o del habla, comuníquese con la Ciudad utilizando el Servicio de Retransmisión de Florida, 1(800) 955-8771 (TDD) o 1(800) 955-8770 (Voz). Cualquier persona que no hable inglés y desee asistir a la audiencia pública debe comunicarse con la Sra. West al (904) 297-7500, ext. 3307 o por correo electrónico a ewest@greencovesprings.com al menos cinco días calendario antes de la reunión y se proporcionará un intérprete de idiomas.

 

La ciudad de Green Cove Springs es una

Vivienda Justa/Igualdad de Oportunidades/Jurisdicción Accesible para Discapacitados.

 


October 6, 2021, City Council Meeting Brief


October 7, 2021 –

            Awards & Recognition

  1. Proclamation: Breast Cancer Awareness Month

Passed by City Council and Read by Council Member Connie Butler

  1. Proclamation: Dr. Platt & Staff Appreciation

Passed by City Council and presented to Dr. Platt and staff for their work in the community

Consent Agenda

  1. City Council approval of funding for sludge dewatering for FY 22 in the amount of $60,000.00 to Synagro, piggybacking on the existing Pasco County contract.

Passed 5-0 by City Council

  1. City Council authorization to purchase fuel from Gate Petroleum through Cooperative Bid No. 17-BA-122, effective December 1, 2019 through December 30, 2022, to provide unleaded and diesel fuel for all City Departments, and to issue a Purchase Order to Gate Petroleum in the amount of $160,000 for FY 2022.  

Passed 5-0 by City Council

  1. City Council authorization to piggyback the City of Atlantic Beach RFP 21-01 Annual Contract for Environmental Laboratory Services with AEL for water and wastewater laboratory services for FY 2022.  

Passed 5-0 by City Council

  1. City Council approval of the Florida City Government Week Proclamation  

Passed 5-0 by City Council

  1. City Council approval of the Dr. Platt & Staff Appreciation Proclamation  

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor, City Attorney and City Clerk to execute, Amendment 1 to the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Agreement No. WW1000420, adding an additional $6,186,500.00 to the original loan amount of $12,000,000.00, for construction of the Harbor Road Advanced Wastewater Treatment Facility (HRAWWTF).  

Passed 5-0 by City Council

  1. City Council approval of Resolution Number R-27-2021 approving amended MOA for right-of-way maintenance with FDOT. 

Passed 5-0 by City Council

  1. City Council approval of Pay Application #7 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $166,139.96, leaving a balance of $93,521.01 in contract number LC 2020-17 in the total revised amount of $954,620.17.

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor, City Attorney and City Clerk to execute Amendment #2, the final reconciliation and closing documentation to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for a total loan / grant amount of $412,900.00.  

Passed 5-0 by City Council

  1. City Council approval to surplus (sell) fill dirt from the Harbor Road AWWTF construction.  

Passed 5-0 by City Council

  1. City Council approval of funding in the amount of $162,000.00 for Tree Trimming near Electrical Distribution/ Service Lines under a Professional Services Agreement with Davey Tree Expert Company for Fiscal Year 2022.  

Passed 5-0 by City Council

  1. City Council approval to insert proposed water rate changes for Fiscal Year 2022 in the October cycle customer bills and to publish notification in the Clay Today newspaper.  

Passed 5-0 by City Council

  1. City Council approval of, Contractor’s Pay Request #5, in the amount of $306,191.12 to Williams Industrial for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  

Passed 5-0 by City Council

Council Business

  1. FMPA - October 2021 

  1. Potential Development Moratorium Discussion  

City Council first discussed a potential development moratorium during the Aug. 26, 2021, joint meeting with Planning and Zoning Board to discuss the draft Comprehensive Plan Update. Planning and Zoning Director Michael Daniels researched other development moratoriums in other Florida municipalities and presented those findings to the City Council on September 21, 2021, for discussion. During that discussion, City Council agreed to present this research to the Planning and Zoning Board for their recommendation before making a final decision.

Daniels presented the research to the Planning and Zoning Board on Sept. 28, 2021. After some discussion, the Board recommended for the City to move forward with the Comprehensive Plan Update, US 17 Corridor Plan, and Downtown Master Plan and, in the meantime, Development Services Staff can work with the development community to ensure that all new development will be in compliance with the draft Comprehensive Plan Update in terms of the updated future land use and plan objectives and goals. The Board does not recommend moving forward with a development moratorium.

After discussion during the Oct. 6, 2021, City Council meeting the Council came to a consensus to look at a special exception for specific uses instead of a moratorium. Daniels will research special exceptions for development in other Florida municipalities and present to the City Council at the next meeting.

  1. City Manager & City Attorney Reports / Correspondence

City Manager: Discussion on concerns of cars staying overnight in Spring Park parking spaces. Mayor Gaw suggests that it could also be linked to boats staying overnight at the pier without paying the overnight fee. Council Member Van Royal suggests discontinuing overnight docking at pier until the City can consistently collect fees. Suggestions for cars parking overnight include signage. City Attorney Arnold advised that the only way to enforce signage is through an ordinance set by the City Council which includes specific hours and penalties.

19.       City Council Reports / Correspondence


Construction of raised crosswalk starting Oct. 11, 2021


The City of Green Cove Springs is scheduled to install a raised pedestrian crosswalk on Medinah Lane at Canyon Falls Drive beginning next Monday, October 11, 2021.  Construction is estimated to last for one week and during that time, there will be alternating lane closures and traffic control.

 

The City is requesting that Magnolia Point residents use the front entrance to enter/exit the community during construction of the new crosswalk, in order to minimize traffic through the construction area next week. 


Convo Around the Cove: Boosting Chapman Substation with 3rd Feed



Electric Director Andy Yeager talks about the completion and impact of the Chapman Substation 3rd Feed project, as well as tease on the upcoming projects to continue to improve the City's electric grid. Intro and Outro music: On the Verge by Joseph McDade


September 21, 2021, City Council Meeting Brief



September 23, 2021 – 

            Public Hearings

  1. Second and Final Public Hearing and approval of Resolution No. R-21-2021, a Resolution in compliance with Florida Statute 200.065 establishing a Millage Rate of $3.8000 Per Thousand of Non-Exempt Real Property within the City of Green Cove Springs, Florida for Fiscal Year 2021/2022. 

City Council approved to adopt the Tentative Millage Rate for FY 2021/2022 to 3.8 mills in the first hearing on September 7, 2021. This is the second and final hearing officially setting the Millage Rate for FY 2021/2022.

City Council approved the Millage Rate for FY 2021/2022 at 3.8 mills in a 5-0 vote.

 

  1. Second and Final Public Hearing and approval of Resolution No. R-22-2021, a Resolution setting forth the Annual Budget for Fiscal Year beginning October 1, 2021 and ending September 30, 2022.

After requested changes to FY 2021/2022 Operating Budget during Budget Workshop meetings, the Tentative Annual Operating Budget is $55,827,685. City Council approved the Tentative Operating Budget in a first hearing on September 7, 2021. This is the second and final hearing for the FY 2021/2022 Operating Budget.

City Council adopted the FY 2021/2022 Operating Budget at $55,827,685 in a 5-0 vote.

 

 

  1. Second and Final Public Hearing and approval of Resolution No. R-23-2021, a Resolution setting forth the Annual Capital Improvement Plan for Fiscal Years beginning October 1, 2021 to September 30, 2026. 

After requested changes to Five Year Capital Improvement Plan for FY 2022/2026 during Budget Workshop meetings, the Tentative Capital Improvement Plan total is $25,800,159. City Council approved the Tentative CIP on September 7, 2021. This is the second and final hearing for the FY 2022/2026 CIP.

City Council adopted the Capital Improvement Plan for FY 2022/2026 for a total of $25,800,159 in a 5-0 vote.

 

 

  1. Second and Final Reading of O-15-2021, an ordinance amending the Future Land Use from MUH, Mixed Use Highway, to RHD, Residential High Density, for property located in the 1300 Block of Energy Cove Court for approximately 9.4 acres.

Property has tentative plans to develop a condominium complex with main access on Green Cove Ave. Concerns stated by Council during the first hearing include improving roadways around the proposed development as well as other proposed developments in the south end of Green Cove Springs and cumulative future traffic with increased residential development on that side of the City. Council approved to amend the Future Land Use from Mixed Use Highway to Residential High Density in form and legality only in a 3-0 vote on September 7, 2021, with Council Member Van Royal recusing himself due to his professional relationships with both parties of the property and Vice Mayor Matt Johnson absent.

During the second hearing on September 21, 2021, City Council was assured by Planning and zoning Director Mike Daniels that their concerns of roadways and traffic will be addressed in more detail with the approval process of the site plan.

Approved 4-0 by City Council, with Council Member Van Royal recusing himself due to his professional relationships with both parties involved.

 

 

  1. Second and Final Reading of Ordinance O-16-2021, an ordinance amending the zoning district from C-2, General Commercial and M-2, Industrial to R-3, Residential High Density for approximately 9.4 acres of property located in the 1300 Block of Energy Cove Court.

This rezoning is for same property as for the Future Land Use Amendment in Public Hearing Agenda Item #4 above. Council approved rezoning from C-2, General Commercial, and M-2, Industrial, to R-3 Residential High Density in form and legality only in a 3-0 vote, with Council Member Van Royal recusing himself due to his professional relationships with both parties of the property and Vice Mayor Matt Johnson absent.

Approved 4-0 by City Council, with Council Member Van Royal recusing himself due to his professional relationships with both parties involved.

 

Consent Agenda 

  1. City Council approval of the Breast Cancer Awareness Month Proclamation. 

Approved 5-0 by City Council

 

  1. Pending approval of R-20-2021 prior to the Consent Agenda, City Council approval to purchase a 2021 F-250 work truck from the Florida Sheriff's Bid # 18-VEL 26.0, in the total amount of $40,222.00 from Duval Ford and to surplus truck # 952, a 2006 Ford which has far outlived its useful life. 

Approved 5-0 by City Council

 

  1. City Council approval of Contractor’s Pay Request #4 for Williams Industrial Services, LLC, in the amount of $749,745.17, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420. 

Approved 5-0 by City Council

 

  1. City Council approval of Minutes from 8/3/2021 Special Session.

Approved 5-0 by City Council

 

  1. City Council approval of the Soul Food Proclamation.

Approved 5-0 by City Council

 

  1. City Council authorization to purchase a Digger Derrick Truck from Altec Industries under the Sourcewell bid in the amount of $240,000.

Approved 5-0 by City Council

 

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #5, in the amount of $561,813.97 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. 

Approved 5-0 by City Council

 

  1. City Council approval of, and authorization for the Assistant Water Utilities Director (Project Manager) to execute, SJRWMD Disbursement Request #1, in the amount of $202,431.20 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. 

Approved 5-0 by City Council

 

  1. City Council review and approval of a street closure request and fee waiver request for a Minor Event, CalaVida Festival.

Pulled from Consent Agenda by Council Member Van Royal as his wife is the Chair of CalaVida Festival.

Approved 4-0 by City Council, with Council Member Van Royal recusing himself.

 

  1. City Council approval of Resolution No. R-25-2021, authorizing the City of Green Cove Springs Staff to enter into an Agreement with the Florida Department of Environmental Protection to receive Grant Funds related to the Green Cove Springs Public Safety and River Access Project, as authorized by HB 2985. 

Approved 5-0 by City Council.

 

  1. City Council approval of Change Order #1 to Contract Number LC 2020-17 Chapman Substation Construction to Terry’s Electric in the additive amount of $75,534.17, bringing the new total contract amount to $954,620.17.

Approved 5-0 by City Council

 

  1. City Council approval of Resolution R-26-2021, adopting the Language Access Plan.

Pulled from Consent Agenda by Mayor Ed Gaw to ask about clarification on the Language Access Plan. Assistant City manager Mike Null explained that this is part of the process for the City’s two CDBG grants, and is necessary in order to post critical documents related to the grant in languages other than English. This is also based off of an analysis that was done in February and approved by the Council in March.

Approved 5-0 by City Council.

 

  1. City Council approval of Amendment #1 to Contract Number LC 2018-02 – Tree Trimming for Electrical Distribution/Service Lines with Davey Tree Expert Company for the period September 4, 2021 through September 3, 2022 with the option to renew for one additional year.


Approved 5-0 by City Council.

 

 

Council Business

  1. Potential Development Moratorium Discussion. 

Planning and Zoning Director Michael Daniels presents of development moratoriums from other Florida cities and counties for the Council to discuss possibly adopting one of its own for the City of Green Cove Springs while the City is in the process of updating the Comprehensive Plan and Downtown Master Plan.

This discussion is a follow up to the Joint Planning Commission/City Council Meeting to discuss the draft Comprehensive Plan Update. City Council members and Planning and Zoning Commissioners voiced concerns about development that’s currently allowed in the Central Business District but won’t be consistent with the Updated Comprehensive Plan once it was adopted. Some asked if it was possible to put a temporary pause on new applications until the updated Comprehensive Plan and Downtown Master Plan has been formally adopted.

Council Member Van Royal voiced his opposition to a moratorium as he thinks it may permanently deter potential businesses and growth in Green Cove Springs. Council Member Steven Kelley said that he suggested a potential method to pause new applications until the Updated Comp Plan and Downtown Master Plan are approved as the City only has a limited amount of commercial land and doesn’t want potential properties for City Comprehensive Plan projects to already bought up and developed by the time plans are adopted.

Vice Mayor Johnson makes a motion to take this discussion of a potential moratorium on development or other means to Planning and Zoning Board for its input.

Approved 4-1 by City Council, with Council Member Van Royal opposed.

 

  1. Non-Ad Valorem Special Assessments for Nuisance Abatement Charges.

Planning and Zoning Director Mike Daniels presented findings into alternatives to reduce the amount of logged code enforcement violation fees after comments from City Council at the September 7, 2021, meeting. Daniels says that staff recommends a non-Ad Valorem Special Assessment. This process can be set up so that the City can recover abatement costs related to Code Enforcement violations through the annual property tax bill using the Uniform Collection Method. This process would also require an interlocal agreement between the City and Clay County Property Appraiser’s Office. City Council agreed with staff’s recommendation of a non-Ad Valorem Special Assessment and instructed Daniels to begin pursuing an interlocal agreement with the Clay County Property Appraiser’s Office on the process.

 

  1. Approval of the Second Amendment to City Attorney Employment Agreement. 

Approved 4-0 by City Council, with Council member Van Royal recusing himself due to partnerships with City Attorney Jim Arnold.

 

  1. Approval of the City Manager Employment Agreement. 

Approved 5-0 by City Council.

 

  1. City Manager & City Attorney Reports / Correspondence

City Manager Reports: CM Kennedy called on Electric Director Andy Yeager to give a presentation on the completed Chapman Substation 3rd Feed and its overall benefit to the City’s electric grid. Kennedy reported that the Citizen’s Advisory Committee has formed its first two subcommittees: One on the River’s House and the other on GCS Beautification. He also called on Planning and Zoning Director Mike Daniels to give a presentation explaining impact fees for transportation improvements after comments from City Council on September 7, 2021, and Council agreed for staff to move forward with looking into impact fees for transportation.

 

  1. City Council Reports / Correspondence

Street Closures from Sept. 21 to Sept. 28 for Electrical Work


City of Green Cove Springs Electric Department will be conducting the following road closures for electric work: 


Tuesday, September 21, 2021, 5:30 a.m. to noon - Bay Street from Orange Avenue east to Pine Avenue to thru traffic. Residents in this area will be allowed in and out as needed. During this time Electric crew will be moving power line poles for the upcoming Palmetto Trail and performing maintenance on poles and electric lines for reliability and storm hardening.


Thursday, September 23, 2021, 9:00 a.m. to 1:00 p.m. - Palmetto Avenue from Martin Luther King Jr. Blvd. north to Walburg Street, including back entrances to VyStar and Burger King, and intersection of Bayard Street and Palmetto Avenue closed to thru traffic. Residents in this area will be allowed in and out as needed. Electric crew will be pulling wire as part of the pole replacement for the Palmetto Trail project. 


Tuesday, September 28, 2021, midnight to 8:00 a.m. - Planned outage for Walgreens at 103 S Orange Avenue and Palmetto Avenue from Ferris Street north to Spring Street closed to thru traffic. Electric crew will be replacing electric poles in the area. 

For any questions please contact Public Information Officer Tiffanie Kelly at 904-297-7046 or tkelly@greencovesprings.com.


September 7, 2021, City Council Meeting Brief



September 8, 2021 –

 

Awards & Recognition

  1. Proclamation: Lineman Appreciation Day

City Council approved to formally declare and recognize August 26, 2021, as Lineman Appreciation Day and presented the proclamation to Electric Director Andy Yeager and linemen.

 

                      2. Proclamation: Patriot Day

City Council approved to formally declare September 11, 2021, as Patriot Day.

Public Hearings 

                      3. Public Hearing and approval of Final Assessment Resolution No. R-16-2021, a Resolution relating to the reimposition of Solid Waste Service Assessments in the Magnolia West Assessment Area, Approving the Solid Waste Assessment Roll; and Confirming the Initial                                       Assessment Resolution. 

This resolution, if passed, will authorize the City to collect annual Solid Waste Service Assessments within the Magnolia West Subdivision, which covers a year of solid waste and recyclable material collection.

Approved 5-0 by City Council

 

                     4. Public Hearing and approval of Final Assessment Resolution No. R-17-2021, a Resolution relating to the reimposition of Stormwater Management Service Assessments against real property within the City of Green Cove Springs; Approving the Stormwater Assessment Roll;                                 and Confirming the Initial Assessment Resolution. 

This resolution, if passed, authorizes the City to collect an annual Stormwater Service Assessment within the city.

Approved 5-0 by City Council

 

                      5. First Public Hearing and approval of Resolution No. R-18-2021 adopting the Tentative Millage Rate for Fiscal Year 2021/2022 and set September 21, 2021 at 7:00 p.m. as the final hearing date. 

Tentative Millage Rate for FY 2021/2022 is 3.800 mills.

Approved to adopt the Tentative Millage Rate for FY 2021/2022 to 3.800 mills and set September 21, 2021, at 7 p.m. as the final hearing date, 5-0 by City Council.  

 

                     6. First Public Hearing on the Fiscal Year 2021/2022 Annual Operating Budget and approval of Resolution No. R-19-2021 adopting the Tentative Annual Operating Budget for Fiscal Year 2021/2022 and set September 21, 2021, at 7:00 p.m. as the final hearing date. 

After requested changes to FY 2021/2022 Operating Budget during Budget Workshop meetings, the Tentative Annual Operating Budget is $55,827,685.

Approved to adopt the FY 2021/2022 Tentative Operating Budget to $55,827,685 and set September 21, 2021, at 7 p.m. as the final hearing date, 5-0 by City Council.  

 

 

                     7. First Public Hearing on the Five Year Capital Improvement Plan for Fiscal Year 2022/2026 and approval of Resolution No. R-20-2021 adopting the Tentative Capital Improvement Plan for Fiscal Year 2022/2026. 

After requested changes to Five Year Capital Improvement Plan for FY 2022/2026 during Budget Workshop meetings, the Tentative Capital Improvement Plan total is $25,800,159.

Approved to adopt the Five Year Capital Improvement Plan for FY 2022/2026 to $25,800,159 and set September 21, 2021, at 7 p.m. as the final hearing date, 5-0 by City Council.  

 

 

                     8. First Reading of O-15-2021, an ordinance amending the Future Land Use from MUH, Mixed Use Highway, to RHD, Residential High Density, for property located in the 1300 Block of Energy Cove Court for approximately 9.4 acres.

Property has tentative plans to develop a condominium complex with main access on Green Cove Ave. Council Member Steven Kelley voiced concerns about the current state of Green Cove Ave. around the property and asked if there are any plans to improve that road with the increase of residential development in the south end of Green Cove Springs. Mayor Edward Gaw is also concerned with cumulative future traffic of increased residential development in the south end of Green Cove Springs. Council Member Van Royal recused himself from the vote as he knows and represents both parties of the property. Vice Mayor Matt Johnson had to leave the City Council Regular Session early. Council Member Connie Butler motions to approve amending the Future land Use from Mixed Use Highway to Residential High Density in form and legality only.

Approved 3-0 by City Council, with Council Member Van Royal recusing himself and Vice Mayor Matt Johnson absent.

 

                     9. First Reading of O-16-2021, an ordinance Rezoning from C-2, General Commercial, and M-2, Industrial, to R-3 Residential High Density for property located in the 1300 Block of Energy Cove Court for approximately 9.4 acres. 

This rezoning is for same property as for the Future Land Use Amendment in Public Hearing Agenda Item #8 above. Council Member Van Royal recused himself from the vote as he knows and represents both parties of the property. Vice Mayor Matt Johnson had to leave the City Council Regular Session early. Council Member Connie Butler motions to approve rezoning from C-2, General Commercial, and M-2, Industrial, to R-3 Residential High Density in form and legality only.

Approved 3-0 by City Council, with Council Member Van Royal recusing himself and Vice Mayor Matt Johnson absent.

 

Consent Agenda 

                     10. City Council approval to purchase a 2021 F-250 work truck from the Florida Sheriff's bid # 18-VEL 26.0, in the total amount of $40,222.00 from Duval Ford and to surplus truck # 954, a 2004 Dodge which has far outlived its useful life. 

Passed 4-0 by City Council

 

 

                    11. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #4, in the amount of $341,701.95 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP),                                State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. 

Passed 4-0 by City Council

 

                   12. City Council approval of the School Safety Interlocal Agreement among the School Board of Clay County, Florida; the City of Green Cove Springs, Florida; and the Green Cove Springs Police Department.  The agreement pertains to the School Resource Officer and                                           Emergency Communications Officer services.

Passed 4-0 by City Council

 

                   13. City Council approval of the Patriot Day Proclamation. 

Passed 4-0 by City Council

 

                  14. City Council approval of, and authorization for the mayor to execute, HMGP / FDEM Project # 4283-55-A, Governors Creek Hardening Project, Utility Mitigation Phase II, with an award to the City of $502,500.00 (75%) of the total project cost of $670,000.00 to move the                              electric transmission lines crossing Governors Creek along US17 from overhead to underground.

Passed 4-0 by City Council

 

                  15. City Council approval of Final Contractor’s Pay Request #2 in the amount of $29,417.00 to Brooks Building Solutions for Bid # 2021-09 in the total amount of $58,834.80 for installation of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded                         Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.  This project includes 75% grant funding from HMGP. 

Passed 4-0 by City Council

 

                 16. City Council approval of funding in the amount of $29,303.93 to Jax Utilities Management for manhole and asphalt repair for four manholes on SR 16, and one manhole on US 17, piggybacking on City of Jacksonville Contract # 8258-19.

Consent Agenda item pulled by Council Member Van Royal to ask if American Rescue Plan funds can be used for this project. City Manager Steve Kennedy said that funds can be used once City is given funds.

Passed 4-0 by City Council

 

                 17. City Council approval for staff to continue moving forward with the Governor’s Creek Boat Ramp project to include coordination with FDOT, Clay County, Design, Engineering and Construction.

Consent Agenda Item pulled by Council Member Connie Butler to ask about the nature of the approval. City Manager Steve Kennedy said that the Council approval is to put the Governor’s Creek Boat Ramp Project on the record and to start the process for Council to formally talk about the project in more detail if the Council wants to use American Rescue Plan funding for the project. Council Member Van Royal then brings up a comparison between the Governor’s Creek Boat Ramp Project and the funding recently rewarded to add a boat dock for the Police Department at the end of the Spring Park South Dock and purchase a new boat for the GCSPD. Both Council Member Royal and Kelley prefer to complete the GCSPD boat and boat dock project first. Council Member Royal makes an amended motion for City Staff to present a more specific plan on Governor’s Creek Boat Ramp with coordination from Clay County Sheriff, Clay County, and FDOT by end of the year or move forward with GCSPD boat and boat ramp.

Passed 4-0 by City Council

 

                18. City Council review and approval of Resolution R-24-2021, a resolution endorsing and conceptually approving the land exchange of ±5.18 acres of property within the proposed Ed Gustafson Regional Park for ±8.01 acres of property within the Ayrshire Development, 016515-                           000-00.

Consent Agenda Item pulled to answer questions of Council for informational purposes.

Passed 4-0 by City Council

 

                  19. City Council approval of Minutes from 8/17/2021 Special Session. 

Passed 4-0 by City Council

 

                   20. City Council approval of a Pay Application # 3 from KBT Contracting Corp in the amount of $55,065.43 for design & build out of ASACC classroom for AMIkids.

Consent Agenda Item pulled to ask City Manager Steve Kennedy about using anticipated American Rescue Plan funding for this project.

Passed 4-0 by City Council

 

Council Business

                  21. FMPA - September 2021 

Presented by Bob Page.

 

                  22. City Manager & City Attorney Reports / Correspondence

City Manager Reports

City Manager Steve Kennedy announced that City Staff plans to recognize Dr. Platt for his and his office’s work with the City for COVID-19, present new City Manager and City Attorney contracts, and give presentation on Chapman 3rd Feed project as it is complete as of Sept. 7, 2021, during the September 21, 2021, City Council Regular Session. Kennedy also reported that he has a meeting to discuss American Rescue Plan funding this week and will present the discussion of that meeting to the Council.

 

                   23. City Council Reports / Correspondence

Council Member Connie Butler asked City Clerk Erin West about the progress of the archive room in the City Hall lobby. West reported that she is working with members of the Clay County Historical Society and putting together a timeline for the project. Connie reported to Kennedy and City Staff present that Soul Food Festival organizer Felecia Hampshire has requested a Proclamation for the 20th year of the Soul Food Festival.

 

Council Member Van Royal requested information on a blight tax from Planning and Zoning Director Michael Daniels, and Daniels will present that information to the City Council by the September 21, 2021, City Council Regular Session. He also asked City Attorney Jim Arnold about the foreclosure properties within City Limits on file and wants to find a way for the City to legally address them.  

 

Mayor Gaw also asked Planning and Zoning Director Michael Daniels for more information on any possibility that the City can enforce a mobility fee.


August 26, 2021, City Council and Planning and Zoning Board Comp Plan 2045 Update Joint Special Session Meeting Brief


August 27, 2021 – 

 

Council Business

  1. City Council and Planning Commission review and discussion of the 2045 Comprehensive Plan Update: Planning and Zoning Director Mike Daniels and Pat Tyjeski of S&ME will present the draft of the 2045 Comprehensive Plan Update, along with public input and critical findings so far to the Planning and Zoning Board and City Council. This presentation is for informational and discussion purposes for the P&Z Board and City Council and is part of the process for the update’s creation and adoption. 

 

2045 Comprehensive Plan Update Presentation

  1. Purpose

Give boards an update of where they are in the Comp Plan Update and get both boards input. 

 

  1. Public Input

Twenty-six people attended the public stakeholders meeting to get feedback from residents and business owners of Green Cove Springs in early May. Created a summary of comments and video of the workshop on the project website. Also had online survey that was distributed at Food Truck Friday

 

  1. Critical Findings

Look at proportion of City’s population to County population to determine growth, and projects that population will grow to 18,000 by 2045. Lack of clear vision with current Future Land Use Map. Looked specifically at impact of First Coast Expressway in how it will impact City. S&ME ran two different scenarios with on how roadways within the City will be affected by future traffic without any improvements or changes being done to roads, one is without the First Coast Expressway and one is with the First Coast Expressway completed. Without the First Coast Expressway a majority of main roadways within the City will reach the lowest rating from both traffic congestion and quality of the roadway by 2045. With the First Coast Expressway US 17 will still reach the lowest rating and other main roads will be close to the lowest rating. 

 

  1. Recommended Changes

Future Land Use

Propose to reduce the number of categories from the Future Land Use Map from 13 to 6 (Neighborhood, Mixed-Use, Mixed-Use Reynolds Park, Employment Center, Downtown, Public) to better pinpoint more strategic and efficient growth in the future, as well as better accommodate the projected population beyond 2040. Increase the densities and intensities in several Future Land Use categories to support more sustainable and compact urban growth as population grows. Recommend the City to encourage a horizontal and vertical mix of uses to support pedestrian activity and neighborhood compatibility as the City cannot keep expanding outward. Revise Future Land Use categories to permit a diversity of housing types. Recommend relying less on PUDs and stick to regular zoning categories for future development that supports connectivity and environment to create better quality development within Green Cove Springs. 

 

Suggest the creation of a historic preservation ordinance (opinion amongst public was mixed on support of an ordinance) to protect historic and archaeological sites, establish a local registry and process and procedures for listing, and update survey of historic resources. 

 

Establish a gateway and wayfinding program to create a sense of place and improve and/or preserve the aesthetics, design, and navigability. This includes better signage to places of interest, such as the pool, spring, and parks, as well as better welcoming signage indicating the beginning and end of Green Cove Springs City Limits along major throughfares. 

 

Recommend project to address Downtown Vitality, such as establishing a Community Redevelopment Area, developing a Downtown Master Plan, and looking into Walnut Street vehicular/pedestrian activity. 

 

Change the designation of the Reynolds Park property from mixed-use to a Small Area Plan (a master plan for the area) which will specify the amount of development, require a mix of uses on the property, and require the establishment of a public parks and trials system and public waterfront access.  

 

Transportation

Retain transportation concurrency (roadways that can support upcoming development) but explore adopting mobility strategies (such as wider sidewalks and better walkability and biking in and around Green Cove Springs) instead of continuing to expand the road grid for new development. Utilize other tools to manage traffic issues, such as create a Transportation Concurrency Exception Area (exempt a portion from following concurrency) for US 17, establish greater connectivity requirements for new developments, and coordinate with FDOT and TPO to utilize Intelligent Transportation Systems. 

 

Establish Complete Street Principles for new and improved roadway facilities. Look at all modes of transportation on US 17 and consider other transportation elements when FDOT is making improvement.

 

Recommend requiring an update of the Trails Master Plan to include both sidewalks and trails and establish main routes through the City. 

 

Housing

Affordable housing, including incentives to encourage developers to build affordable housing such as modify street modifications, lot size reductions in areas that have 70 ft lot requirements, and fee waivers. 

 

Public Facilities

Updating language in this element. Focus on water and looking at alternative water supply as population grows and match regional water plan (some is addressed with new water and wastewater facility). 

 

Conservation

Highlight that Green Cove Springs is a tree and monarch City. 

 

Recreation & Open Space

Creating a master recreation plan to get into specific acreage for parks and park facilities and if they are meeting a proper level of service, which is 5 acres per 1,000 people for community parks and 2 acres per 1,000 for neighborhood parks. 

 

Master Trail Plan: FDOT is building a 12 ft trail on old Shands Bridge. Take another look at improving Palmetto Trail and Oakridge. 

 

Intergovernmental Coordination

Maintain procedures to coordinate with Clay County, Clay County School Board, and the Northeast Florida Regional Planning Council to be able to address City concerns on projects, especially with utilities and infrastructure. Coordinate comprehensive plan impacts with local and state agencies. Coordinate with local, regional, and state authorities regarding Level of Service Standards within the City’s Utility Service Areas.  

 

Capital Improvements

Look at Impact Fee for level of service for parks and road systems

 

Economic Development

This element was added as a specific request by City Council to look at ways to plan and coordinate economic development within City Limits more strategically. 

 

Private property Rights

Required to have this element by the state, and recommends taking language provided by the state

 

  1. Next Steps

Project website is still active and future workshops will continue to be announced on the website. Will meet with original stakeholders in early September, then conduct a second public workshop. Will make changes based on input to start the adoption process in November with final adoption in February 2022. Plan is draft that has not been released to the public, after discussion can release to the public for review. 

 

Planning and Zoning Board and City Council Discussion

Discussion started with traffic and ways that the Comp Plan could relieve the pressure on future traffic on roadways. Suggestions included using the adopted Comp Plan as a map to bring to TPO to help speed traffic improvements and go back to County to propose a CRA to be able to address walkability downtown (widening sidewalks, promoting biking, etc.). Also supports the Complete Streets Principles for US 17. 

Economic Development was also discussed, with talk of how surrounding development will support grocery and retail needs of Green Cove Springs. Reynolds Park also a point of discussion, with talk of it being the location of bigger box retailers and Green Cove Springs focusing more on mixed-use and smaller retail locations. 

Also consensus on shortening the timeline for adoption of the Comprehensive Plan 2045 Update, as both boards voiced concerns of possible development not in-line with the Comp Plan happening while the plan is still in the adoption process. On top of adopting the Comp Plan Update, both boards voiced a need to use the priorities in the Comp Plan to create a short-term and long-term priority list of projects as a way to immediately begin acting on Plan priorities before or as soon as the update is adopted. Some of the short-term priorities discussed include more specific development planning within Green Cove Springs, how to better protect public waterfront access for the future, creating a Downtown Master Plan, mitigating traffic on US 17, and beatifying Walnut St. Both boards also discussed ways that Staff can begin to enforce development priorities under the Comp Plan Update while it is still in the adoption process. Planning and Zoning Director Mike Daniels said that they could write a moratorium that would have to go before the City Council, and both boards voiced a desire to move forward with a moratorium. 


Convo Around the Cove: Getting to Know the CAC with Chairman Thomas Smith



Public Information Officer Tiffanie Kelly sits down with the Citizen's Advisory Committee Chairman Thomas Smith to talk about the committee's first few months as a City Board, including laying the groundwork and bylaws, getting to know the different City departments, and its first official topic of discussion. For more information on the CAC, find meeting agendas and minutes, or to send a member application go to greencovesprings.com/CitizensAdvisoryCommittee. Intro and Outro Music: On the Verge by Joseph McDade.


GCS Police Department Cancels 2021 Rock the Dock Fundraiser and Trunk or Treat


August 24, 2021- Due to recent circumstances and out of an abundance of caution, the Green Cove Springs Police Department has decided to cancel Rock the Dock, an annual fundraiser for the City-organized Trunk or Treat, and this year’s Trunk or Treat event.

Due to rising cases of COVID-19,  the Police Department has come to the conclusion that it would be extremely difficult to hold both events with COVID safety measures, especially social distancing, as the location space for both events are small and have had tightly-packed crowds in the past.

This has been a difficult decision for the Police Department, as officers and staff look forward to organizing Truck or Treat for the community all year. However, the department feels that this is the best decision to keep the Green Cove Springs community safe and help stop the spread of COVID-19.

“While we always like to showcase our City with our City-organized events, we are also serious about making sure that our Citizens and staff remain safe from the COVID-19 pandemic. We will work to make next year’s event even better,” said Green Cove Springs City Manager Steve Kennedy.

For any questions or more information, please contact Public Information Officer Tiffanie Kelly at tkelly@greencovesprings.om or 904-297-7046.


City of Green Cove Springs - Public Notice for CDBG-MIT Round 2 Application


WEBSITE PUBLIC NOTICE

 

PUBLIC NOTICE OF PROPOSED CDBG DISASTER RECOVERY MITIGATION INFRASTRUCTURE PROJECTS FOR THE CITY OF GREEN COVE SPRINGS

ESTE AVISO PÚBLICO DE LOS PROYECTOS DE INFRAESTRUCTURA DE MITIGACIÓN DE DESASTRES DE CDBG PARA LA CIUDAD DE GREEN COVE SPRINGS ESTÁ DISPONIBLE EN ESPAÑOL EN EL SITIO WEB DE LA CIUDAD DE GREEN COVE SPRINGS

The City of Green Cove Springs anticipates applying for Round Two of the Rebuild Florida General Infrastructure Program (GIP) funding provided by the U.S. Department of Housing and Urban Development (HUD) to support long-term mitigation efforts by assisting the State of Florida and its local governments in minimizing or eliminating the risks and reducing losses from future disasters. This program is being administered by the Florida Department of Economic Opportunity (DEO) thru the Community Development Block Grant – Mitigation (CDBG-MIT) Program. A total of four hundred seventy-five million dollars ($475,000,000.00) in funding has been allocated by the Florida Department of Economic Opportunity (DEO) for the Rebuild Florida General Infrastructure Program.  The funding will be allocated through three separate funding cycles which will be held over a three-year period with the second funding cycle, to have applications due into DEO on or before September 17, 2021.  The amount of funding available in the second GIP application cycle is one hundred seventy-five million dollars ($175,000,000.00). The minimum allowable grant request is two million dollars ($2,000,000.00). Eligible types of projects are those that demonstrate increased community resiliency. Examples of some of the types of projects encouraged by DEO are as follows:

  • Restoration of critical infrastructure (such as water and sewer facilities, streets, removal of debris, drainage, bridges, etc.). 
  • Renourishment of protective coastal dune systems and state beaches. 
  • Building or fortifying buildings that are essential to the health, safety and welfare of a community (this can include police stations, fire stations, parks and recreational centers, community and senior centers, hospitals, clinics, schools and educational facilities, other public properties). 
  • Rehabilitation or construction of stormwater management systems. 
  • Improvements to drainage facilities. 
  • Reconstruction of lift stations and sewage treatment plants. 
  • Road repair and improvement and bridge strengthening. 

The City of Green Cove Springs anticipates submitting one application for a total of eight million, three hundred eleven thousand one hundred twenty-three dollars ($8,311,123.00) in funding through Round Two of the CDBG-GIP General Infrastructure Program.

Activities that are typically eligible for funding under the Community Development Block Grant (CDBG) Program as well as specific additional activities as outlined in the State of Florida CDBG-MIT Action Plan for the program are eligible projects if no other funding is available to meet the need. Applications are due in DEO no later than September 17, 2021.

In this application the City of Green Cove Springs proposes to upgrade the stormwater drainage system in four (4) separate drainage basins.  All of the drainage basins are located within the City of Green Cove Springs. 

The City of Green Cove Springs anticipates submitting an application for funding to construct stormwater drainage improvements in four separate stormwater drainage basins. These include the Clay Gum Drainage Basin, the Julia Drainage Basin, the Oak Ridge Drainage Basin and the West Street Drainage Basin.  Improvements will consist of the replacement of fifty (50) year old existing corrugated metal stormwater piping which has exceeded its useful life and has failed several times in the past ten (10) years. The project also includes the purchase of a piece of property which will be used for the construction of a stormwater retention pond in the West Street Drainage Basin and the construction of a separate stormwater retention pond on property already owned by the City in the Oak Ridge Drainage Basin.    

 

Structure Name

Project Address or Description

CDBG-MIT
 Funding

Total Funding

Project Administration

N/A

$415,556.00

$415,556.00

Project Engineering

N/A

$1,260,117.00

$1,260,117.00

03I-Stormwater Drainage System Improvements System

Stormwater drainage improvements in four separate Project Areas. Each Project Area has its own drainage basin.

$6,495,450.00

$6,495,450.00

Property Acquisition

Purchase one parcel of property to be used as a stormwater retention pond in the West Street Drainage Basin.

$140,000.00

 

$140,000.00

Totals

 

$8,311,123.00

$8,311,123.00

 

 

Any resident wishing to know more about the proposed project should
 contact 
Ms. Erin West, City Clerk at (904) 297-7500, ext. 3307, or via email to ewest@greencovesprings.com. Information relating to the proposed project and application will be available on the City of Green Cove Springs website located at  https://www.greencovesprings.com/

 

Comments from the public must be received no later than 5:00 p.m. on Monday, September 13, 2021.  All comments will be considered and proposed changes will be submitted to DEO.  Information relating to the proposed project and application will be available for review between 8:30 a.m. and 5:00 p.m. at the City of Green Cove Springs, City Hall located at 321 Walnut Street, Green Cove Springs, FL, 32043-3441.

 

Any non-English speaking person wishing to provide a response to this public notice should contact Ms. Erin West, City Clerk at (904) 297-7500, ext. 3307, or via email to ewest@greencovesprings.com.at least five calendar days prior to Monday, September 13, 2021 and a language interpreter will be provided.

 

 

To be placed on City of Green Cove Springs’s Website: No later than Friday, August 27, 2021

PLEASE SEND SNAPSHOT OF PUBLIC NOTICE ON WEBSITE TO:

Fred Fox Enterprises, Inc.

Fred.fox@fredfoxenterprises.com 

**************************************************************************** 


SPANISH WEBSITE PUBLIC NOTICE

AVISO PÚBLICO DE LOS PROYECTOS DE INFRAESTRUCTURA DE MITIGACIÓN DE RECUPERACIÓN DE DESASTRES PROPUESTOS POR CDBG PARA LA CIUDAD DE GREEN COVE SPRINGS

La Ciudad de Green Cove Springs anticipa solicitar la Segunda Ronda de los fondos del Programa de Infraestructura General de Reconstrucción de Florida (GIP, por sus, por sus contra otros) para apoyar los esfuerzos de mitigación a largo plazo al ayudar al Estado de Florida y a sus gobiernos locales a minimizar o eliminar los riesgos y reducir las pérdidas de futuros desastres.

Este programa está siendo administrado por el Departamento de Oportunidades Económicas de Florida (DEO, por sus, por sus naciones, Florida Department of Economic Opportunity, DEO) a través del Programa de Subvenciones en Bloque de Desarrollo Comunitario – Mitigación (CDBG-MIT). Un total de cuatrocientos setenta y cinco millones de dólares ($475,000,000.00) en fondos ha sido asignado por el Departamento de Oportunidades Económicas de Florida (DEO) para el Programa de Reconstrucción de Infraestructura General de Florida.  

Los fondos se asignarán a través de tres ciclos de financiación separados que se celebrarán durante un período de tres años con el segundo ciclo de financiación, para tener solicitudes que vencen en DEO en o antes del 17 de septiembre de 2021.  La cantidad de fondos disponibles en el segundo ciclo de solicitud de GIP es de ciento setenta y cinco millones de dólares ($ 175,000,000.00). 

La solicitud de subvención mínima permitida es de dos millones de dólares ($2,000,000.00). Los tipos de proyectos elegibles son aquellos que demuestran una mayor resiliencia de la comunidad. Ejemplos de algunos de los tipos de proyectos alentados por DEO son los siguientes: 

 

  • Restauración de infraestructuras críticas (como instalaciones de agua y alcantarillado, calles, remoción de escombros, drenaje, puentes, etc.). 

 

  • Renovación de los sistemas de dunas costeras protectoras y las playas estatales.

 

  • Construir o fortificar edificios que son esenciales para la salud, la seguridad y el bienestar de una comunidad (esto puede incluir estaciones de policía, estaciones de bomberos, parques y centros recreativos, centros comunitarios y para personas mayores, hospitales, clínicas, escuelas e instalaciones educativas, otras propiedades públicas). 
  • Rehabilitación o construcción de sistemas de gestión de aguas pluviales.
  • Mejoras en las instalaciones de drenaje.
  • Reconstrucción de estaciones elevadoras y plantas de tratamiento de aguas residuales. 
  • Reparación y mejora de carreteras y fortalecimiento de puentes. 

La ciudad de Green Cove Springs anticipa la presentación de una solicitud por un total de ocho millones, trescientos once mil ciento veintitrés dólares ($ 8,311,123.00) en fondos a través de la Segunda Ronda del Programa de Infraestructura General CDBG-GIP.

Las actividades que generalmente son elegibles para recibir financiamiento bajo el Programa de Subvenciones en Bloque de Desarrollo Comunitario (CDBG, por sus, por sus, por sus partes), así como las actividades adicionales específicas descritas en el Plan de Acción CDBG-MIT del Estado de Florida para el programa, son proyectos elegibles si no hay otros fondos disponibles para satisfacer la necesidad. Las solicitudes deben presentarse en DEO a más tardar el 17 de septiembre de 2021.

En esta aplicación, la Ciudad de Green Cove Springs propone mejorar el sistema de drenaje de aguas pluviales en cuatro (4) cuencas de drenaje separadas.  Todas las cuencas de drenaje se encuentran dentro de la ciudad de Green Cove Springs.

La ciudad de Green Cove Springs anticipa la presentación de una solicitud de financiamiento para construir mejoras de drenaje de aguas pluviales en cuatro cuencas de drenaje de aguas pluviales separadas. Estos incluyen la cuenca de drenaje de clay gum, la cuenca de drenaje julia, la cuenca de drenaje Oak Ridge y la cuenca de drenaje west street.  

Las mejoras consistirán en la sustitución de tuberías de aguas pluviales de metal corrugado existentes de cincuenta (50) años de antigüedad que han excedido su vida útil y han fallado varias veces en los últimos diez (10) años. El proyecto también incluye la compra de una propiedad que se utilizará para la construcción de un estanque de retención de aguas pluviales en la cuenca de drenaje de West Street y la construcción de un estanque de retención de aguas pluviales separado en una propiedad que ya es propiedad de la Ciudad en la cuenca de drenaje de Oak Ridge.

 

Nombre de la estructura

Dirección o descripción del proyecto

CDBG-MIT

Financiación

 

Financiación total

Administración de proyectos

N/A

$415,556.00

$415,556.00

Ingeniería de Proyectos

N/A

$1,260,117.00

$1,260,117.00

03I- Sistema de mejoras del sistema de drenaje de aguas pluviales

Mejoras en el drenaje de aguas pluviales en cuatro áreas de proyecto separadas. Cada área del proyecto tiene su propia cuenca de drenaje.

$6,495,450.00

$6,495,450.00

Adquisición de propiedades

Compre una parcela de propiedad para ser utilizada como un estanque de retención de aguas pluviales en la cuenca de drenaje de West Street.

$140,000.00

 

$140,000.00

Totales

 

$8,311,123.00

$8,311,123.00

 

Cualquier residente que desee saber más sobre el proyecto propuesto debe 

comuníquese con la Sra. Erin West, Secretaria de la Ciudad al (904) 297-7500, extensión 3307, o por correo electrónico a ewest@greencovesprings.com. La información relacionada con el proyecto propuesto y la solicitud estará disponible en el sitio web de la Ciudad de Green Cove Springs ubicado en https://www.greencovesprings.com/.

 

Los comentarios del público deben recibirse a más tardar a las 5:00 p.m. del lunes 13 de septiembre de 2021.  Todos los comentarios serán considerados y los cambios propuestos serán enviados a DEO.  La información relacionada con el proyecto propuesto y la solicitud estará disponible para su revisión entre las 8:30 a.m. y las 5:00 p.m. en la Ciudad de Green Cove Springs, Ayuntamiento ubicado en 321 Walnut Street, Green Cove Springs, FL, 32043-3441.

 

Cualquier persona que no hable inglés que desee proporcionar una respuesta a este aviso público debe comunicarse con la Sra. Erin West, Secretaria de la Ciudad al (904) 297-7500, extensión 3307, o por correo electrónico a ewest@greencovesprings.com.at menos cinco días calendario antes del lunes 13 de septiembre de 2021 y se proporcionará un intérprete de idioma.

 

**************************************************************************** 

 

To be placed on City of Green Cove Springs’s Website: No later than Friday, August 27, 2021

PLEASE SEND SNAPSHOT OF PUBLIC NOTICE ON WEBSITE TO:

Fred Fox Enterprises, Inc.

Fred.fox@fredfoxenterprises.com 


August 17, 2021, City Council Special Session Budget Discussion


August 17, 2021, City Council Special Session Budget Discussion 

August 18, 2021 – 

 

               Council Business

  1. Mayor presentation for the City Manager and City Attorney Contracts

Mayor Ed Gaw started his presentation with City Attorney Jim Arnold. He said that after talking to Mr. Arnold last week he came to the conclusion that he is not being compensated enough for his part time work with the City, especially working for the City for the past 44 years. He recommended to raise the City Attorney’s pay to $75,000 annually with an annual 5 percent increase in his next four-year contract. Rest of the Council voiced concerns on such a significant increase, but agreed to the Mayor’s recommendation as the City Attorney’s wages have not increased since 2008. 

Vice Mayor Matt Johnson motioned to increase the City Attorney’s salary to $75,000 annually with a 5 percent annual increase for the next four years. Council Member Connie Butler seconds the motion. 

City Council passes motion 4-0, with Council Member Van Royal recusing himself due to being a business partner with City Attorney Arnold’s wife. 

 

Mayor Gaw gave his presentation of his review of City Manager Steve Kennedy’s contract, which will expire October 1, 2021. He recommends a five-year contract with a 25 percent base salary increase and an annual 5 percent increase through the duration of the contract. Rest of the Council voiced their concerns about the amount of the increase, especially in comparison with the wages of non-administrative City staff. Council Member Van Royal also pointed out that the Council hired City Manager Kennedy in 2018 at a much higher pay than previous City Managers. 

Council Member Van Royal motions for a five-year contract for City Manager Kennedy with a 12 percent base salary increase and a 4 percent annual increase based on performance review. Council Member Connie Butler seconds the motion. 

City Council passes motion 5-0. 

 

 

  1. Follow up session and discussion of changes to the FY 2022 Proposed Budget after the August 3rd and August 5th, 2021 Budget Hearings.

Proposed budget changes include removing Police Department’s request of three new red light cameras for FY 2022, removing concession stand at City Pool from the Capital Improvement Projects for FY 2022, adding one new Park employee and two new Police Officer positions for FY 2022. City Manager Kennedy also mentioned that City will be receiving money for much-needed projects in FY 2022 through the America Rescue Plan. 

Vice Mayor Matt Johnson motions to accept proposed changes to FY 21/22 budget with consideration of adjustments from America Rescue Plan funding and increases to City Attorney and City Manager salaries. Council Member Connie Butler seconds the motion. 

City Council passes motion 5-0. 

 

  1. City Manager and City Attorney reports/correspondence

 

 

  1. City Council reports/correspondence

August 17, 2021, City Council Meeting Brief


August 17, 2021, City Council Meeting Brief

August 18, 2021 – 

 

Public Hearings


  1. Second and final reading of Ordinance No. O-02-2021, Review of an Annexation request for the Ayrshire Development for the Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15A (a portion of parcel #; 016515-000-00).

City Council passed the first reading of this ordinance on May 18, 2021. Planning and Zoning Director Mike Daniels gave a presentation that covered this and the three other public hearings on the Ayrshire Development for the August 17, 2021, City Council Regular Session. Rogers Tower PA, representing the developer of the proposed Ayrshire Development D.R. Horton, also gave a presentation that covered this and the three other public hearings on the Ayrshire Development for the August 17, 2021, City Council Regular Session. 

City Council did not have any specific discussion or questions on the annexation request. Vice Mayor Matt Johnson motions to approve the second and final reading. Council Member Connie Butler seconds the motion. 

Passes 5-0 by City Council. 

 

 

  1. Second and final reading of Ordinance No. O-03-2021, Future Land Use Map Amendment request from Rural Fringe/Industrial (County) to Residential Low Density (RLD) and Site-Specific Future Land Use Text Policy for the Ayrshire Development for Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15A, 016515-000-00.

City Council passed the first reading of this ordinance on May 18, 2021. The requested amendment was reviewed by Florida Department of Economic Opportunity, FDOT, and Florida Department of Environmental Protection prior to the second and final hearing. Amendment includes a site-specific policy amendment with includes the following conditions: Property has be developed in accordance with a Planned Unit Development as approved by the City in accordance to City Land Development Regulations, recreational facilities within the development has to be built in accordance to the City’s level of service in the Recreation and Open Space Element in the City’s Comprehensive Plan, the property owner/developer will partner with the City on the development of the Gustafson Regional Park, property owner/developer will be required to provide traffic mitigation as agreed upon between the City and the property owner/developer and based on traffic analysis provided by property owner/developer, and Silvicultural and agricultural activities on portion of property labeled agricultural shall be allowed until approved construction of the development begins on that portion of property. 

Passes 5-0 by City Council 

 

  1. Second and final reading of Ordinance No. O-04-2021, Future Land Use Map Amendment request from Rural Fringe/Industrial (County) to Residential Low Density (RLD) and Site-Specific Future Land Use Text Policy for the Ayrshire Development for Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15A, 016515-000-00.

Ordinance No. O-03-2021 and O-04-2021 are reviewed together. City Council passed the first reading of this ordinance on May 18, 2021. Ordinance No. O-04-2021 follows same details as Ordinance No. O-03-2021, which can be read above. 

Passes 5-0 by City Council 

 

  1. Second and final reading of Ordinance No. O-06-2021, Request to rezone property from Agriculture/Industrial (County) to Planned Unit Development for the Ayrshire Development on land owned by Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15A, a portion of 016515-000-00.

City Council passed the first reading of this Ordinance on August 3, 2021, with subject to conditions set by staff and developer in coming up with language for sending construction traffic south, set the minimum lot to 1,500 square feet, and mitigate traffic on Oakridge Ave. 

Planning and Zoning Director Mike Daniels presented the proposed PUD with the following changes set in the Aug. 3, 2021, meeting: Single family homes shall be a minimum of 1,200 feet, traffic calming modes such as but not limited to speed humps and crosswalks shall be provided on CR 15A (Oakridge Ave) south of SR 16, construction traffic shall be restricted from using Oakridge Ave. south from SR 16 to the property. 

The traffic study was reviewed by Consultant CHW on behalf of the City and CHW did find that too many trips were going down US 17 south and is working with developer’s traffic consultant to make changes to the study. 

Council still voiced concerns about traffic and state of Oakridge Ave, but supports the Ordinance No. O-06-21 with the requested changes. 

Passes 5-0 by City Council. 

 

Consent Agenda


  1. City Council approval of Contractor’s Pay Request #1 in the amount of $29,417.00 to Brooks Building Solutions for Bid #2021-09 in the total amount of $58,834.80 for installation of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subward and Grant Agreement #H0297/Project Number 4337-217-R. This project includes 75% grant funding from HMGP.

Passed 5-0 by City Council 

 

  1. City Council approval of Contractors Pay Request #1 (Final) in the amount of $31,000.00 to Jax Utilities Management for re-piping the Muirfield Lift Station.

Passed 5-0 by City Council 

 

  1. City Council approval of Contractor’s Pay Request #3 for Williams Industrial Services, LLC, in the amount of $331,921.95, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.

Passed 5-0 by City Council 

 

  1. City Council approval of Minutes from 6/15/2021, 7/6/2021, and 7/20/2021 Regular Sessions.

Passed 5-0 by City Council 

 

  1. City Council approval for Commander John Guzman to attend the Re-Imaging Police Management Course.

Passed 5-0 by City Council 

 

  1. City Council approval of a Pay Application #2 from KBT Contracting Corp in the amount of $160,351.45 for design and build out of ASACC classroom for AMIkids.

Passed 5-0 by City Council 

 

  1. City Council approval of Utilization of the Police Department’s Forfeiture Fund in support of the county-wide distribution of the annual Safe & Drug-Free Schools Calendar project sponsored by Clay Action Coalition Incorporated.

Passed 5-0 by City Council 

 

  1. City Council approval of Pay Application #3 in the amount of $95,004.75 to General Underground for water and sewer force main extension on County Road 209 South.

Passed 5-0 by City Council 

 

  1. City Council approval of the Lineman Appreciation Day Proclamation.

Passed 5-0 by City Council 

 

  1. City Council approval of Contractor’s Pay Application #1 for General Underground in the amount of $51,000.00 for the additional 800’ extension of water and sewer utilities on Wilkies Point Road.

Passed 5-0 by City Council 

 

Council Business


  1. City manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager Steve Kennedy gave Council updates from his reports from the August 3 City Council Regular Session. He said that the 2020 Census increased the population of Green Cove Springs to 9,786 people, which brings to City much closer to the official population mark of a mid-size city. He also reported that he has been talking with Clay County about City’s downtown parking study, and the County is interested in working with the City on any large projects that are a result of the study to help improve parking in downtown Green Cove Springs as many county government buildings reside in the area. 

 

  1. City Council Reports and/or Correspondence.

i9 Sports to Offer Youth Sports Programming at Vera Francis Hall Park


Monday, August 9, 2021 – City of Green Cove Springs is once again working with i9 Sports to provide youth sports programs for children ages 3 -12 at Vera Francis Hall Park.

The City has signed a four-season programming contract with i9 Sports through 2022. The company is already gearing up for soccer and flag football programs in January through February. Both programs will be held on Saturdays, and each session will be divided between instruction and scrimmages to help children learn and practice the sport. It’s in talks with the City to also possibly offer t-ball and basketball later in the year.

“We’re excited to have i9 Sports back in Green Cove to offer these opportunities to our kids,” said Assistant City Manager Mike Null.

The City first worked with i9 Sports to offer a youth soccer program at Vera Francis Hall Park in Fall 2019. The program served 60 children ages 3 -13.

i9 Sports organizes seven-week youth sport programs in flag football, basketball, soccer, t-ball, cheer, and lacrosse in West Jacksonville and Clay County.  

Sign-ups for soccer and flag football are now open and available through September 30, 2021, at https://www.i9sports.com/venues/5498/green-cove-springs-vera-francis-hall-park-green-cove-youth-sports-programs.

Please contact Green Cove Springs Public Information Officer Tiffanie Kelly with any questions at 904-297-7046 or tkelly@greencovesprings.com.


August 3, 2021, City Council Meeting Brief


August 3, 2021, City Council Meeting Brief

August 4, 2021- 

Public Hearings

  1. First Reading of Ordinance No. O-06-2021, an ordinance requesting to rezone property from Agriculture / Industrial (County) to Planned Unit Development for the Ayrshire Development on land owned by Gustafson’s Cattle, Inc., approximately 560.52 acres on CR 15 A, a portion of 016515-000-00.  

Rogers Tower PA, representing the developer of the proposed Ayrshire Development D.R. Horton, presented the proposed layout of the development, the PUD traffic study, and school proportionate share agreement. D.R. Horton is proposing to build up to 2,100 single family homes in the Ayrshire Development located on the east side of CR 15A, west of the railroad tracks, south of Green Cove Ave, and north of Jersey Ave. D.R. Horton also wants to build a four-lane roadway to the development that crosses City property bought to develop a regional park. Both D.R. Horton and the City are in talks with FDEP about exchanging the land. If the land exchange isn’t approved by FDEP then only a maximum of 231 homes can be built on the property. The development also includes 27 acres of park land, including a 10-acre public park, and D.R. Horton agreed to pay a $400 per home park dedication fee for capital improvements to parks around the City as well as pay for the construction of a police substation.  

 

Staff recommends approval of the first reading of this ordinance with the following conditions: Subject to requirements of site-specific Future Land Use police set in Ordinance O-04-2021, no more than 231 homes may be built prior to the approval, construction, and dedication of the four-lane roadway or before an updated traffic study showing the removal of that roadway, and that the agreement for the park dedication fee is approved. 

 

A majority of the members of City Council voiced concerns of the traffic study not being accurate to traffic patterns and damage that construction vehicles could cause to Green Cove Ave. and Oakridge Ave. as the development is constructed. Developer said that they are willing to work with city on looking over the traffic study and make efforts to lead construction vehicles away from residential roads. 

 

City Council approves motion to pass Ordinance O-06-21 on First Reading subject to conditions set by staff and developer coming up with language for sending construction traffic south, set the minimum lot to 1,500 square feet, and mitigate traffic on Oakridge Ave. in a 5-0 vote. 

 

Consent Agenda

                      2. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #3 which includes Contractor’s Pay Request #2 for Williams Industrial Services, LLC, in the amount of                        $459,854.82 (already paid) and Mittauer & Associates Invoice # 21289 in the amount of $8500.00, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF),                                Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

Passed 5-0 by City Council 

 

                      3. City Council approval of funding in the amount of $125,038.65 to Gresco for electrical materials for inventory and the Magnolia Point reconductor project.  

Passed 5-0 by City Council 

 

                      4. City Council approval of the FY 2021 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending June 30, 2021.  

Passed 5-0 by City Council 

 

                      5. City Council approval of Magnolia Point Reconductor Phase 1- Council authorization to award Heart Utility with Phase 1 of installing the backbone feeder for the reconductor project at Magnolia                          Point in an amount not to exceed $300,000.  

Passed 5-0 by City Council 

 

                      6. City Council approval to pay Invoice # 1 and # 2 to SPX Transformer Solutions in the total amount of $977,105.00 for the purchase of Chapman Transformer #3.  

Passed 5-0 by City Council 

 

                     7. City Council approval of Pay Application #6 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $114,950.00, leaving a balance of $184,126.80 in contract                              number LC 2020-17 in the total amount of $879,086.00.

Passed 5-0 by City Council 

 

Council Business

                     8. FMPA - August 2021 

 

 

                     9. Lien Reduction Request For 704 Governors Cir  

A $8,850 lien was put on the previous owner of the property in July 2020 after daily fines accumulated for a code enforcement violation of overgrown weeds/grass and numerous property maintenance violations issued in May 2019. Property was sold in May 2021 without the lien being paid and the new owner cleaned up and made improvements to the property to bring it up to compliance. After making these improvements, the new owner is now requesting that the City Council reduce the amount of the lien. Staff is recommending that the lien request be denied. 

City Council denies lien reduction request in a 4-1 vote, with Council Member Butler dissenting. 

 

 

                    10. Lien Reduction Request For 402 Roberts St.  

Request was dropped before the City Council meeting. 

 

 

                    11. Lien Reduction Request For 115 St. Johns  

The previous property owner was cited for overgrown weeds/grass several times between 2013 and 2015, resulting in four separate fines of $309.24, $169.89, $169.89, and $9,000. Property has been vacant for several years and has been in compliance due to neighbors maintaining the grass. Ownership of the property was transferred to the current owner through a quit claim deed in June 2021. The current owner paid for all the liens, but is asking for a reduction of the $9,000. Staff is recommending that the lien request be denied. 

City Council denies lien reduction request in a 4-1 vote, with Council Member Butler dissenting. 

 

                    12. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager Steve Kennedy reported that the City has renewed its contract with i9 Sports for youth sports programs. 

 

                    13. City Council Reports and/or Correspondence.

Council Member Van Royal makes an emergency motion to nominate Council Members Steven Kelley and Connie Butler as alternative representatives for the Florida League of Cities Conference in August as Mayor Ed Gaw, Vice Mayor Matt Johnson, and Council Member Van Royal will not be able to attend. 

Emergency motion passes 5-0 

 

Van announced that he is talking with Clay County Emergency Management Director John Ward about possibly having a vaccination site during August 13 Food Truck Friday.  


Convo Around the Cove: Revitalizing GCS through CDBG



In this month's Convo Around the Cove Planning and Zoning Director Mike Daniels discusses the City's $700,000 Community Development Block Grant (CDBG), what projects this grant will fund, and the application process. Keep an eye out for these projects to being construction in Fall 2021.


Bob Page Re-elected as Vice Chair of FMPA Policy Makers Liaisons Committee


Bob Page, the City's representative to FMPA's Board of Directors and Executive Committee, was recently re-elected as the Vice Chair of FMPA's Policy Makers Liaisons Committee. Below is the press release by FMPA: 


City Officials Elected to Lead Statewide Committee
 
 
Committee fosters communication between power agency and public officials

ORLANDO, Fla., July 26, 2021 – Local elected and appointed officials from throughout Florida elected two officers on Thursday to lead the Florida Municipal Power Agency’s (FMPA) Policy Makers Liaisons Committee.

 

Dan Robuck of Leesburg was re-elected as Chair, and Robert Page of Green Cove Springs was re-elected as Vice Chair for 2021-2022. They will lead the Committee in its mission of fostering communication between public officials and FMPA, their wholesale electricity provider.

 

Robuck previously served two terms as Vice Chair and has been a member of the Policy Makers Liaisons Committee since 2015. He has served on the Leesburg City Commission since 2015, including a term as Mayor.

 

This is Page’s second term as Vice Chair. He has served on FMPA’s Policy Makers Liaisons Committee since 2013. Page is a former city council member and mayor of Green Cove Springs.

 

#    #    #

 

Florida Municipal Power Agency (FMPA) is a wholesale power agency owned by municipal electric utilities in Florida. FMPA’s mission is to provide low-cost, reliable and clean power, plus value-added services for FMPA’s owner-customers that benefit their communities and customers. The 31 members of FMPA serve nearly 2.6 million Floridians and employ more than 3,700 people.
 


July 20, 2021, City Council Meeting Brief


July 21, 2021 – 

            Addressing Council on Non-Agenda Items

                        Cynthia Brown requested that a portion of First Street between North Street and Center Street to be renamed Jenkins Way in honor of her father Sinclair Jenkins. The family has lived in Green Cove Springs for three generations, and Rev. Jenkins is a positive influence and mentor in the community. 

                        City Manager Steve Kennedy said that Staff is starting the process to create a formal policy of renaming roads within City Limits, which will be presented to the Council soon. Council Member Connie Butler said that another portion of road at the corner of Martin Luther King, Jr. Blvd. and West St. was designated as Reverend Wright Way in 2017, while the street name was not formally changed. Council Member Van Royal suggested that the same could be done for Jenkins Way while the City works on a formal policy. Royal made an emergency motion for City Staff to identify options to take a portion of First Street and rename it Jenkins Way. The motion was seconded by Council Member Butler. City Council voted 5-0 to approve the emergency motion. 

            Consent Agenda

  1. City Council approval of Resolution No. R-11-2021, a Resolution relating to collection of Solid Waste and Recyclable Material within the Magnolia West Subdivision and related issues, including setting a Public Hearing for Final Proposed Solid Waste Service Assessments.  

This resolution will set the public hearing for proposed solid waste service assessments for all non-exempt residential property within Magnolia West subdivision. Staff recommends setting the public hearing for Tuesday, Sept. 7, 2021, at 7 p.m. It will be the City’s sixth annual assessment. 

Passed 5-0 by City Council 

 

                                  2. City Council approval of Resolution No. R-10-2021, a Resolution estimating the cost of Stormwater Management Services provided by the City, determining certain tax parcels will be                                            benefited thereby and related issues, including setting a Public Hearing for Final Proposed Stormwater Service Assessments.  

This resolution is a required legal step in the process for assessing and collecting non-ad valorem stormwater assessments against all non-exempt real property tax parcels within the City. Staff recommends setting the public hearing for Tuesday, Sept. 7, 2021, at 7 p.m. It will be the City’s sixth annual assessment. 

Passed 5-0 by City Council 

 

                                 3. City Council approval of Resolution No. R-15-2021, a resolution authorizing Amendment No. 6 to the FDOT Traffic Signal Maintenance, and Compensation Agreement. Contract No.                                             ARV47, for the period of July 1, 2021 through June 30, 2022 in the amount of $36,184.00 and authorizing the City Manager to execute said Agreement.   

Passed 5-0 by City Council 

 

                                 4. City Council approval of Land Dedication for new roadway adjacent to Ruby Street.  

Clay County Habitat submitted an application for a lot split for the parcel on 314 Ruby Street in November 2020. A new roadway needs to be constructed on the east side of Ruby Street from the current asphalt driveway and extending 60 feet to the east in order for the lot split to be complete. Clay County Habitat is now requesting to dedicate the northern portion of the property to the City to create the new road. 

Passed 5-0 by City Council 

 

                                  5. City Council approval of Minutes from 5/18/2021 and 6/1/2021 Regular Sessions.  

Passed 5-0 by City Council 

 

                                 6. City Council approval to issue a purchase order in the amount of $79,350.00 to Gresco for the purchase of 4/0 copper wire for the Magnolia Point Third Feed Project, Magnolia Point                                               Underground Reconductor Project and for Inventory.

Passed 5-0 by City Council 

Council Business

                                  7. Establish Tentative Millage Rate for Fiscal Year 2021/2022.  

Millage rate in the proposed City Budget for FY 21/22 is 3.8 mills, same as in FY 20/21. The proposed public hearing dates for the proposed millage rate, operating budget and capital improvement plan for FY 21/22 are September 7 and September 21. 

City Council approves 5-0 both the proposed millage rate of 3.8 mills and the proposed public hearing dates. 

 

                                  8. Lien Reduction Request For 314 Ruby St.  

Before Clay County Habitat for Humanity acquired the property on 314 Ruby St in 2017, the previous owner accumulated a total of six liens at the cost of $13,830.90. Clay Habitat paid for five of those liens for a total of $1,329.93. The last lien is an accumulated daily fine of $12,501 for the city clean up of trash and debris. Clay Habitat has removed the trash and debris and is in the process of developing it into two new homes and a new roadway. The organization is asking for the remaining cost of the liens to be waived. City staff recommends reducing the remaining lien cost to $1,776 to pay for the accumulated administrative costs paid by the City to clean up the trash and debris on property.

 

Mayor Ed Gaw suggests waiving the total $12,501 remainder of the lien, which includes the $1,776 in administrative costs, as Clay Habitat for Humanity has done so much work to provide affordable housing in the City and has already invested so much of their own money into the development of the lot and the 60 feet of new road that will be developed beside the lot. Council Member Van Royal makes the formal motion to waive the total of the remaining lien. Council Member Connie Butler seconds the motion. 

City Council approves 5-0 waiving remining lien total of $12,501. 

 

                                  9. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager Reports: 

           City Staff is working on a Street Remaining Policy along with the emergency motion for Jenkins Way. 

           There will be a joint City Council and Planning and Zoning Board meeting on Thursday, Aug. 26, to discuss the proposed goals, objectives, and policy for the Comprehensive Plan. 

           Parking study for downtown Green Cove Springs will be out to bid soon. 


10.       City Council Reports and/or Correspondence.

 


City Receives $700,000 for Neighborhood Revitalization Projects through Small Cities Community Development Block Grant Program


July 12, 2021, Green Cove Springs, FL – Governor Ron DeSantis announced Green Cove Springs’ grant award of $700,000 as a part of the total $29 million given to 42 communities through the Florida Department of Economic Opportunity’s Small Cities Community Development Block Grant (CDBG) Program during a press conference held Monday morning in Green Cove Springs City Council Chambers. 

The $700,000 grant award is split between three projects in the neighborhood revitalization grant category. These projects include Vera Francis Hall Park improvements of adding picnic tables, benches, and a sunshade over the playground, adding 7,700 linear feet of sidewalk along Highland Avenue between Martin Luther King, Jr. Blvd. and Idlewild Ave. and along Center Street between Oakridge Ave. and Vermont St., and replacing a half-mile of 50-year-old corrugated metal stormwater pipes, roadway, curb and gutter, and sidewalk on West Street from Martin Luther King, Jr. Blvd. to Bonaventure Ave. 

Both Vera Francis Hall Park Improvements and Highland Avenue sidewalk project are fully funded by CDBG funding with a grant award of $72,000 for park improvements and $295,000 for new sidewalk. West Street stormwater replacement was awarded $333,000, which partially funds the project’s total cost of $1,133,000. The remaining $800,000 will be funded by the City’s stormwater utility user fee. 

“Highland Avenue sidewalk project and Vera Francis Hall Park improvements were identified as a need in community meetings,” Planning and Zoning Director Michael Daniels said. “With the help of CDBG funding the City will be able to address those needs.” 

Development Services Department, led by Planning and Zoning Director Michael Daniels, applied for the grant program in November 2020 after a two-month process of public hearings and community hearings to determine where the possible grant funding can be applied in the Green Cove Springs community. The City is eligible to apply for up to $700,000 in the neighborhood revitalization, commercial revitalization, and housing rehabilitation grant categories. 

All three projects are slated to begin in October 2021. Vera Francis Hall Park improvements and Highland Avenue sidewalk project are estimated to take three months to complete. West Street stormwater replacement is estimated to take between six to eight months to complete. 

For any questions or interview requests contact Public Information Officer Tiffanie Kelly at 904-297-7046 or tkelly@greencovesprings.com 


July 6, 2021, City Council Meeting Brief


July 6, 2021, City Council Meeting Brief 

Tiffanie Kelly
 Public Information Officer
 City of Green Cove Springs
tkelly@greencovesprings.com
 Mobile: 904-295-9471

July 7, 2021 – 

            Public Hearings 

  1. Second and Final reading of Ordinance O-14-2021 modifying Chapter 66, Solid Waste, of the City Code of Ordinances.  

Current City Code requires franchises for solid waste and construction & demolition haulers to have $1,000,000 in automobile liability coverage, which is onerous on the smaller construction & demolition haulers. One of the City’s new haulers requested City Staff to reduce the amount of automobile liability coverage to $300,000. Staff researched surrounding counties and discovered that Clay and St. Johns County require $300,000 in automobile liability insurance. Staff has presented this item to Council for discussion and direction on June 1, 2021. City Council approved 5-0 to direct staff to draft an ordinance lowering the automobile liability insurance from $1,000,000 to $300,000 and to clean up wording in current ordinance. The first reading of Ordinance O-14-2021 according to the direction given by City Council was passed 5-0 on June 15, 2021. This is the second and final reading of the Ordinance. 

Passed 5-0 by City Council

 

 

Presentations

                          2. Kimberly Miller, Camp Cadet Director would like to present a Plaque of Appreciation to the Council for their ongoing support.

Camp Cadet Director Miller presented the graduating class of Camp Cadet for Summer 2021 and presented a plaque to City Council expressing Camp Cadet’s appreciation of the Council’s ongoing support. 

 

Consent Agenda 

                            3. City Council establishes workshop dates for reviewing the Operating Budget and Capital Improvement Plan for FY 2021/2022.  

Passed 5-0 by City Council 


                            4. City Council establishes hearing dates for the first and final hearings to adopt the City of Green Cove Springs Operating Budget and Five Year Capital Improvement Plan for FY 2021/2022.   

Passed 5-0 by City Council 

 

                            5. City Council approval of Contractor’s Pay App #2 for CR 209 S in the amount of $140,481.25 and Contractor’s Pay App #1 for Wilkes Point Road in the amount of $107,302.50 to General                                      Underground under Bid Award LC 2020-06 for a total amount of $1,631,644.00.

Passed 5-0 by City Council 

 

                           6. City Council approval of an exemption through June 30, 2022 for warehouse management to the existing Purchasing Policies to purchase PVC conduit, PVC pipe, and other appurtenances, up to                             $50,000.00, with an e-mail approval process.

Passed 5-0 by City Council 

 

                          7. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #2 which includes Contractor’s Pay Request #1 for Williams Industrial Services, LLC, in the amount                            of $669,305.42 (already paid) and Mittauer & Associates Invoice # 21240 in the amount of $6,000.00, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund                                      (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

Passed 5-0 by City Council 


                         8. City Council approval of Resolution No. R-13-2021, a resolution authorizing a new FDOT State Highway System Lighting, Maintenance, and Compensation Agreement. Contract No. TBD, for                             the period of July 1, 2021 through June 30, 2028 in the amount of $36,164.70 and authorizing the City Manager to execute said Agreement.   

Passed 5-0 by City Council 

 

                         9. City Council approval of a PO to paint the downstairs of The City Hall Building to Florida Paint Company in the amount of $ 33,765.00.  

Passed 5-0 by City Council 

 

                        10. City Council approval for Detective Erin Vineyard to attend the Police Internal Affairs Course.  

Passed 5-0 by City Council 

 

                        11. City Council approval for Commander John Guzman to attend the Police Internal Affairs Course.  

Passed 5-0 by City Council

 

                        12. City Council approval to issue a purchase order in the amount of $28,010.85 to Irby for electric conduit for the Magnolia Point Third Feed Project.

Passed 5-0 by City Council 

 

                        13. City Council approval of a Pay Application # 1 from KBT Contracting Corp in the amount of $48,302.28 for design & build out of ASACC classroom for AMIkids, and approval of Change                                  Order  #1 for replacing the windows in an amount not to exceed $15,200.00.  

Passed 5-0 by City Council 

 

                        14. City Council approval to issue a Purchase Order to Jax Utilities Management, Inc in the amount of $29,884.00 for a Stormwater Repair at the Augusta Savage Facility.  

Passed 5-0 by City Council 

 

                       15. City Council approval of Contractor’s Pay Request #2 for Williams Industrial Services, LLC, in the amount of $459,854.82, for the Florida Department of Environmental Protection (FDEP), State                        Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

Passed 5-0 by City Council 

 

                       16. City Council approval of Minutes from 5/04/2021 Regular Session.  

Passed 5-0 by City Council 

 

                       17. City Council approval of Resolution No. R-12-2021, a Resolution authorizing a new FDOT Maintenance Agreement, Contract No. TBD, for the period of July 16, 2021 through July 15, 2024 in                           the amount of $38,673.64 (annually) and authorizing the Mayor, City Clerk, and City Attorney to execute said Agreement.  

Passed 5-0 by City Council 

 

                      18. City Council review and approval of 2022 Food Truck Friday Dates.  

Passed 5-0 by City Council 

 

                      19. City Council approval of the new process for Proclamations, Letter of Honor, and Key to the City.  

Passed 5-0 by City Council 

 

                      20. City Council approval of Pay Application #5 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $122,787.50, leaving a balance of $299,076.80 in contract                             number LC 2020-17 in the total amount of $879,086.00.

Passed 5-0 by City Council 

Council Business

                      21. FMPA - July 2021 

FMPA City Representative Bob Page gave monthly report. 

 

                      22. City Council designation of Voting Delegate for the Annual Florida League of Cities Conference in Orlando, Florida on August 12-14, 2021.  

Council Member Van Royal nominates Mayor Ed Gaw as the City Council’s Voting Delegate, and Council Member Connie Butler seconds the nomination. 

Passed 5-0 by City Council 

 

                     23. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports. 

City Manager Steve Kennedy: 

Presented R-04-2021 Emergency Resolution for Tropical Storm Elsa, declaring a state of local emergency in alignment with the state and Clay County’s state of emergency. 

Passed 5-0 by City Council

 

Updated Council on the progress of programming and museum space for the Augusta Savage Museum and Mentoring Building. He continues to meet with stakeholders and is now working with a museum curator to work on the interior of the museum space. 

 

Reported that the City has received over 96 applications for the position of HR Director. Staff has selected six and will interview applicants starting the week of July 12. 

 

                       24. City Council Reports and/or Correspondence.

 

 

 

 


City Announces City Hall Closure for Elsa


Green Cove Springs, FL, July 6, 2021 - Green Cove Springs City Hall will delay opening until noon on Wednesday, July 7, 2021, at a minimum, as a precaution for Hurricane Elsa. A decision regarding additional delays in openings or additional closures of government facilities will be made at 8 p.m. tonight as the National Weather Service continues to pinpoint the forecast track for Elsa.

Green Cove Springs Police Department and crews from the Electric Department and Public Works Department will be on call to respond to emergencies during and immediately after Elsa passes Green Cove Springs.

City will continue to keep residents updated on its response to Elsa through its website greencovesprings.com, TextMyGov service, and its social media pages on Facebook, Twitter, and Nextdoor. Any residents wising to get alerts via mobile phone can text GCSWEATHER to 91896.   

Residents can report power outages or storm damage to Green Cove Springs Police Department’s non-emergency line by calling 904-297-7300. Residents can also report any damage or power outages by texting STORM DAMAGE to 904-560-5116. This will prompt a link to an online report form that residents can fill out and submit to the City, which will be added to the City’s Damage Assessment Dashboard as part of the GCS GeoHub system at https://tinyurl.com/gcsdad. Residents can access this map to view all reported damages and outages within City Limits in real time.


June 15, 2021, City Council Meeting Brief


June 16, 2021 – 

            Awards & Recognition

  1. Recognition of the Sanitation Department for their work with helping Clay County

Assistant Public Works Director Steve Thomas recognized Mike Williams, Will Tozer, Marty Digirolamo, Tim Nazworth, Sean Thacker, and all other sanitation department employees that were not present in the Council Chambers for working a total of 353 hours of overtime in the past three months assisting the Clay County Sanitation Department on its trash and yard waste pick up routes while the department was understaffed. Overtime includes working weekends on top of the department’s normal work schedule. 

 

                           2. FCCMA 75 Year Recognition Certificate

Orange Park Town Manager Sarah Campbell recognized City of Green Cove Springs for 75 years as a City Manager form of government. Campbell presented a plaque from the Florida City and County Management Association to City Manager Steve Kennedy. 

 

Presentations

                          3. Kimberly Morgan will be sharing a Tourism Update with the Council for all of Clay County

Tourism Development Director Kimberly Morgan gave a presentation to the City Council going over the functions of the Clay County Tourism Development Department, some of the advertising and promotion opportunities the County has had in the past year and a half, and some of the upcoming major events in the county for this year. 

 

 

Public Hearings

                         4. Second and Final Reading of Ordinance No. O-09-2021, Future Land Use Amendment from Residential Medium Density (RMD) to Residential Professional Office (RPO) for property located at                                3 West St.  

Clay County Habitat for Humanity applied for the Future Land Use Amendment to build an office on the site. The amendment was unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. First reading was passed 5-0 by City Council on June 1, 2021. 

Passed 5-0 by City Council 

 

                         5. Second and Final Reading of Ordinance No. O-10-2021, Rezoning from R-2 to Residential Professional Office (RPO) for property located at 3 West St.  

Clay County Habitat for Humanity also applied for this rezoning to build an office on the site. This rezoning was also unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. First reading was passed 5-0 by City Council on June 1, 2021. 

Passed 5-0 by City Council 

 

                          6. Second and Final Reading of Ordinance No. O-11-2021, Proposed Revisions to the Residential Riverfront (RRF) Zoning District.  

Staff is recommending a revision to the Residential Riverfront Zoning District to allow for limited accessory commercial uses with the following changes to the Zoning Ordinance: The commercial use will not be more than 15 percent, which includes setbacks, access, parking drainage and landscaping, of a planned development, and that the commercial use will be supportive of and/or complimentary to the other uses within the planned unit development and scaled to primarily meet the needs of the residents of the project. The RRF Zoning District currently only allows residential development. 

 

Staff is proposing these changes after they were approached by a developer interested in building condos and a restaurant within the Zoning District along SR 16 and the St Johns River. First Reading passed 4-0 by City Council on June 1, 2021, with Council Member Van Royal abstaining as he represents the current property owner. 

During the June 15, 2021, meeting Mayor Ed Gaw and Council Member Van Royal speculated if the percentage of commercial space is too small and asked staff to consider how these changes fit into the City’s future land use. 

Second and Final Reading passed 4-0 by City Council, with Council Member Van Royal abstaining as he represents the current property owner. 

 

                          7. Second and Final Reading of Ordinance O-13-2021, an Ordinance authorizing staff to refinance in an amount not to exceed $9,800,000.00 a prior City loan for Electric Infrastructure.  

This ordinance authorizes City Staff to refinance the 2018 City loan for Electric Infrastructure. First reading of Ordinance O-13-2021 was passed 5-0 by City Council on June 1, 2021. 

Passed 5-0 by City Council

 

 

Consent Agenda 

                          8. City Council approval of, and authorization for the Mayor to execute, Final Disbursement Request #14 in the amount of $20,130.00 to the Design Loan Agreement for the Florida Department of                                Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City's Water                                            System. 

Passed 5-0 by City Council

 

                         9. City Council Approval of Pay Application # 8 For KBT Contracting Corp in the Amount of $23,912.70 for the Library Building final payment.

Passed 5-0 by City Council 

 

                       10. City Council approval of, and authorization for the Mayor to execute, a Request for Inclusion (RFI) in the amount of $3,815,700.00 for construction of the Bonaventure Water Plant, to the Florida                               Department of Environmental Protection (FDEP), Drinking Water Revolving Fund (SRF), loan / grant program.  

Passed 5-0 by City Council 

 

                      11. City Council approval to award Bid # 2021-07 to Jax Utilities Management in the amount of $35,000.00 for generator installation and station improvements for Lift Station #3 as part of the                                          Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.  This project includes 75% grant funding from HMGP. 

Passed 5-0 by City Council 

 

                      12. City Council approval to award Bid # 2021-08 to Jax Utilities Management in the amount of $118,000.00 for generator installation and station improvements for Lift Station #6 as part of the                                        Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.  This project includes 75% grant funding from HMGP.

Passed 5-0 by City Council 

 

                       13. City Council approval to award Bid # 2021-09 to Brooks Building Solutions in the amount of $58,834.80 for installation of generators as part of the Hazard Mitigation Grant Program (HMGP),                                    Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.   This project includes 75% grant funding from HMGP. 

Passed 5-0 by City Council 

 

                      14. City Council approval of Contractor’s Pay Request #1 for Williams Industrial Services, LLC, in the amount of $669,305.42, for the Florida Department of Environmental Protection (FDEP), State                              Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

Passed 5-0 by City Council 

 

 

                       15. City Council approval of the 2021 Memorial Day - After Action Report.  

Pulled by Council Member Connie Butler to commemorate staff on their hard work and success in this year’s Memorial Day RiverFest. 

Passed 5-0 by City Council 

 

                       16. City Council approval to Cancel Change Order #4 (water main and sewer force main extension down County Road 315 to US 17 in the amount of $49,100.00) and increase Change Order #3 in                                   the  amount of $51,000.00 for a total amount of $170,950.00 for water main and sewer force main extension down Wilkes Point Road, to General Underground, under Bid Award LC 2020-06,                                     Reynolds Water System Improvements for a total amount of $1,631,644.00.  

Passed 5-0 by City Council 

 

                       17. City Council approval of Resolution No. R-09-2021, a Resolution canceling the regularly scheduled meetings of the Green Cove Springs City Council for November 16, 2021 and December 21,                                 2021

Passed 5-0 by City Council 

 

                       18. City Council approval of Minutes from 4/20/2021 Regular Session.  

Passed 5-0 by City Council 

 

Council Business

                       19. City Council approval of Resolution No. R-08-2021, a Resolution authorizing the issuance of its Electric Utility Revenue Refunding Note, Series 2021 in the principal amount of $9,800,000 for                                  the purpose of refunding the Electric Utility Revenue Note, Series 2018.  

On June 1, 2021, City Council approved Staff recommendation of Key Government Finance as the loan provider. Resolution No. R-08-21 is for the City Council to authorize borrowing the funds and the closing documents for this refinance. If approved, the City will save $150,000 in 2021 and more than $70,000 annually through 2033.

 

During the June 15, 2021, meeting Council commemorated Finance Director Marlena Gutherie and Public Financial Management, City’s financial advisor, for their work in taking the opportunity in finding a lower interest rate for the City on this loan. 

Passed 5-0 by City Council 

 

 

                       20. City Council final approval of the Comprehensive Online Mapping System

City Council approved the award of Bid LC2021-01 to the Geographic Technologies Group (GTG) to develop a comprehensive online mapping system through the City’s contract with the Department of Economic Opportunity for the Community Planning Technical Assistance Grant. GTG has worked with City Staff to create the Green Cove Springs GeoHub. The GCS GeoHub includes features such as a parcels, Zoning, and Land Use Viewer, a link to the City’s curbside services which includes a map showing what areas of the City are picked up when for garbage, recycling, and yard waste. A capital improvements projects dashboard proving information on active projects, an active hurricane tracker dashboard containing data on active storms, evacuation routes/zones, and FMEA data, a damage assessment view used during active storm events that tracks any damage within City Limits caused by an active storm and its repair progress, a building/code enforcement viewer for active permits and code enforcement cases, and a Historic District Story map highlighting the buildings within the City’s nationally registered historic district. Council commemorated the Planning and Zoning Department’s work with GTG to create an interactive and user friendly database of the City for the public. 

Passed 5-0 by City Council 

 

 

                        21. First reading and approval as to form only or Ordinance O-14-2021 modifying Chapter 66, Solid Waste, of the City Code of Ordinances.  

Current City Code requires franchises for solid waste and construction & demolition haulers to have $1,000,000 in automobile liability coverage, which is onerous on the smaller construction & demolition haulers. One of the City’s new haulers requested City Staff to reduce the amount of automobile liability coverage to $300,000. Staff researched surrounding counties and discovered that Clay and St. Johns County require $300,000 in automobile liability insurance. Staff has presented this item to Council for discussion and direction on June 1, 2021. City Council approved 5-0 to direct staff to draft an ordinance lowering the automobile liability insurance from $1,000,000 to $300,000 and to clean up wording in current ordinance. This is the first reading of Ordinance O-14-2021 according to the direction given by City Council. 

Passed 5-0 by City Council 

 

 

                       22. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Attorney Jim Arnold also congratulates staff on the success of Memorial Day RiverFest. 

 

City Manager Comments: 

City Manager Steve Kennedy reminds the Council that the City is in compliance with all of Governor Ron DeSantis executive orders. 

 

He also proposed that the City revise its proclamation process to have any proposed proclamations on the Consent Agenda to be approved by City Council the meeting before its presentation date. City Council agreed on the change. 

 

He also announced that the City will rescind its agreement with Smart Cities Capital for Smart City Initiatives. 

 

                        23. City Council Reports and/or Correspondence.

Council Member Connie Butler requested Staff to look into placing golf cart community signage around areas frequented by golf carts in the city. 

Council Member Van Royal wants more emphasis put on the City’s current Comprehensive Plan Update, including more information to be released to the public during the update process. 

Mayor Ed Gaw reported that he has spoken with the County on the Governors Creek Boat Ramp project, and would like beautification work to be done on the west side of Walnut Street. 


June 1, 2021, City Council Meeting Brief


June 2, 2021 –                                                                                    

            Awards & Recognition

  1. Recognition - Van Royal - Mayor May 19, 2020 - May 18, 2021  

City Council recognized Council Member Van Royal’s year as mayor from May 19, 2020 to May 18, 2021. 

Public Hearings 

                                  2. Second and Final Reading of Ordinance O-12-2021 amending Green Cove Springs Electric Net Metering Service Rate Schedule.

On May 4, 2021, Assistant City Manager Mike Null reported that the City Council adopted a Tri-party Net Metering Agreement and the Net Metering Service Rate Schedule for solar power customers in January 2012. Since the adoption of these Ordinances the City has been crediting solar power customers the “avoided cost” of approximately $0.02 per kWh for any power that customers generate and send to the City electric grid. However, the language in the Net Metering Service Rate Schedule stipulates that the City should be crediting customers at the City’s full retail rate of $0.083 per kWh, plus the bulk power cost adjustment rate (BPCA) that varies monthly around $0.01 and $0.02. The City is retroactively crediting all 21 current solar power customers the full retail rate and requests that the City Council modify the Net Metering Service Rate Schedule to credit solar power customers at the ”avoided cost” rate and grandfather all existing customers at the full retail credit rate until the ownership of the property or the electric utility account changes names. FMPA Assistant General Counsel Dan O’Hagan gave a presentation on how solar power is credited through FMPA to the City Council. 

 

            After City Council discussion following Assistant City Manager Null’s report, the Council recommended that Staff modify the Net Metering Service Rate Schedule at a hybrid credit rate for all new customers, and that existing solar customers should be grandfathered at the full retail rate until the earliest of 20 years from the date of solar system installation or when the property is sold to a new homeowner. 

 

            On May 18, 2021, Assistant City Manager Null came back to City Council with a proposed ordinance modifying the Net Metering Service Rate Schedule with a credit rate of the “avoided cost” of approximately $0.02 per kWh plus an additional $0.02 per kWh, for a total of approximately $0.04 per kWh. In addition, all existing solar customers will be granfathered in at the full retail rate for 20 years from the date of their tri-party net metering agreement or until home is under a new owner.  

 

            Several solar customers spoke during the public hearing in support of crediting current and future solar customers at the full retail rate, and that would incentivize more City of Green Cove Springs customers to invest in solar. 

 

However, City Council said that the hybrid rate is fair as a higher credit would add to the burden of non-solar electric customers. Vice Mayor Johnson and Council Member Kelley said that they would like the City Council to review the schedule in the future if the current credit becomes too low. City Council passed the first reading of Ordinance O-12-21 on a vote of 4-0, with Mayor Ed Gaw abstaining due to conflict of interest with recent installation of a solar panel system installed at his home. 

 

Second and final reading of Ordinance O-12-21 on June 1, 2021, came with little follow up discussion from the City Council. 

City Council passed the Second and Final Reading 4-0, with Mayor Ed Gaw abstaining from voting due to conflict of interest with recent installation of a solar panel system installed at his home. 

 

                                 3. First Reading of Ordinance O-09-2021, a Future Land Use Amendment from Residential Medium Density (RMD) to Residential Professional Office (RPO) for property located at 3 West St. 

Clay County Habitat for Humanity applied for the Future Land Use Amendment to build an office on the site. The amendment was unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. 

First Reading passed 5-0 by City Council

 

                                  4. First Reading of Ordinance O-10-2021, a Rezoning from R-2 to Residential Professional Office (RPO) for property located at 3 West St. 

Clay County Habitat for Humanity also applied for this rezoning to build an office on the site. This rezoning was also unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. 

First Reading passed 5-0 by City Council

                                   5. First Reading of O-11-2021, an Ordinance which Proposes Revisions to the Residential Riverfront (RRF) Zoning District. 

Staff is recommending a revision to the Residential Riverfront Zoning District to allow for limited accessory commercial uses with he following changes to the Zoning Ordinance: The commercial use will not be more than 10 percent, which includes setbacks, access, parking drainage and landscaping, of a planned development, and that the commercial use will be supportive of and/or complimentary to the other uses within the planned unit development and scaled to primarily meet the needs of the residents of the project. The RRF Zoning District currently only allows residential development. 

 

Staff is proposing these changes after they were approached by a developer interested in building condos and a restaurant within the Zoning District along SR 16 and the St Johns River. 

First reading passed 4-0 by City Council, with Council Member Van Royal abstaining as he represents the current property owner

Consent Agenda

                                   6. City Council approval of the CAC Minutes from 5/13/2021 Regular Meeting.  

Passed 5-0 by City Council 

                                   7. City Council approval to distribute the 2020 Drinking Water Consumer Confidence Report (CCR) in customer bills.  

Passed 5-0 by City Council 

 

                                   8. City Council approval of Invoice # 96-74415 in the amount of $28,382.74 and Invoice # 96-73928 in the amount of $28,367.29 to Cummins Southeast for a total amount of $56,750.03 for                                           purchase of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R, for                                                             $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City's lift stations.   Note:  When you factor in the 75% funding from HMGP, the actual                                                        budgetary impact will be $109,692.90.  Staff has requested an advance from HMGP in the amount of $333,578.20 but due to lead times the generator orders need to be placed prior to                                                  receipt.  

Passed 5-0 by City Council 

                                   9. City Council review and approval of Resolution R-01-2021, Adoption of Affirmative Action Plan / Equal Employment Opportunity Policy. 

Passed 5-0 by City Council 

                                 10. City Council review and approval of Resolution R-02-2021, Adoption of Anti-Displacement and Relocation Policy. 

Passed 5-0 by City Council 

                                 11. City Council review and approval of Resolution R-03-2021, Adoption of Separate Procurement Requirements for CDBG Grants. 

Passed 5-0 by City Council 

                                 12. City Council review and approval of Resolution R-04-2021, Citizen Participation Policy. 

Passed 5-0 by City Council

                                13. City Council review and approval of Resolution R-05-2021, 2025 Comprehensive Plan to be adopted as Community Development Plan. 

Passed 5-0 by City Council 

                                14. City Council review and approval of Resolution R-06-2021, Citizen Complaint and Grievance Policy. 

Passed 5-0 by City Council 

                                15. City Council review and approval of Resolution R-07-2021, Prohibition on Excessive Use of Force Policy. 

Passed 5-0 by City Council 

                                16. City Council approval of a modification of Professional Services Agreement between Geographic Technologies Group (GTG) and the City of Green Cove Springs to develop a                                                              comprehensive online mapping system   

Passed 5-0 by City Council 

                                17. City Council approval of Minutes from 3/16/2021 Special Session 

Passed 5-0 by City Council 

                                18. City Council approval of the CAC By-Laws  

Passed 5-0 by City Council 

        19.       City Council approval of Sales and Service Order 3792 in the amount of $31,595.90 to The Scarlett Group for Microsoft Office 365 Email and Software Licensing.  

                        Passed 5-0 by City Council 

 

            Council Business

                               20. FMPA - June 2021 

 

                               21. City Council approval of lease agreement with AMIkids Clay County, Inc. to lease a portion of the August Savage Arts and Community Center (ASACC) Classroom Building

 

City Council approved the City to form an agreement with AMIkids of Clay County, Inc., to renovate space at the Augusta Savage Arts and Cultural Center Class Building and lease the space to AMIkids of Clay County, Inc., on April 20, 2021. On June 1, 2021, Assistant City Manager Mike Null presented the official lease agreement, which includes the City funding and managing construction improvements to five rooms and the gang bathrooms at one section of the building. AMIkids will repay the construction costs monthly over 10 years, as well as a monthly rent to cover utilities. After 10 years, AMIkids will have the option to extend the lease for two-year terms. 

 

Passed 5-0 by City Council, with addition of AMIkids paying for HVAC maintenance after 10 ½ years. 

 

                             22. City Council Approval to Award Bid 2021-05 to KBT Contracting Corp. in the amount of $460,030.00 for renovation of the ASACC Classroom Building, Rooms # 1, 2, 3, 4, 11 and the gang                                        restrooms.  

City Staff selected KBT Contracting Corp for renovations for the section of the Augusta Savage Arts and Cultural Center Classroom Building that AMIkids will lease from the City. 

Passed 5-0 by City Council

 

                            23. First reading of Ordinance No. O-13-2021, an Ordinance authorizing staff to refinance in an amount not to exceed $9,800,000.00 a prior City loan for Electric Infrastructure.  

This ordinance authorizes City Staff to refinance the 2018 City loan for Electric Infrastructure. The next agenda item covers the specific refinancing of the loan. 

Passed 5-0 by City Council

 

                            24. Award of Loan Provider and Loan Option in an amount of not-to-exceed $9,800,000 for the refunding of Electric Utility Revenue Note, Series 2018  

City Council directed City Staff to work with the City’s Financial Advisor Public Financial Management (PFM), LLC to release a request for proposals for the potential refinancing of the Electric Utility Revenue Note, Series 2018. They received seven proposals by the May 21, 2021, deadline and reviewed those proposals. City Staff and PFM recommend Key Government Finance as the best proposal. Once the loan provider is approved by Council, the resolution to authorize borrowing the funds and closing documents will be presented to the Council on June 15, 2021. Passing the resolution and closing documents is contingent on passing Ordinance O-13-2021 in a second and final reading. 

If approved, the City will save $150,000 in 2021 and more than $70,000 annually through 2033. 

Passed 5-0 by City Council 

                             25. City Council discussion and direction regarding reduction of automobile insurance requirements for Solid Waste C&D franchise haulers.  

Current City Code requires franchises for solid waste and construction & demolition haulers to have $1,000,000 in automobile liability coverage, which is onerous on the smaller construction & demolition haulers. One of the City’s new haulers requested City Staff to reduce the amount of automobile liability coverage to $300,000. Staff researched surrounding counties and discovered that Clay and St. Johns County require $300,000 in automobile liability insurance. Staff has presented this item to Council for discussion and direction. 

Council approves 5-0 to direct Staff to draft an ordinance lowering the automobile liability insurance from $1,000,000 to $300,000 and to clean up wording in current ordinance.

     26. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

 

      27.       City Council Reports and/or Correspondence.


Boil Water Advisory for Portions of Magnolia Point



Convo Around the Cove: 33rd Annual Memorial Day RiverFest



We're looking forward to the 33rd Annual Memorial Day RiverFest in Spring Park on Monday, May 31, from 10 a.m. to 9 p.m.! City Event Coordinator Kimberly Thomas talks about all the details for this year's event as well as some of her favorite memories and moments from past years' Memorial Day RiverFests. For more info about this year's Memorial Day RiverFest, go to greencovesprings.com/riverfest Into and Ourto Music: On the Verge by Joseph McDade


May 18, 2021, City Council Meeting Brief


May 19, 2021 – 

Awards & Recognition

  1.  Proclamation - Military Service Day

 

Proclamation declaring May 31, 2021, as Military Service Day was presented to all veterans present in the City Council Chambers. 

 

Passed 5-0 by City Council 

 

 

           2. Proclamation - National Safe Boating Week - U.S. Coast Guard Auxiliary

 

Proclamation declaring the week of May 22 -28 as National Safe Boating Week was presented to the local U.S. Coast Guard Auxiliary. 

 

Passed 5-0 by City Council 

 

 

            3. Recognize Jen Halter, GCSJR Principal


City Council presented a proclamation to Green Cove Springs Junior High School Principal Jennifer Halter recognizing her leadership and selection as the State of Florida’s 2021 Principal of the Year. 

Passed 5-0 by City Council 

              

Presentations

             4. City Council election of a Mayor and Vice Mayor to serve from May 18, 2021 through May 16,  2022. 

City Council nominated and voted Ed Gaw as Mayor and Matt Johnson as Vice Mayor. 

 

 

Public Hearings 

              5. Second and Final Reading of Ordinance No. O-07-2021, Future Land Use Amendment from Commercial High Intensity to Central Business District for property located at 200-206 S. Orange Avenue 

 

The applicant applied for a Future Land Use Map Amendment for the property of 200-206 S Orange Avenue from Commercial High Intensity to Central Business District in order to allow for additional development on the property that is closer to US 17. Staff is recommending approval of this future land use amendment. More information can be found in the agenda packet of the May 18, 2021, City Council Regular Session, located on the meeting agendas page of greencovesprings.com. 

Mayor and Council once again expressed an interest in a parking study. Planning and Zoning Director Michael Daniels reported that staff has received a quote for a downtown parking study. 

                      Second and Final Reading passed 5-0 by City Council 

 

                6. Second and Final Reading of Ordinance No. O-08-2021, Rezoning from Gateway Corridor Commercial to Central Business District for property located at 200-206 S. Orange Avenue 

 

The applicant applied for a zoning change for the property of 200-206 S Orange Avenue from Commercial High Intensity to Central Business District in order to allow for additional development on the property that is closer to US 17. Staff is recommending approval of this rezoning request. More information can be found in the agenda packet of the May 18, 2021, City Council Regular Session, located on the meeting agendas page of greencovesprings.com.

Second and Final Reading passed 5-0 by City Council 

 

 

                7. First Reading of Ordinance No. O-02-2021, Review of an Annexation request for the Ayrshire Development for the Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15 A (a portion of parcel                       #: 016515-000-00) 

 

Applicant Ellen Avery Smith Esq of Rogers Tower PA, representing client D.R. Horton, Inc. is requesting the City to voluntarily annex 560.52 acres of its 889-acre property currently owned by Gustafson’s Cattle Inc. The property is located along the east side of South Oakridge Avenue, west of the railroad tracks, south of Green Cove Avenue, and north of Jersey Avenue. The property is also within the City’s Electric and Sanitation service area. 

First Reading passed 5-0 by City Council. City will wait for review of Future Land Use Map Amendment request from the Florida Department of Economic Opportunity before holding second and final reading. 

 

 

                  8. First Reading of Ordinance No. O-03-2021, Review of a Future Land Use Map Amendment request from Rural Fringe / Industrial (County) to Residential Low Density (RLD) for the Ayrshire                                    Development for Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15 A (a portion of parcel #: 016515-000-00) 

 

Applicant Ellen Avery Smith Esq of Rogers Tower PA, representing client D.R. Horton, Inc. is requesting a Future Land Use Map Amendment from Rural Fringe/Industrial (as categorized in Clay County’s Future Land Use map) to Residential Low Density for 560.52 acres of its 889-acre property currently owned by Gustafson’s Cattle Inc. The property is located along the east side of South Oakridge Avenue, west of the railroad tracks, south of Green Cove Avenue, and north of Jersey Avenue. The property is also within the City’s Electric and Sanitation service area. This request is for a proposed Ayrshire Development to develop up to four residential units per acre through requested Future Land Use Map designation of Residential Low Density. After approved First Reading, Future Land Use Map Amendment request will be sent to the Florida Department of Economic Opportunity for review.  

                      First Reading passed 5-0 by City Council                            

 

                  9. First Reading of Ordinance No. O-04-2021, Review of a Future Land Use Site Specific Text Policy request for the Ayrshire Development for Gustafson’s Cattle, Inc. approximately 560.52 acres on                            CR 15 A (related to Future Land Use Map Amendment, Ordinance O-03-2021) 

 

Applicant Ellen Avery Smith Esq of Rogers Tower PA, representing client D.R. Horton, Inc. is requesting a review of a Future Land Use Site Specific Text Policy for 560.52 acres of its 889-acre property currently owned by Gustafson’s Cattle Inc. The property is located along the east side of South Oakridge Avenue, west of the railroad tracks, south of Green Cove Avenue, and north of Jersey Avenue. The property is also within the City’s Electric and Sanitation service area. This request is for a proposed Ayrshire Development to develop up to four residential units per acre through requested Future Land Use Map designation of Residential Low Density. Included in this policy request is that the property shall be developed as a Planned Unit Development in accordance with the City’s Land Development Regulations and approval of the PUD application by the City, that the developer will work with the City on both the recreational development inside the PUD and proposed Gustafson Regional Park outside of the PUD, and that the developer will provide a traffic analysis and traffic mitigation to the City based on agreement between the developer and the City.  After approved First Reading, Future Land Use Site Specific Text Policy request will be sent to the Florida Department of Economic Opportunity for review.  

 

For both the Future Land Use Amendment and Site Specific Text Policy, City Council voiced concerns about traffic and possible congestion along SR 16 and US 17 before construction of the First Coast Expressway is finished. 

                                    First Reading passed 5-0 by City Council 

 

                   10. First Reading as to Form Only of Ordinance O-12-2021 amending Green Cove Springs Electric Net Metering Service Rate Schedule. 

 

      On May 4, 2021, Assistant City Manager Mike Null reported that the City Council adopted a Tri-party Net Metering Agreement and the Net Metering Service Rate Schedule for solar power customers in January 2012. Since the adoption of these Ordinances the City has been crediting solar power customers the “avoided cost” of approximately $0.02 per kWh for any power that customers generate and send to the City electric grid. However, the language in the Net Metering Service Rate Schedule stipulates that the City should be crediting customers at the City’s full retail rate of $0.083 per kWh, plus the bulk power cost adjustment rate (BPCA) that varies monthly around $0.01 and $0.02. The City is retroactively crediting all 21 current solar power customers the full retail rate and requests that the City Council modify the Net Metering Service Rate Schedule to credit solar power customers at the ”avoided cost” rate and grandfather all existing customers at the full retail credit rate until the ownership of the property or the electric utility account changes names. FMPA Assistant General Counsel Dan O’Hagan gave a presentation on how solar power is credited through FMPA to the City Council. 

 

      After City Council discussion following Assistant City manager Null’s report, the Council recommended that Staff modify the Net Metering Service Rate Schedule at a hybrid credit rate for all new customers, and that existing solar customers should be grandfathered at the full retail rate until the earliest of 20 years from the date of solar system installation or when the property is sold to a new homeowner. 

 

      On May 18, 2021, Assistant City Manager Null came back to City Council with a proposed ordinance modifying the Net Metering Service Rate Schedule with a credit rate of the “avoided cost” of approximately $0.02 per kWh plus an additional $0.02 per kWh, for a total of approximately $0.04 per kWh. In addition, all existing solar customers will be granfathered in at the full retail rate for 20 years from the date of their tri-party net metering agreement or until home is under a new owner.  

 

      Several solar customers spoke during the public hearing in support of crediting current and future solar customers at the full retail rate, and that would incentivize more City of Green Cove Springs customers to invest in solar. 

 

However, City Council said that the hybrid rate is fair as a higher credit would add to the burden of non-solar electric customers. Vice Mayor Johnson and Council Member Kelley said that they would like the City Council to review the schedule in the future if the current credit becomes too low. 

City Council passed the First Reading 4-0, with Mayor Ed Gaw abstaining from voting due to conflict of interest with recent installation of a solar panel system installed at his home. Second and Final Reading will be held June 1, 2021. 

 

Consent Agenda

         11.  City Council approval for final payment for JJ Mares Basic Recruit Program. 

 

          Passed 5-0 by City Council 

 

         12. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #1, in the amount of $35,000.00 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as                   part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420                 in the total amount of $15,426,644.33. 

 

          Passed 5-0 by City Council 

 

 

          13. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #13 in the amount of $116,670.00 to the Design Loan Agreement for the Florida Department of                                        Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City's Water System.  

 

          Passed 5-0 by City Council 

 

         14. City Council approval to award rehabilitation of the Scioto Court Gravity Sewer in the amount of $96,000.00 to Jeff’s Excavating and approve service to be excepted from informal and formal bidding                       processes in the best interest of the City. With the 5% local contractor discount Jeff’s is the lowest estimate.  

          Passed 5-0 by City Council 

 

 

 

          15. City Council approval of Mittauer Invoice # 21207 in the amount of $25,500.00 for surveying, topographic analysis, permitting, design and construction management for water and sewer force main                          extension on County Road 209 South for a total Task Order amount of $49,500.00. 

 

          Passed 5-0 by City Council 

 

 

          16. City Council approval of Pay Application #1 in the amount of $94,547.33 to General Underground for water and sewer force main extension on County Road 209 South. 

 

          Passed 5-0 by City Council 

 

 

          17. City Council approval of Pay Request #7 (Final) in the amount of $120,706.95 to General Underground for Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00                   (Base Bid), and Alternate #1 (water & sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,000,449.00. 

 

          Passed 5-0 by City Council 

 

 

          18. City Council approval of Pay Application #4 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $106,594.30, leaving a balance of $421,864.30 in contract number                       LC 2020-17 in the total amount of $879,086. 

          Passed 5-0 by City Council 

 

Council Business

          19.  City Council discussion and possible approval of the recommended projects for the American Rescue Plan Act Funds. 

 

                      City Council decided to move to discuss these projects during the June 1, 2021, City Council Regular Session. 

 

 

 

 

          20. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

 

          City Manager: 

          CM Steve Kennedy proposed that the City remove its face mask requirement for City buildings considering Gov Ron DeSantis’ executive order to cease all COVID-19 emergency orders in the state. City Council supported his proposal. 

 

          21. City Council Reports and/or Correspondence.


May 4, 2021, City Council Meeting Brief


More background information on each of these agenda items can be found in the agenda packet of the May 4, 2021, City Council Regular Session, located on the meeting agendas page of greencovesprings.com. Background information includes Staff Reports, presentations, applications, agreements, etc. 

May 5, 2021 – 

            Awards & Recognition

  1. Proclamation – National Public Service Recognition Week

In recognition of the work of government employees at all levels, the Green Cove Springs City Council declares the week of May 2 through May 8 as Public Service Recognition Week. City Staff present at the meeting received the proclamation. 

                             2. Proclamation – National Police Week

In recognition of the work of police departments across the country, the Green Cove Springs City Council recognizes May 15 as National Peace Officers Memorial Day and proclaims the week of May 9 through May 15 as National Police Week. Green Cove Springs Police Chief Derek Asdot received the proclamation. 

 

Presentations 

                              3. Presentation by the North Florida TPO for the draft of the 2021/2022 to 2025/2026 Transportation Improvement Program (TIP) by Transportation Planning Manager Wanda Forest

North Florida TPO Transportation Planning Manager Wanda Forest presents the various projects across Clay County that are part of the draft TIP for 2021/2022 to 2025/2026. Forest highlighted projects that specifically impact Green Cove Springs, which include two sections of the First Coast Expressway and the multiuse trail along Martin Luther King, Jr. Blvd from Vera Francis Hall Park to Palmetto Ave. 

Public Hearings 

                              4. First Reading of Ordinance O-07-2021, to amend the Future Land Use from Commercial High Intensity to Central Business District for property located at 200-206 Orange Avenue

The applicant applied for a Future Land Use Map Amendment for the property of 200-206 S Orange Avenue from Commercial High Intensity to Central Business District in order to allow for additional development on the property that is closer to US 17. Staff is recommending approval of this future land use amendment. More information can be found in the agenda packet of the May 4, 2021, City Council Regular Session, located on the meeting agendas page of greencovesprings.com. 

City Council commented their concerns about possible shortage of parking spaces if more buildings are constructed on the property. Mayor Van Royal recommended City Staff to look into conducting a parking study of the Central Business District. 

Passed 5-0 by City Council 

                               5. First Reading of Ordinance O-08-2021, to amend the Zoning from Gateway Corridor Commercial to Central Business District for property located at 200-206 Orange Avenue

 

The applicant applied for a zoning change for the property of 200-206 S Orange Avenue from Commercial High Intensity to Central Business District in order to allow for additional development on the property that is closer to US 17. Staff is recommending approval of this rezoning request. More information can be found in the agenda packet of the May 4, 2021, City Council Regular Session, located on the meeting agendas page of greencovesprings.com.

 

Passed 5-0 by City Council 

Consent Agenda 

                              6. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #12 in the amount of $27,500.00 to the Design Loan Agreement for the Florida Department of                                           Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City’s Water                                           System.

Passed 5-0 by City Council 

                             7. City Council to pay Application #7 to KBT Contracting Corp in the amount of $50,111.16 for the new library building.

 

Passed 5-0 by City Council 

 

                             8. City Council to approve an invoice for the engineering and construction of the drive through canopy at the Food Bank Facility in the amount of $87,000.00

 

Passed 5-0 by City Council 

 

                              9. City Council approval for Amanda Upton to attend Special Event Planning and Management Training in Orlando, FL.

 

Passed 5-0 by City Council 

 

                             10. City Council approval of, and authorization for the City Manager to execute, a Professional Services Agreement with Planet Swim, LLC.

Passed 5-0 by City Council 

Council Business

                              11. FMPA – May 2021

Monthly FMPA report by Bob Page. Report and attached documents can be found in the agenda packet of the May 4, 2021, City Council Regular Session, located on the meeting agendas page of greencovesprings.com.

                              12. City Council discussion and direction related to solar power net metering rates

 

Assistant City Manager Mike Null reported that the City Council adopted a Tri-party Net Metering Agreement and the Net Metering Service Rate Schedule for solar power customers in January 2012. Since the adoption of these Ordinances the City has been crediting solar power customers the “avoided cost” of approximately $0.02 per kWh for any power that customers generate and send to the City electric grid. However, the language in the Net Metering Service Rate Schedule stipulates that the City should be crediting customers at the City’s full retail rate of $0.083 per kWh, plus the bulk power cost adjustment rate (BPCA) that varies monthly around $0.01 and $0.02. The City is retroactively crediting all 21 current solar power customers the full retail rate and requests that the City Council modify the Net Metering Service Rate Schedule to credit solar power customers at the ”avoided cost” rate and grandfather all existing customers at the full retail credit rate until the ownership of the property or the electric utility account changes names. FMPA Assistant General Counsel Dan O’Hagan gave a presentation on how solar power is credited through FMPA to the City Council. 

 

Three solar power customers and one solar power system contractor spoke on the item, saying that the approximately $0.02 “avoided cost” credit is far below the retail rate of solar power credit and would disincentivize future Green Cove Springs electric utility customers from transitioning to solar power in their own homes. 

 

City Council Member Steven Kelley suggested that the City credit customers at a hybrid rate, which would be the “avoided cost” plus an additional fixed amount per kWh. Vice Mayor Ed Gaw and Mayor Van Royal agreed. After further discussion, Kelley made the motion that Staff modify the Net Metering Service Rate Schedule at a hybrid credit rate for all new customers, and that existing solar customers should be grandfathered at the full retail rate until the earliest of 20 years from the date of solar system installation or when the property is sold to a new homeowner. 

 

City Council passed the motion 4-0, with Vice Mayor Ed Gaw abstaining from voting due to conflict of interest with recent installation of a solar panel system installed at his home. City Staff will present an ordinance modifying the Net Metering Service Rate Schedule with the Council’s proposed changes at the May 18 City Council Regular Session, with final approval at the June 1 City Council Regular Session. If approved, Staff will need to submit the modified Net Metering Service Rate Schedule to the Public Service Commission  (PSC) for approval 30 days before the ordinance can take effect. 

 

                              13. City manager and City Attorney Reports and/or Correspondence/Executive Summary Reports

 

                              14. City Council Reports and/or Correspondence


City Celebrates Completion of the Augusta Savage Social Services and Cultural Complex and Announces Plans for Programming


May 3, 2021 – City of Green Cove Springs, along with Clay County, Green Cove Springs Food Pantry, and additional community partners, celebrated the newly renamed Augusta Savage Social Services and Cultural Complex on Monday, May 3, 2021.

Work to the complex includes new parking lot and paving on the west side of the complex and circular driveway and portico at the Green Cove Springs Food Pantry entrance. The two biggest changes to the complex are the newly constructed Augusta Savage Museum and Mentoring Building and a complete interior renovation of the Green Cove Springs Food Pantry—which includes new A/C and heating, electric, ceiling, walls to create dedicated waiting room, office space and bathroom, and lockable storage areas. The Augusta Savage Museum and Mentoring Building, built on the foundation of the former Dunbar High School library building, holds classroom space for a computer lab and individual and group tutoring, a dance studio, a music studio, and a permanent art museum space dedicated to the work of Augusta Savage and other artists.

Total cost of construction and renovation work is $952,926.00, which includes $250,000 of CARES Act funding for work on the GCS Food Pantry and $300,000 from Clay County for construction of the Augusta Savage Museum and Mentoring Building.

“The City is proud to make these additions to the complex that not only support the community and the nonprofit organizations that serve them, but also foster community partnerships to guide our youth to opportunities for a better future,” said City of Green Cove Springs City Manager Steve Kennedy. “Augusta Savage has been an inspiration to generations of artists, and we want to honor her legacy by making this museum and mentoring building a place where children and teens find their passion for the arts.”

Clay County Chairman of the Board Mike Cella said, “County Commissioners wanted to contribute to this local community enhancement project and have long supported the efforts of the City of Green Cove Springs to provide this resource for its residents. The county committed $300,000 in funding for this Capital Improvement Project designed to improve the existing facility and provide a cultural arts center that will be valued and enjoyed by the community for many generations.”      

Kennedy said that the City has already received a few works or art and memorabilia of Augusta Savage to add to the museum area of the building, and continues to ask the community to donate pieces to add to the museum. The City is also looking for anyone with experience in archiving art to curate the museum space on a volunteer basis.

The City is currently working with community partners to implement programming at the museum and mentoring building through a working group which includes Chair of the City Planning & Zoning Board and member of the City Citizens Advisory Committee Henrietta Frances, Green Cove Junior High Principal Jen Halter, Charles E Bennett Elementary Assistant Principal Marcia Mainer, former City of Green Cove Springs mayor and council member Felecia Hampshire, and himself. This group is crucial in creating sustainable programs in the arts and education and selecting individuals who can offer their skills on a volunteer basis as teachers or mentors. The group is open to others who can contribute to implementing programs or working as a volunteer.

The City is continuing to work on furnishing the museum and mentoring building with remaining budgeted funds for the building. It anticipates announcing programming by the end of the year.

Anyone interested in donating instruments, computers, artwork, any supplies for music, dance, or art, or becoming a volunteer can contact Executive Assistant to the City Manager Kimberly Thomas at 904-297-7054 or kthomas@greencovesprings.com.

Contact City of Green Cove Springs Public Information Officer Tiffanie Kelly with any questions or interview requests at 9-4-297-7046 or tkelly@greencovesprings.com.


April 20, 2021, City Council Meeting Brief


April 27, 2021 – 

Awards & Recognition

  1. Promotion of Austin Graham from Officer to Sergeant.

 

                2. New Hire Recognition – Officer Russell Reese

 

Presentations

                3. Presentation by James Moore and Company of the Audited Financial Statements for the period ending September 30, 2020

 

Consent Agenda 

                4. City Council approval for Chief Asdot to attend the 29th Annual Executive FBI-LEEDA Training Conference in Fort Lauderdale, FL

Passed 5-0 by City Council 

                 5. GCS CAC Minutes 3.17.21

Passed 5-0 by City Council

  •    6. City Council approval of Final Invoice 21-101 in the amount of $80,513.00 to Essential Painting Incorporated (EPI) for tank painting at all water and wastewater facilities, piggybacking on University     of Florida Bid #20B334 for wastewater facility painting.

Passed 5-0 by City Council

  •    7. City Council approval of Invoice #96-69657 to Cummins Southcast, in the amount of $86,134.09 for purchase of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-             Funded Subward and Grant Agreement #H0297/Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City’s lift stations. Note: When you factor in the 75% funding from HMGP, the actual Budgetary impact will be $109,692.90. Staff has requested an advance from HMGP in the amount of $333,578.20 but due to lead times the generator orders need to be placed prior to receipt.

Passed 5-0 by City Council 

                 8. City Council approval of the FY 2021 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending March 31, 2021.

Passed 5-0 by City Council 

                  9. Council approval of the second amendment to the interlocal agreement with Clay County Utility Authority allowing the City to serve CCUA an additional 200 ERUs with the option for an additional                    100 ERUs.

Passed 5-0 by City Council 

                 10. Award of RFQ LC 2021-04 for Electrical Engineering Services for Overhead and Underground Facilities

Passed 5-0 by City Council 

                  11. City Council approval of Minutes from 3/16/2021 and 4/06/2021 Regular Sessions.

Passed 5-0 by City Council 

                  12. Award of RFQ LC 2021-02 for Engineering Services for Water, Wastewater, Drainage, Stormwater, Roadway & Parks.

Passed 5-0 by City Council 

 

                  13. City Council approval of form of lease agreement with AMIkids Clay County, Inc. to lease a portion of the Augusta Savage Arts and Community Center (ASACC) Classroom Building.

Passed 5-0 by City Council 

 

                  14. Approval of Pay Application #3 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $39,600.00, leaving a balance of $528,458.60 in contract number LC 2020-                    17 in the total amount of $879,086.

Passed 5-0 by City Council

Council Business 

                  15. City Council discussion on revision Council Meeting dates due to holidays.

City Council agreed to keep one meeting in December to the first Tuesday of the month and to revisit November’s City Council meeting schedule closer to the fall. 

                 16. Refunding of Electric Utility Revenue Note, Series 2018

Finance Director Marlena Guthrie reported to the Council that with the current low interest rates, the City can see a potential net savings through the refunding of the 2018 Electric Utility Revenue Note. This is through the recommendation of the City’s financial advisor Public Financial Management. 

Approved 5-0 by City Council 

                 17. Feedback and Preliminary Approval of the Comprehensive Online Mapping System pursuant to the City’s contract with the Department of Economic Opportunity for the Community Planning                              Technical Assistance Grant.

Approved 5-0 by City Council 

                 18. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager: 

            Requesting emergency action from the Council to approve the purchase of materials for electric utility projects due to rising cost of construction materials. Due to rising material costs, Assistant City Manager Mike Null reported that Staff has redesigned the Magnolia Point Underground project. The materials requested to purchase will be for the first phase of projects. Council approves emergency motion for staff to purchase materials for two electric projects 5-0. 

 

 

                   19. City Council Reports and/or Correspondence.

Vice Mayor Ed Gaw reported that one of the problems of Food Truck Friday is parking, and requested City Manager Steve Kennedy and Assistant City Manager Mike Null to do a parking audit of the City to do an inventory of parking spots and what the City’s parking situation looks like. Mayor Van Royal announced that the City Council will conduct their meetings back on the dais starting in May. 


Convo Around the Cove: Building the Blueprint for the City's Future


In this month's Convo Around the Cove, Planning and Zoning Director Mike Daniels and S&ME Director of Planning Patricia Tyjeski discuss updating the City's Comprehensive Plan. The City is currently in the process of updating its Comprehensive Plan, which determines the kinds of projects and goals that the City works on for the next 20 years, and wants to hear from the residents and business owners of Green Cove Springs. Go to https://smeinc.mysocialpinpoint.com/green-cove-springs-comp-plan to take the survey and leave your thoughts on the project map.

Into and Outro Music: On the Verge by Joseph McDade


April 6, 2021, City Council Meeting Brief


April 7, 2021- 

            Awards & Recognition

  1. Proclamation – Water Conservation Month

The Water Conservation Month Proclamation was presented to St. Johns River Water management District Public Communications Coordinator Jennifer Mitchell and Clay County Soil and Water Conservation Board Members Richard Russell and Wes Taylor. 

Passed 5-0 by City Council 

Consent Agenda

  1. City Council approval of payment of ¾ of Law Enforcement Basic Recruitment Program for J. Mares.

Passed 5-0 by City Council 

  1. City Council approval to award Bid Number LC 2021-03 – Tree Trimming & Removal Services to Taylor Tree Services and authorization for the mayor to sign a Professional Services Agreement between the City and Taylor Tree Services.

 

Passed 5-0 by City Council

 

  1. City Council approval of Invoices #5-#8 in the amount of $219,627.50 to Mastry/Yanmar, for purchase of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement #H0297/Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City’s lift stations. Note: The City has received 75% funding from HMGP. Staff received an advance from HMGP in the amount of $333,578.20

Passed 5-0 by City Council

  1. City Council approval of Contractors Pay Request #8 in the amount of $15,323.04 and Contractors Final Pay Request #9 in the amount of $41,291.50 to Jax Utilities Management for Bid Award LC 2020-07, US 17/SR 16 Force Main Modifications in the amount of $412,915.00

 

Passed 5-0 by City Council

 

  1. City Council approval to surplus items listed on Attachment A

Passed 5-0 by City Council

  1. City Council approval to purchase thirty-three (33) pole mounted transformers from Gresco in the amount of $34,893.00 to replenish inventory and prepare for hurricane season.

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #11 in the amount of $24,500.00 to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City’s Water System. This is the final invoice for the Magnolia Point Cul-de-Sac Pressure Improvement portion of the overall project.

 

Passed 5-0 by City Council

 

  1. City Council approval of the purchase of a vehicle to be utilized for Narcotics Investigations. This vehicle will be purchased with restricted funds from the Equitable Sharing Program from the United States Department of Justice. This purchase is a permissible use of seizure funds per Section VIII Subsection D; Guide to Equitable Sharing for State and Local Law Enforcement Agencies. Per the City of Green Cove Springs Purchasing Manual three (3) quotes have been secured and are attached for review.

 

Passed 5-0 by City Council

 

  1. City Council approval for pay request #2 in the amount of $129,261.57 from Jax Utilities Management, Inc, for the Construction of the new paving of the parking and drive through circle at the ASACC facility. This payment in the final payment.

 

Passed 5-0 by City Council

 

  1. City Council approval to purchase twenty-three (23) dual-voltage pole mounted transformers from Tri-State in the amount of $34,794.00 for the US 17 Voltage Conversion Project.

 

Passed 5-0 by City Council

 

  1. City Council approval of the Annual Police Memorial Ceremony.

 

Passed 5-0 by City Council

 

  1. City Council approval of Pay Application #2 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $83,855.41, leaving a balance of $568,058.60 in contract number LC 2020-17 in the total amount of $879,086.

 

Passed 5-0 by City Council

Council Business

  1. FMPA – March 2021

 

  1. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports

 

City Manager Report: 

            City Manager Steve Kennedy spoke with Planet Swim, the contracted manager for the City Pool, and agreed on the summer schedule for the City Pool. Pool will open for the summer season on Saturday, May 1, and will be open Friday-Sunday until Memorial Day, Monday, May 31. From Tuesday, June 1 to Sunday, August 29, the pool operating hours will be extended to Tuesday-Sunday. Operating hours will then go back to Friday-Sunday from Friday, Sept. 3 to Sunday, Sept. 26, with the possibility of Planet Swim extending the pool schedule through the end of October. Details for the pool schedule for Summer 2021, including swim lesson info, will be found at greencovesprings.com 

 

The Citizens Advisory Committee elected its first Chair, Vice Chair, and Secretary during its second official meeting. 

 

Planning and Zoning Director Mike Daniels explained the process of the City Comprehensive Plan Update, including an interactive website with survey and a public workshop to be held on Thursday, May 6. 

 

City Attorney Report: 

City Attorney Jim Arnold updated the City Council on his work with Police Chief Derek Asdot and Commander Shawn Hines on alternative policing. 

 

  1. City Council Reports and/or Correspondence

Mayor Van Royal announced that the City Council will be conducting meetings back on the Council Chambers dais starting in May. He also presented some suggestions for the Citizens Advisory Committee to discuss, including a “Beautify Green Cove Springs” campaign, establishing Ad Hoc Committees for specific City projects, focus on individual neighborhoods in the city and come up with ways to bring smaller neighborhoods together, focus on downtown development, and continue with City Internships. 


City Breaks Ground on Second Phase of Wastewater System Improvements with State and District Partners


City Breaks Ground on Second Phase of Wastewater System Improvements with State and District Partners

March 23, 2021 – The City of Green Cove Springs, with officials from St. Johns River Water Management District, Florida Department of Environmental Protection, Mittauer & Associates, and Williams Industrial Services, LLC, broke ground Tuesday morning on its new 1.25 million gallon per day advanced nutrient removal wastewater treatment facility at its Harbor Road Wastewater Treatment Plant.

This is the second phase of the City’s three-phase wastewater system improvements, which are a combination of new construction and upgrades to the existing wastewater system. The new facility will further reduce nitrogen and phosphorous discharges into the St. Johns River. The improvements will also allow the City to filter more wastewater into reclaimed water, reducing the amount of potable water used for irrigation.

 “The new facility will reduce nutrient discharge into the St. Johns River, increase the utilization of reclaimed water and reduce the withdrawal of potable water from the Floridan Aquifer (City’s wells),” said City of Green Cove Springs Assistant Water Utility Director Scott Schultz.

The City contracted Mittauer & Associates for planning and design of the three-phase wastewater system improvements, and Williams Industrial Services, LLC, to construct the Phase Two advanced wastewater treatment facility. Construction is expected to last 20 months, with an estimated completion date of November 2022.

The facility is partially funded by a $12 million Florida Department of Environmental Protection, State Revolving Fund Loan—which includes a $4.5 million grant. It is also partially funded by a $1.5 million grant from the St. Johns River Water Management District Cost Share Program. The total cost of this phase of facility improvement is $15,426,644.33.

“Partnerships with local governments are crucial to implementing innovative solutions. Not only will this project help reduce nutrients in the St. Johns River but it will also help support potable water resources,” said Florida Department of Environmental Protection, Northeast District Director, Greg Strong. “We look forward to working with the City and our partners to ensure our resources are protected for generations.”

“We are excited to join with the City of Green Cove Springs and Florida Department of Environmental Protection on this great partnership project, which will ultimately connect the entire city’s wastewater system to the state-of-the-art Harbor Road treatment facility,” said St. Johns River Water Management District Executive Director Dr. Ann Shortelle. “The project will reduce nutrients that can fuel harmful algal blooms and impair water quality in the lower St. Johns River and reduce the use of fresh groundwater for landscape irrigation.”

Phase one of the City’s wastewater system improvements included a 1.25-million-gallon reclaimed water storage tank, reclaimed water pumping and pressurization systems, and upgrading the electrical infrastructure to support Phase Two improvements, and future expansion of the facility to 3.75 million gallons per day. Phase three will decommission the City’s South Wastewater Treatment Plant and transition the treatment of all wastewater in the City service area to the Harbor Road Wastewater Treatment Plant.


Convo Around the Cove: Upgrading Chapman Substation


In this month's episode of Convo Around the Cove Electric Director Andy Yeager talks about current upgrades to Chapman Substation and throughout the City's electric grid to boost electric reliability and capacity. Intro and Outro: On the Verge by Joseph McDade


March 16, 2021, City Council Meeting Brief


March 17, 2021 –

            Public Hearings

  1. Second and Final Reading of Ordinance O-05-2021, Amending Section 90-61 of the City Code to allow security and night-lights under certain Circumstances.

This Ordinance is follow-up by City Staff from the discussion of City Electric Department to install security lights for electric customers during the February 16, 2021 meeting. This ordinance will reintroduce the installation of security lights at the current rate of $10.25, which is close to the Council’s requested rate of $10. The first reading of this ordinance passed as read on March 2, 2021.

Passed 5-0 by City Council

Consent Agenda

  1. City Council approval of pay Application #6 to KBT Contracting Corp in the amount of $82,758.96 leaving a balance of $65,931.36

Passed 5-0 by City Council

  1. City Council approval of the Annual Memorial Day Festival

Pulled out of the Consent Agenda for discussion by Council Member Matt Johnson to ask about the specific time for the Veterans Recognition Ceremony. Executive Assistant to the City Manager Kim Thomas replied that the ceremony starts at 10 a.m.

            Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #10 in the amount of $26,600.00 to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City’s Water System

Passed 5-0 by City Council

  1. City Council approval of Pay Request #6 in the amount of $125,1100 to General Underground for Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternate #1 (water & sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,000,449.00

Passed 5-0 by City Council

  1. City Council approval for pay request #1 in the amount of $91,774.97 from Jax Utilities Management, Inc, for the Construction of the new paving of the parking and drive through circle at the ASACC facility

Passed 5-0 by City Council

  1. City Council approval of Minutes from 2/16/2021 and 3/02/2021 Regular Sessions

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor to execute, the construction contract with Williams Industrial Services, LLC, in the amount of $15,426,644.33, for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420

Passed 5-0 by City Council

  1. City Council approval of Change Order #3 in the amount of $119,950.00 for water main and sewer force main extension down Wikes Point Road, and Change Order #4 for water main and sewer force main extension down County Road 315 to US 17 in the amount of $49,100.00 to General Underground, under Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), Alternate #1 (water & sewer extension to MOBRO) in the amount of $314,275.00, Change Order #1 (Cove subdivision services replacement) in the amount of $60,245, Change Order #2 (County Road 209 water/sewer extension) in the amount of $400,000.00, Change Order #3 in the amount of $119,950.00 and Change Order #4 in the amount of $49,100.00 for a total amount of $1,629,294.00

Passed 5-0 by City Council

  1. City Council approval of Pay Application #1 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $227,171.99, leaving a balance of $651,914.01 in the contract number LC 2020-17 in the total amount of $879,086

Passed 5-0 by City Council

  1. City Council approval of Pinewood Court Estates Replat

Pulled from Consent Agenda by Mayor Van Royal for discussion. A resident spoke on the item frustrated that none of the surrounding residents were notified about the development.

Passed 5-0 by City Council

  1. City Council review and approval of request to temporarily close a portion of Walnut Street on 3/27/2021 as part of a minor special event, Vietnam Veterans Day Ceremony, hosted by BOCC

Passed 5-0 by City Council

  1. City Council approval of funding in the amount of $44,814.60 to Irby for electric cable for the Chapman Substation project

Passed 5-0 by City Council

Council Business

  1. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports

City Manager Reports:

Clay County School District will close on the Roderigo property within the next 30 days

City will host the March Florida League of Cities meeting on March 18

City will receive additional COVID funding through the American Rescue Plan Act and City Manager Kennedy will continue to talk about the City’s plans for this funding as more details emerge. 

  1. City Council Reports and/or Correspondence

Vice Mayor Ed Gaw spoke about the success of the first Food Truck Friday on March 12, 2021. He said that 4,000 people attended throughout the evening and all food trucks sold out. Three issues that they ran into were long food truck wait times, parking, and needing more police present. Said that April’s Food Truck Friday will have Boogie Freaks as the music headliner and 16 food trucks. Also talk of possibly including more bands and offering a sponsorship package in the future.


March 2, 2021, City Council Meeting Brief


March 2, 2021, City Council Meeting Brief

March 3, 2021 –

            Awards & Recognition

  1. Swearing-in of Citizen’s Advisory Committee

Thirty-two of the 33 members of the Citizen’s Advisory Committee were officially sworn in during the regular City Council meeting.

  1. Monarch City Proclamation

Green Cove Springs Garden Club President Connie Gladding received the Monarch City Proclamation, declaring the City of Green Cove Springs a city that is actively planting a landscape supporting the growth of the Monarch Butterfly population.

  1. AMIKids Clay County – Presentation

A follow-up to City Manager Steve Kennedy’s report during the February 16, 2021, City Council meeting, AMIKids presented its programs and plans for the empty classroom space in the Augusta Savage Cultural and Community Center complex. City Staff will present its formal recommendation of the partnership with AMIKids in an upcoming City Council meeting.

Consent Agenda

  1. Council approval of Chief Asdot to attend the FBINAA Annual Training Conference in Orlando, FL

Passed 5 -0 by City Council

  1. Council approval of Chief Asdot to attend FPCA Summer Conference in Hollywood, FL

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor, City Attorney and City Clerk to execute, Amendment #1 in the amount of $56,100.00 to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City’s Water System. This amendment increases the total loan/grant (50%0 amount to $412, 900.00

Passed 5-0 by City Council

  1. City Council approval of Scrivener’s Error to the April 16, 2019 Minutes.

Passed 5-0 by City Council

  1. City Council approval of funding in the amount of $24,270.30 to Jax Utilities Management for sewer connections to four parcels, piggybacking on City of Jacksonville Contract # 8258-19

Passed 5-0 by City Council

  1. City Council approval of street closure.

A resident is requesting to close one block of Gum Street between Palmetto and Pine, next to Good Time Charlie’s Food Cove, to hold a pet adoption event.

Passed 5-0 by City Council  

  1. City Council approval of Invoices #1 – 4 in the amount of $120,014.80 to Mastry/Yanmar, for purchase of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement #H0297/Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City’s lift stations. Note: The City has received 75% funding from HMGP. Staff received an advance from HMGP in the amount of $333,578.20.

Passed 5-0 by City Council

  1. City Council approval of Minutes from 2/02/2021 Regular Session

Passed 5-0 by City Council

  1. City Council approval of Land Dedication for new roadway adjacent to Ruby Street

Clay County Habitat for Humanity requested to split a lot they own within City Limits to build two single-family homes. In order for the lot to be split and comply with City Code a new roadway would need to be built extending 60 feet from the existing asphalt driveway parallel to Ruby Street. The applicant is asking to use the northern portion of the lot for the new road.

Passed 5-0 by City Council  

  1. City Council approval of Engagement Letter to retain the services of Nabors, Giblin & Nickerson, P.A. (“NG&N”) to assist with the annual non-ad valorem assessments for the Magnolia West subdivision’s solid waste and City wide stormwater programs.

Passed 5-0 by City Council

  1. City Council approval of a change order #3 to KBT Contracting Corp to construct a drive through shelter for the Food Pantry in the amount of $94,200.00

Passed 5-0 by City Council

  1. City Council adoption of a Language Access Plan (LAP) for Limited English Proficiency (LEP) persons.

Passed 5-0 by City Council

Public Hearings

  1. First Public Hearing to take recommendations for a CDBG-CV Coronavirus Cycle grant application with the Florida Department of Economic Opportunity.

City of Green Cove Springs is considering submitting an application to the Florida Department of Economic Opportunity for a Small Cities Community Development Block Grant in the Coronavirus Application cycle. A presentation went over the kinds of projects that would qualify for the grant, which include benefitting low-and-moderate income persons, prevent or eliminate slum and blight, and address an urgent need. In relation to coronavirus, the project must also directly or indirectly effect coronavirus prevention, preparation, or response.

Two projects were proposed. One was the refurbishment of the Augusta Savage Community Center Auditorium, suggested by Mayor Van Royal. The other was establishing a Wi-Fi network in the Core City area, suggested by City Staff. While seeing the merit in both projects, the Council agreed with Mayor Royal’s project idea. Mayor Royal said that the building is still standing, it’s in a central location that already serves low-and-moderate income persons, and that the auditorium has a history of serving the community. Council Member Connie Butler said that this is a chance to completely renovate and refurbish all the buildings of the Augusta Savage Community Center at one time (following the renovation of the GCS Food Pantry space in the Community Center, building the Augusta Savage Mentoring Center, and the new parking lot and circular driveway), and that the timing is right as so much is being done to complex already and City Staff is working on a partnership to welcome AMIKids into the Augusta Savage Community Center. Council Member Steven Kelley said that selecting the auditorium building made sense as its refurbishment has been planned by the City for so long already and the building will directly impact the City’s low-and-moderate income community. To address the coronavirus aspect of the grant, the Council pointed out that the refurbished building can also be used as a COVID-19 vaccination and/or testing site.

City Council votes 5-0 to select the refurbishment of the Augusta Savage Community Center Auditorium as the project for the CDBG-CV Coronavirus Cycle grant application.

Council Business

  1. FMPA – March 2021

  1. First Reading of Ordinance O-05-2021, Amending Section 90-61 of the City Code to allow security and night-lights under certain circumstances.

This Ordinance is follow-up by City Staff from the discussion of City Electric Department to install security lights for electric customers. This ordinance will reintroduce the installation of security lights at the current rate of $10.25, which is close to the Council’s requested rate of $10.

Passes 5=-0 by City Council. Second Hearing is scheduled for March 16, 2021.

  1. City manager and City Attorney Reports and/or Correspondence/Executive Summary Reports

City Manager Reports:

City Manager Steve Kennedy relayed the following reports to the Council: Clay County has requested to use the Council Chambers as the site for a Town Hall meeting on COVID rental assistance for local landlords on March 15 and he has accepted to host the meeting.

City Manager Kennedy will have a meeting with Planet Swim in the next couple of weeks to discuss the City Pool schedule and programming for the upcoming summer.

The Clay County School Board is expected to close on the Roderigo property within the next month.

Staff has begun the process for the Comp Plan Update and is organizing a steering committee for plan.

Green Cove Springs Police Chief Derek Asdot reports a drop in crime rates for 2020.  

  1. City Council Reports and/or Correspondence.

February 16, 2021, City Council Meeting Brief


February 17, 2021 –

Awards & Recognitions

  1. Recognition – CEB Spelling Bee Winner

City Council recognizes William Michael Spires, a 5th grader, for winning first place in the Charles E. Bennett Elementary Spelling Bee and competing in the County Spelling Bee.

Public Hearings

  1. Second and Final Reading of Ordinance No. O-16-2020, amending Section 101-5 to add new definitions and revise definitions for lot widths and setbacks, establishing Section 101-160 concerning flag lot requirements, and amending Sections 113-131 and 113-132 to revise access requirements.


Planning and Zoning Director Michael Daniels presented these amendments to City Council after discussions during the Nov. 10, 2020, City Council meeting highlighted several issues with an existing flag lot within City Limits unable to meet many Land Development Code requirements. These proposed amendments include specifications for flag lots in the Land Development Code and allow development of one single family home on existing flag lots in R-1, R-2, and R-3 Zoning Categories. City Council passed the First Reading of Ordinance No. O-16-2020 on February 2, 2021.

Passed 5-0 by City Council

Consent Agenda

  1. City Council approval of payment 2/4 of Law Enforcement Basic Recruitment Program for J. Mares.

Passed 5-0 by City Council

  1. City Council approval of Change Order #1 in the amount of $31,000.00 to Jax Utilities Management for Bid Award LC 2020-07, US 17/SR 16 Force Main Modifications in the amount of $412,915.00, increasing the total award to $443, 000.00.

Passed 5-0 by City Council

  1. City Council approval of the FY 2021 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending December 31, 2020.

Passed 5-0 by City Council

  1. City Council approval of an increase in funding of $4,870.24 due to inoperative valves resulting in a “wet tap,” and approval of Contractors Pay Request #1/Final Invoice in the amount of $57,742.64 to Jax Utilities Management for water main installation on Washington Lane.

Passed 5-0 by City Council

  1. City Council approval to surplus the Public Safety Vehicles/Equipment listed on Attachment “A.”

Passed 5-0 by City Council

  1. City Council approval the purchase of a prefabricated concrete restroom building for the Augusta Savage Friendship Park (Tot Lot) from Leesburg Concrete Company, Inc. piggybacking on Lake County, FL Contract Number 16-02129 in the amount of $79,129.

A restroom building for the Augusta Savage Friendship Park was originally submitted with the City’s list of CARES Act projects in October 2020 but was tabled due to changes in CARES Act funding rules from the state. The project was then added to the list again in December 2020 by City Council. It’s estimated to cost $80,000 for the restroom building which will contain one women’s restroom stall and one men’s restroom stall.

Passed 5-0 by City Council

  1. City Council approval of the Engineer’s Recommendation of Award to Williams Industrial Services, LLC, in the amount of $15,426,644.33, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.

Passed 5-0 by City Council

  1. City Council approval to surplus diesel backup generator at the Harbor Road WWTF.

Passed 5-0 by City Council

  1. City Council approval to issue a Purchase Order to Heart Utilities in the amount of $215,000 to construct electric system improvements along Green Cove Ave. and Roberts St.

Materials for this project are purchased through the DEO Grant awarded to the City in 2020 to install electric service to the industrial area north of city limits on CR 315. This project will move the power to the Reynolds Industrial park from Chapman Circuit #1 to Chapman Circuit #2, freeing Circuit #1 to connect to the industrial area on CR 315. This project is also part of a larger plan to extend Circuit #2 north of Governors Creek, providing electric backup, capacity, and redundancy for all customers north of Governors Creek.  

                        Passed 5-0 by City Council

  1. City Council approval to issue a Purchase Order to Heart Utilities in the amount of $262,000 to construct electric system improvements along Houston St.

These electric improvements are also part of the improvements discussed in Consent Agenda item #11 above and will also help to extend Circuit #2 north of Governors Creek, providing electric backup, capacity and redundancy for all customers north of Governors Creek.

                        Passed 5-0 by City Council

  1. Award of Bid LC 2021-01 for GIS Design Consultant to develop a comprehensive online mapping system pursuant to the City’s contract with the Department of Economic Opportunity for the Community Planning Technical Assistance Grant.

Bid for selecting the GIS Design Consultant was opened on February 4, 2021, and five qualified bidders responded to the project. Through a selection committee, staff ranked all five qualified bidders and selected Geographic Technologies Group (GTG) as the recipient of the bid.

                        Passed 5-0 by City Council

  1. City Council approval of Core I and III – Executive/Administrative Assistant Training in Orlando, FL.

Passed 5-0 by City Council

  1. City Council approval of a PO not to exceed the amount of $133,376 to Play Power LT Farmington, Inc. for a handicap playground.

This accessible playground is designed for children ages 5-12 with a disability to comfortably enjoy playground equipment. This playground will be located by the volleyball court in Spring Park, under two oak trees next to Spring St. This playground is part of a matching grant with The Land and Water Conservation Fund program for improvements to Spring Park.

                        Passed 5-0 by City Council

  1. City Council authorization to purchase a bucket truck from Altec industries, Inc. under the GSA bid in an amount not to exceed $230,000.

Passed 5-0 by City Council

Council Business

  1. City Council discussion and direction on the installation of security lights for electric customers.

City Electric Department has received several requests by customers to restart its program of installing security lights for businesses and residential homes. The department looked over the costs of the program and presented three different monthly fee systems to pay for the installation and electricity use of new security lights. These monthly fees are $10, $15, and $20 a month, with the $10 a month seeing the longest return on investment and the $20 a month with the shortest return on investment.

After some discussion, City Council agreed to recommend the $10 a month option to City Staff. Staff will present the ordinance to restart this service with the $10 a month payment option at the March 2, 2021, City Council meeting.

  1. Award of Bid LC 2020-20 for an Urban Planning or Interdisciplinary Firm to complete the 2045 Comprehensive Plan Update.

Bid for selecting a firm opened on December 17, 2020, and five firms applied. A City Selection Committee narrowed the bids to three, and after hearing a presentation from each of the three top selected firms selected S&ME as their recommendation to City Council.

                        Passed 5-0 by City Council

  1. City Council approval for the City of Green Cove Springs to become a Monarch City USA.

Garden Club of Green Cove Springs President Connie Gladding proposed to City Manager Steve Kennedy, Assistant City Manager Mike Null, and Planning and Zoning Director Michael Daniels for the City of Green Cove Springs to become a Monarch City USA in addition to being a Tree City USA. A Monarch City USA supports the current population and future growth of the Monarch Butterfly through education and planting nectar plants that attract these butterflies. If passed by City Council, staff will start the process of becoming a Monarch City USA.

                        Passed 5-0 by City Council

  1. City Council approval of the applications submitted for the Citizen’s Advisory Committee.

City Manager Steve Kennedy presented a list of 33 selected applicants for the Citizens Advisory Committee to the City Council. All 33 applicants will be receiving acceptance letters to begin the process of being sworn in if they accept the invitation to be a member of the Citizens Advisory Committee.

      Passed 5- 0 by City Council

  1. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager Reports and/or Correspondence:

                        For 2021 Food Truck Friday events, City Manager Steve Kennedy reported the following changes: Bands will be playing music in the gazebo in Spring Park, there will be two locations in Spring Park for food trucks, and there will be a tent to promote Cove Care to Share program. Council Member Connie Butler expresses worry about potential crowds, but City Council is overall supportive of the event and the changes moving forward.

                        Council approves the changes in an emergency motion with a 3-0 vote, with Mayor Van Royal and Vice Mayor Ed Gaw abstaining for the vote due to their involvement in the events.

                        City Manager Kennedy also reported interest by the AMIKids organization in the unused classroom space at the Augusta savage Complex. This area would be remodeled, and the cost amortized by monthly lease payments from the AMIKids organization.  More information to follow.

Kennedy also reported that he has put together a small group to help spearhead programming and activities for the new Mentoring Center at the same complex. This group includes Henrietta Francis, Felecia Hampshire, and Green Cove Springs Junior High Principal Jennifer Halter.

                        City Manager Kennedy reported to the Council that the Green Cove Springs Wrestling Club wants to rent the gym on a month-by-month basis instead of a long-term basis due to being in the process of developing property gifted to the club for a dedicated practice facility.  

  1. City Council Reports and/or Correspondence.

City Recycling Do's & Don'ts


The City would like to remind customers to please follow recycling guidelines when putting out recycling bins with trash. This includes leaving the proper recycling items in the correct bins and making sure that all recycling items fit inside the bin. The flyer below should serve as a handy guide of what items are and aren’t recyclable. Click on the flyer for a larger downloadable PDF version. Public Works Department is now enforcing these guidelines by leaving recycling bins that don’t follow guidelines with a notice on what needs to be corrected before recycling can be picked up. You can contact Public Works with any questions at 904-297-7012. Recycling is picked up with the trash on the scheduled collection day, and can be left next to the trash container the morning of each scheduled collection day.  


Convo Around the Cove: Irrigating GCS for the Future


This month's episode of Convo Around the Cove Assistant Water Utilities Director Scott Schultz talks about all the upgrades and new additions to the Harbor Road Wastewater Treatment Plant. He also talks about how this three-phase project will reduce the amount of nitrogen and phosphorous runoff from wastewater into Governors Creek, as well as allow the City to treat wastewater and use it as reclaimed water for irrigation. Intro/Outro Music: On the Verge by Joseph McDade


Cove Cares to Share Program


As everyone has ben affected by the consequences of the Coronavirus, even a little help can go a long way. Since 2017 the City of Green Cove Springs has implemented the Cove Cares to Share Program, a voluntary program where customers can decide to round their utility bill up to the nearest dollar. That extra change is added to a temporary financial assistance fund that utility customers in need can access through the City’s nonprofit partner, which handles the distribution of this utility payment assistance.

Interested customers can opt-in through filling out a Cove Cares to Share Program application by contacting Finance Customer Service at 904-297-7030 or customerservice@greencovesprings.com  


February 2, 2021, City Council Meeting Brief


February 3, 2021 –

Awards & Recognitions

  1. Proclamation – Black History Month

Mayor Van Royal presented the Black History Month Proclamation to Green Cove Springs Police Sgt. Kimberly Miller, who announced her retirement from the Police Department. Sgt. Miller started in the Green Cove Springs Police Department as an officer in 2005 and promoted to sergeant in 2018. During her time with the department she started Camp Cadet, a summer camp designed to teach discipline and leadership skills to teens. She plans to continue her involvement with Camp Cadet after her retirement as a volunteer.

The original teachers of Dunbar High School, Green Cove Springs’ only black high school until desegregation of Clay County schools in 1967, were honored in this year’s proclamation. Former students were present to talk about their legacy to the community. Three surviving teachers Wilhelmina James, Katherine Tucker, and Betty Ingram received the Black History Month Proclamation.

Public Hearings

  1. Second and Final Reading of Ordinance No. O-01-21, an Ordinance amending Chapter 90 of the City Code Article II Electric Utility, Division 2, Service Applications and Contracts by amending Section 90-24 entitled “Utility Payment Extensions.”

After looking at patterns of customers that utilize Utility Payment Extensions, City Staff proposes to include the following changes to Ordinance O-03-2016: Increase length of the extension from one week to two weeks, remove requirement for accounts to be in good standing and to have no active code violations. These changes will allow customers to use their allotment of extensions throughout the year instead of one payment cycle and removing account requirements will allow more customers to benefit from the service. First reading was passed by City Council on Jan. 19, 2021.

      Second Reading passed 5-0 by City Council

  1. First Reading of ordinance No. O-16-2020, amending Section 101-5 to add new definitions and revise definitions for lot width and setback, establishing Section 101-160 concerning flag lot requirements, and amending Sections 113-131 and 113-132 to revise access requirements.

Planning and Zoning Director Michael Daniels presented these amendments to City Council after discussions during the Nov. 10, 2020, City Council meeting highlighted several issues with an existing flag lot within City Limits unable to meet many Land Development Code requirements. These proposed amendments include specifications for flag lots in the Land Development Code and allow development of one single family home on existing flag lots in R-1, R-2, and R-3 Zoning Categories.

      First Reading passed 5-0 by City Council

Consent Agenda

  1. City Council approval of Minutes from 1/05/2021 and 1/19/2021 Regular Sessions.

Passed 5-0 by City Council

  1. City Council approval of funding, and authorization for the City manager to execute, a task order in the amount of $696,500.00 to Mittauer & Associates for FDEP Grant/Loan Administration, Construction Material Review and Approval, Construction Inspection and Administration, SRF Davis-Bacon and American Iron and Steel monitoring requirements, providing Resident Construction Inspection, Start-Up Services, and As-Built/O&M Manual Development for the Phase II Harbor Road Advanced Wastewater Treatment Facility.

Passed 5-0 by City Council

  1. City Council approval of pay Application #5 to KBT Contracting Corp in the amount of $59,234. 40 for the ASACC Library Building Project.

Passed 5-0 by City Council

  1. Friends of Augusta Savage “BHM” Community Outreach

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #9 in the amount of $19,500.00 to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City’s Water System. This is the final invoice for the Magnolia Point Cul-de-Sac Pressure Improvement portion of the overall project.

Passed 5-0 by City Council

  1. City Council approval of funding in the amount of $32,910.15 to Gresco for underground boring conduit for the Electric Department.

Passed 5-0 by City Council

  1. City Council approval to surplus aluminum roof from pipe storage building at the Harbor Road WWTF.

Passed 5-0 by City Council

  1. City Council approval to surplus aluminum carport removed from the Old Police Department.

Passed 5-0 by City Council

  1. City Council approval of Pay Request #5 in the amount of $112,247.25 to General Underground for Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternate #1 (water & sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,00,449.00

Passed 5-0 by City Council

  1. Review of Revised Site Development Plan for Harbor Road Wastewater Treatment Facility.

Pulled from the Consent Agenda by Mayor Van Royal to ask about fence height around the site. Assistant Water Utilities Director Scott Schultz said that the fence height was amended from 6 feet to 8 feet.

Passed 5-0 by City Council

  1. City Council approval of a purchase order to Danella Construction in the amount of $125,590 to install underground conduit for Electric system improvements.

Passed 5-0 by City Council

  1. City Council approval of adjustments to the Electric Department Wages.

Passed 5-0 by City Council

Council Business

  1. FMPA – January 2021

Report for January was presented by Bob Page. No action from City Council was needed.

  1. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager Steve Kennedy presented revised forms and promotional material on the Cove Cares to Share Program in response to Council’s request to promote the program during the Jan. 19 meeting. He reported that as of Feb. 2 he has a total of 33 applications for Citizens Advisory Committee and will make a selection for the committee soon. The Comprehensive Plan Review Committee saw presentations from the three bid finalists and will present their recommendation at the Feb. 16 City Council meeting.  

  1. City Council Reports and/or Correspondence.

January 19, 2021, City Council Meeting Brief


January 20, 2021 –

Awards & Recognition

  1. Promotion of Brandi Acres from Communications Officer to Communications Supervisor.

Presentation

  1. Kimberly Cobb-Ray – NEFL Community Action Agency

Executive Director Kimberly Cobb-Ray gave a presentation about the NEFL Community Action Agency to the City Council and discussed payment issues to the City of Green Cove Springs that the agency had in the fall due to COVID-19. Cobb-Ray requested City Staff to change City’s billing policy to waive all late fees on their clients’ utility bills once the City receives a voucher from NEFL Community Action Agency. Mayor Van Royal and Vice Mayor Ed Gaw requested staff to look into this policy change.

Public Hearings

  1. First Reading of Ordinance No. O-01-2021, an Ordinance amending Chapter 0 of the City Code Article II Electric Utility, Division 2, Service Applications and Contracts, amending Section 90-24 entitled “Utility Payment Extensions.”

After looking at patterns of customers that utilize Utility Payment Extensions, City Staff proposes to include the following changes to Ordinance O-03-2016: Increase length of the extension from one week to two weeks, remove requirement for accounts to be in good standing and to have no active code violations. These changes will allow customers to use their allotment of extensions throughout the year instead of one payment cycle and removing account requirements will allow more customers to benefit from the service.

Council Members also requested that City Staff should promote its Care to Share Program and COVID-19 Utility Bill Assistance.

First Hearing passed 5 -0 by City Council

Consent Agenda

  1. City Council approval of the 2021 Food Truck Friday Schedule and Request for City Support.

Pulled by Mayor Van Royal to discuss himself and Vice Mayor Ed Gaw to recuse themselves from the vote as they personally organize the events every year.

Approved 3 -0 by City Council, with Mayor Royal and Vice Mayor Gaw abstaining.

  1. City Council approval of Training Funds being used for Block 1 of 4 for JJ Mares for Law Enforcement Basic Recruit Program.

Approved 5 -0 by City Council.

  1. City Council approval of the use of training funds for Record Technician, Karla Olivierre-Holness, to attend an online training class: Florida Sunshine Law for Law Enforcement.

Approved 5-0 by City Council

  1. City Council approval of the 4th Annual GCSPD Golf Tournament.

Approved 5-0 by City Council

  • City Council approval of Engineering Service Agreements for upcoming State Revolving Fund and other construction projects to Mittauer & Associates and CPH Incorporated from Bid # LC2020- 21, Engineering Services DEP/SRF.
  • Approved 5-0 by City Council

  • City Council approval of, and authorization for the mayor, City Attorney and City Clerk to execute the Clean Water State Revolving Fund (SRF), Construction Loan Agreement WW100420, Grant Agreement SG 100421 for Phase II Construction of the Consolidated Advanced Wastewater Treatment Plant (AWWTP) in the amount of $12,000,000.00 with a principal forgiveness (grant) amount of $4,452,835.00 providing for an actual repayment amount of $7,547,165.00.
  • Approved 5-0 by City Council

    1. City Council approval to surplus old post lamps from Spring Park.

    Approved 5-0 by City Council

  • City Council approval to surplus old roofing tiles from Qui-Si-Sana Hotel.
  • Approved 5-0 by City Council

    1. Council approval Air-max as the City’s HVAC vendor for new installations and service to be excepted from informal and formal bidding processes for consistency.

    Approved 5-0 by City Council

    Council Business

    1. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

    City Manager

                City Manager Steve Kennedy received some questions and concerns about lighting along US HWY 17 south of Harbor Road, as many see the area as too dark at night and the alleged cause of car accidents and pedestrian deaths along that section of road. Kennedy took the concerns to FDOT, who studied the lighting in the area and recommended what they refer to as “constant lighting” along US HWY 17 from Governors Creek Bridge to Co Rd 315. That project has been submitted to NF TPO for funding.

               

                Selection Committee has reviewed the five bids submitted for the City’s new Comprehensive Plan. The bids with top three highest scores will present before the City Council. 

                While the message from the state is that there will be little funding for projects, City Manager Kennedy still submitted the City’s list of requested projects to the funded. These projects include Walnut Street rehabilitation, Governors Creek boat ramp rehabilitation or building additions to Spring Park South Dock, rehabilitation of Rivers House, and SMART City initiatives.

    City Manager Kennedy has now received 19 applications for the Citizens Advisory Committee. He will continue accepting applications for the next couple of weeks before vetting applications in late January or early February.


    January 5, 2021, City Council Meeting Brief


    January 5, 2021, City Council Meeting Brief

    January 6, 2021 –

                Awards & Recognition

    1. Proclamation – Martin Luther King, Jr. Day

    Approved by the City Council and read by Mayor Van Royal

    1. Proclamation – Arbor Day

    Approved by the City Council and read by Mayor Van Royal. Proclamation received by Garden Club of Green Cove Springs.

    Public Hearings

    1. Second and Final Reading of Ordinance No. O-15-2020 Amendment regarding Condominium and Townhouse Requirements and requiring approval of a Special Exception for Multifamily Dwellings in excess of 35’ in height in the R-3 High Density Residential Zoning District.

    Staff is proposing changes to the Residential High-Density R-3 Zoning District in that Condominium and Townhouse Development will have the same density control requirements as Multifamily (rental) dwellings. Staff also proposes adding a requirement to all multifamily development (including Condominium and Townhouse) that any development that exceeds three stories in height must be approved as a special exception subject to specific conditions. The first reading of this ordinance was approved by City Council in a 5-0 vote on Dec. 8, 2020.

                Second and Final Reading approved 5-0 by City Council.

    Consent Agenda

    1. City Council approval of Minutes from 11/10/2020 and 12/08/2020 Regular Sessions.

    Approved 5 -0 by City Council

    1. City Council approval for the Water and Wastewater Departments to piggyback the City of Atlantic Beach RFP 21-01 Annual Contract for Environmental Laboratory Services with AEL for Water & Wastewater laboratory services or FY 21 in the amount of $55,000.00

    Pulled by Vice Mayor Ed Gaw for background clarification.

                Approved 5 -0 by City Council

    1. City Council approval to purchase a 2021 F 250 work truck from Duval Ford in the amount $38,123.00 and surplus truck #247 which is a 2005 F 350 with 48,500 miles on it.

    Approved 5 -0 by City Council

    1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #8 in the amount of $12,500.00 to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City’s Water System.

    Approved 5 – 0 by City Council

    1. City Council approval of Forfeiture Funds being for services from Arnold Law.

    Approved 5 – 0 by City Council

    1. City Council approval of funding, and authorization for the City manager to execute, a Task Order in the amount of $49,500.00 to Mittauer & Associates for surveying, topographic analysis, permitting, design and construction management for water and sewer force main extension on County Road 209 South.

    Approved 5 – 0 by City Council

    1. City Council approval of Contractors Pay Request #6 in the amount of $10,635.12 to Jax Utilities Management for Bid Award LC 2020-07, US 17/SR 16 Force Main Modifications in the amount of $412,915.00.

    Approved 5 – 0 by City Council

    1. City Council approval of Change Order #2 to KBT Contracting Corp on September 15, 2020 to build out the classroom area at Augusta Savage Arts and Community Center for the food bank in the total amount of $148, 100.00 Attached is pay #3 final pay application to your approval in the amount of $95, 129.15.  

    Approved 5 -0 by City Council

    1. City Council approval of a bid proposal from Jax Utilities Management, Inc., to construct the new parking area and the drive through at the ASACC facility in the amount of $219,195.54.

    Pulled by request of Assistant City Manager Mike Null. Null reported to Council that Staff had information on the specific bid for the construction of the new parking area and drive through at the Augusta Savage Arts and Cultural Center as of Tuesday. The City will piggyback on Clay County Bid 2017/2018-114 for Drain Line Repair and/or New Construction.

    Approved 5 – 0 by City Council     

    1. City Council approval of a purchase order to Area Communications in the amount of $523,630 to install underground fiber from Chapman Substation to the core City to support Electric Department SCADA operations and provide improvements to the current City fiber infrastructure.

    Approved 5 – 0 by City Council

    1. City Council approval for funding in the amount of $28,466.00 to Xylem, Inc., for the purchase of two submersible pumps for the Winn Dixie lift station.

    Approved 5 – 0 by City Council

    Council Business

    1. FMPA – January 2021

    1. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

    City Manager Steve Kennedy reported to the City Council that renovations to the Food Pantry of Green Cove Springs area of the Augusta Savage Arts and Cultural Center are complete and that the Food Pantry has moved in as of the last week of December. He also updated the City Council on the Citizens Advisory Committee and that Staff has received 16 applications since December.

    Kennedy and City Council discussed Martin Luther King, Jr. Day Ceremony for this year. Council Member Connie Butler said that she has a speaker for the ceremony, and Kennedy said that the City can hold the ceremony in a limited capacity. The Council agreed to hold the ceremony in a limited capacity this year.

    1. City Council Reports and/or Correspondence.

               


    City Warns of Utility Billing Phone Scam


    January 6, 2021 – City has received calls from local businesses saying that a person has called them identifying themselves as the City and demanding payment for their utility usage. The person on the phone gave these businesses the phone number 877-256-6782 to call and make a payment.

    The City wants to let their customers know that this call is a scam. The City does not take utility payments over the phone directly. Customers can pay their utility bills through Point & Pay Payment Service online or over the phone by calling 1-855-474-4075.

    If you receive this call please hang up and notify the City at 904-297-7500, ext. 3300.


    City Completes $150,000 CARES Act Project Expanding Storage Capacity for the Food Pantry of Green Cove Springs


    December 30, 2020 – The Food Pantry of Green Cove Springs’ building at 1107 Martin Luther King, Jr. Boulevard now has the space and capacity for the nonprofit to better serve the over 500 families it has helped feed in 2020.

    City of Green Cove Springs spent $150,000 of its allocated $1.4 million in CARES Act funding to renovate the space in the Augusta Savage Arts and Cultural Center where the nonprofit operates and stores food donations. Classroom space in the center was remodeled to provide more storage for donations and all new electric and A/C and heating were installed in the warehouse and storage areas of the building. New walls were built to designate office, waiting area for families, lockable storage areas, and new bathrooms. The Food Pantry building was also repainted with new ceiling and lighting installed.  

    These renovations allow the Food Pantry of Green Cove Springs to provide and prepare more than canned and non-perishable food to the community, as well as allow it to keep more donations in its center of operations.

    Food Pantry of Green Cove Springs Director Wynema Lovell said, “There’s just so many blessings that come with this building that’s going to make our job easier and make it easier to help our clients.”

    City of Green Cove Springs Mayor Van Royal said, “The Food Pantry has been an integral part of our community and the county. This expansion not only allows them more space for storage, but they will be able to store in refrigerators as well as freezer space.  Access will be easier, and the volunteers will be able to move goods in and out with much less effort. It makes volunteering easier and allows them to better serve our city and families all over Clay County.”

    City of Green Cove Springs’ allocation of CARES Act funding was based off proposed CARES Act funded projects the City submitted to Clay County. Renovations to the Food Pantry of Green Cove Springs location was one of many projects the City received funding to complete.

    Clay County also awarded The Food Pantry of Green Cove Springs a $35,000 grant through its CARES Act Nonprofit Grant Program. The nonprofit purchased shelves, storage racks, food prep tables, 3-door cooler and freezer units, hand sanitizer, and sanitizer and storage cabinets. With building renovations and CARES Act grant, it now has the space and equipment to better serve current and future families throughout the community.

    Chairman of the Clay County Commission Mike Cella said, “The CARES Act has been a great opportunity to strengthen our nonprofit organizations and increase their capacity to help those in the community most impacted by the COVID-10 Pandemic. The improvements made at the Green Cove Springs Food Pantry were funded through a partnership with Clay County and the City of Green Cove Springs and will have a lasting impact that will directly benefit local families.”

    The City of Green Cove Springs continues to work on improving the Food Pantry through CARES Act funding with a paved drive-thru, parking circle, and cover for the Food Pantry pick up area. City anticipates that work will be complete before Spring 2021.


    Convo Around the Cove: Citizens Advisory Committee


    Communications Coordinator Tiffanie Reynolds chats with City Manager Steve Kennedy about the Citizens Advisory Committee, a newly formed board which will serve as the citizen and business owner recommendation to various issues and projects that will be going before the City Council. Listen to hear all the details of the Citizen Advisory Committee and how you can apply.

    December 8, 2020, City Council Meeting Brief


    December 9, 2020 –

                Awards and Recognition

    1. Proclamation – Zeta Phi Beta Sorority

    Zeta Phi Beta Sorority was recognized for their contributions to the community by the City Council as they celebrate their 100th year as an active sorority.

    1. Recognition – Boy Scout Troop 557

    City Council recognized Green Cove Springs Boy Scout Troop 557 for giving their time on Saturday, November 14, to clear and trim brush for emergency access at a residence on CR 209 in Green Cove Springs. The owner of the home is recovering from a heart attack and needed emergency vehicle access to her home. Boy Scout Troop 557 was able to clear enough brush that the home was once again visible from the street and emergency vehicles can have access. City of Green Cove Springs Electric Department staff also assisted in clearing brush around an electric power pole in a right-of-way by the house. Mayor Van Royal gave each member of the Boy Scout Troop Key to the City pins for their service.

    Public Hearings

    1. Second and Final Reading of Ordinance No. O-11-2020, an Ordinance modifying Water Rates – Fiscal Year (FY) 2021.

    This is a second reading to increase water rates by 3% for FY 2021, which was approved by City Council as part of the FY 21 budget. City Council approved of the first hearing on November 10, 2020. This increase will take effect on December 8, 2020, which is the date for the second and final reading. The new rates will be reflected in customers’ January 2021 utility bills.

          Passed 5-0 by City Council

    1. Second and Final Reading of Ordinance No. O-12-2020, an Ordinance modifying Wastewater Rates – Fiscal Year (FY) 2021.

    This is a second reading to increase wastewater rates by 9% as outlined in the rate study to finance proposed capital improvements to the City’s wastewater and reclaimed water systems that was approved by City Council in August 2016. The first reading was approved by City Council on November 10, 2020. This increase will take effect on December 8, 2020, which is the date of the second and final reading. The new rates will be reflected in customers’ January 2021 utility bills.

          Passed 5-0 by City Council

    1. First Reading of Ordinance No. O-15-2020 Amendment regarding Condominium and Townhouse Requirements and requiring approval of a Special Exception for Multifamily Dwellings in excess of 35’ in height in the R-3 High Density Residential Zoning District.

    Staff is proposing changes to the Residential High-Density R-3 Zoning District in that Condominium and Townhouse Development will have the same density control requirements as Multifamily (rental) dwellings. Staff also proposes adding a requirement to all multifamily development (including Condominium and Townhouse) that any development that exceeds three stories in height has to be approved as a special exception subject to specific conditions.

    Passed 5 -0 by City Council

    Consent Agenda

    1. City Council approval of three Police Vehicles for the 2021 fiscal year.

    Passed 5-0 by City Council

    1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #7 in the amount of $6,625.00 to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City’s Water System.

    Passed 5-0 by City Council

    1. City Council approval of Purchase Order for Building Inspection and Plan Review Services with Charles Abbott and Associates.

    Passed 5-0 by City Council

    1. City Council approval for funding to Cummins Southeast in the amount of $30,675.90 for purchase of a generator for Lift Station #3, utilizing Sourcewell Cooperative Bid ID# 103544. This is part of the HMGP Project # 4337-294-R, from which we have received an advance payment of $23,006.92 (75%).

    Passed 5-0 by City Council

    1. City Council approval of Evidence Custodian and Administrative Commander attending PEAF Conference.

    Passed 5-0 by City Council

    1. City Council approval of funding in the amount of $25,814.09 to Anixter and $27,575.38 to AWG for electric material inventory for operating and capital projects.

    Passed 5-0 by City Council

    1. City Council approval of Task Order # 1-20-400 to Tocoi Engineering, LLC in the amount of $52,000.00 for Professional Engineering services agreement to Design, Permit and Supply Drawings for construction of the West St. drainage basin project from Walnut St. to MLK holding pond.

    Passed 5-0 by City Council

    1. City Council approval for funding to Cummins Southeast in the amount of $31,795.19 for purchase of a generator for Lift Station #6, utilizing Sourcewell Cooperative Bid ID# 103544. This is part of the HMGP Project #4337-215-R, from which we have received an advance payment of $23,846.39 (75%).

    Passed 5-0 by City Council

    1. City Council approval of the Unaudited FY 2020 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending September 30, 2020.

    Passed 5-0 by City Council

    1. City Council approval of Contractor Pay Request #5 in the amount of $23,402.16 to Jax Utilities Management for Bid Award LC 2020-07, US 17/SR 16 Force Main Modifications in the amount of $412,900.

    Passed 5-0 by City Council

    1. Award of Bid LC 2020-17 Chapman Substation Construction to Terry’s Electric in the amount of $879,086.

    Passed 5-0 by City Council

    1. Award of Bid LC 2020-18 Chapman Substation Relay Panels to Keystone Electrical MFG in the amount of $188,908.50.

    Passed 5-0 by City Council

    1. City Council approval of Pay Application #4 to KBT Contracting Corp in the amount of $12,287.07 for the ASACC Library Building project.

    Passed 5-0 by City Council

    1. City Council approval of Pay Request #4 in the amount of $243,001.40 to General Underground for Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternative #1 (water & sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,000,449.00.

    Passed 5-0 by City Council

    1. Council approval to purchase a dual voltage. 2,000 kVA, 480/277 volt transformer for spare stock from Gresco in the amount of $26,800.

    Passed 5-0 by City Council

    1. Council approval of Pay Application #1 from IRBY Construction in the amount of $164,955.60 for the Chapman Third Feed Reconductor project which has a total contract amount of $549,852.00.

    Passed 5-0 by City Council

    1. City Council approved a Change order #2 to KBT Contracting Corp on September 15, 2020, to build out the Classroom area of Augusta Savage Arts and Community Center for the food bank in the total amount of $148,100.00. Attached is pay #2 for your approval in the amount of $13,015. 12.

    Passed 5-0 by City Council

    1. City Council approval of Change Order #2 in the amount of $400,000 (includes $20,426.00 contingency/permitting) for water and sewer force main extension County Road 209 South, to General Underground, under Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $314,275.00, Change Order #1 (Cove Subdivision services replacement) in the amount of $60,245.00 and this Change Order #2 in the amount of $400,000.00 for a total amount of $1,460,244.00.

    Mayor Van Royal pulled this item from the Consent Agenda to recuse himself from voting due to a potential conflict of interest.

    Passed 4-0 by City Council

    Council Business

    1. FMPA Update – December 2020

    1. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

    City Manager Steve Kennedy reported that the state accepted the City’s documentation for CARES Act projects and will be getting the $1.3 million allocated to the City very soon. City Council approved the final list of CARES Act projects in a 5-0 Emergency Motion.

    Kennedy also reported that renovations to the Green Cove Springs Food Pantry are underway and anticipates them to be complete by December 21.

    City Administration is also working with the County to develop a property in Green Cove Springs that was purchased with funding from Florida Communities Trust for a new regional park. Mr. Kennedy told the Council that he will update them as the project moves forward.

    City staff is also in the early stages of planning a redesign of the Palmetto/Grove Triangle (which includes the brick welcome sign to the City of Green Cove Springs). Discussed redesign details include turning the section of Palmetto Avenue currently closed to thru traffic into a one-way street and creating a larger and more well-defined area for pedestrians. Staff is also in early discussions with Magnolia Point Home Owners Association to possibly take ownership of the Magnolia Point tower property along Orange Avenue. If the City does agree to take ownership, staff is considering turning the tower into a welcome sign for the City of Green Cove Springs.

    Kennedy invited Planning and Zoning Director Mike Daniels to update the City Council on the Comprehensive Plan Update. Daniels told the Council that staff sent out an RFP to hire a firm on Nov. 25 with an application deadline of Dec. 22. Staff will then create a selection committee to go over the submitted applications, which will include one City Council Member. Vice Mayor Ed Gaw volunteered to be a part of the selection committee.

    1. City Council Reports and/or Correspondence.

    City of Green Cove Springs Now Accepting Applications for Inaugural Citizens Advisory Committee


    December 7, 2020 – The City of Green Cove Springs is now accepting applications for its inaugural Citizens Advisory Committee, which is anticipated to hold its first formal meeting in early Spring 2021.

    The Citizens Advisory Committee will consist of residents and business owners whose business is located within Green Cove Springs City Limits. Residents include anyone living within City Limits and Clay County residents who live within one mile of existing City Limits.

    The committee will consider issues in nine major areas but there is no limit to the topics that can be considered. Each assignment will focus on an issue important to the City, such as economic development, stormwater, transportation, and public safety, just to name a few.  Members of the committee will provide feedback on any specific project or policy brought before them. City officials and members of the City Council will take feedback from the Citizens Advisory Committee into consideration when making decisions on discussed topics. 

    Green Cove Springs City Manager Steve Kennedy said, “The Citizens Advisory Committee is a great way to increase transparency, as well as encouraging more public involvement in the City decision-making process.”

    The Citizens Advisory Committee will be held to the same level of accountability and transparency as other appointed boards and elected bodies of the City. Meetings will be scheduled monthly and each meeting will be publicly announced and recorded by the City Clerk, with agendas and minutes published to greencovesprings.com for public view.

    Residents and business owners may fill out an application at greencovesprings.com/CitizensAdvisoryCommittee and email completed applications to City Clerk Erin West at ewest@greencovesprings.com. Applications will be vetted by City Staff and accepted applicants will be contacted after January 1, 2021. There is no deadline to turn in applications, but the City urges anyone interested in becoming a member of the committee to send in a completed application as soon as possible.

    For any media inquiries please contact Communications Coordinator Tiffanie Reynolds at 904-297-7046 or treynolds@greencovesprings.com. Any interested applicants with questions about the Citizens Advisory Committee may contact Executive Assistant Kimberly Thomas at 904-297-7054 or kthomas@greencovesprings.com.


    City Advises Customers Against Using doxo.com for Utility Payments


    December 7, 2020 - 

    The City would like to warn residents in the use of doxo.com when paying their utility bill. It is a website that is one of the first search results when people search “City of Green Cove Springs utility payments.” We want our customers to know that doxo.com is not affiliated with the City of Green Cove Springs and is not the authorized payment portal for utility payments. The site also takes out a percentage of the utility payment as a fee, resulting in an incomplete utility payment to the City.

    Please pay your utility bills online through the City website at greencovesprings.com/payment-options. You can also pay over the phone at 1-855-474-4075, opt. 1, or pay in-person at the customer service lobby or the drive thru window at City Hall.


    City Introduces TextMyGov for Streamlined Public Communication


    November 25, 2020, Green Cove Springs, FL -  City of Green Cove Springs is excited to introduce TextMyGov, a text bot service designed to answer residents’ and visitors’ most frequently asked questions and concerns.

                Anyone can text to 904-560-5116 to get information on the latest City event or City service, report a code violation or street maintenance issue, and sign up to receive alerts for urgent city announcements, power outages, and any major storms impacting the Green Cove Springs area. Once a person sends a greeting to 904-560-5116 they can follow the text bot’s options and responses to get the information they’re looking for.

                Residents can also use TextMyGov to report a code violation to code enforcement or a city maintenance issue to public works. They will be asked a series of questions to identify the issue, report the location of the issue, and take and send a photo, when possible. This information will be sent to the appropriate city employee’s email address, and that employee can update that resident on the status of their report through the same phone number.

                Residents can also sign up to receive emergency alerts by texting any of these three keywords to 91896: GCSITY (for city notifications). GCSPOWER (for power outages), and GCSWEATHER (for weather notifications). Once a resident signs up their cell number will be automatically added to the phone list for that notification, and will receive text messages from the City when an emergency arises.

    Green Cove Springs City Manager Steve Kennedy said, “The TextMyGov service is another step in the City’s desire to move closer to a Smart City as well as being as transparent, informative, and efficient as we possibly can.”

    TextMyGov is a free service offered to the public for residents and visitors to get near immediate answers from the City for their most frequently asked questions. We encourage everyone to text 904-560-5116 and try out the service for themselves, whether if it’s to find out what day their garbage will be picked up or to report a sink hole.

    For any questions or for more information contact Communications Coordinator Tiffanie Reynolds at 904-297-7046 or treynolds@greencovesprings.com.


    November 10, 2020, City Council Meeting Brief


    November 12, 2020 –

                Awards and Recognition

    1. Veterans Day Proclamation

    Coast Guard received the Veterans Day Proclamation.

    Public Hearings

    1. First Reading of Ordinance No. O-11-2020, an Ordinance modifying Water Rates – Fiscal Year (FY) 2021.

    This is a first reading to increase water rates by 3% for FY 2021, which was approved by City Council as part of the FY 21 budget. This increase will take effect on December 8, 2020.

                                        Passed 5-0 by City Council

    1. First Reading of Ordinance No. O-12-2020, an Ordinance modifying Wastewater Rates – Fiscal Year (FY) 2021.

    This is a first reading to increase wastewater rates by 9% as outlined in the rate study to finance proposed capital improvements to the City’s wastewater and reclaimed water systems that was approved by City Council in August 2016. This increase will take effect on December 8, 2020.

                                        Passed 5-0 by City Council

    1. Public Hearing and approval of Resolution No. R-30-2020, a Resolution amending the Special Revenue Building Department Fund operating budget for Fiscal Year 2020 per Exhibit “A.”

    This approval is for budget adjustments for fiscal year ending Sept. 30, 2020, and this adjustment recognizes any unexpected revenues and expenditures as of Sept. 30, 2020.

                                        Passed 5-0 by City Council

    1. Public Hearing and approval of Resolution No. R-31-2020, a Resolution amending the Disaster Fund and General Fund operating budgets for Fiscal Year 2020.

    This approval is for budget adjustments for fiscal year ending Sept. 30, 2020, and this adjustment recognizes any unexpected revenues and expenditures as of Sept. 30, 2020.

                                        Passed 5-0 by City Council

    Consent Agenda

    1. City Council approval of Minutes from 10?20?20202 Special Session and 10/20/20202 Regular Session.

    Passed 5-0 by City Council

    1. City Council approval of, and authorization for the mayor to execute, Modification #1 to the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement #H0297 / Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City’s lift stations.

    Passed 5-0 by City Council

    1. City Council approval of, and authorization for funding in the amount of $348,7600 to Mastry / Yanmar utilizing the Sourcewell Purchasing Cooperative ID #103544, and funding in the amount of $90,003.63 to Cummins Southeast using the Florida Sheriffs Association FSA20-EQU18.0, for a total amount of $438,771.63 to purchase generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement #H0297 / Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City’s lift stations. Note: When you factor in the 75% funding from HMGP, the actual budgetary impact will be $109,692.90. Staff has requested an advance from HMGP in the amount of $333,578.20 but due to lead times the generator order need to be placed prior to receipt.

    Passed 5-0 by City Council

    1. Amendment to the 4th Extension of the Professional Engineering Services Agreement for FY 20/21.

    Passed 5-0 by City Council

    1. City Council approval of, and authorization for the Mayor to execute, the St. Johns River Water Management District (SJRWMD), Cost share Agreement Contract #36028, granting the City $1,500,000.00 towards the construction of the Harbor Road Water Reclamation Facility Phase 2 Project.

    Passed 5-0 by City Council

    1. City Council approval of, and authorization for the City manager to execute, Amendment #1 in the amount of $56,100.00 to the Design Loan Agreement for the Florida Department of Environmental Protection(FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City’s Water System.

    Passed 5-0 by City Council

    1. City Council approval to pay Application #3 to KBT Contraction Corp in the amount of $84,537.36 for the new library building and approval to pay Application #1 for the food bank project in the amount of $39,955.73.

    Passed 5-0 by City Council

    1. City Council approval of Pay Request #3 in the amount of $19,695.70 to General Underground for Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternate #1 (water and sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,000,449.00

    Passed 5-0 by City Council

    1. City Council approval to purchase a 2021 F-250 work truck for the Florida Sheriff’s bid # 18-VEL 26.0, in the total amount of $40,222.00 from Duval Ford and to surplus truck # 803, a 2008 F-250 which has far outlived its useful life.

    Passed 5-0 by City Council

    1. Review of a Master Site Development Plan for the Narducci Storage Office at 409 N Palmetto Avenue, 017639-001-00

    Pulled from Consent Agenda for further information by City Council.

                            Passed 5-0 by City Council

    1. Review and Approval of Green Cove Springs Citizens Christmas Parade

    Pulled from Consent Agenda for further information by City Council.

                            Passed 5-0 by City Council

    1. City Council approval of Contractors Pay Request #4 in the amount of $44,215.20 to Jax Utilities Management for Bid Award LC 2020-07, US 17 / SR 16 Force Main Modifications in the amount of $412,915.00

    Passed 5-0 by City Council

    1. Award of Bid LC 2020-15

    Passed 5-0 by City Council

    1. Award of Bid LC 2020-16 two 27 kV Breakers

    Passed 5-0 by City Council

    1. Award of Bid LC 2020-14

    Passed 5-0 by City Council

    1. Mural Program Application - #ClayStrong Mural by Sophie Dentiste

    Passed 5-0 by City Council

    1. Council Approval of financing contract with NCL Government Capital for the purchase of two Heil Rear Load Garbage Trucks from Tampa Crane and Body Acquisitions, LLC in the amount of $255,600.00

    Passed 5-0 by City Council

    1. City Council approval of Resolution No. R-32-2020, correcting scrivener’s error on the Stormwater Mitigation Credit application due date.

    Pulled from Consent Agenda for more information by City Council.

                Passed 5-0 by City Council

    1. City Council approval of Resolution No. R-33-2020, updating the City’s Stormwater Mitigation Credit Policy.

    Pulled from Consent Agenda for more information by City Council. The original required compliance was replaced by wording that states that properties need to follow St. Johns Water Management District Standards, making it a living document.

                Passed 5-0 by City Council

    Council Business

    1. FMPA – November 2020

    1. Review and approval of Resolution No. R-29-2020, implementing Traffic Study Guidelines for New Development.

    Development Services Staff have created the Traffic Impact Analysis Guidelines due to the potential for large-scale development projects coming into Green Cove Springs and comprehensive plan requirements that dictate that new development must comply with the designated Level of Service standards for transportation.

    The guidelines are designed to require developers to hire a traffic engineer to analyze roadways within the study area and determine if the projected traffic from the proposed development will degrade the roadways below the Level of Service standards for roads connected to or surrounding the new development. If it does, then the applicant will be required to pay the City a proportionate fair share of the cost of improvements to those roadways, as specified in the City’s Consurrency Ordinance.

                Passed 5-0 by City Council

    1. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

    City Manager Steve Kennedy: Requested that the City Council make an emergency motion to approve the new Interlocal Agreement with Clay County, which is in line with the new standards for CARES Act funding, and to rescind the original project list for CARES Act funding so Staff can make a modified project list to comply with the new funding standards.

                Council Member Connie Butler moves to make the emergency motion and Council Member Matt Johnson seconds the motion. Emergency Motion passes 5-0 by City Council.

    City staff have been walking the downtown area from the post office to Walgreens and down to Spring Park to take note of any improvements that need to be made, as well as projects that are already underway. City Manager Kennedy has passed that list along to City Council, and will periodically update the Council on the progress of those improvements.

    City Manager Kennedy is also working with community groups to come up with an after-school curriculum for the new Augusta Savage Mentoring Center.

    The StoryWalk Project with Clay County Library System is moving forward in Spring Park. The project will be installed in Spring Park within the next few weeks.

    There will be a presentation on the Smart City Projects that have been happening in Green Cove Springs during an upcoming City Council meeting.

    City Manager Kennedy called Planning and Zoning Director Mike Daniels to the podium to talk about a recent proposal to develop of flag lot in Green Cove Springs. Owner wants to use the lot as a single family home, but lot does not meet the setbacks required for a single family home. Daniels does not recommend approving development on flag lots, which are lots with one narrow access point that opens up to a larger area of land. Mayor Van Royal suggested giving an exception for this lot with caveats on how to develop the property. Daniels said that the lot will go to the Planning and Zoning Board, then back to the City Council for approval.

      

    1. City Council Reports and/or Correspondence.

    Council Member Connie Butler said that the County Preservation Board is working on an Augusta Savage Marker.


    2020 Virtual Veterans Recognition Ceremony


    City of Green Cove Springs has gone virtual for the 2020 Veterans Recognition Ceremony. Local veterans serving from World War II and Vietnam War to present day share their experiences and how serving in the United States Armed Forces has impacted them.

    Video shot and edited by City of Green Cove Springs Communications Coordinator Tiffanie Reynolds.


    Brief Power Outage on Oct. 28, 2020


    A brief power outage that affected half of City customers occurred at 4:30 p.m. on Wednesday, Oct. 28, 2020. The cause of the outage was a contractor accidentally knocking out power to one of the City's two main electrical circuits while connecting new powerlines for the Third Feed to Chapman Substation. Power was restored in 10 minutes after a breaker connected to that circuit at Chapman Substation was reset. Electricity was turned to safe mode in order to protect workers for the Chapman Third Feed Project in an event of an accident.  


    Convo Around the Cove: Breaking Down City Budget


    This month's episode of Convo Around Cove Communications Coordinator Tiffanie Reynolds talks with Finance Director Marlena Guthrie all about the City Budget. Guthrie explains the budget process, breaks down the three different parts of the budget, and where the yearly budget can be found on the City's website.

    October 20, 2020, City Council Meeting Brief


    October 21, 2020 –

                Public Hearings

    1.       Second and Final Public Hearing and approval of Ordinance No. O-14-2020 for the revision of the Building Fee permitting schedule.

    City Staff is proposing a 10-15% fee reduction of the majority of building permit fees to come into compliance with state statutory requirements. First hearing passed by City Council on October 6, 2020.

                Passed 5 – 0 by City Council

                Consent Agenda

    1. City Council approval to write off bad debts at September 30, 2020 in the amount of $25,070.36 for a 12-month period ending September 30, 2019 for electric, water, wastewater, solid waste and stormwater.

    Passed 5 – 0 by City Council

    1. City Council approval for funding in the amount of $80,513.00 to Essential Painting Incorporated for tank painting at all water and wastewater facilities, piggybacking on University of Florida Bid #20B334 for wastewater facility painting.

    Passed 5 – 0 by City Council

    1. City Council approval of Pay Request #1 / Final Payment in the amount of $154,622.00 to Sawcross Inc. for modifications to the Harbor Road Wastewater Treatment Facility biosolids system.

    Passed 5 – 0 by City Council

    1. City Council approval to declare items listed on Exhibit “A” as surplus and to process accordingly.

    Passed 5 – 0 by City Council

    1. City Council approves award of bid for the annual contract to provide mowing, litter removal and edging of City Right-of-Ways and Ponds in the amount of $140,743.20 per year with Southland Specialties, Inc.

    Passed 5 – 0 by City Council

    1. City Council approval of Minutes from 9/29/2020, 10/06/2020 Special Sessions and 10/06/2020 Regular Session.

    Passed 5 – 0 by City Council

    1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #6, which includes Mittauer Invoice #20421 in the amount of $15,000.00 (HRWWTF Ground Storage Tank #3 Design (which is already paid)), Mittauer Invoice #20422 in the amount of $12,500.00 (Water System Improvements (which is already paid)) and Mittauer Invoice #20423 in the amount of $12,500.00 (Magnolia Point Cul-de-sac Pressure Improvement (which is already paid)) for a total amount of $40,000.00, for the Design Loan Agreement with the Florida Department of Environmental Protection (FDEP), Drinking Water, State Revolving Fund (SRF), Loan DW 100102 for $356,800.00 for the design of capital improvements to the City’s Water System.

    Passed 5 – 0 by City Council

    1. City Council approval to pay Application #2 to KBT Contracting Corp in the amount of $87,756.03 for the new library building.

    Passed 5 – 0 by City Council

    Council Business

    1. Discussion and possible authorization of the Citizens Advisory Committee Structure

    On October 6, 2020, City Manager Steve Kennedy explained to the City Council that a Citizens Advisory Committee would function to create citizen involvement and investment, and develop informed ambassadors and future leaders for the City. City Manager Kennedy suggested that he would like to implement an application process for residents to apply to be on the board and applications will be vetted by staff. Kennedy imagines that the committee will be one large group of residents broken up into smaller groups based on topic. Council asked City Manager Kennedy to formally propose his idea of the Citizen Advisory Committee at the next regular session of the City Council. 

    During the October 20 meeting, City Manager Kennedy presented the application, letter of acceptance, oath of office, and by laws of the proposed Citizens Advisor Committee to the City Council. These documents reflect the goals and objectives that City Manager Kennedy discussed with the Council during the October 6 meeting. The Citizen Advisory Committee will be treated as an official committee of the City of Green Cove Springs, and will be held to the same level of accountability and transparency as other boards and elected official bodies of the City.

                      Authorization passed 5 – 0 by City Council

    1. City Manager and City Attorney Reports and/or Correspondence

    City Manager Steve Kennedy gave the following updates to the City Council:

                That the City is finalizing the format of CARES Act funding with Clay County. The City continues to work with Green Cove Springs Library in setting up the Story Walk. Implementation of TextMyGov is underway. The City selected a new Electric Director, and should be starting in that position by the end of the calendar year.

    Executive Assistant Kimberly Thomas presented a request from resident Hope Chessel to hold a citizen-organized golf cart parade on December 5. The parade will have 30 golf carts total, the citizens will be responsible for organizing the parade, advertising on community forums, and clean up after the parade, and  will have volunteers to man intersections of the parade route through downtown Green Cove Springs. Their request is to have the City close streets, and provide trash cans and police security. City Council was supportive but cautious on allowing the parade. Council approved the request on the conditions that citizens file a minor special event application through the City for the parade (which details the CDC Guidelines that the event must follow) and find a sponsor to pay for the cost of police security during the parade.

    1. City Council Reports and/or Correspondence

    Green Cove Springs Cancels City Events Through 2020


    October 12, 2020 – Out of commitment to put the community’s health and safety first, City of Green Cove Springs has cancelled all upcoming City-organized and City-sponsored events through the end of 2020.

    Affected events include Green Cove Springs Trunk or Treat, Christmas on Walnut Street, and the annual Green Cove Springs Christmas Parade. All three events encourage crowded gatherings of large groups of people, which the Center for Disease Control identified as a factor in increasing the spread of COVID-19.

    While these annual events are cancelled, the City of Green Cove Springs still has plans for the fall and holiday season this year.

    In lieu of an in-person Veterans Recognition Ceremony in November, the City is currently working on a Virtual Veterans Day video. The video features local veterans sharing the time they served in the US military, and will be played on the City website and social media pages on Veterans Day, November 11, 2020. Communications Coordinator Tiffanie Reynolds is interviewing local veterans for the video through Thursday, Oct. 22. Local veterans interested in participating can contact Executive Assistant Kimberly Thomas to schedule an interview time at 904-297-7054 or kthomas@greencovesprings.com.  

    The City’s annual Parade of Trees will be on display in Spring Park from December 5 to December 31, 2020. Every evening the City’s display of 130 decorated Christmas trees will be lit until 10 p.m. for the public to walk through Spring Park at their own pace.

    New in Spring Park this year is Letters to Santa. Keep an eye out for a red mailbox in the pool pavilion, as that’s where families can drop off their letters to Santa from December 1 to December 15. Families also have the option to mail the letter to City Hall. Make sure to leave a return address so Santa can write back. More information will be posted on the City website and social media in November.

    More details for all of these events will be posted on the City website and social media pages. Contact Communications Coordinator Tiffanie Reynolds at 904-297-7046 or


    Tuesday, October 6, 2020, City Council Meeting Brief


    Thursday, October 8, 2020 –

                Awards and Recognition

    1. Proclamation – Breast Cancer Awareness Month

    City Council accepted and presented the proclamation to Executive Assistant Kimberly Thomas for the City’s efforts to raise awareness about breast cancer every October.

    Public Hearings

    1. Second and Final Public Hearing and approval of Ordinance No. O-13-2020 for the Right of Way (ROW) Closure of Magnolia Avenue between Lamont Street and US 17.

    Kimley-Horn and Associates, Inc., is requesting the closure to reuse a driveway connection from US 17 to 1050 N Orange Ave., where they are building a multi-story medical facility. Florida Department of Transportation will not allow them to reuse that driveway connection unless that portion of Magnolia Avenue is closed. The Ordinance will close that portion of Magnolia Avenue with the City maintaining ownership of the land. Staff has proposed to approve the ROW closure with the following conditions:  the roadway (asphalt and lime rock) be removed by applicant and that Kimley-Horn and Associates landscape the closed ROW, add curb and gutter on Lamont Street, and ROW closure will not take effect until a site plan for 1050 N. Orange Avenue is approved. First hearing was approved 5 – 0 by City Council on September 29, 2020.

                                        Passed 5 – 0 by City Council

    1. First Public Hearing and approval of Ordinance No. O-14-2020 for the revision of the Building Fee permitting schedule.

    City Staff is proposing a 10-15% fee reduction of the majority of building permit fees to come into compliance with state statutory requirements.

                Passed 5 – 0 by City Council

    Consent Agenda

    1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #5, which in Mittauer Invoice #20381 in the amount of $9,875.00 (HRWWTF Ground Storage Tank #3 Design (which is already paid)), Mittauer Invoice #20382 in the amount of $7,500.00 ( Water System Improvements) and Mittauer Invoice #20383 in the amount of $6,000.00 ( Magnolia Point Cul-de-sac Pressure Improvement (which is already paid)) for a total amount of $23,375.00, for the Design Loan Agreement with the Florida Department of Environmental Protection (FDEP), Drinking Water, State Revolving Fund (SRF), Loan DW 100102 for $356,800.00 for the design of capital improvements to the City’s Water System.

    Passed 5 – 0 by City Council

    1. City Council approval to use Synagro for wastewater residuals (sludge) dewatering under a piggyback contract with Pasco County in the amount of $60,000 for Fiscal Year (FY) 2021.

    Passed 5 – 0 by City Council

    1. City Council approval of the final one-year (April 2021 – April 2022) extension of Contract #03-17-02, and issuance of a purchase order to Hawkins, Inc., in the amount of $135,000.00 for chemicals used in the treatment of water and wastewater for FY 2021.

    Passed 5 – 0 by City Council

    1. City Council authorization to purchase fuel from Gate Petroleum through Cooperative Bid No. 17-BA-122, effective December 1, 2019, through December 30, 2022, to provide unleaded and diesel fuel for all City Departments, and to issue a Purchase Order to Gate Petroleum in the amount of $160,000 for FY 2021.

    Passed 5 – 0 by City Council

    1. City Council approval of Minutes from 8/25/2020 and 9/01/2020 Regular Session.

    Passed 5 – 0 by City Council

    1. City Council approval of Invoice #1/Final Invoice, in the amount of $52,791.96 to Rock Solid Plumbing Company for touchless urinals and faucets at City facilities under the CARES Act.

    Passed 5 – 0 by City Council

    1. City Council approval of Contractors Pay Request #3 in the amount of $87,369.48 to Jax Utilities Management for Bid Award LC 2020-07, US 17/SR16 Force Main Modifications in the amount of $412,915.00

    Passed 5 – 0 by City Council

    1. City Council approval to purchase two Refuse trucks from Tampa Crane & Body Acquisitions, LLC, in the amount of $335,600.00 for two new Heil Rear load Refuse trucks and declare truck number #708 as surplus to trade one in for the amount of $80,000.00 bringing the total to $255,600.00

    Passed 5 – 0 by City Council

    1. (Pulled by City Council for discussion) City Council approval of Permitting, Licensing and Code Enforcement Tracking Software Agreement with Dude Solutions, Inc (DSI) in the amount of $46,251.43

    Planning and Zoning Director Mike Daniels presented the SmartGov Residential Permit Application and Tracking System as the department’s chosen software company for an e-permitting system using CARES Act funds. The system will streamline the City’s permitting, planning/zoning, inspections, code enforcement, and business licensing process. It would also allow for payment of permits and other documents to be made online.

                Passed 5 – 0 by City Council

    1. (Pulled by City Council for discussion) City Council approval of Resolution No. R-27-2020, a resolution authorizing staff to submit and Mayor to execute the loan application for SRF Loan #100401 to the Florida department of Environmental Protection (FDEP) State Revolving Fund (SRF) loan program for Phase II Construction of the Consolidated Advanced Wastewater Treatment Plant (AWWTP) in the amount of $12,000,000.00 with a principal forgiveness (grant) amount of $4,452,835.00 providing for an actual repayment amount of $7,547,165.00

    Pulled for explanation of loan.

    Passed 5 – 0 by City Council

    1. City Council approval to declare items listed on Exhibit “A” as surplus and to process accordingly.

    Passed 5 – 0 by City Council

    1. City Council approval of Resolution R-28-2020 authorizing staff to request permit fee reduction from the Florida Department of Environmental Protection (FDEP) and the St. Johns River Water Management District (SJRWMD)

    Passed 5 – 0 by City Council

    1. City Council approval of funding in the amount of $150,000.00 for Tree Trimming near Electrical Distribution/Service Lines under a Professional Service Agreement with Davey Tree Expert Company for Fiscal Year 2021.

    Passed 5 – 0 by City Council

    1. Purchase of a pre-fabricated concrete restroom building for the Augusta Savage Friendship Park (Tot Lot) from Leesburg Concrete Company, Inc., piggybacking on Lake County, FL Contract Number 16-0214 in the amount of $79,129 under the CARES Act project.

    City Manager Steve Kennedy explained that new guidelines on CARES Act funding from the state said that no new structures can be built with CARES Act funding. Because of these new guidelines, City manager Kennedy recommended pulling the project from CARES Act funding.

    City Council pulled the Augusta Savage Friendship Park Restroom Building project in a 5 – 0 vote.

    Council Business

    1. FMPA Report – October 2020

    1. Discussion of Citizen Advisory Group Structure

    City Manager Steve Kennedy explained to the City Council that a Citizens Advisory Committee would function to create citizen involvement and investment, and develop informed ambassadors and future leaders for the City. City Manager Kennedy suggested that he would like to implement an application process for residents to apply to be on the board and applications will be vetted by staff. Kennedy imagines that the committee will be one large group of residents broken up into smaller groups based on topic. Council asked City Manager Kennedy to formally propose his idea of the Citizen Advisory Committee at the next regular session of the City Council.  

    1. City manager and City Attorney Reports and/or Correspondence

    City Manager Comments: City Manager Kennedy reported to the Council that Planet Swim met with him to evaluate their summer managing the City Pool and determined that they had a successful summer. They will meet with him in January to discuss plans for Summer 2021

    1. City Council Reports and/or Correspondence

    With plans for the new multiuse trail to be constructed in Winter 2021, Council voiced concerns about parking around the City. Would like to see clear signage for public parking, and Mayor Van Royal would like to see more signage in the City to keep people informed.


    Public Hearings on FDOT-Funded Multiuse Trail Project to be Held in October


    Thursday, Oct. 1, 2020 – City of Green Cove Springs, in partnership with the Florida Department of Transportation, will be holding two public hearings in October for a Local Area Project of a 8-foot wide multiuse trail in three areas within city limits: Martin Luther King, Jr. Boulevard between Vera Francis Hall Park and Palmetto Avenue, Oak Street to US 17, and along N Orange Avenue from Governors Creek Bridge to Harbor Road.

    Both hearings will be held at 5:30 p.m. in the Council Chambers of City Hall. The first hearing will be on Tuesday, Oct. 6, and the second hearing will be held on Tuesday, Oct. 20, 2020. These hearings will provide information about the project to all interested residents, as well as answer any questions or concerns about the project.

    Link to Oct. 6 public hearing: https://www.greencovesprings.com/events/52377/

    Link to Oct. 20 public hearing: https://www.greencovesprings.com/events/52378/

    City Council approved the design phase for the multiuse trail on April 2, 2019, which allowed staff to move forward with hiring a contractor for the design and placement of the trail. Staff then presented the schedule for public hearings for the project on July 21, 2020, and the two October dates were approved by Council.

    Once completed, this trail will extend the existing recreational trail in Fleming Island, which ends at Harbor Road, through Green Cove Springs city limits to the south end of the city.

    Please contact Communications Coordinator Tiffanie Reynolds with any questions at 904-297-7046 or treynolds@greencovesprings.com


    Tuesday, Sept. 29, 2020, City Council Special Session Brief


    Wednesday, Sept. 30, 2020 –

                Presentation

    1. Clay County Local Mitigation Strategy Update

    Clay County Emergency Management Director presented to the City Council the Clay County Local Mitigation Strategy, which is the county’s mitigation plan for natural disasters that’s updated every five years. Ward presented the updated plan and municipal mitigation projects that are a part of that plan. City Council accepted and adopted the updated plan in the consent agenda.

    Public Hearings

    1. Second and Final Public Hearing and approval of Resolution No. R-20-2020, a Resolution in compliance with Florida Statute 200.065 establishing a Millage Rate of $3.8000 Per Thousand of Non-Exempt Real Property within the City of Green Cove Springs, Florida for Fiscal Year 2020/202

    City Council proposed that the tentative millage rate for FY 2020/2021 be set to 3.8000 mills during the budget workshops in August. The proposed 3.8000 Mills was approved in a first hearing on Sept. 15, 2020.

    Approved 5-0 by City Council

               

    1. Second and Final Public Hearing and approval of Resolution No. R-21-2020, a Resolution setting forth the Annual Budget for Fiscal Year beginning October 1, 2020 and ending September 30, 2021.

    The total proposed operating budget for the City of Green Cove Springs for Fiscal Year 2021 is $44,940,317. This was approved at a first hearing on Sept. 15, 2020.

    Approved 5-0 by City Council

    1. Second and Final Public Hearing and approval of Resolution No. R-22-2020, a Resolution setting forth the Annual Capital Improvement Plan for Fiscal Years beginning October 1, 2020 to September 30, 2025.

    The original total proposed Capital Improvement Plan for the City of Green Cove Springs for the Fiscal Year 2021 is $19,430,075. After recommendations for adjustments in the General Fund during meetings in August, the proposed Capital Improvement Plan total changed to $18,665,075. This was approved in a first hearing on Sept. 15, 2020.

    Approved 5-0 by City Council

    1. First Public hearing and approval for form and legality of Ordinance No. O-13-2020 for the Right of Way (ROW) Closure of Magnolia Avenue between Lamont Street and US 17.

    Kimley-Horn and Associates, Inc., is requesting the closure to reuse a driveway connection from US 17 to 1050 N Orange Ave., where they are building a multi-story medical facility. Florida Department of Transportation will not allow them to reuse that driveway connection unless that portion of Magnolia Avenue is closed. The Ordinance will close that portion of Magnolia Avenue with the City maintaining ownership of the land. Staff has proposed to approve the ROW closure with the following conditions:  the roadway (asphalt and lime rock) be removed and that Kimley-Horn and Associates landscape the closed ROW, add curb and gutter on Lamont Street, and ROW closure will not take effect until a site plan for 1050 N. Orange Avenue is approved.

                Approved 5-0 by City Council

                Consent Agenda

    1. City Council approval of Minutes from 8/04/2020, 9/15/2020 Regular Sessions and 8/06/2020, 9/01/2020 Special Sessions.

    Approved 5-0 by City Council

    1. City Council approval of Resolution No. R-25-2020, a resolution accepting and adopting the Clay County Local Mitigation Strategy Plan document.

    Approved 5-0 by City Council

    1. City Council approval for funding in the estimated amount of $62,060.00 to ImageStoreHouse for the scanning, indexing and storing of existing small and large format paper files in the Development Services Department under the CARES Act. Note that this request is utilizing three quotes and not the Request for Proposals (RFP) formal bidding process.

    Approved 5-0 by City Council

    1. City Council approval to distribute in customers’ October 2020 bills the proposed water and sewer rate flier for Fiscal Year 2021.

    Approved 5-0 by City Council

    1. Council approval of Resolution R-26-2020, directing and authorizing the City Manager to execute a Job Growth Grant Agreement with the Florida Department of Economic Opportunity.

    This grant agreement is the same grant that the Clay County Economic Development Corporation submitted on behalf of the City in mid-2019, and was awarded to the City by Governor Ron DeSantis at Clay Day in Tallahassee in February 2020. City has been working with DEO staff to finalize a grant agreement since February and has recently come to the agreed grant amount of $250,000. This will go towards electrical system improvements on HWY 17 and CR 315C to fortify electric infrastructure to serve expanded development in that area. The grant agreement was approved by City Council on Sept. 15, 2020, and this Resolution authorizes the City Manager to execute that agreement.

                Approved 5-0 by City Council

    Council Business

    1. City Manager and City Attorney Reports and/or Correspondence.

    City Manager Steve Kennedy announced several updates to the City Council. The Blood Mobile will be parked by City Hall on Election Day and on December 27. The proposal for SMS service TextMyGov has been approved and the City will move forward with the service soon. He will be meeting with Planet Swim to evaluate the pool operations for the summer, and Planet Swim has expressed that they may be willing to extend the opening of the pool in the future. Discussion of the Citizens Advisory Committee will begin on the October 6, 2020, regular meeting. Lastly, Kennedy expressed that even with Governor DeSantis announcing Phase 3 reopening for the state, he would like to keep the setup and health safety measures for City Council meetings. Council agreed and said that they would like to keep the current layout and health guidelines for meetings through the end of the year.

    1. City Council Reports and/or Correspondence.

    Council Member Matt Johnson expressed that he would like to discuss with the rest of the Council announcing the reopening of Green Cove Springs businesses with the Phase 3 reopening, and market that local businesses are now open to the public to support the local economy in Green Cove Springs.

    Vice Mayor Ed Gaw presented an idea to City Council to revamp Governors Creek Boat Ramp to extend parking and the ramp to make it a more pleasing and usable public waterfront property. He would like to work with the County to obtain Clay County Sheriff’s Office building by the boat ramp for additional boat ramp parking. He would also like to include boat lifts for Clay County Sheriff’s Office, Green Cove Springs Police Department, and Florida Fish and Wildlife by the public boat ramp to give those agencies easier access to the water when responding to emergencies.

    Mayor Van Royal wants to schedule a meeting with City Manager Kennedy and restaurant owners located within city limits to advertise that Green Cove Springs restaurants are open.  


    Tuesday, September 15, 2020, City Council Meeting Brief


    Wednesday, September 16, 2020 –

                Presentation

    1. Presentation of the City’s Classification and Compensation Study Provided by Evergreen Solutions, LLC and Adoption of the Proposed Pay Plan and Step Plan.

    This study began in January and is designed to make recommended changes to the classification and pay of City positions to keep the City of Green Cove Springs competitive with similar sized municipalities and private companies. 

    Approved 5-0 by City Council

                Public Hearings – any new additions or amendments to City Code of Ordinances or City Zoning or Future Land Use Maps are presented to City Council for discussion and vote for approval or denial

    1. First Public Hearing and approval of Resolution No. R-17-2020 adopting the Tentative Millage rate for Fiscal Year 2020/2021 and set September 29, 2020 at 7 p.m. as the final hearing date.

    City Council proposed that the tentative millage rate for FY 2020/2021 be set to 3.8000 mills during the budget workshops in August.

    First Hearing approved 5-0 by City Council

    1. First Public Hearing on the Fiscal Year 2020/2021 Annual Operating Budget and approval of Resolution No. R-18-2020 adopting the Tentative Annual Operating Budget for Fiscal Year 2020/2021 and set September 29, 2020, at 7:00 p.m. as the final hearing date.

    The total proposed operating budget for the City of Green Cove Springs for Fiscal Year 2021 is $44,940,317.

    First Hearing approved 5-0 by City Council

    1. First Public Hearing on the Five Year Capital Improvement Plan for Fiscal Year 2021/2025 and approval of Resolution No. R-19-2020 adopting the Tentative Capital Improvement Plan for Fiscal Year 2021/2025

    The original total proposed Capital Improvement Plan for the City of Green Cove Springs for the Fiscal Year 2021 is $19,430,075. After recommendations for adjustments in the General Fund during meetings in August, the proposed Capital Improvement Plan total changed to $18,665,075.

    Approved 5-0 by City Council

    1. Second Public Hearing and approval of Resolution No. R-23-2020 to authorize the execution of the FFY 2019 Florida Small Cities Community Development Block Grant

    After hearing from City Council and residents during the First Hearing and Community Meeting for the Community Development Block Grant application, Planning and Zoning Director Mike Daniels presented the draft grant application to City Council and for public comment. The City’s draft grant will apply towards funding for three City projects in the Neighborhood Revitalization category. Those projects include stormwater pipe replacement along West Street from Martin Luther King Jr. Blvd. to Bonaventure Ave. for a total of $472,578.92, adding 7,700 feet of sidewalks along Highland Ave. between Martin Luther King Jr. Blvd. and Idlewild Ave. and along Center Street between Oakridge Ave. and Vermont St. for a total of $215,500, and adding 13 expanded metal picnic tables and six benches to Vera Francis Hall Park for a total of $11,921.08. The total cost of all three projects in the draft application is $700,000, which is the maximum amount of funds that the City is eligible for the Community Development Block Grant.

    Draft grant application approved as presented 5-0 by City Council.

          Consent Agenda – Routine items that are approved under one vote, unless pulled by City Council. Consent Agenda items pulled from the Consent Agenda are discussed and voted to either approve or deny by City Council.

    1. City Council approval of Minutes from 7/07/2020, 7/21/2020 Regular Sessions and 7/14/2020, 8/4/2020 Special Sessions.

    Approved 5-0 by City Council

    1. City Council approval of pay request #2 to Harbor Marine Dock Company, Inc. Bid #LC 2020-05 in the amount of $102,188.61 for the pier extension project.

    Approved 5-0 by the City Council

    1. City Council approval of Pay Request #2 in the amount of $71,079.30 to General Underground for Bid Award, LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternate #1 (water & sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,000,449.00.

    Approved 5-0 by City Council

    1. City Council approval of Pay Request #1 in the amount of $40,455.75, to General Underground for Change Order #1 to Bid Award LC 2020-06, Reynolds Water System Improvements and MOBRO Utility Extension, in the amount of $60,245.00, increasing the contract from $1,000,449.00 to $1,060,2900, for replacement of water services in the Cove Subdivision.

    Approved 5-0 by City Council

    1. City Council approval of Change Order #2 to KBT Contracting Corp. to build out the classroom area at the Augusta Savage Arts and Community Center for the food bank in the amount of $148,100.00.

    This is to approve using CARES Act funding allocated to the City to make changes to the classroom area of the Augusta Savage Arts and Community Center for additional storage for the Green Cove Springs Food Pantry. This project is one of two projects for the Food Pantry that are approved CARES Act projects and need to be done by December 31, 2020.

    Approved 5-0 by City Council

    1. City Council approval of a Florida Job Growth Infrastructure Grant Agreement with the State of Florida Department of Economic Opportunity for electric system improvements on HWY 17 and CR 315C.

    This grant agreement is the same grant that the Clay County Economic Development Corporation submitted on behalf of the City in mid-2019, and was awarded to the City by Governor Ron DeSantis at Clay Day in Tallahassee in February 2020. City has been working with DED staff to finalize a grant agreement since February, and has recently come to the agreed grant amount of $250,000. This will go towards electrical system improvements on HWY 17 and CR 315C to fortify electric infrastructure to serve expanded development in that area.

    Approved 5-0 by City Council

    1. City Council approval of Resolution No. R-24-2020 designating all projects on the attached CARES Act Project List as “Necessities” in the prevention of the spread of the COVID-19 virus. These Projects are critical to impacting the efforts of the City of Green Cove Springs in fighting this pandemic.

    This is to approve all City CARES Act projects as “necessary” and allow staff to start on all projects in order to have them finished before the grant deadline of December 31, 2020.

    Approved 5-0 by City Council

    Council Business – Items that require discussion and vote for approval or denial from City Council

    1. City Council review of proposed site plan changes at the Augusta Savage Arts and Community Center as required to service the Food Pantry per the CARES Act projects.

    Changes needed for the Food Pantry include building a circular driveway, connecting long driveway, and covering over the Food Pantry entrance. Vice Mayor Gaw also reported that the Garden Club of Green Cove Springs would like to provide landscaping to the new Augusta Savage Museum and Mentoring Center, as well as around the Arts and Community Center.

    Approved 5-0 by City Council

     

    1. City Manager and City Attorney reports and/or correspondence.

    1. City Council reports and/or correspondence.

    Convo Around the Cove: Providing Shelter with The Vineyard


    This month's episode explains Ordinance O-09-2020, which added Emergency Shelters to the City Land Development Code, and features Planning and Zoning Director Mike Daniels and special guests John Sanders and Joseph Smith of The Vineyard Transitional Center, and Pastor David Jackson of First UMC. All three play a role with The Vineyard, a community organization started by John Sanders to assist homeless families and individuals in Clay County. Sanders has been partnering with other local organizations and churches in Clay County to open a transitional shelter. Once he found a location for the center in Green Cove Springs, that's when he reached out to Planning and Zoning Director Mike Daniels to ask about zoning and use for that location. That discussion sparked the Emergency Shelter Ordinance, which was approved to be part of City Code by the City Council in mid-August. Listen to the episode for more details about this partnership and the organizations Sanders is bringing together for this transitional housing center in Green Cove Springs. For more information about The Vineyard or to donate, go to https://www.claycountyhomelessshelter.com/

    September 1, 2020, City Council Meeting Brief


    September 2, 2020–

    Awards and Recognition

    1. Florida Country Magazine presentation by Commissioner Mike Cella on behalf of the Tourist Development Council.

    Clay County Commissioner and Chairman of the Clay County Tourist Development Council Mike Cella presented City Council with the June issue of Florida Country Magazine, a travel magazine, which includes a feature story on Green Cove Springs as a travel destination. Each Council Member received a copy of the magazine, and Cella gifted the City Council with a framed spread of the feature story.

    Council Business item was moved to precede Public Hearings by Mayor Van Royal

    1. City Council approval of Resolution No. R-16-2020, authorizing temporary emergency expenditures relating to Coronavirus CARES Act Relief Funding, designating all CARES Act projects as emergencies and waiving the formal bid process on the CARES Act projects.

    This approval will allow City Staff to use CARES Act Relief Funding on the list of projects approved by the County and bypass the formal bid process and City Council approval for each project. Quotes from three vendors must still be obtained.. This allows City Staff to start on these projects immediately in order to make the CARES Act completion deadline of December 31, 2020.

    Approved 5 – 0 by City Council.

    Public Hearings

    1. Public Hearing and approval of Final Assessment Resolution No. R-14-2020, a Resolution relating to the reimposition of Solid Waste Service Assessments in the Magnolia West Assessment Area, Approving the Solid Waste Assessment Roll; and Confirming the Initial Assessment Resolution.

    This is the final step to authorize the collection of solid waste and recyclable material assessments within the Magnolia West Subdivision for the next year, and the fifth year that the City has collected Solid Waste Service Assessments annually. This also ensures that all homes within Magnolia West pay for their monthly solid waste services on a yearly basis. This resolution must be adopted by the City Council following the public hearing.

    Approve 5 – 0 by City Council

    1. Public Hearing and approval of Final Assessment Resolution No. R-15-2020, Resolution relating to the reimposition of Stormwater Management Service Assessments against real property within the City of Green Cove Springs; Approving the Stormwater Assessment Roll; and Confirming the Initial Assessment Resolution.  

    This is the final step in authorizing the City to collect Stormwater Service Assessments within the entire city annually rather than monthly. This resolution must be adopted by the City Council following the public hearing.

    Approved 5 – 0 by City Council

    Consent Agenda

    1. City Council approval of pay application #1 to KBT Contracting Corp in the amount of $77,656.32 for the new Library building.

    This amount is part of the total $476,826.00 that the City agreed to pay for KBT Contracting Corp to build the new library building at Augusta Savage Arts and Community Center.

    Approved 5 – 0 by City Council

    1. City Council approval Pay Request #2 in the amount of $171,373.50 to Jax Utilities Management for Bid Award LC 2020-07, US 17 / SR 16 Force Main Modifications, in the amount of $412,915.00.

    This is a payment from the City to Jax Utilities Management for work on the US 17 / SR 16 Force Main. Specifically, to reroute wastewater from Cove Plaza and Cove Apartments away from Lift Station #2 (which is in bad shape and can’t handle the flow of wastewater and river water during storms and extremely high tide conditions) into the US 17 South force main. This amount will take the project from design through completion.

    Approved 5 – 0 by City Council

    1. City Council approval of Change Order #1 in the amount of $9,622.00 to Sawcross for modifications to the associated piping / appurtenances to support the residuals (sludge) processing for the Harbor Road Advanced Wastewater Treatment Facility.

    This is an approval of a change of the work in the contract awarded to Sawcross on February, 4, 2020, for improvements to the Harbor Road WWTF residuals (sludge) processing system.

    Approved 5 – 0 by City Council

    1. City Council approval for funding in the amount of $52,791.96 to Rock Solid Plumbing Company for touchless urinals and faucets at city facilities under the CARES Act. Note that this request is utilizing three quotes and not the Request for Proposals (RFP) formal bidding process.

    This is approval to pay Rock Solid Plumbing Company to install touchless urinals and faucets in City facilities. The need for touchless urinals and faucets was identified as part of the City’s CARES Act proposal to the County Board of Commissioners.

    Approved 5 – 0 by City Council

    1. City Council approval for the Mayor, City Attorney and City Clerk to execute Amendment #1 to the Florida Department of Environmental Protection (FDEP) State Revolving Fund (SRF) Construction Loan Agreement WW100402 / Grant Agreement SG100403 for Phase I Construction of the Consolidated Advanced Wastewater Treatment Plant (AWWTP) and associated Lift Station Improvements in the amount of $6,120,600.00 (project cost) with a principal forgiveness (grant) amount of $4,063,4200 providing for an actual repayment amount of $2,057,175.00. Amendment #1 reflects a reduction of <$397,430.00> in the project final cost.

    The approval for Amendment #1 reflects the change of the total cost of the Phase one Construction of the Consolidated Advanced Wastewater Treatment Plant, which is a reduction of $387,430.00 of the awarded amount for the project.

    Approved 5 – 0 by City Council

    1. City Council approval of Resolution No. R-13-2020, correcting scrivener’s errors on the specific allowed use table set forth in Subpart B of the Land Development Code, Chapter 117, Article I, Section 117-3.

    This approval officially changes the corrections of the allowed use table in Subpart B of the Land Development Code, Chapter 117, Article I, Section 117-3 as an official part of the code.

    Approved 5 – 0 by City Council

    1. City Council Accept the Subaward and Grant Agreement Z2198, with the Department of Homeland Security for the payment of COVID-19 related costs.

    This acceptance will allow the City to use eligible FEMA related reimbursement funding for COVID-19 emergency preparation costs, such as cleaning supplies, and PPE, through September 30, 2020.  

    Approved 5 – 0 by City Council

    Council Business

    1. FMPA Report – September 2020

    1. City Manager and City Attorney reports and/or correspondence

    City Manager Steve Kennedy announced that City Staff has been looking into a text bot service as a direct two-way communication between the City and residents. Communications Coordinator Tiffanie Reynolds explained the service and presented the companies that the City is looking to use for this service. City Council agreed with the use of the service.

    1. City Council reports and/or correspondence


    Tuesday, September 1, 2020 City Council Special Session Meeting Brief


    September 2, 2020 –

    Council Business

    1. Community Development Block Grant (CDBG) 1st Public Hearing

    Planning and Zoning Director Mike Daniels presented the Community Development Block Grant application process to the City Council and public present during the meeting. Daniels said that the grant is administered and funded by the United States Department of Housing and Urban Development and consists of four funding categories: commercial revitalization, neighborhood revitalization, housing rehabilitation, and economic development. Green Cove Springs is eligible for up to $700,000 in grant funding in three categories—neighborhood revitalization, commercial revitalization, and housing rehabilitation—and a 50/50 match for up to $1,400,000.00 in grant funding for economic development.  

    In order for the City to receive CDBG funding, the proposed projects must meet one of the following national objectives: Low-Moderate (at least 51 percent of people directly benefiting from the project must be low and moderate income), Slum and Blight (area must be considered a slum or blighted area by state or local law—only applies to commercial revitalization), and Urgent Needs (project must solve recent issues that pose a serious and immediate threat to people living in the area)

    Out of the four funding categories, City Council saw the must opportunity in the Neighborhood Revitalization and Housing Rehabilitation. Neighborhood Revitalization would help the City make much-needed improvements and updates to water and sewer, street and sidewalk paving, flood and drainage, and fire protection. Housing Rehabilitation would allow the City to assist those that need to address code enforcement violations on their property but cannot afford to do so.

    After discussion amongst the City Council and residents present, the Council agreed that Neighborhood Revitalization would be the best funding category for the City to pursue CDBG funding. Council directed Planning and Zoning Director Mike Daniels to move forward with drafting a CDBG application on behalf of the City.

    Daniels and Development Services Staff will be soliciting the community’s input on the best funding category for the City’s CDBG application in a community meeting 1 p.m. on Thursday, September 3, 2020, at Thomas Hogans Memorial Gym.

    Daniels will them present the City’s draft application during the Council’s September 15 meeting, and will submit the final application by the October 5 deadline.


    First Public Hearing for City CDBG Application to be Held Tuesday, September 1, 2020


    Thursday, August 27, 2020 – City of Green Cove Springs Development Services Department is interested in applying to the Florida Department of Economic Opportunity for a FFY 2019 Small Cities Community Development Block Grant (CDBG). The City is eligible to apply for up to $700,000 in the neighborhood revitalization, commercial revitalization, and housing rehabilitation grant categories.

     Before filling out a grant application, Development Services has scheduled two public hearings in September to gather comments and concerns about the City’s economic and community development needs from residents. The first public hearing will be held in the Council Chambers of City Hall 5:30 p.m. on Tuesday, September 1, 2020.

    Planning and Zoning Director Mike Daniels will present the different grant categories to the City Council and any public present, and provide data on the City. He will then ask the Council and residents in attendance their most important issues in Green Cove Springs and discuss how those issues can be incorporated in the grant application.  

    Development Services Staff will gather public comments from the first public hearing and use them to draft a grant application. That draft application will be presented in the second public hearing for public feedback. The final grant application draft will be sent to the Florida Department of Economic Opportunity by October 5, 2020.

    The grant application process will be documented on greencovesprings.com/cdbg.

    Please contact Development Services Representative Heather Glisson at 904-297-7500, ext. 3334, or hglisson@greencovesprings.com for any questions.


    August 25, 2020, City Council Meeting Brief


    August  26, 2020–

    Awards and Recognition

    1. City of Green Cove Springs Police Chief Derek Asdot introduces three new Police Department Officers to the City Council: Officer Arnold, Officer Lee, and Officer Newton.

    Public Hearings

    1. Second and final reading of Ordinance O-09-2020, an Ordinance amending the Land Development Code, including adding definitions for Emergency Shelter and Recreational Facility, as well as amending the permitted uses and special exceptions of the institutional zoning district for clarity, naming specific uses such as government uses, hospitals, and emergency shelters; adding supplemental regulations for emergency shelters.

    This Ordinance would allow for private individuals and organizations to establish transitional housing (referred to as “Emergency Shelters” in the Ordinance) for homeless individuals in the Institutional Zoning District within Green Cove Springs city limits. Ordinance sets that anyone living in this transitional housing can live for a maximum of 90 days, and that includes services such as counseling and unemployment help to transition homeless individuals to more permanent housing and employment by the end of the 90 day period. Planning and Zoning Director Mike Daniels presented City Council with the following revisions to the ordinance in response to the Council’s comments during the first reading on August 4: Manager/Owner of the property would need a Point of Contact—either City or City Police—to address any issues on the property, housing would need to meet the distance that sexual predator must reside away from schools, day care center, and parks and playgrounds, every person living in the transitional housing facility will need to have a background check, and managers cannot accept people charged with violent crimes.  

    Council passed the Second Reading 4 – 0. Council Member Steven Kelley was absent.

    1. Second and final reading of Ordinance O-10-2020, an Ordinance amending the Gateway Corridor Commercial Zoning District by adding hospitals as a permitted use, and establishments for the retail sale of alcoholic beverages for off-premises consumption and gas pumps as an accessory use to a convenience store or other retail store as special exceptions.

    City Council expressed support for the Ordinance, but concerns of not establishing designated areas within the Gateway Corridor Commercial Zoning District for these uses. Several Council Members said that they would prefer to see these uses mapped out in specific areas within the zoning district.

    Council Member Steven Kelley motioned to approve the Ordinance with addition of adding hospitals as a special exception.

    For the Second Reading, Planning and Zoning Director Mike Daniels presented the Council with two ordinances with hospitals as a permitted use and as a special exception. After discussion and assurance from Daniels that all uses in this ordinance will go through the Planning and Zoning Board, Council decided to pass the Second and Final Reading with hospitals as a permitted use. Mayor Van Royal recused himself from the vote both times as he is a member of the board of Ascention St. Vincent’s Clay County Hospital.

    Motion passes 3 – 0 by City Council, with Council Member Steven Kelley absent.

    Consent Agenda

    1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #$, which includes Mittauer Invoice #20333 in the amount of $17,500.00 (HRWWTF Ground Storage Tank #3 Design (which is already paid)) and Mittauer Invoice #20334 in the amount of $15,000.00 (Magnolia Point Cul-de-sac Pressure Improvement (which is already paid)) for a total amount of $32,500.00, for the Design Loan Agreement with the Florida Department of Environmental Protection (FDEP), Drinking Water, State Revolving Fund (SRF), Loan DW 100102 for $356, 800.00 for the design of capital improvements in the City’s Water System.

    This authorization will allow City Staff to pay $32,500.00 to the Florida Department of Environmental Protection Drinking Water, State Revolving Fund Loan, which covers the cost of the HRWWTF Ground Storage Tank #3 Design and the Magnolia Point Cul-de-sac Pressure Improvement.

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.  

    1. City Council approval to pay remainder of Law Enforcement classes from SJRSC for Terry Arnold in the amount of $463.29.

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. City Council Award of Bid for City Wide Concrete Construction Work

    Assistant Public Works Director Steve Thomas recommends awarding the City’s Bid for city-wide concrete construction work to both C.W. Builders & Associates, Inc. and Jax Utilities Management, Inc. This contract will last a year and covers concrete removal and building as needed within City Limits.

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. City Council approval of pay request to Harbor Marine Dock Company, Inc. Bid # LC 2020-05 in the amount of $297,770.48 for the pier extension project.

    This payment request is for Harbor Marine Dock Company, Inc.—who was awarded the bid for improvements to Spring Park Public Access Pier in April—and covers work completed through July 31, 2020. This is the first payment request for this project.

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. City Council approval of First Addendum to Building Official Agreement.

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. City Council approval of 202000665, Gateway Corridor and Central Business District Matching Grant Application for a Monument Sign for First Baptist Church located at 615 Walnut St.

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. City Council review and approval of the Final Plat for the Cottages on Cove 11-lot Subdivision

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. City Council approval of Task Order #2, in the amount of $52,872.40, to Bid Award LC 2020-07, US 17/SR 16 Force Main Modifications, to Jax Utilities Management, for installation of a water main on Washington Lane.

    This project, awarded to Jax Utilities Management, will replace a ¾” water line on Washington Lane with a 6” water main line that will run along Washington Lane from Martin Luther King Jr. Boulevard to Walburg Street.

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. City Council approval of America Cruise Lines 2021 Docking Schedule

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. City Council approval to declare Harbor Road WWTF digester aerators as surplus and to process accordingly

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. City Council Approval of and authorization for the Mayor to execute a Letter of Concurrence for Setback Waiver for 200 St John’s Avenue to construct a dock within 25’ of the adjacent upland riparian property

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    1. Approval of Staff recommendations for the award of Bid ITB LC 2020-11 for the feeder reconductoring work at the Chapman Substation

    Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

    Council Business

    1. Continued discussion of remaining City Sponsored/Organized Special Events for 2020

    City Event Coordinator Kimberly Thomas said that after much discussion, City Staff and the community organizations that they work with for City-sponsored events have determined that they will not be able to hold Veterans Recognition Ceremony, Christmas on Walnut Street, and the Green Cove Springs Christmas Parade as normally planned this year. Instead City Staff have come up with a mix of digital and socially-distanced, in-person alternatives to these events this year.

    In lieu of an in-person Veterans Recognition Ceremony, originally scheduled for Saturday, November 7, City Staff will contact local veterans groups to put together a veteran tribute video to showcase on the City website and social media on Veterans Day. Thomas will schedule times for veterans to visit City Hall for Communications Coordinator Tiffanie Reynolds to film each veteran give their name, rank, years of service, and any personal comments on their time serving the U.S. (in an environment following CDC COVID-19 Health Guidelines). Reynolds will edit the clips together to create a tribute video for Veterans Day.

    As Santa won’t be able to visit Spring Park for Christmas on Walnut Street, City Staff will set up a personal mailbox to Santa in the park for families to mail or drop off letters. Called “Letters to Santa,” families will have until a certain date before Christmas to mail or drop off their letters to Santa. City Staff ask that addresses be included on the letter, as Santa will be sending a letter back to each family that participates.

    The Green Cove Springs Business League has decided to focus their energy on their House Decorating Contest in lieu of its annual Christmas parade this year. The Business League will expand the contest to the entire Green Cove Springs City Limits, and split the contest into three categories: Residential, Business, and People’s Choice. They are working on creating a digital map of the entries for the public to locate and vote for their favorite decorated home and business.

    Parade of Trees will still happen in Spring Park as scheduled, but without a Lighting Ceremony event. Trees will be lit every night through December, and the public can walk through the park to look at them at their leisure. City Staff will be starting sign ups for Parade of Trees soon.

    City Council voiced their support of all presented event ideas.  

    1. FMPA Report

    1. City Manager and City Attorney reports and/or correspondence
       
    2. City Council reports and/or correspondence


    Convo Around the Cove:Springing into Spring Park Wi-Fi


    Communications Coordinator Tiffanie Reynolds chats with Network Administrator Angel Alicea about the newest addition to Spring Park: its public Wi-Fi network. Angel explains the network and how it serves as a foundation to future Smart City projects he plans to build on top of the network. Intro and Outro Music: On the Verge by Joseph McDade


    City Hall Finance Customer Service and Development Services Temporarily Closed Until Further Notice


    August 17, 2020 –

    UPDATE 12:40 - Only Customer Service will be opening at 1 p.m. on Monday, Aug. 17. Development Services remains closed to walk-in traffic until further notice.

    UPDATE: Drive Thru is now staffed and open to the public, and both Customer Service and Development Services will be open to walk-in traffic at 1 pm. on Monday, Aug. 17.  

    Due to the City’s concerns over the health and safety of customers and employees, finance customer service and development services are temporarily closed to walk-in traffic.

    Customers can still make payments via online at www.greencovesprings.com/payment-options or utilize the Drive Thru window payment box to drop off payments.

    For additional customer questions call Customer Service at 904-297-7500, ext. 3300. For questions pertaining to Development Services call 904-297-7500, ext. 3315.

    City will notify the public on any changes as soon as possible.


    August 4, 2020, City Council Meeting Brief


    August 4, 2020, City Council Meeting Brief 

    August  5, 2020– 

    Awards and Recognition

    1. Human Resources Director Mary Jane Lundy introduces the Summer 2020 Interns to the City Council. This summer’s interns include Max DiStefano working with Planning and Zoning, Ashlen Ward working with Public Works Engineering Technician Greg Bauer on GIS mapping for the Public Works Department, Bevin Coburn working with Stormwater Division, and Morgan Haley working with the Police Department as their media intern. 

    2. Cove Star Award

    City of Green Cove Springs Police Chief Derek Asdot awarded the second Cove Star Award to Assistant Public Works Director Steve Thomas for his role in assisting the police department with responding to a call of a capsized boat and rescuing three people seen swimming from the boat in the St Johns River on June 2, 2020. Green Cove Springs Police Dispatch received the call about a capsized boat near the Governors Creek Boat Ramp at 6:30 p.m. With Green Cove Springs Police Department worried about getting its patrol boat out on the river in time, officers responding to the call asked Dispatch to call Steve Thomas. Thomas, a 33-year City employee and avid boater, was already on the river when he received the call and was able to get to the capsized boat and rescue the three people out of the river to the Governors Creek Boat Ramp. 

    Chief Derek Asdot said that Thomas not only plays an integral role in Public Works projects and day-to-day operations, but is also passionate about Green Cove Springs and his quick response to assist the Police Department in this rescue is an example of his love for the city and the ppeople who call Green Cove Springs home.

    Public Hearings 

    1. Second and Final Reading of Ordinance O-07-2020, an Ordinance to set franchise terms for containerized commercial solid waste providers. 

    Vice Mayor Ed Gaw made motion to approve Ordinance. Motion passes 5 – 0 by City Council. 

    2. First reading of Ordinance O-09-2020, an Ordinance amending the Land Development Code, including adding definitions for Emergency Shelter and Recreational Facility, as well as amending the permitted uses and special exceptions of the institutional zoning district for clarity, naming specific uses such as government uses, hospitals, and emergency shelters; adding supplemental regulations for emergency shelters. 

    Planning and Zoning Director Michael Daniels explained to Council that this Ordinance would allow for private individuals and organizations to establish transitional housing (referred to as “Emergency Shelters” in the Ordinance) for homeless individuals in the Institutional Zoning District within Green Cove Springs city limits. Ordinance sets that anyone living in this transitional housing can live for a maximum of 90 days, and that includes services such as counseling and unemployment help to transition homeless individuals to more permanent housing and employment by the end of the 90 day period. Planning and Zoning staff crafted this Ordinance after meeting with community leaders to address homelessness in the community. Community leaders present at the meeting spoke on how the Ordinance will allow them to partner with established homelessness organizations in the community and provide transitional housing to more of the organizations’ clients. 

    Council passed the First Reading 5 – 0. Second Reading scheduled for August 25, 2020.

    3. First Reading of Ordinance O-10-2020, an Ordinance amending the Gateway Corridor Commercial Zoning District by adding hospitals as a permitted use, and establishments for the retail sale of alcoholic beverages for off-premises consumption and gas pumps as an accessory use to a convenience store or other retail store as special exceptions. 

    City Council expressed support for the Ordinance, but concerns of not establishing designated areas within the Gateway Corridor Commercial Zoning District for these uses. Several Council Members said that they would prefer to see these uses mapped out in specific areas within the zoning district. 

    Council Member Steven Kelley motioned to approve the Ordinance with addition of adding hospitals as a special exception. Mayor Van Royal recused himself from the vote as he is a member of the board of Ascention St. Vincent’s Clay County Hospital. Motion passes 4 – 0 by City Council. 

    Consent Agenda

    1. City Council approval of, and authorization for the Mayor to execute, Disbursement Reqest #3, which includes Mittauer Invoice #20291 in the amount of $3,500.00 (HRWWFT ground storage tank #3 design (which is already paid)) and Mittauer Invoice #20293 in the amount of $12,500.00 (Magnolia Point Pressure Improvement (which is already paid)) for a total of $16,000.00 for the Design Loan Agreement with the Florida Department of Environmental Protection (FDEP), Drinking Water, State Revolving Fund (SRF), Loan DW 100102 for $356,800.00 for design of capital improvements to the City’s Water System. 

    Passed 5 – 0 by City Council 

    2. City Council approval of  Pay Request #1 in the amount of $308,653.20 to General Underground for Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternate #1 (sewer & sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,049,000.00.

    Passed 5 – 0 by City Council 

    3. City Council approval of FY 2020 Revenue and Expenditures Report and the Quarterly Investment Report for the Period Ending June 30, 2020. 

    Passed 5 – 0 by City Council 

    4. City Council approval to declare items listed on Exhibit “A" as surplus and to process accordingly. 

    Passed 5 – 0 by City Council 

    Council Business 

    1. Continued discussion of Clay County Chamber’s request to hold Annual Gala in Spring Park  - October 16, 2020.

    City Council discussed the event proposal at the July 21, 2020, Council meeting and requested that the Clay Chamber find a way to serve alcohol away from Spring Park property and get Clay Emergency Manager John Ward’s feedback on hosting 250 people at Spring Park. Executive Assistant and City Event Coordinator Kimberly Thomas reported that Ronnie’s agreed to host the drink table in its parking lot, and Ward’s response to the Chamber was that with how they would have the gala set up with roaming food stations the park would be big enough to discourage gatherings and allow social distancing with an attendance of 250 people.

    Even with these responses, City Council continued to be hesitant with allowing an event of that size in Spring Park, given the changing nature of the coronavirus pandemic. Council Member Matt Johnson motioned to allow the event, contingent that it’s canceled if Govenor Ron DeSantis orders the state back to Phase One reopening. Motion failed 2 -3.

    Mayor Van Royal motioned to allow the event with the caveat that the number of coronavirus cases and hospitalizations in Clay County remains as they are from August 4, 2020, or better when it is reviewed by the City Council again one month before the event date of October 16, 2020. Motion passes 5 -0 by City Council. Thomas will go back to Clay Chamber with the Council’s decision. 

    2. Comprehensive Plan budget request 

    Planning and Zoning Director Mike Daniels presented City Council with the current state of the City’s Comprehensive Plan. He reported that the plan was completed in 2005 and updated in 2011. The plan needs to be updated every seven years to stay current, but the City requested the Department of Economic Opportunity to waive the update of the Comprehensive Plan in 2018. 

    As it currently stands, the Comprehensive Plan has not been updated in nearly 10 years. Daniels recommended that the Council approve allocating $25,000 for an Urban Land Institute Technical Assistance Panel to assist staff in updating the plan, or allocate $75,000 for staff to hire a professional services consultant to create a new comprehensive plan to better reflect the current state of the City of Green Cove Springs. Daniels said that he preferred hiring a consultant over updating the current plan. City Council agreed, approving that staff proceeds with hiring a consultant in a 5 – 0 vote.

    3. Discussion of and possible approval of a revision to the Stormwater mitigation credit policy 

    City Manager Steve Kennedy recommended extending the deadline for mitigation credit applications to November 30, 2020, after staff evaluated the process and determined that property owners did not receive adequate notice to aallow sufficient time to properly apply for mitigation credits. Council agreed with the recommendation and approved extending the deadline to November 30, 2020, in a 5 – 0 vote. 

    4. City Manager and City Attorney reports and/or correspondence 

    City Manager Steve Kennedy reported that the Clay County Board of Commissioners approved the City’s CARES Act funding amount at $620,000 for proposed projects in response to COVID-19.

    5. City Council reports and/or correspondence 


    Electric Loan Projects Update


    July 29, 2020 – In April 2018 Green Cove Springs City Council approved a $10.7 million  loan from CenterState bank in Jacksonville to complete 10 years’ worth of electrical system upgrades by 2023. The City provided an overview of those projects in September 2018.

    Below is an update of these projects since September 2018. Projects are grouped under “Completed” and “Current.”

    Completed

    Grounding Improvements: Grounding rods help redirect lighting strikes or any outside electrical surges to electric power poles directly to the ground. These rods are located on every two to three poles in an electric system. Many of these grounding rods in the city’s electric system are currently either missing or in need of repair. This project will be testing the grounding rods and equipment associated with them currently on poles, and the electric utility will make necessary repairs and replacements to this equipment based on testing results. COMPLETED MAY 2019

    Pole Inspection Program: The city’s electric utility recently completed an inspection of 25 percent of the city’s electric power poles—a total of 1,400 poles—and are now in the process of replacing 77 poles that failed inspection. These replacements are expected to be completed by the end of 2018. The city’s electric utility will continue inspecting electric power poles in the city for the next three years—dividing inspections in sections of 1,400 poles—and replace poles that fail inspection. The city is also addressing any additional repairs or replacements that are highlighted in these pole inspections. COMPLETED MARCH 2019

    Fuse Coordination: The city’s electric utility will inspect fuses that connect sections of the city to the main power line, and will be replacing current fuses as well as installing new fuses throughout the system as needed. This will help minimize the scope of future power outages. COMPLETED OCTOBER 2019

    Lightning Arrestors: Lightning arresters are devices on electric power poles that protects insulation and conductors of the electric system from lightning strikes. The city’s electric utility will be inspecting the lightning arrestors installed in the city’s electric system and making replacements as needed, as well as analyzing the entire electric system to make sure that the city has an adequate number of lightning arrestors and that they are installed in the best locations.  COMPLETED MAY 2019

    County Road 209 Rebuild: A half-mile of power lines will be replaced with concrete poles and stronger cables that can withstand falling trees or tree limbs. As CR 209 is an area with a heavy tree canopy, this replacement will help minimize the damage of falling trees or limbs to power lines during severe storms. COMPLETED DECEMBER 2018

    Pine and Cypress Rebuilding: The city’s electric utility will also be rebuilding and replacing two blocks of power cable on each street, for a total of four blocks of cable in this project. COMPLETED MARCH 2019

    Chapman Circuit 2 Feeder Rebuild: The city’s electric utility will be rebuilding circuits, replacing power lines and replacing and relocating poles as necessary from north to south on Roberts Street. COMPLETED AUGUST 2019

    Substation Inspections and Maintenance: This loan also jump starts annual thorough and detailed inspections of all four substations in the city. Based on the inspection results, the city’s electric utility will make replacements and repairs to its substations. These inspections will continue past the three-year timeline of loan projects. This project was taken out of the loan and moved to the annual operating budget.  This project should be done annually and should be supported by the annual operating budget.

    Current

    Underground Cable Replacement: Underground cable in some areas of the city are over 30 years old. Over the next three years, the city’s electric utility will be testing underground cable and replacing cable as needed. After looking at the cable, the City determined that the underground electric system in Magnolia Point needed to be replaced, as the electric cable and transformers are over 40 years old and well past their expected service life. This project is currently in design, with the equipment for the new system ordered and on its way. Construction is estimated to start in December 2020 and should be complete by December 2021. 

    SCADA (Supervisory Control and Data Acquisition) Improvements: Over the next three years, the city’s electric utility will be making SCADA improvements at its substations and various points in the city electric system. This will allow electric utility employees to monitor the system more regularly and be able to remotely access controls to electric equipment when needed. This will help the electric utility pinpoint problems in the electric system faster, which will reduce the duration of future power outages and how long it takes employees to locate and repair the source of an outage. The SCADA system is currently being designed with other upgrades to the Chapman substation, which includes installing a third transformer and third main circuit into the City. All upgrades are expected to be complete by Spring 2021.

    Pole Top Switch Inspections and Replacement: Pole top switches help to open and close the feed of electricity within the city’s electric system. The city’s electric utility will inspect these switches and make replacements as needed. This will help with faster response times in future outages. This project was started in October 2019 and is estimated to be completed by Summer 2021.

    Third Feed to Magnolia Point: The city’s electric utility will be installing a third feed in the Magnolia Point area to better distribute electricity in the area, as well as provide alternate routes of electricity to the north end of the city. This additional feed will also help relieve the currently overloaded circuit in the two feeds in Magnolia Point.   This project has been designed utilizing a FEMA grant that paid for 75%.  The City anticipates receiving another 75% in FEMA grant funding to complete this project.  This additional funding has allowed the City to expand the scope of this project to include relocating additional cable underground, increasing reliability by extending an additional circuit to Harbor Road (supporting both Magnolia Point and the CR 209 area) and reducing outage restoration efforts.


    City Offers Free Wi-Fi at Spring Park


    July 23, 2020 – City of Green Cove Springs is excited to announce that free Wi-Fi is now available at Spring Park. While in Spring Park, visitors can connect to SpringParkGuest. No password is needed.

                “The free Wi-Fi encourages users to access the service and take advantage of immediately available information such as local news and the latest on what’s happening in Green Cove,” said City of Green Cove Springs Network Administrator Angel Alicea.

                Alicea began the process of installing a free Wi-Fi network in Spring Park in 2018 with site surveys and laying down the fiber infrastructure throughout the park. With the installation of this free Wi-Fi network the City’s goal is to not only provide internet access, but also to improve the quality of life in Green Cove Springs and lay the groundwork to help implement future Smart City initiatives and support the local economy. Uses of Smart City initiatives with this free Wi-Fi network include providing internet connectivity for events and markets in Spring Park and the use of digital media screens in the park.

    Spring Park Wi-Fi uses Cisco Meraki NextGen Firewall, which has advanced intrusion detection. Network also blocks website categories such as adult content, nudity, auctions, gambling, hate and racism, malware sties, spam URLs, phishing, and peer to peer sharing, with more categories added as people utilize the network.

    Even with these security features in place, the City of Green Cove Springs would like to remind residents and visitors that Spring Park Wi-Fi network comes with the same risks as any publicly available Wi-Fi and that users should always refrain from accessing sensitive information while using public Wi-Fi. Users can also install and update anti-virus/anti-malware protection on their devices for additional security.

    For any questions please contact Communications Coordinator Tiffanie Reynolds at 904-297-7500 ext. 3329 or treynolds@greencovesprings.com.

                                                                                                                                                                                                                                                                                              


    July 21, 2020, City Council Meeting Brief


    July 22, 2020 –

                Awards and Recognition

    1. City Council and Pam Lewis, Former Council Member, to present Proclamation and Key to the City to Wynema Lovell, Green Cove Springs Food Pantry.

    City Council and former Council Member Pam Lewis presented a proclamation and Key to the City to Wynema Lovell for her work as a founder of the Green Cove Springs Food Pantry, dedicating countless volunteer hours to the food pantry and its success for 31 years.

                Public Hearings – any new additions or amendments to City Code of Ordinances or City Zoning or Future Land Use Maps are presented to City Council for discussion and vote for approval or denial

    1. Second and Final Reading of Ordinance No O-03-2020, a proposed amendment to Sec. 117-792, regarding spacing requirements of Alcoholic Beverages from churches and schools.

    The proposed staff amendment to Sec. 117-792 is to eliminate the spacing and license type requirements in the Central Business District for on-premises consumption of alcohol, an exception of selling alcoholic beverages for on-premises consumption which reads:

    “Appropriately licensed restaurants in the Central Business District (CBD), the Gateway Corridor District (GCD), or within a commercial shopping center under one common ownership in the C-2 zoning district, which would be allowed no closer than 200 feet from the nearest church of school or which were separated by at least a road or highway. Food must be sold at all times alcohol is and must account for over 50% of business sales.”

    Planning and Zoning staff recommends this amendment as it will allow business such as breweries, pubs, nightclubs, and bars to locate within the Central Business District and create a more vibrant downtown.

    An applicant still has to apply for a special exception for businesses like breweries, pubs, nightclubs, and bars that still has to be approved by the Planning and Zoning Board. With the approval of this amendment, the spacing limitations will no longer apply to these businesses within the Central Business District.

    Second and Final Reading passed 5 – 0 by City Council

    Consent Agenda – Routine items that are approved under one vote, unless pulled by City Council. Consent Agenda items pulled from the Consent Agenda are discussed and voted to either approve or deny by City Council.

    1. City Council approval of Minutes from 06-02-2020 and 6-16-2020 Regular Session.

    Passed 5 – 0 by City Council

    1. City Council approval of Veteran’s Recognition Ceremony on Saturday, November 7, 2020.

    Passed 5 – 0 by City Council

    1. City Council approval of Task Order number 2 to Heart Utilities of Jacksonville, for the Installation of new overhead line on Houston St. from Orange to the substation.

    Contract for Heart Utilities of Jacksonville was approved by City Council on January 7, 2020. This is the second task order for work on this project. This task order will cover 18 new utility poles and associated overhead cable and hardware for a cost of $72,000.

                                        Passed 5 – 0 by City Council

    1. Consider adoption of Resolution No. R-11-2020, a Resolution relating to collection of Solid Waste and Recyclable Material within the Magnolia West Subdvision and related issues, including setting a Public Hearing to Final Proposed Solid Waste Service Assessments.

    This is the City’s fifth annual assessment of collecting non-ad valorem solid waste assessments on all non-exempt residential property within the Magnolia West subdivision.

                                        Passed 5 – 0 by City Council

    1. Consider adoption of Resolution No. R-12-2020, a Resolution estimating the cost of Stormwater Management Services provided by the City, determining certain tax parcels will be benefited thereby and related issues, including setting a Public Hearing for Final Proposed Stormwater Service Assessments.

    This is the City’s fifth annual assessment of collecting non-ad valorem stormwater assessments against all non-exempt real property tax parcels within the City. Staff recommends setting the Public Hearing for Tuesday, September 1, 2020 at 7 p.m.

                                        Passed 5 – 0 by City Council

    1. Approval of Staff recommendations for the award of Bid RFP LC 2020-10 for the purchase of a third power transformer for the Chapman Substation.  

    City Staff along with Engineers from Patterson & Dewar recommends SPX Transformer Solutions as the bidder to purchase the third power transformer for the Chapman Substation.

                                        Passed 5 – 0 by City Council

    1. City Council approval of Chief Derek Asdot to attend the Florida Executive Development Seminar on September 20-25, 2020 in Key West, FL.

    Passed 5 – 0 by City Council

    Supplemental Consent Agenda – Routine items that are approved under one vote, unless pulled by City Council. These items are added after the meeting agenda has been posted to the public. Consent Agenda items pulled from the Consent Agenda are discussed and voted to either approve or deny by City Council.

    1. City Council approval of task order to Clark Advisory Services, LLC for Owner Construction Representative Services for oversight of the Augusta Savage Library Construction Project.

    Passed 5 – 0 by City Council

    1. City Council approval of an Interlocal Agreement with Clay County for the Cares Act Funding.

    Interlocal Agreement with Clay County for the Cares Act Funding will allow the City to use a portion of the funds given to the County and designated to City of Green Cove Springs to spend on needed projects in response to COVID-19.

                                        Passed 5 – 0 by City Council

    Council Business – Items that require discussion and vote for approval or denial from City Council

    1. Clay County Chamber request to hold Annual Gala in Spring Park – October 2020

    Clay Chamber requests use of the entire space of Spring Park for its Annual Gala scheduled for October 16. Executive Assistant and Event Coordinator Kimberly Thomas said that the Chamber is planning for a roaming gala with food stations throughout the park using disposable dishware to serve food, attendees will use picnic tables and benches located in the park and not set up additional seating. Chamber is also asking for road closures around the park for the event and to be able to serve alcohol. Chamber plans to have 250 attendees for this event.

    City Council is hesitant with allowing a drink station to serve alcohol in the park, as well as the planned 250 attendees. Council agreed that they would be willing to talk about the event at the August 4 City Council meeting if the Chamber can find a way to serve alcohol outside of the park and get Clay County Emergency Manager John Ward’s advice on the health safety of allowing 250 people in Spring Park at one time.

    1. Scheduling of Required Public Hearings Regarding City’s Local Area Project (LAP) 435677-1-38-02, located at Palmetto Avenue and Martin Luther King Jr. Boulevard.

    City Staff recommends setting the public hearing time and dates to October 6 and October 20 at 5:30 p.m. and asks if City Council would like to participate in those hearings. These public hearings will discuss an 8-foot wide sidewalk to be built on Martin Luther King Jr. Blvd. from Palmetto Avenue to Vera Francis Hall Park. City Council approved the contract with the Department of Transportation on this project, and to start the design phase of the project, on April 2, 2019.

                                        City Council voiced its interest in participating in the public hearings and passed the proposed hearing dates of October 6 and October 20 at 5:30 p.m. in a 5 – 0 vote.

    1. Establish Tentative Millage Rate for Fiscal Year 2020/2021.

    City Council passes the Staff recommended tentative Millage Rate of 3.8 and sets public hearing dates for the Millage Rate on September 15 and September 29 in a 5 – 0 vote.

    1. City manager and City Attorney Reports and/or Correspondence

    City Attorney Jim Arnold said that Ordinance O-07-2020 to set franchise terms for containerized commercial solid waste providers will be placed in the Aug. 4 agenda for its Second and Final Hearing.

    City Manager Steve Kennedy reported to the City Council that the City has hired a company to disinfect the inside of all City buildings for COVID-19 every other Friday until the end of the year.

    1. City Council Reports and/or Correspondence

    No significant reports or correspondence from City Council.


    City of Green Cove Springs Responds to a Weekend of Outages from July 10 to July 13, 2020


    July 20, 2020 – The City of Green Cove Springs experienced a series of power outages from Friday, July 10, to Monday, July 13, 2020, affecting a large percentage of customers.

    While the City strives to provide timely information and answers when outages occur, we wanted to present a more detailed account of each outage to customers for them to better understand what caused these outages and how City Electric and Public Works crews responded to each.

    Below is an account of each outage in the order that they happened:

    On Friday, July 10, at 8:30 p.m. the City received reports of two outages after an evening thunderstorm. The first outage was due to a lightning strike hitting a transformer in Magnolia Point, affecting an estimated 200 homes in the subdivision. The lightning strike tripped a circuit that provided power to the affected homes. Electric crews found the damaged transformer, disconnected it, and replaced it. It took crews two hours to identify and disconnect the damaged transformer. This restored power to everyone except homes on Blackstone Court. The transformer was replaced two hour later, restoring power to the remaining homes.

                The second outage was located on CR 209 and caused by overhanging trees around a utility pole, affecting an estimated 10 homes. The pole was cleared of overhanging tree canopy and the transformer was reset. It took crews a total of four and a half hours to fix both outages and restore power to all affected homes.

                On Saturday, July 11, at 3:45 p.m. an outage caused by a fallen power line across US 17 at Harbor Road due to a failed switch at a utility pole affected an estimated 1,400 customers located north of Harbor Road, including Magnolia Point, and some businesses along US 17. Electric crews replaced the failed switch and reattached the power line to the new switch and utility pole, restoring power to affected homes and businesses by 6 p.m. The failed switch that caused the outage is estimated to be 20 years old and failed either due to the thunderstorm that previous night or age.

                On Sunday, July 12, at 11 p.m. crews responded to an outage caused by a tree falling on a power line on S Oakridge Avenue, affecting Pinewood Apartment Complex and 20 homes. Public Works crew assisted in removing the fallen tree, while the electric crew replaced the fallen wire. Power was restored to affected homes by 3:30 a.m.

                On Monday, July 13, at 10:30 a.m. the City received reports of an outage that affected 1,500 customers north of Harbor Road, some businesses on US 17, and businesses in Reynolds Park. The outage was caused by a failed switch that was in service for less than three months on a utility pole along CR 15A. The outage cut power to one of two main circuits that feed electricity into Green Cove Springs city limits. With parts to repair the circuit not readily available, crews moved all affected customers to the second main circuit into city limits and restored power by noon.

                However, the City experienced power bumps affecting all customers throughout Monday afternoon due to all customers using the same main power circuit for electricity, exceeding capacity on the circuit. Parts needed to repair the second main power circuit were found in South Florida and sent to Green Cove Springs that afternoon. Electric Department received the parts by 7 p.m. Crews finished repairs and returned power to normal operations by 8:30 p.m.

    Under the $10.7 Million Loan for Electric Improvements passed by Green Cove Springs City Council in April 2018, the City is currently working on two projects that will improve electric capacity to residents and businesses of Green Cove Springs and not only minimize outages, but shorten the duration of future power outages.

                The first is upgrades to Chapman substation, which is where the City receives electricity from the Florida Power and Light electrical grid and distributes it through the City of Green Cove Springs electrical system to businesses and residents. Upgrades include adding a third transformer and a third main circuit into the city and installing a Supervisory Control and Data Acquisition (SCADA) system at the substation and throughout the city’s electric system. SCADA will allow the City Electric Department to monitor the system in real time and help expedite restoration during outages by remotely resetting power to parts of the city’s electrical system. The purchase of the third transformer has been out to bid and the selected contractor will be presented in front of City Council on July 21, 2020. Once approved by City Council, it will take six months to build the transformer and send it to the City. During that time the contracted engineer will design the remaining substation improvements and SCADA. The third circuit has been designed and is out for bid with an estimated completion date of December 2020. All upgrades are expected to be complete by Spring 2021. These upgrades will help reduce the occurrence of power bumps like the ones experienced on Monday and increase the capacity of the electrical system to better support Green Cove Springs electrical customers.

                The second project is replacing and upgrading the underground electric system in Magnolia Point This new system will replace electric wires and transformers that are over 40 years old and well past their expected service life. The new system is currently in design. Equipment for the new system has been ordered and will take three to four months to build and ship to Green Cove Springs. Once installed, the new system is designed to increase reliability, capacity, and redundancy of electricity use in Magnolia Point, as well as lessen the frequency and duration of future power outages in the subdivision and surrounding homes. Construction is estimated to start by December 2020 and estimated to be finished by December 2021.

    These projects are just two of a larger list of electrical system projects expected to be completed by 2021 under the $10.7 Million Loan for Electric System Improvements. Once finished, these projects will upgrade the electrical system to support the current