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City Awarded $1.3 Million CDBG CARES Act Grant for Complete Renovation of Augusta Savage Arts and Community Center Cafetorium


November 21, 2022 – With grant funding awarded and a design and build contract approved, the City of Green Cove Springs will soon start work to revitalize the last building on the Augusta Savage Arts and Community Center Complex.

Originally the cafetorium building of Dunbar High School campus, the City planned to renovate the interior as part of the community center complex since it owned the building in 2006. The biggest hurdle was finding enough funding for it to meet today’s building safety codes. That opportunity came when the City applied for the Community Development Block Grant CARES Act funding in March 2021, and was awarded $1,397,600 in September 2022.

“The City Council, staff and the community have long-awaited this last piece of the puzzle in revitalizing the Augusta Savage Arts and Community Center Complex. It will be wonderful to see the entire campus open and available to serve the citizens of Green Cove Springs,” said Assistant City Manager Mike Null.

Once completed, the renovations will create an open auditorium space for Coronavirus testing and vaccination, as well as a community event space when testing and vaccinations aren’t conducted. Renovation work includes rebuilding the kitchen as a commercial kitchen for food preparation and distribution during emergencies, rebuilding the auditorium stage, new auditorium flooring, and new plumbing, electrical wiring, and HVAC systems.

Funding Contract with the state for Cafetorium renovations was approved by City Council on November 15, 2022. City estimates that the work will take 24 months to complete.


November 15, 2022, City Council Meeting Brief


November 16, 2022 –

Awards & Recognition

      1.         Proclamation - Native American Heritage Month

                                    City Council presented the Proclamation—proclaiming November as Native American Heritage Month and the Friday after Thanksgiving Day as Native American Heritage Day—to All Creations Intertribal Native American Community, who organizes festivals and events in Green Cove Springs.

Public Hearings

      2.         Public Hearing and approval of Resolution R-24-2022, a Resolution amending the Solid Waste Utility Fund operating budget for Fiscal Year 2022 per Exhibit “A”.  

                  Finance Director Marlena Guthrie presented this increase of $36,245 in the Solid Waste Utility Fund operating budget for FY 2022, ending on September 30, 2022. Guthrie said this increase is due to the increase of residents within City Limits, increase in interest rates and increase in franchise fees for commercial haulers.

                  Approved 5-0 by City Council

3.         City Council approval on Second and Final Reading of Ordinance O-19-2022 authorizing water rate changes for Fiscal Year 2023.  

This is an approval for a 6% increase in the water rate, which translates to an 88 cent increase for those that use an average of 3,000 gallons of water a month and a $1.65 increase for those that use an average of 10,000 gallons of water a month. The budget for Fiscal Year 2023 already has this increase calculated. At Council Member Smith’s request during the November 1 meeting, Null reported that about 40 percent of the City’s customers use 3,000 gallons or less a month and 95 percent use 10,000 gallons a month or less. City Council approved the first reading in a 5-0 vote on November 1, 2022.

Approved 5-0 by City Council

4.         City Council approval on Second and Final Reading of Ordinance No. O-20-2022, an Ordinance modifying wastewater rates changes for Fiscal Year 2023.  

This is an approval for a 3% increase in the wastewater rate, and the maximum monthly residential bill will remain at $100 for customers within City Limits. However, maximum bill will increase to $125 for customers outside of City Limits. The budget for Fiscal Year 2023 already has this increase calculated. City Council approved the first reading in a 5-0 vote on November 1, 2022.

Approved 5-0 by City Council

Consent Agenda

        5.           City Council approval of Minutes from 9/20/2022 Regular Sessions.

                  Approved 5-0 by City Council

6.           City Council approval of Amendment #2 to Contract Number LC 2018-02 – Tree Trimming for Electrical Distribution/Service Lines with Davey Tree Expert Company for the period September 4, 2022 through September 3, 2023.

            Approved 5-0 by City Council

7.    City Council approval of Pay Application #2 from EltonAlan, Inc. for construction of the Palmetto Trail Project in the amount of $154,242.74 from the contract amount of $1,544,374.81, leaving a balance of $1,309,426.30. 

                  Approved 5-0 by City Council

8.    City Council approval of Contract Number 22CV-S28 with the Florida Department of Economic Opportunity (DEO) for a CDBG-CV Project to design and construct improvements at the Augusta Savage Arts and Community Center Cafetorium in the amount of $1,397,600.00 and authorization for the Mayor to execute same. 

                  Approved 5-0 by City Council

9.    City Council approval of task order to JonesEdmunds in the not to exceed amount of $83,696 to design stormwater improvements on Park St and Bayard St to be constructed with a Legislative Line Item appropriation for the state fiscal year 2023. 

                  Pulled from Consent Agenda by Council Member Ed Gaw to talk to Assistant City Manager Mike Null about the recent consistent flooding and erosion of connecting roads and bulkheads to those roads to the project area that lead to the St Johns River. Null said that this project is a first step in addressing larger flooding and erosion in that area.

                  Approved 5-0 by City Council

Council Business

      10.         Approve on first reading as to form City Ordinance No. O-24-2022 which creates the Green Cove Springs Community Redevelopment Agency among other items.  

                  This ordinance—approved as First Reading and in form only—is the second of several steps to formally establishing a downtown CRA. The proposed 5 member board will hold a second meeting to produce a formal Community Redevelopment Plan, which will need to be approved by both City Council and Board of County Commissioners. Planning and Zoning Director Mike Daniels reported to the Council that he estimates the process of establishing a CRA to be complete by January or February 2023.

                  Ordinance No. O-24-2022 as First Reading and in form only approved 5-0 by City Council

11. Transportation Mobility Plan Study update by Jeannette Berk, Gannett Fleming and Jonathan Slason, RSG  

      Development Services Director Mike Daniels explained that RSG is a little over 50 percent into the study. RSG shared its calculations so far and what they have identified as future projects and traffic concerns at this point in the study. City Council expressed concerns that the current proposed impact fee won’t be enough to fund future projects, as well as be too expensive for small business owners to pay. Daniels said that the CRA can offer incentives and discounts to small business owners as a way to make the fee more affordable. The final Transportation Mobility Plan will be presented to City Council on December 13, 2022.

12. City Manager & City Attorney Reports / Correspondence

      City Attorney:

      City Attorney Jim Arnold reported that CORE Construction Company accepted the Council’s counter settlement offer of $25,000 as voted by the Council on November 1, 2022, with both parties executing an agreement to release all claim against the other. Vice Mayor Connie Butler makes an emergency motion to accept the offer and agreement. Emergency Motion approved 5-0 by City Council.

13. City Council Reports / Correspondence


City Participates in Operation Green Light for Veterans


Green Cove Springs City Hall will be lit green November 7 to November 13 for Operation Green Light for Veterans in partnership with Clay County. 

Operation Green Light is a new national collaborative initiative of the National Association of Counties (NACo) to support military veterans, as well as raise awareness about the unique challenges faced by many veterans and the resources that are available at the county, state, and federal level to assist veterans and their families. Clay County is one of thousands of counties across the country to participate in this initiative. The City is proud to show our support for our veterans. 


November 1, 2022, City Council Meeting Brief


November 1, 2022, City Council Meeting Brief

November 2, 2022 –

Presentations

  1. FMPA - November 2022 

Presented by Bob Page

Public Hearings

  1. First Reading of Ordinance NO. O-19-2022, authorizing water rate changes for Fiscal Year 2023.  

This is an approval for a 6% increase in the water rate, which translates to an 88 cent increase for those that use an average of 3,000 gallons of water a month and a $1.65 increase for those that use an average of 10,000 gallons of water a month. The budget for Fiscal Year 2023 already has this increase calculated. Council Member Thomas Smith requested that Assistant City Manager Mike Null report the number of customers that use 3,000 gallons of water per month.

Approved 5-0 by City Council, second and final reading on November 15, 2022, City Council meeting

  1. First Reading of Ordinance No. O-20-2022, authorizing wastewater rate changes for Fiscal Year 202  

This is an approval for a 3% increase in the wastewater rate, and the maximum monthly residential bill will remain at $100 for customers within City Limits and $125 for customers outside of City Limits. The budget for Fiscal Year 2023 already has this increase calculated. Council Member Thomas Smith requested that Assistant City Manager Mike Null report the number of customers in the lower usage bracket.

Approved 5-0 by City Council, second and final reading on November 15, 2022, City Council meeting

Consent Agenda

  1. City Council approval of a purchase order to Anixter in an amount not to exceed $707,675.00 to purchase order to Tantalus 3,500 electric meters and installation of same. 

Approved 5-0 by City Council

  1. City Council approval of the Proclamation for Native American Heritage Month.  

Pulled by Vice Mayor Connie Butler to ask when the proclamation will be given, and staff reported that it will be presented at the November 15, 2022, City Council meeting.

Approved 5-0 by City Council

Council Business

  1. Consider resolving CORE v. City litigation.  

City Attorney Jim Arnold reported that CORE Construction Company filed a settlement offer for the City to pay them $30,000 with both parties executing an agreement to release all claim against the other. Arnold recommended that the City Council negotiate this offer. Council Member Steven Kelley motions to accept the recommendation of the City Attorney with a counter offer to not exceed $25,000.

Passed 5-0 by City Council

  1. City Council authorization for the staff to submit a RFP in search of a new Auditor. 

Authorization approved 5-0 by City Council  

  1. City Council approval of Resolution No. R-25-2022, establishing an Auditor Selection Committee and directing the Auditor Selection Committee to provide a list of qualified firms ranked in order of preference to the City Council for its review and consideration. 

Resolution No. R-25-2022 approved 5-0 by City Council

  1. City Manager & City Attorney Reports / Correspondence

City Attorney Arnold updated the City Council on the Green Cove Springs CRA resolution and Pegasus litigation

City Manager Steve Kennedy introduced the new Chief Building Official Mark Thomas to the City Council

  1. City Council Reports / Correspondence

Remote Meter Reading Installation Starting Nov. 1, 2022


Starting November 1 through end of December the City will be replacing select meters throughout its service area. These new meters will be able to track and report electric, water, and wastewater usage of all buildings within a radius. So, these new meters will be placed strategically throughout the City to accurately read meters of all customers.


With these new electric meters installed, the City will be able to remotely read meter usage for utility billing. This will also help customers in tracking the source of any leaks or abnormal usage in their utility bill . This remote meter reading takes the City one step closer to automated electric outage reporting.


This installation affects both residential and business utility customers. Anixter is the contractor for this installation, and will have a sign that says "Contractor for the City of Green Cove Springs" on their trucks. Buildings getting new electric meters installed may experience a brief interruption of power during installation. Anixter will notify each residence and business before installing the new meter. 


Contact the Electric Department with any questions at 904-297-7094.


October 18, 2022, City Council Meeting Brief


October 18, 2022, City Council Meeting Brief

October 19, 2022 –

            Awards & Recognition

  1. Proclamation - Florida City Government Week

City Council recognizes October 17 – 22, 2022, as Florida City Government Week, highlighting the role of local government in keeping cities and towns functioning across Florida.

  1. City Government Week – 5th Grade Essay Participants

City Clerk Erin West and City Council recognize the winners of this year’s City Government Week essay competition. For 2022 Florida City Government Week, seven fifth graders from Charles E Bennett Elementary won the essay contest.

  1. Swearing-In: New Officers 

Chief John Guzman swears in Officer White and Officer Hernandez as the newest officers of the Green Cove Springs Police Department

4.         Introduction: New Police Department Employees  
Chief John Guzman introduces Records Specialist Lindsy Huffstetler and Evidence Specialist Jenny McQuaid. Both are recent hires to the Police Department.
     

  1.       Recognition: 25 Years of Service  

Chief John Guzman recognizes Sergeant Hess for 25 years of service with the Green Cove Springs Police Department. He is the first police department staff member to receive recognition for 25 years of service.

            Consent Agenda

  1. City Council approval to write off bad debts on September 30, 2022, in the amount of $13,4215 for a 12-month period ending September 30, 2021, for electric, water, wastewater and solid waste.  

Passed 4-0 by City Council, with Council member Thomas Smith absent.

  1. City Council approval of the Springs Chapel Fall Festival.  

Passed 4-0 by City Council, with Council member Thomas Smith absent.

  1. City Council approval of Pay Application #1 from EltonAlan, Inc. for construction of the Palmetto Trail Project in the amount of $80,705.77 from the contract amount of $1,544,374.81, leaving a balance of $1,463,669.04.  

Passed 4-0 by City Council, with Council member Thomas Smith absent.

  1. City Council approval of FINAL Pay Application # 12 in the amount of $49,145.26 to Terry’s Electric for Chapman Substation Construction Improvements, leaving a balance of $0.00 in contract number LC 2020-17 in the total revised amount of $982,905.17.

Passed 4-0 by City Council, with Council member Thomas Smith absent.

  1. City Council approval of Minutes from 8/16/2022 and 9/6/2022 Regular Sessions and 9/20/2022 and 9/26/2022 Special Sessions. 

Passed 4-0 by City Council, with Council member Thomas Smith absent.

  1. City Council authorization to purchase fuel for the life of the contract (3 years) from Gate Petroleum through Cooperative Bid No. 22-BA-128, effective December 1, 2022 through November 30, 2025, to provide unleaded and diesel fuel for all City Departments, and to issue a Purchase Order to Gate Petroleum in the amount of $160,000 for FY 2023, and at the amount allocated in the approved budgets for FY 24 and FY 25.  

Passed 4-0 by City Council, with Council member Thomas Smith absent.

  1. City Council approval of 2023 ACL Docking Schedule.  

Pulled by Council Member Ed Gaw to talk about ways that the City and/or Green Cove Springs Business League could partner with the river cruise line to give passengers an itinerary when they land in Green Cove Springs.

Passed 4-0 by City Council, with Council member Thomas Smith absent.

  1. City Council approval of, and authorization for the Mayor to execute, the St. Johns River Water Management District (SJRWMD), Cost Share Agreement Contract # 36028, Contract Amendment #3 moving the construction completion date of the Harbor Road Water Reclamation Facility Phase 2 Project from November 25, 2022 to March 31, 2023. 

Passed 4-0 by City Council, with Council member Thomas Smith absent.

  1. City Council approval of a Site Development Plan for the Renovation of the Public Works Compound Located at 900 Gum Street. 

Passed 4-0 by City Council, with Council member Thomas Smith absent.

 

Council Business

  1. Transportation Mobility Plan Introduction and Presentation by Jeannette Berk, Gannett Fleming.  

Berk presented the timeline for the Transportation Mobility Plan, which will calculate current and future traffic numbers in Green Cove Springs and use those numbers to calculate a mobility fee for developers to pay in future developments. Currently, developers must do their own mobility study for their development and accommodate accordingly. Plan aims to be finished by December 13, with updates to City Council during regular sessions scheduled for November and public stakeholder meetings done in-between the Council’s regular sessions.

  1. City Manager & City Attorney Reports / Correspondence

City Manager Steve Kennedy announced to the City Council that the first meeting of the Green Cove Springs Community Redevelopment Agency will be on Oct. 27, 2022.

17.       City Council Reports / Correspondence


October 4, 2022, City Council Meeting Brief


Awards & Recognition

  1. Proclamation – Breast Cancer Awareness Month

City Council recognizes and declares October as Breast Cancer Awareness Month.

Presentation

  1. FMPA – October 2022

Presented by Bob Page

Public Hearings

  1. Consider adoption on second and final reading of attached Ordinance No. O-18-2022 which prohibits smoking in City parks.

First reading passed 3-2 on September 20, 2022. Mayor Matt Johnson, Vice mayor Connie Butler, and Council Member Steven Kelley support the Ordinance as written. Council Members Ed Gaw and Thomas Smith that the Ordinance written as-is would be extremely difficult to enforce and would rather revisit a smoking prohibition ordinance after they are able to see the effects of similar ordinances in other Florida municipalities.

Second and final reading of Ordinance No. O-18-2022 passed 3-2 by City Council, with Council Members Ed Gaw and Thomas Smith opposed.

Consent Agenda

  1. City Council approval to surplus the Information Technology items contained in Attachment “A”

Passed 5-0 by city Council

  1. City Council approval to insert proposed wastewater rate changes for Fiscal Year 2023 in the October cycle customer bills and to publish notification in the Clay Today newspaper.

Pulled by Council Member Steven Kelley to ask about the increased price for max use. Assistant City manager Mike Null said that the max use price has not increased in twenty years and more homes have hit max threshold for water use in recent years.

            Passed 5-0 by City Council

  1. City Council approval to insert proposed water rate changes for Fiscal Year 2023 in the October cycle customer bills and to publish notification in the Clay Today newspaper.

Passed 5-0 by City Council

  1. City Council approval of the Breast Cancer Month Proclamation

Passed 5-0 by City Council

  1. City Council approval of the Florida City Government Week Proclamation

Passed 5-0 by City Council

  1. City Council approval of purchase order to FMPA for $52,000 for Leidos Engineering, LLC to complete an electric utility rate study for the City.

Passed 5-0 by City Council

Council Business

  1. City manager & City Attorney Reports/Correspondence

City Attorney Jim Arnold updated the Council on the Pegasus lawsuits

City Manager Steve Kennedy updated the Council on the progress of the first Downtown Green Cove Springs CRA board appointed by City Council and Clay County Board of Commissioners. Soul Food and Music Fest has been postponed to November 5 due to Hurricane Ian.

  1. City Council Reports/Correspondence

City Council praises Electric, Public Works, Police and City Staff part of emergency operations for Hurricane Ian for their efficient work and being so prepared to weather a major storm. Mayor Matt Johnson talks about Veterans Day event at Camp Blanding and that Clay County and other entities are partnering with Camp Blanding to make it a bigger event this year.


Hurricane Ian PSA #1


Tuesday, September 27, 2022, 6:00 p.m.

            The City of Green Cove Springs is making final preparations for Hurricane Ian. Here is what residents need to know before it impacts Green Cove Springs.

            Stay up to date on the latest storm information:

  • Sign up for City-wide text updates with TextMyGov by texting GCSWEATHER to 91896. You can also report storm damage and power outages by texting either "storm damage" or "tree down" or "power outage" to 904-560-5116.
  • City will also utilize its Damage Assessment Dashboard through City of Green Cove Springs GeoHub during and after the storm, which is a real-time map of reported storm damage and outages to the City. Access the dashboard here: https://greencove.maps.arcgis.com/apps/dashboards/1f56e8b7b2dc46df8db64612f51978ea
  • Residents can also get the most up-to-date information on City’s Facebook at “City of Green Cove Springs Government,” Twitter at @gcsTODAY, Instagram at @gcstoday, and on Nextdoor. City will post frequent PSAs on our website at greencovesprings.com.
  • City of Green Cove Springs Emergency Operations Center (EOC) will be activated at 8 p.m. Wednesday, September 28, 2022, and will remain open during the storm and through initial recovery and clean-up efforts.

Hurricane Ian Closures:

  • City Buildings will be closed starting 7 a.m. on Thursday, September 29, 2022, with reopening announced as weather conditions are safe for normal operations.
  • Trash and recycle pick-up will be suspended starting Thursday, September 29, 2022, and will resume operations as soon as it is safe to do so.
  • City Pool will be closed Friday, September 30, 2022 to Sunday, October 2, 2022 due to hurricane weather conditions.
  • City Pier, Spring Park Kayak Launch, and Vera Francis Park Canoe and Kayak Launch, as well as all City public parks will be closed starting 8 a.m. Wednesday, September 28, 2022.

Hurricane Safety:  

            Clay County has issued evacuation orders for Zone A, B, C, and North and South Prong of Black Creek starting 12 p.m. on Wednesday, September 28, 2022. Those living in evacuation zones can go to the following shelters starting 3 p.m. on Wednesday, September 28, 2022:

  • Keystone Heights High School – Pet Friendly, 900 S.W. Orchid Keystone Heights, FL 32656
  • Orange Park High School – Pet Friendly, 2300 Kingsley Avenue Orange Park, FL 32073
  • Clay High School, 2025 W. State Road 16 Green Cove Springs, FL 32043
  • Wilkinson Elementary School - 4965 County Road 218W Middleburg, FL 32068

  • While Hurricane Ian moves through our area, City services will be operating on a limited capacity. As the City begins to be impacted by the storm electric crews will work to maintain the electric grid until it is unsafe to do so. During the full impact of the storm, law enforcement will only respond to life-threatening emergencies and electric crews will begin any repairs to the electric system as soon as weather conditions are safe. Out of state electric crews will be staged within City Limits and ready to respond when conditions are safe.
  • City has received several calls from residents with medical conditions concerned about sheltering in place during the storm. If there are no backup sources for electric power at home (such as a generator) the City advises that residents should plan to go to an alternate location during the storm, as everyone should expect extended power outages. Residents can be put on a waiting list for the Special Needs Shelter at Lake Asbury High School, 2851 Sandridge Rd., Green Cove Springs, 32043 by calling the Clay County Emergency Operations Call Center at 877-252-9362.

City Council Declares Hurricane Ian State of Emergency for Green Cove Springs


September 26, 2022, Green Cove Springs, FL – City Council declared a State of Emergency due to Hurricane Ian effective 5:07 p.m. This state of emergency will remain in effect in accordance with the State of Florida’s Executive Order, as needed.

For any questions or media requests specific to City of Green Cove Springs please contact Public Information Officer Tiffanie Kelly at 904-295-9471 or tkelly@greencovesprings.com.


September 20, 2022, City Council Meeting Brief


Awards and Recognition

  1. Citizen recognition of Renae DeVine and Robert Page by Chief John Guzman

Chief Guzman recognizes Renae DeVine and Robert Page for dedicating so much of their time volunteering for the police department. Renae DeVine has photographed several of the PD’s events at no cost to the department. Robert Page has volunteered with the police department for nine years as a member of the marine unit, assisting in accreditation and volunteers at all of the police department’s events.

                        2. Proclamation Soul Food Festival

                                    Vice Mayor Connie Butler read and presented the proclamation to Soul Food Festival organizer Felecia Hampshire. The proclamation will also be read during opening ceremonies of Soul Food Festival.

            Presentations

3.  2022 Clay CEMP Municipal Adoption

            Clay County Emergency Operations Center Director John Ward presented the Comprehensive Emergency Management Plan for 2022 to the City Council for their approval.

            Approved 5-0 by City Council

            Public Hearings

                  4.         Second and Final Public Hearing and approval of Resolution No. R-14-2022, a Resolution in compliance with Florida Statute 200.065 establishing a Millage Rate of $4.5000 Per Thousand of Non-Exempt Real Property within the City of Green Cove Springs, Florida for Fiscal Year 2022/2023. 

                              Approved 5-0 by City Council

5.         Second and Final Public Hearing and approval of Resolution No. R-15-2022, a Resolution setting forth the Annual Budget for Fiscal Year beginning October 1, 2022 and ending September 30, 2023. 

            Approved 5-0 by City Council

6.         Second and Final Public Hearing and approval of Resolution No. R-16-2022, a Resolution setting forth the Annual Capital Improvement Plan for Fiscal Years beginning October 1, 2022, to September 30, 2027. 

            Approved 5-0 by City Council

           

            Consent Agenda

                  7.         City Council approval of Resolution No. R-22-2022, requesting the reduction of permit fees by St. Johns River Water Management District and the Florida Department of Environmental Protection. 

                              Approved 5-0 by City Council

8.   City Council approval of Minutes from 8/4/2022 and 8/16/2022 Special Sessions. 

                              Approved 5-0 by City Council

9.   City Council approval to continue an exemption to the existing Purchasing Policies through Fiscal Year 2023 (October 1, 2022- September 30, 2023) for warehouse management to purchase various brass, PVC, transformers and other utility appurtenances, up to $100,000.00, with an e-mail approval process.

                              Council Member Ed Gaw pulled this agenda item out of consent to get an update from Assistant Water Utility Director Scott Schultz about the warehouse’s supply chain issues for projects.

                              Approved 5-0 by City Council

10. City Council approval to surplus all items that do not have an identification number, generated by all City Departments during fiscal Year 2023, in the best interest of the City.

                  Approved 5-0 by City Council

11. City Council approval of the Proclamation in remembrance of Chief Asdot.  

                  Approved 5-0 by City Council

12. City Council authorization to piggyback the City of Atlantic Beach RFP 21-01 Annual Contract for Environmental Laboratory Services with AEL for water and wastewater laboratory services for FY 2023.  

                  Approved 5-0 by City Council

13. City Council approval of pay request #4 in the amount of $39,450.00 to WGI, Inc. for the Walnut St. Design Project.  This leaves a balance of $132,395.43 in the task order for $256,790. 

                  Approved 5-0 by City Council

Council Business

      14.       Consider adoption on first reading of attached Ordinance No. O-18-2022 which prohibits smoking in City parks.  

                  City Attorney Jim Arnold presented a draft ordinance to the City Council in response to other county and municipalities in Florida passing similar ordinances after Florida Legislature passed an amendment that prohibited smoking on state public beaches and parks which went in to effect on July 1, 2022. City Council discussed whether the ordinance should enforce smoking directly or enforce littering from smoking as other Florida county and municipal governments have done. Chief Guzman said that litter enforcement would be easier, but however the ordinance prohibits smoking the department will reactively enforce it through citizen complaints or after witnessing a person breaking the ordinance. Mayor Matt Johnson, Vice Mayor Connie Butler, and Council Member Steven Kelley are for approving the ordinance as written. Council Member Ed Gaw is for ordinance if it is enforced through littering, otherwise sees the ordinance difficult to enforce. Council Member Thomas Smith is against the ordinance as he sees it would be difficult to enforce regardless of how smoking will be enforced.

      Council Member Steven Kelley motions to adopt ordinance on first reading in form only, with exception of vaping. Motion approved 3-2 by City Council, with Council Members Ed Gaw and Thomas Smith opposed.

15. Council Discussion and Appointment of CRA Board Members from the City.

                  After discussion on criteria for appointing Green Cove Springs CRA Board Members, City Council approves to nominate Mitch Timberlake and Van Royal to the CRA Board.

16. Council approval of renaming the Green Cove Springs Police Department Building in honor of former Chief Derek S. Asdot. 

                  Mitch Timberlake and other citizens request that the police department building be renamed in memory of former Chief Derek Asdot, as he had a huge impact on the City and community. This group of citizens began the building renaming application process with the City on behalf of current and former mayors that Chief Asdot served under. They request that it will be in the same lettering as the rest of the building. Council wholeheartedly agrees on moving forward with the application.

                  Council Member Thomas Smith motions to approve to move forward with renaming application. Motion approved 5-0 by City Council.

17. City Manager & City Attorney Reports / Correspondence

                  City Attorney Jim Arnold reminds City Council on Admin Hearings for Pegasus lawsuits on Sept. 22 and 23.

                        City Manager Steve Kennedy said that after going through two rounds of applications for the Finance Director position and not finding qualified candidates, he would like to hire the same firm that vetted City Manager candidates for the Finance Director positions. Council Member Ed Gaw suggested an amount not to exceed $50,000 to cover cost of search if needed. Council approved City Manager Kennedy’s recommendation and Council Member Gaw’s suggestion in a 5-0 emergency motion vote.

                        As City will be changing auditors soon, there needs to be a member of the City Council on the committee to select the City’s next auditors. Council Member Thomas Smith nominates himself. Council approves nomination in a 5-0 emergency motion vote.  

18. City Council Reports / Correspondence


September 20, 2022, City Council Special Session Meeting Brief


Council Business

  1. Presentation: Electric System long Range Plan

Presented by JD Bush, PE, of Patterson and Dewar Engineers who worked with City Electric Department and City Administration on the Electric System Long Range Plan. The plan charts projects needed to be done in order to maintain and improve the electric system for the next 20 years, starting in 2021. With projected development and population growth in Green Cove Spring needed improvements are divided into three different categories: power lines, voltage conversion, and substation upgrades. Power line projects include installing new underground lines in the south end of the City near Reynolds Park and replace poles and add additional circuits directly feeding in and out of Chapman Substation. Three different voltage conversion projects are needed to be done in the South, North and Harbor Road areas of the City to continue to improve reliability with a rapidly growing population. Further improvements to Chapman Substation include adding a second new transformer to replace one of the two aged transformers and building a second substation in another area of the City by 2030.

City Council unanimously approves of the plan. Electric Director Andy Yeager announces that staff have reached out to another company to do a separate electric utility rate study.


September 6, 2022, City Council Meeting Brief


September 7, 2022 –

            Awards & Recognition

                  1.         Proclamation: Patriot Day

                                                Green Cove Springs City Council designates September 11, 2022, as Patriot Day and presented the proclamation to present police officers, fire fighters, and military veterans.

22.       FMPA - September 2022 

                        Moved up on the agenda to be presented after Awards & Recognition by Mayor Matt Johnson.

            Public Hearings

                  2.         First Public Hearing and approval of Resolution No. R-11-2022 adopting the Tentative Millage Rate for Fiscal Year 2022/2023 and set September 20, 2022, at 7:00 p.m. as the final hearing date. 

                              City Council discusses, with public comments, the proposed tentative millage rate of 4.5 mills. According to Finance Director Marlena Gutherie, this proposed millage is 32.12% higher than the rolled back rate of 3.4 mills. Residents spoke during the public hearing asking why the City Council decided to raise the proposed millage rate from 3.8 to 4.5. Mayor and Council responded that during the budget workshops it was the only way the Council could address the City’s high employee turnover rate by raising wages close to surrounding government entities and private businesses to ensure that the City can maintain the same level of service to residents. A couple Council Members pointed out that the millage rate has been the same since 2019 and the City has been running on a bare-bones budget for the past two years. Raising the millage rate is the one way that the City Council can directly assist the City in maintaining an adequate level of service amidst increased costs across the economy.

                              Motion to approve adopting the tentative millage rate of 4.5 mills for Fiscal Year 2022/2023 and set September 20, 2022, at 7:00 p.m. as the final hearing date passed 5-0 by City Council.

3.         First Public Hearing on the Fiscal Year 2022/2023 Annual Operating Budget and approval of Resolution No. R-12-2022 adopting the Tentative Annual Operating Budget for Fiscal Year 2022/2023 and set September 20, 2022, at 7:00 p.m. as the final hearing date.  

                              City Council discusses, with public comments, the proposed annual operating budget for Fiscal year 2022/2023. With the proposed millage rate of 3.8 mills, the operating budget would be $52,306,229, which is $3,521,456 less than Fiscal year 2022. However with the Council-proposed millage rate change to 4.5 mills the total operating budget would be increased to $55,159,694.

                              Motion to approve adopting the tentative Annual Operating Budget of $55,159,694 for Fiscal Year 2022/2023 and set September 20, 2022, at 7:00 p.m. as the final hearing date passed 5-0 by City Council.

4.         First Public Hearing on the Five-Year Capital Improvement Plan for Fiscal Year 2023/2027 and approval of Resolution No. R-13-2022 adopting the Tentative Capital Improvement Plan for Fiscal Year 2023/2027.  

                              City Council discusses, with public comments, the proposed Five-Year Capital Improvement Plan for Fiscal year 2023/2027. The proposed plan on July 14, 2022, was $21,362,396. However with requested adjustments from City Council the General Fund Capital Improvement Plan increased to $6,804,996 and decreased the Stormwater Capital improvement Plan to $950,000. If the Council passes the Capital Improvement Plan with these adjustments the new total would be $22,429,396.

                              Motion to approve adopting the tentative Five-Year Capital Improvement Plan of $22,429,396 for Fiscal Year 2023/2027 and set September 20, 2022, at 7:00 p.m. as the final hearing date passed 5-0 by City Council.

5.         Public Hearing and approval of Final Assessment Resolution No. R-18-2022, a Resolution relating to reimposition of Solid Waste Service Assessments in the Magnolia West Assessment Area, Approving the Solid Waste Roll; and Confirming the Initial Assessment Resolution.  

Motion to approve passed 5-0 by City Council

6.         Public Hearing and approval of Final Assessment Resolution R-19-2022. A Resolution relating to the reimposition of Stormwater Management Service Assessments against real property within the City of Green Cove Springs; Approving the Stormwater Assessment Roll; and Confirming the Initial Assessment Resolution.  

                              Motion to approved passed 5-0 by City Council

7.         Public hearing and approval of Final Assessment Resolution No. R-20-2022, a Resolution relating to the provision of Property Abatement Services provided by the City, determining certain tax parcels will be or have benefited thereby and related issues; Approving the Property Abatement Service Assessment Roll; and Confirming the Initial Assessment Resolution.  

                              Motion to approved passed 5-0 by City Council

8.         Second and Final Reading of Ordinance O-17-2022, a proposed rezoning of parcel 017356-000-00 consisting of .185 acres located at 203 North Palmetto Avenue from Gateway Corridor Neighborhood (GCN) to Planned Unit Development (PUD).  

                              Motion to approve Second and Final Reading passed 5-0 by City Council

      Consent Agenda

                  9.         City Council approval of the Soul Food Festival Proclamation  

                                          Passed 5-0 by City Council

10.       City Council approval of CAC Minutes for July 14, 2022.  

                        Passed 5-0 by City Council

11.       City Council approval of scrivener’s error to the July 19, 2022 minutes.

                                          Passed 5-0 by City Council

12.       City Council approval of Disbursement Request # 15, which includes Contractor’s Pay Request #14 for Williams Industrial Services, LLC, in the amount of $575,504.14, and Mittauer Invoice #22333 in the amount of $40,500.00 for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  After disbursement to Williams & Mittauer, and receipt of return checks, this Disbursement Request returns funds to the Wastewater CIP Budget.  

                        Passed 5-0 by City Council

13.       City Council approval of pay request #3 in the amount of $36,437.13 to WGI, Inc. for the Walnut St. Design Project.  This leaves a balance of $171,845.43 in the task order for $256,790. 

                        Pulled by Council Member Steven Kelley to ask about the timeline for construction on the project. Assistant City Manager Mike Null that the plan should be complete for final approval in November and advertising and awarding construction contract bid will be done in January and February 2023, which brings the anticipated construction start to Spring 2023.

                        Passed 5-0 by City Council

14.       City Council approval of the Annual Soul Food Festival.  

                        Passed 5-0 by City Council

15.       City Council approval of Contract Modification #1 for Williams Industrial Services, LLC, in the amount of $6,345.98 for modifications to the soffit of the Operations Control Room, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

                                                Passed 5-0 by City Council

16.       City Council approval of Contract Modification #2, for Williams Industrial Services, LLC, in the amount of $97,501.70, for eight (8) different items explained further in the Background portion of Staff Report, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

                                          Passed 5-0 by City Council

17.       City Council approval of Contractor’s Pay Request #15 for Williams Industrial Services, LLC, in the amount of $440,253.06, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  In addition, upon completion by Mittauer staff, authorization for the mayor to sign the subsequent Disbursement Request which returns funds to the Wastewater CIP Budget.  

                        Passed 5-0 by City Council

18.       City Council approval for staff to work with the Clay County Utility Authority (CCUA) to modify both utilities Water & Sewer Service Territory.  

                        Passed 5-0 by City Council

19.       City Council approval of a Professional Services Agreement with Gannett Fleming, Inc. for $69,099 for the Creation of a Citywide Transportation Mobility Plan and Fee.  

                        Passed 5-0 by City Council

20.       City Council Review and approval of Trunk or Treat Major Special Event and temporary street closure of Melrose Avenue sponsored by the Green Cove Springs Police Department.  

                                    Pulled by Council Member Steven Kelley to compliment the police department for the event layout and organization.

                                    Passed 5-0 by City Council   

            Council Business

                  21.       Recommendations to be given by sub-committee for possible uses of the River's House:

1. Serve as a historic community center (multi use)

2. Start Up Location for new businesses

                        After Citizens Advisory Committee presentation Council Member Steven Kelley requests scheduling a special session to identify funding and come up with an official ranked proposal list for the Rivers House. He also suggested to the CAC to reach out to Clay County Tourism Development Director Kimberly Morgan for a possible partnership for utilizing the house for multiuse tourism.

23.       City Council discussion of Contract Modifications, Completion Date Extension and general status & activities for the Harbor Road Water Reclamation Facility (WRF) Phase 2 Expansion.  

            Assistant Water Utilities Director Scott Schultz reports an extension of the completion of the Harbor Road Water Reclamation Facility Phase 2 Expansion from October 13, 2022, to March 1, 2023. Schultz reports that this extension is due to material shortages in iron and steel and concrete, as well as a labor shortage in construction trades since the project was approved to start in March 2021.

24.       City Manager & City Attorney Reports / Correspondence

            City Attorney Jim Arnold: Reported that a state amendment to prohibiting smoking on public beaches and state, county, and municipal parks has sparked many local county and city governments to pass an ordinance of their own to support this amendment. Arnold asked if the Council would like to pass their own ordinance and Council instructed Arnold to draft one for them to discuss at the September 20 City Council meeting.

City Manager Steve Kennedy: Notified the Council that he will be asking for their nominations to the City CRA board at the September 20 City Council meeting. Also let the Council know that he has received requests from numerous citizens to rename the Police Department building after the late Chief Derek Asdot. The Council expressed a similar interest in renaming the building. Kennedy said that will be formally presented to the City Council on the September 20 City Council meeting.

25.       City Council Reports / Correspondence

                                    Council Member Edward Gaw commented that he would like staff to begin implementing the parking study as soon as possible. Council Member Steven Kelley asked if available funding to utility bill relief and energy conservation can be extended for more customers to qualify.


August 16, 2022, City Council Meeting Brief


Awards and Recognition

  1. Proclamation: Lineman Appreciation Day

City Electric Director Andy Yeager recognized the electric linemen crew for the City of Green Cove Springs. City Council approved Linemen Appreciation Day Proclamation, which dedicates August 26, 2022, to recognizing the risk and hard work that electric line workers go through daily working with electricity.

  1. Presentation of a check from the Northeast Florida League of Cities to the Soul Food Festival.

Vice Mayor Connie Butler presented a $350 check from the Northeast Florida League of Cities to Soul Food Fest, Inc. in support of their annual festival held on the first Saturday in October at Vera Francis Hall Park in Green Cove Springs.

  1. Introduce New Development Services Employees  

Planning and Zoning Director Michael Daniels introduced two new staff in the department to City Council:

Lilly Delvecchio, Development Services Representative
Rico Armstrong, Code Enforcement Officer

            Public Hearings

  1. First Reading of Ordinance O-17-2022, a proposed rezoning of parcel 017356-000-00 consisting of .185 acres located at 203 North Palmetto Avenue from Gateway Corridor Neighborhood (GCN) to Planned Unit Development (PUD).

City Council approved Frist Reading of Ordinance O-17-2022 in a 5-0 vote.

            Consent Agenda

  1. City Council approval of the Lineman Appreciation Day Proclamation.

Approved in a 5-0 vote by City Council

  1. City Council approval of Minutes from 7/19/2022 and 8/2/2022 Regular Sessions.

Approved in a 5-0 vote by City Council

  1. City Council approval of Resolution No. R-17-2022, a resolution authorizing Amendment No. 7 to the FDOT Traffic Signal Maintenance and Compensation Agreement, Contract No. ARV47, for the period of July 1, 2022 through June 30, 2023 in the amount of $37,172.00 and authorizing the City Manager to execute said Agreement.  

Approved in a 5-0 vote by City Council

  1. City Council approval to enter into quarterly “contracts” (Agreements) with Hawkins, Inc. for purchase of water and wastewater treatment chemicals, to maintain supply until market pricing and availability stabilizes. 

Approved in a 5-0 vote by City Council

  1. City Council approval of an Interlocal Agreement with Clay County for the August Savage Pickleball Courts.

Pulled by Mayor Matt Johnson for discussion and questions.       

Approved in a 5-0 vote by City Council     

  1. City Council approval of the Patriot Day Proclamation. 

Approved in a 5-0 vote by City Council

  1. City Council approval to purchase Switching Cabinets for new Marina development near Black Creek. This switching cabinet is a sole source item, the company that makes these cabinets use one vendor in each state as their representatives and you must buy from them. The cost is $34,800.

Approved in a 5-0 vote by City Council           

Council Business

  1. Request $69,099 from the American Recovery Plan Fund to be used for the Creation of a Citywide Transportation Mobility Plan and Fee.

Planning and Zoning Director Mike Daniels presented the request. He reported to the City Council that an established mobility plan and fee would require developers to pay a fee based on the square footage of their development instead of conducting their own traffic study. A mobility plan would also give the City a clearer picture of traffic that flows through the city.

Council Member Smith asked if there were other available funds for this mobility plan and Daniels said that FDOT or the CRA—once established—would be other viable sources of funding. Council Member Ed Gaw asked about the timeline for the mobility plan and Daniels said it would be complete by December 2022 if funded now.

Request approved in a 5-0 vote by City Council

  1. Request For Demolition of Property 719 Pine Avenue.

Planning and Zoning Director Mike Daniels requested that the item be withdrawn from the agenda as the property is now in the middle of being bought and the potential new owner has expressed interest in demolishing the building themselves. City Attorney Jim Arnold recommended that the Council approve the demolition of the building subject to the developer demolishing the building first.

Request for demolition approved in a 5-0 vote by City Council.

  1. City Manager & City Attorney Reports / Correspondence

City Manager Steve Kennedy reported that the Board of County Commissioners voted in favor of the CRA resolution for the City, and the land swap for The Rookery development was successful.

City Manager Kennedy presented wage and salary information per Council direction at the August 4 budget workshop utilizing a 4.5 millage rate for the Council to review and requested an emergency motion to proceed with finalizing the budget on that millage rate. City Council expressed to the audience that the 4.5 millage rate is necessary for the City to increase wages of its employees to retain the staff it has and maintain the level of service that residents are currently experiencing. Council makes an emergency motion to instruct staff to proceed with numbers as adjusted using the 4.5 mills for economic boost and wage increases. Approved in a 5-0 vote by City Council.

  1. City Council Reports/Correspondence

Council Member Ed Gaw expressed an interest in established a digital pay system for pier boat slips and to look at marine assets to increase dock and boat slip space. Gaw also requested for an estimate of cost for litigation of Pegasus lawsuits to the City to make sure that there is enough in the FY 22/23 budget, and to look at the City’s noise ordinance. Rest of Council agree with his request.

Council Member Thomas Smith would like money from Northeast Florida League of Cities to go to more 501C3’s in the City. Vice mayor Butler agrees and is working with the NE FLC to donate more frequently in the future.

Addressing residents concerns about Code Enforcement warnings about cars parked in front yards earlier this evening, Council member Steven Kelley requested that Staff look at the code for dimensions for residential garages as he thinks they are too small for modern cars. He also would like the landscaping requirements for new residential homes looked over as he would like to see more native plants of less water plants on the property of new residential homes.


August 16, 2022, 6:00 p.m. City Council Special Session


Council Business

  1. Approve Execution of Grant Application for Augusta Savage Friendship Park Phase I  

City Public Works Department is applying for a FRDAP (Florida Recreation Development Assistance Program) grant for Phase One improvements to Augusta Savage Friendship Park (also known as the Tot Lot). Planned improvements as part of this grant include constructing a small picnic pavilion, resurfacing the existing basketball court, and enhancing the picnic and recreational use of the park. The City is aiming for a $50,000 grant award for these improvements with zero City match. The grant application is based on a points system for consideration of funds and presenting to the City Council and getting the Council approval are points in favor of the City’s grant application. The deadline to submit the grant is Aug. 31, 2022, with awarded funds in July 2023.

City Council approved the grant application in a 5-0 vote.


August 16, 2022, 5:30 p.m. City Council Special Session


Council Business

  1. Approve Execution of Grant Application for Vera Hall Park Phase VI

City Public Works Department is applying for a FRDAP (Florida Recreation Development Assistance Program) grant for Phase Six of planned improvements to Vera Francis Hall Park. Planned improvements as part of this grant include installing new lighting for the baseball/softball field and resurface nature/walking trails in the park. The City is aiming for $150,000 in grant funding with the City matching 25 percent of the funds, which equals to $37,500. That money is allocated in the proposed FY 22/23 Capital Improvement Plan. The grant application is based on a points system for consideration of funds, and presenting to the City Council and getting the Council approval are points in favor of the City’s grant application. The deadline to submit the grant is Aug. 31, 2022, with awarded funds in July 2023.

City Council approved the grant application in a 4-0 vote, with Vice Mayor Connie Butler absent.


August 2, 2022, City Council Meeting Brief


August 3, 2022 –

Consent Agenda

  1. City Council approval of Disbursement Request #14, which includes Contractor’s Pay Request #13 for Williams Industrial Services, LLC, in the amount of $989,100.40, Mittauer Invoices #22231 & 22268 totaling $60,000.00 (already paid) for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420. After disbursement to Williams & Mittauer, and receipt of return checks, this Disbursement Request returns funds to the Wastewater CIP Budget.

Passed 5-0 by City Council

  1. Clay County approval of, and authorization for the mayor to execute, contract time extension for Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement #H0297 / Project Number 4337-215-R, improvement to sewage Lift Station #306. This project includes 75% grant funding from HMGP.

Passed 5-0 by City Council

  1. City Council approval of the FY 2022 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending June 30, 2022.

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the mayor to execute, a contract between TGC Sundew / Mochaway, LLC and the City, for purchase of mitigation property for release of conservation property from the St. Johns River Water Management District, to replace a sewerforce main, or convert from force main to gravity sewer, for Lift Station #318 / Shinnecock, in Magnolia Point. The cost of the 0.21 acres of mitigation property is $21,000.00.

Passed 5-0 by City Council

  1. City Council approval to purchase replacement Flyget pumps from Xylem, Inc., for Lift Station #311 in the amount of $27,989.00, Lift Station #315 in the amount of $27,989.00 and Lift Station #327 in the amount of $7,987.00 for a total of $63,9600.

Passed 5-0 by City Council

  1. City Council approval of pay request #2 in the amount of $37,710.00 to WGI, Inc. for the Walnut St. Design Project. This leaves a balance of $208,282.56 in the task order for $256,790.

Passed 5-0 by City Council

  1. City Council approval of Minutes from 6/21/2022 and 7/5/2022 Regular Sessions.

Passed 5-0 by City Council

  1. City Council approval of the Rock the Dock fundraiser held at the Green Cove Springs Elk Lodge, and all proceeds go towards the Annual Trunk or Treat Event in October which is hosted by the Green Cove Springs Police Department. This year’s theme will be “Casino Night.” This approval also covers the purchase of a liquor license for the event. Ticket and time information to follow.

Passed 5-0 by City Council

Council Business

  1. FMPA – August 2022

  1. City Manager & City Attorney Reports / Correspondence

  1. City Council Reports / Correspondence

July 19, 2022, City Council Meeting Brief


July 19, 2022, City Council Meeting Brief

July 20, 2022 –

Consent Agenda

  1. City Council approval of a Mutual Aid Agreement between the Green Cove Springs Police Department and the Clay County School Board. 

Pulled by Vice Mayor Connie Butler to ask if the City approving the agreement after the start date will change the agreement. Police Chief John Guzman said no.

Approved 4-0 by City Council, with Mayor Matt Johnson absent.

  1. City Council approval of scrivener’s error. 

Approved 4-0 by City Council, with Mayor Matt Johnson absent.

  1. City Council approval of Resolution No. R-10-2022, a Resolution canceling and rescheduling the regularly scheduled meetings of the Green Cove Springs City Council for December 2022. 

Approved 4-0 by City Council, with Mayor Matt Johnson absent.

  1. City Council approval of Minutes from 6/7/2022 Special Session and 6/7/2022 Regular Session. 

Approved 4-0 by City Council, with Mayor Matt Johnson absent.

Council Business

  1. Establish Tentative Millage Rate for Fiscal Year 2022/2023.  

City Administration included 3.8000 millage rate in the proposed budget, which is the same rate as FY 2021/2022. The Council can agree to the Administration proposed millage rate or establish its own proposed rate. The established rate requires a two-thirds vote by the City Council.

City Manager Steve Kennedy read comments that Mayor Johnson sent ahead of the meeting into the record, in which Johnson wants to increase the millage rate by up to one full mill. Council Member Ed Gaw commented that the Administration’s proposed rate of 3.8 does not include a Cost of Living Adjustment (COLA) for City employees, and if potentially freezing City wages would be beneficial for retaining staff amid the increase of costs in the current economy. He agrees with Mayor Johnson in raising the millage rate to keep the City competitive in the job market. Gaw also points out that raising the millage rate will be necessary with the current litigation with Pegasus Technologies, Inc. as there is not funding in the proposed budget for legal expenses.

 Council Member Steven Kelley said that he would like to keep the millage rate at 3.8, as he is concerned that raising the millage rate will be an additional increased cost to taxpayers on top of increased costs for other necessities in the current economy. Council Member Thomas Smith agrees with Kelley’s comments but also wants to strike a balance between funding the City and not adding financial burden to taxpayers with the millage rate.

Vice Mayor Connie Butler said that she would like to increase the proposed millage rate to properly compensate staff. Butler also comments on Finance Director Marlena Guthrie’s presentation on the proposed millage rate and points out that this millage rate would be proposed and could be changed during budget workshops and public hearings. If the Council increases the proposed millage rate but sets a lower millage rate by the time the budget reaches public hearings, City staff would not be required to send out a second millage rate trim notice at the expense of the City. She also comments that starting at a higher millage rate will make it easier to find a compromise in the  millage rate during the rest of the budget process.

City Manager Kennedy also comments that starting with a higher millage will make it easier to decide on a millage rate during budget workshops and public hearings without cutting more of the proposed budget.

Council Member Gaw makes a motion to increase the proposed millage rate to 4.5 mills, seconded by Council Member Smith.

Approved 3-1 by City Council, with Council Member Kelley opposed. Budget Public Hearing Dates of September 6 and September 20 approved 4-0 by City Council.

  1. Consider adoption of Resolution No. R-07-2022, a Resolution estimating the cost of Stormwater Management Services provided by the City, determining certain tax parcels will be benefited thereby and related issues, including setting a Public Hearing for Final Proposed Stormwater Assessments.  

This resolution adoption is part of the process for assessing and collecting non-ad valorem stormwater assessments for the next fiscal year. Staff recommends setting the Public Hearing for Tuesday, Sept. 6, 2022, at 7 p.m.

Approved 4-0 by City Council

  1. Consider adoption of Resolution No. R-08-2022, a Resolution relating to collection of Solid Waste and Recyclable Material within the Magnolia West Subdivision, including setting a Public Hearing for Final Proposed Solid Waste Service Assessments.  

This resolution adoption is part of the process for assessing and collecting non-ad valorem solid waste assessments on all non-exempt residential property within the Magnolia West subdivision. Staff recommends setting the Public Hearing for Tuesday, Sept. 6, 2022, at 7 p.m.

Approved 4-0 by City Council

  1. Consider adoption of Resolution No. R-09-2022, a Resolution relating to the provision of Property Abatement Services provided by the City, determining certain tax parcels will be or have benefited thereby and related issues, including setting a Public Hearing for Final Proposed Property Abatement Service Assessments.  

The City expends funds from time to time to Abate Nuisance or Code Violations and may use the Special Magistrate to impose liens on real property for such costs. Florida law and City ordinances allow an alternative method of collection by use of non ad-valorem special assessments to be collected by the Clay County Tax Collector on the annual ad-valorem tax statements in November of each year. This is the first time the City has used this method of collection for code violations. This alternative will not be used for homestead property.

Approved 4-0 by City Council

  1. Approve Engagement Letter between City and Lewis Longman & Walker, P. A. (“LLW”) for representation of the City in two suits filed against the City by Pegasus Technologies, Inc. (“Pegasus”).  

Pegasus is challenging the City in Circuit Court over the zoning and comprehensive plan amendments that the City allowed on June 7 for the development of 278 apartment units on land located east of US 17 and CR 209 as part of Ordinance O-11-2022. The City plans to use Lewis Longman & Walker to represent them in these lawsuits.

Approved 4-0 by City Council

  1. Discussion of Development Fees regarding the Site Development Plan for Prelude, 310 Orange Ave – the 300 Block bounded by Orange Avenue, Cove St, Magnolia Ave, and Bay St.  

City Staff is recommending the following incentives and reduction in the total development fees for the development site plan for the property on 310 Orange Avenue—the 300 block bounded by Orange Avenue, Cove Street, Magnolia Avenue, and Bay Street:

  • $100,000 in Commercial Development incentives
  • Waiving got Parking Mitigation Fees
  • Dollar for Dollar Credit for the repaving of Magnolia Avenue street repaving
  • $75,000 reduction of Cost in Aid of Construction (CIAC) fees

 Staff recommendation approved 4-0 by City Council

  1. City Manager & City Attorney Reports / Correspondence

  1. City Council Reports / Correspondence

July 5, 2022, City Council Meeting Brief


July 6, 2022 –

Consent Agenda

  1. City Council establishes hearing dates for the first and final hearings to adopt the City of Green Cove Springs Operating Budget and Five-Year Capital Improvement Plan for FY 2022/2023.  

The proposed hearing dates are September 6, 2022, and September 20, 2022 at 7 p.m. in the City Council Chambers.

Passed 5-0 by City Council

  1. City Council approval of surplus request for vehicle #141.  

Passed 5-0 by City Council

  1. City Council approval of pay request #1 in the amount of $10,797.44 to WGI, Inc. for the Walnut St. Design Project.  This leaves a balance of $245,992.56 in the task order for $256,790. 

Passed 5-0 by City Council

  1. City Council award of Bid 2022-02, Palmetto Trail Project, to EltonAlan, Inc. in the amount of $1,544,3781.  

Passed 5-0 by City Council

Council Business

  1. FMPA - July 2022  

Reported by Bob Page

  1. Council establishes workshop dates for reviewing the Operating Budget and Capital Improvement Plan for FY 2022/2023.  

Proposed dates are August 4 from 8 a.m. to 5:30 p.m. and August 9 at 8 a.m. Finance Director Marlena Guthrie briefly describes the budget hearing process and mentioned that the proposed millage rate is one way to balance the budget, and the other way may require taking some items out of the General Fund budget requests.

City Council passes budget workshop dates as proposed in a 5-0 vote.

  1. City Council discussion on revising Council Meeting dates due to holidays.  

Originally proposed change is the first Tuesday in November and December. City Clerk Erin West pointed out with those dates there could be almost five weeks between City Council meetings, and City Manager Steve Kennedy requested the Council to still hold two meetings in November. The new proposed dates are keeping the regular City Council meeting schedule in November, and only holding a City Council meeting on the second Tuesday in December.

City Council passed the revised City Council meeting dates to keeping its regular meeting schedule in November and only holding one meeting on December 13 in a 5-0 vote.

  1. City Manager & City Attorney Reports / Correspondence

9.         City Council Reports / Correspondence

                        City Council presents $350 charity check from Florida League of Cities to Soul Food Festival.

                        Mayor Matt Johnson said for the record that he is in favor of raising the proposed millage rate 2/10 of a mill, as he will be absent when the millage rate will be discussed and wanted his opinion on the record.


Letter from City Manager Regarding Natural Gas Price Increase on Summer Utility Bills


Citizens of Green Cove Springs and Customers of the City Electric Utility: 


Recently there has been significant national discussion regarding cost of electricity and the Bulk Power Cost Adjustment (BPCA) that the City charges monthly. In this document, the mission is to explain and clarify some misinformation about the cost of electricity and the use of the BPCA. 


The City of Green Cove Springs receives our power through the Florida Municipal Power Agency (FMPA) which is a joint action agency that consolidates the electric requirements of 31 Municipal Power Systems throughout the entire state of Florida. FMPA secures the required load for all of the municipal members and then coordinates the delivery of that power through transmission arrangements. The makeup of the power generation facilities that FMPA owns is:  Natural Gas – 70%, Coal – 24%, Nuclear – 5% and Solar – 1%. 


With this mix of generation facilities, the recent spike in Natural Gas prices is going to result in higher cost of generation and ultimately higher monthly utility bills to our customers.  To manage these spikes in natural gas and other fuel costs, the City electric rates are set up to have a base amount of power costs in our base rate. These rates must be submitted for approval to the State of Florida Public Service Commission. These rates have not been changed since 2015. We are not able to change our approved rates without confirmation from the Florida Public Service Commission. With that in mind, the electric rate structure does provide for a variable portion which is to address the fluctuations in our power costs, such as we are currently seeing with natural gas prices. 


Each month the city will adjust the BPCA based on the actual power costs that we are provided through our agreement with FMPA. The actual BPCA is listed on your utility bill should you desire to track it. In a month where we have moderate to lower power costs the amount BPCA shown will be in the .01 to .025/kilowatt hour range. The current billing BPCA is .068/kilowatt hour.  This is indicative of an increase in natural gas prices from the $2/MMBtu range to over $9/MMBtu. The base rate does not change monthlyThe electric usage rate does not change monthly. Only the BPCA will vary monthly. The City can not simply add amounts to the electric bills without approval of the Florida Public Service Commission. The BPCA is a flow through cost from FMPA that MUST be billed, collected, and then paid to FMPA who in turn pays for the cost of power invoiced to them from the power generators.   


Finally, if any customer has the desire to discuss the BPCA impact on their monthly billing, please contact our Finance Department at 904-297-7500 to set up an appointment to discuss your bill. 


Sincerely, 

City Manager Steve Kennedy


Tuesday, June 21, 2022, City Council Meeting Brief


June 22, 2022 –

            Award & Recognition

                  1.         New Officer Swearing-In

Chief Guzman swore in officer Sean Hickman and Josef Van Hof

            

            Presentations

                  2.         Introduction of the first inductees into the Green Cove Springs Police Department Wall of Honor.  

                                                Chief Guzman inducted Thelma Hiles, the department’s first female police officer in June 1975, and Chief Derek Asdot, the department’s first Line of Duty death from complications from COVID-19 in September 2021.

            Public Hearings

                  3.         Second and Final Reading of Ordinance O-14-2022, a Rezoning of parcel #017172-000-01 from R-2 to Planned Unit Development for .63 acres located on Roberts St, north of Green Cove Avenue. 

The applicant has requested that the application be deferred to allow the applicant to resubmit the PUD for review by staff and recommended action taken by the Planning and Zoning Commission

            City Council deferred the application in a 4-0 vote, with Council Member Thomas Smith absent.

4.         Second and Final Reading of Ordinance O-15-2022, a Rezoning of parcel #017172-000-00 from R-2 to Planned Unit Development for .63 acres located on Roberts St, north of Green Cove Avenue. 

The applicant has requested that the application be deferred to allow the applicant to resubmit the PUD for review by staff and recommended action taken by the Planning and Zoning Commission

                        City Council deferred the application in a 4-0 vote, with Council Member Thomas Smith absent.

 

Consent Agenda

                  5.         City Council approval of Mutual Aid Agreements between the Green Cove Springs Police Department and the Putnam County Sheriff’s Office.  

                                          Passed by City Council 4-0

6.         City Council approval of, and authorization for the mayor to execute, Contract Modification #2, extending the agreement expiration date from April 30, 2022 to September 30, 2022, for Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-294-R, improvements to sewage Lift Station # 303. This project includes 75% grant funding from HMGP.  

                        Passed by City Council 4-0

7.         City Council approval of the FACC 50th Anniversary Proclamation. 

                        Passed by City Council 4-0

8.         City Council approval to modify the Cured in Place Pipe (CIPP) lining project for Houston Street, approved on November 16, 2021, to Advanced Plumbing Technology (APT), increasing the amount from $58,123.00 to $76,078.00 ($17,005.00).  

                        Passed by City Council 4-0

9.         City Council approval to surplus the Information Technology items contained in Attachment “A”.  

                        Passed by City Council 4-0

10.       City Council approval of Minutes from 5/17/2022 Regular Session. 

                                                Passed by City Council 4-0

 

Council Business

                  11.       City Council designation of Voting Delegate for the Annual Florida League of Cities Conference in Hollywood, Florida on August 11-13, 2022.  

                              City Council voted 4-0 to designate Mayor Matt Johnson as the primary voting delegate and Vice Mayor Connie Butler as the alternate voting delegate.

12.       City Council approval of Resolution No. R-05-2022 and R-06-2022 and submission for consideration by the Resolutions Committee at the FLC Annual Conference in August.  

            City Council approved Resolution No. R-05-2022, supporting Home Rule, and Resolution No. R-06-2022, urging Florida Legislature to support the designation of the St. Johns River as a marine highway and the creation of an inland navigation district in a 4-0 vote.

 

13.       City Manager & City Attorney Reports / Correspondence

                        City Manager Steve Kennedy Reported:

                        Bringing proper documents to City Council to decide to include Juneteenth as an observed holiday in the City employee handbook, prompting the closure of City buildings and services for the holiday.

                        The City’s CRA request has moved into the 120 day period for the Clay County Board of County Commissioners to delegate authority of the CRA to the City.

                        City was granted a $1.3 million CDBG-CV grant on June 21, 2022, to renovate and update the cafetorium on the Augusta Savage Social Services Complex.

                        City Council voted 4-0 in an emergency motion to use American Rescue Plan funds for IT Communications projects.

14.       City Council Reports / Correspondence


June 7, 2022, Green Cove Springs City Council Meeting Brief


June 8, 2022 –

Awards & Recognition

  1. Recognition - Ed Gaw, Mayor - 2021 - 2022

 

Mayor Matt Johnson recognizes Council Member Ed Gaw for serving as Mayor from May 2021 to May 2022.

 

  1. New Officer Swearing-In

 

Moved to June 21 meeting

Presentations

      3.         Presentation by Jacob Williams, FMPA General Manager and CEO, regarding Electric utility costs.

Williams presents proposal for City to purchase futures for a percentage of their natural gas consumption for 2023-24 to keep electricity costs lower for their customers. Williams suggested that the City buys 50% of its projected natural gas consumption for 2023-24, and between 25% and 30% for year after that. City Council discusses the purchase.

Council Member Steven Kelley motions to authorize staff to investigate further and for City Manager to make the acquisition percentage decision with FMPA. Motion passes 5-0 by City Council.

Public Hearings

      4.         Second and Final reading of Ordinance No. O-16-2022 correcting a date for Credited Service in the Retirement Plan and Trust for Police Officers.  

                              Passes 5-0 by City Council

5.   Second and final reading of Ordinance No. O-11-2022, an Annexation Application for the Preserve Development, approximately 13.92 acres located on South US Highway 17 and CR 209.  

                  First Reading passed 5-0 by City Council on May 17, 2022. 

                  Council Member Gaw disclosed and read a letter sent to him on June 2 from former Council Member Van Royal in support of Ordinance No. O-11-2022, O-12-2022, and O-13-2022. Rest of the Council indicated they received that same letter. Council Member Butler also disclosed that she received an email from Pegasus inviting her to tour their facility but she did not accept the invitation. Applicant gave a detailed presentation of the plans for proposed The Preserve. Lawyers representing spoke in favor of denying the ordinance, citing safety issues with prosed development being too close to the end of the plane runway on Pegasus facility and that Pegasus and the land owner have worked together for 38 years to make sure that the company can operate safely on the property. 

                  Council discusses comments made against all three ordinances. Council unanimously agreed that while they value Pegasus as a long-time business in Green Cove Springs, there have been mixed-use development plans in Reynolds Park Industrial Complex in City Comprehensive Plans for years and, with the development of First Coast Expressway, mixed-use development is inevitable in the area. 

                  Passes Ordinance No. O-11-2022 on second and final reading 4-1 by City Council, with Council Member Thomas Smith opposed.

6.   Second and Final Reading of Ordinance O-12-2022, a Future Land Use Map Amendment of parcel # 016499- 007-00 from Industrial (County) to Mixed Use for 13.92 acres for property located at US 17 and CR 209.  

                  First Reading passed 5-0 by City Council on May 17, 2022.

                  Discussion in Item 5 covered all three Ordinances with The Preserve. 

                  Passes Ordinance No. O-12-2022 on second and final reading 4-1 by City Council, with Council Member Thomas Smith opposed.

 

7.   Second and Final Reading of Ordinance O-13-2022, a Rezoning of parcel # 016499-007-00 from Light Industrial (County) to Planned Unit Development (PUD) for 13.92 acres for property located at US 17 and CR 209. 

                  First Reading passed 5-0 by City Council on May 17, 2022.

                  Discussion in Item 5 covered all three Ordinances with The Preserve. 

                  Passes Ordinance No. O-13-2022 on second and final reading 4-1 by City Council, with Council Member Thomas Smith opposed.

 

8.   First Reading of Ordinance O-14-2022, a Rezoning of parcel #017172-000-01 from R-2 to Planned Unit Development for .63 acres located on Roberts St, north of Green Cove Avenue.  

                  Staff recommends denial of request because it is not in compliance with the Comprehensive Plan Future Land Use Element of location criteria for higher density development (Policy 1.3.2) and the requirement of all new development and redevelopment must integrate with surrounding neighborhood through use of buffering, open space, landscaping, and other design tools (Policy 1.3.4). The application was also denied on a 5-0 vote by the Planning and Zoning Board on April 26, 2022.  

                  Applicant Janis Fleet argued that the proposed development is in compliance as there are two apartment buildings in the same block since the 1970s and, therefore, the area already has a mix of single family homes and apartment complexes. Two adjacent homeowners in the audience object to the proposed apartment and townhome buildings as it does not match the rest of the block. 

                  Council agreed with staff recommendation of denial. Council Member Kelley said that he would like the property to be for future homeowners, and Council Member Gaw said that the proposed development is the definition of spot zoning.  

                  Denial of Ordinance O-14-2022 approved 5-0 by City Council in first reading.

9.   First Reading of Ordinance O-15-2022, a Rezoning of parcel #017172-000-00 from R-2 to Planned Unit Development for 2.11 acres located on Roberts St, north of Green Cove Avenue.  

                  Staff recommends denial of request because it is not in compliance with the Comprehensive Plan Future Land Use Element of location criteria for higher density development (Policy 1.3.2) and the requirement of all new development and redevelopment must integrate with surrounding neighborhood through use of buffering, open space, landscaping, and other design tools (Policy 1.3.4). The application was also denied on a 3-2 vote by the Planning and Zoning Board on April 26, 2022.  

                  Council agrees with staff recommendation, saying that the proposed townhomes development is too dense for the property. 

                  Denial of Ordinance O-14-2022 approved 5-0 by City Council in first reading.

Consent Agenda

      10.       City Council approval of the 2021 water quality Consumer Confidence Report and authorization to include in all customer bills for a single cycle in June / July. 

                  Pulled by Vice Mayor Butler to ask why the report was already printed on utility bills before the Council could look at it. Assistant Water Utility Director Scott Schultz said that was a miscommunication between himself and the Finance Department.

                  Passes 5-0 by City Council

11. City Council approval of Pay Application # 11 in the amount of $26,870.75 to Terry’s Electric for Chapman Substation Construction Improvements, leaving a balance of $49,145.26 in contract number LC 2020-17 in the total revised amount of $982,905.17.

                  Passes 5-0 by City Council

12. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #13, in the amount of $504,319.39, which includes Contractor’s Pay Request # 12 for Williams Industrial in the amount of $472,819.39 and Invoice # 22187 for Mittauer in the amount of $31,500.00, for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note:   This request returns funds to the Wastewater CIP budget.  

                  Passes 5-0 by City Council

13. City Council approval of Minutes from 5/3/2022 Regular Session. 

                  Passes 5-0 by City Council

14. City Council approval of Mutual Aid Agreements between the Green Cove Springs Police Department and the Orange Park Police Department, and the Green Cove Springs Police Department and the St. Johns County Sheriff’s Office.  

                  Passes 5-0 by City Council

15. City Council approval of Multi-Agency Mutual Aid Agreement between Fernandina Beach Police Department, Jacksonville Beach Police Department, Atlantic Beach Police Department, Neptune Beach Police Department, Green Cove Springs Police Department, City St. Augustine and St. Augustine Beach Police Department.  

                  Passes 5-0 by City Council

16. City Council approval of annual work order for FY 2022-2023 in the amount of $39,318.70 under FDOT contract number ASO70 for FDOT State Highway System Lighting, Maintenance, and Compensation Agreement, and authorization for the City Manager to execute same annually through the contract expiration date of June 30, 2028.  

                  Passes 5-0 by City Council

17. City Council approval of Pay Application # 2 in the amount of $68,750.00 to Thomas May Construction Company for installation of the Police Metal Storage Building, leaving a balance of $0.00.  

                  Pulled by Council Member Gaw for update on project.

                  Passes 5-0 by City Council

18. City Council approval of Amendment #1 to contract with Tocoi for engineering services under Bid LC 2021-04 covering the period from April 21, 2022 through April 20, 2023.

                  Passes 5-0 by City Council

19. City Council approval of Amendment #1 to contracts for each of Mittauer and Tocoi for Engineering services under Bid LC 2021-02 covering the period from April 21, 2022 through April 20, 2023.  

                  Passes 5-0 by City Council

Council Business

20. FMPA - June 2022 

 

21. City Council discussion of Resolution information for the Annual Florida League Conference in Hollywood, Florida on August 11 -13, 2022.  

                  Council will give any resolution ideas to City Clerk Erin West before the June 21 City Council meeting.

22. Discussion and possible approval of Natural gas purchases. 

                  Discussion of presentation by FMPA General Manager and CEO Jacob Williams earlier in the meeting. Discussion and voting occurred after presentation.

23. City Manager & City Attorney Reports / Correspondence

                  Assistant City Manager Mike Null reported that Community Redevelopment Agency data was sent to Clay County on June 3 and City Manager Kennedy and Planning and Zoning Director Mike Daniels will meet individually with members of the Board of County Commissioners next week to discuss. The Florida Department of Transportation will study traffic light signal timing on Orange Ave. from Leonard C. Taylor Parkway to CR 209 and on SR 16 from Orange Ave. to Oakridge Ave.  this summer to recommend timing changes in concurrence with current traffic volume and patterns, and changes recommended from the study will be made in the fall.

24.       City Council Reports / Correspondence


June 7, 2022, Green Cove Springs City Council Special Session Meeting Brief


June 8, 2022 –

Council Business

  1. Orange Avenue Corridor Study

 

The study, done in partnership with North Florida TPO, aims to improve transportation experience on Orange Ave/U.S. 17 from SR 16(Leonard C. Taylor Parkway) to Orion Road through hardscape and streetscape improvements. The goal is to create a sense of place and community along this main throughfare within City Limits and create a safe roadway for both drivers and pedestrians. The proposed improvements in the study are suggested with consideration to the ongoing Downtown Master Plan, Walnut Street improvements, proposed and future developments, and construction of the First Coast Expressway.

 

Proposed improvements in the study include:

 

  • Widening and reconstructing sidewalks and adding adjacent landscaping to create shade and a more pedestrian-friendly environment
  • Constructing landscaping in the median between Leonard C Taylor Parkway and Oak Street
  • Constructing a median with landscaping between Oak Street and Governor’s Creek Bridge to improve safety, traffic operations and roadway aesthetics
  • Constructing intersection improvements at SR 16 (Ferris Street) to accommodate larger vehicles traveling eastbound to southbound on US 17
  • Implementing access management strategies to improve safety and operations by applying current design criteria to driveways - Constructing landscaping in the median between Governor’s Creek Bridge and Orion Street
  • Replacing strain poles with mast arms at all signals
  • Narrowing lanes and widening sidewalks in the vicinity of the Walnut Street intersection, which will be a focal point in the community
  • Milling and resurfacing pavement within the limits of the project

City Offices and Trash Services Closed for Memorial Day, Monday, May 30, 2022


May 26, 2022 – City of Green Cove Springs offices and trash services will be closed in observance of Memorial Day on Monday, May 30, 2022.

            City offices will reopen on Tuesday, May 31, 2022, and trash services will resume on the next scheduled business day.


May 17, 2022, City Council Meeting Brief


May 18, 2022 –

            Awards and Recognitions

  1. Proclamation - National Safe Boating Week

Presented to members of the Coast Guard Auxiliary

 

  1. Recognition - Plaque Presentation to Van Royal for his years of support and service to the City of Green Cove Springs. 

 

 

Reorganization

                  3.         Swearing-In Ceremony for three (3) year terms of office for Constance Butler for Seat 3, Steven Kelley for Seat 5, and Thomas Smith for Seat 4.  Circuit Judge, Steven B. Whittington

 

4.         City Council election of a Mayor and Vice Mayor to serve from May 17, 2022, to May 16, 2023.  

                                    Matt Johnson was elected Mayor and Connie Butler elected Vice Mayor for 2022/2023 term by City Council.

 

            Public Hearings

                  5.         Rezoning of parcel 017172-000-00 consisting of 2.11 acres located on Roberts St, north of Green Cove Avenue from R-2 to Planned Unit Development.  

The applicant has requested that the application be deferred to the June 7, 2022, City Council meeting.

 

6.         Rezoning of parcel 017172-000-01 consisting of .63 acres located on Roberts St, north of Green Cove Avenue from R-2 to Planned Unit Development.  

The applicant has requested that the application be deferred to the June 7, 2022, City Council meeting.

7.         Second and final reading of the Development Agreement for approximately 559.9 acres for the Rookery Residential Development located on CR 15 A south of Green Cove Avenue, parcel # 016515-008-00.  

                              First Reading passed 5-0 on May 3, 2022, by City Council with added language to use many allocated for a police substation on other priorities if needed.

                              Second and final reading of the Development Agreement for Rookery Residential Development passed 5-0 by City Council.

8.         First Reading of Ordinance O-11-2022, an Annexation Application for the Preserve Development for parcel number 016499-007-00, approximately 13.92 acres located on South US Highway 17 and CR 209.  

                              Planning and Zoning Director Mike Daniels presented the staff report on the proposed apartment complex. Representatives of Pegasus Corporation, who operates close to proposed development, lobbied against the development due to concerns of noise and hindering plans of possible expansion on their property. City Council voiced support for the proposed development. Council Member Kelley said that the City is in need of a variety of housing and Vice Mayor Connie Butler said that annexation is a City priority.

                              First Reading of Ordinance O-11-2022 passed 5-0 by City Council.

9.         First Reading of Ordinance O-12-2022, a Future Land Use Map Amendment of parcel # 016499-007-00 from Industrial (County) to Mixed Use for 13.92 acres for property located at US 17 and CR 209.

                              Planning and Zoning Director Mike Daniels presented the staff report on the proposed apartment complex. Representatives of Pegasus Corporation, who operates close to proposed development, argued against the development due to concerns of noise and hindering plans of possible expansion on their property. City Council voiced support for the proposed development. Council Member Kelley said that the City is in need of a variety of housing and Vice Mayor Connie Butler said that annexation is a City priority.

                              First Reading of Ordinance O-12-2022 passed 5-0 by City Council.

 

10.       First Reading of Ordinance O-13-2022, a Rezoning of parcel # 016499-007-00 from Light Industrial (County) to Planned Unit Development (PUD) for 13.92 acres for property located at US 17 and CR 209.

                              Planning and Zoning Director Mike Daniels presented the staff report on the proposed apartment complex. Representatives of Pegasus Corporation, who operates close to proposed development, argued against the development due to concerns of noise and hindering plans of possible expansion on their property. City Council voiced support for the proposed development. Council Member Kelley said that the City is in need of a variety of housing and Vice Mayor Connie Butler said that annexation is a City priority.

                              First Reading of Ordinance O-13-2022 passed 5-0 by City Council.

 

Consent Agenda

                  11.       City Council acceptance of the Official Results of the April 12, 2022 Municipal Election.  

                              Passed 5-0 by City Council

12.       City Council approval of two Agreements to Reimburse the Clay County Property Appraiser and Tax Collector for necessary administrative and actual costs incurred to implement non-ad valorem assessments programs for collection of stormwater, solid waste and nuisance abatement costs.  The two proposed Agreements are attached hereto.  

                              Passed 5-0 by City Council

13.       City Council approval of Minutes from 3/15/2022, 4/5/2022, and 4/19/2022 Regular Sessions. 

                              Passed 50 by City Council

14.       City Council approval of the Military Service Day Proclamation. 

                                    Passed 5-0 by City Council

Council Business

                  15.       City Council Passage of Ordinance O-16-2022 correcting a date for Credited Service in the Retirement Plan and Trust for Police Officers.  

                              Passed 5-0 by City Council

16.       City Council approval of Nominees for Planning & Zoning Board Seats 3 and 4.  

            Vice Mayor Connie Butler reappoints Henrietta Francis for Seat 3, Council Member Thomas Smith appoints Josh Danley for Seat 4, and Council Member Steven Kelley reappoints Justin Hall for Seat 5.

            All three appointments are passed 5-0 by City Council

17.       City Manager & City Attorney Reports / Correspondence

 

18.       City Council Reports / Correspondence


May 3, 2022, City Council Meeting Brief


May 4, 2022 –

Awards & Recognitions

      1.         Proclamation - National Police Week

                        Accepted by GCS Police Chief John Guzman and GCSPD officers

Presentations

      2.         Presentation by the North Florida TPO for the draft of the 2022/2023 to 2026/2027 Transportation Improvement Program (TIP)

Elizabeth De Jesus, Transportation Programs Manager, gave the presentation on its projects in Clay County, including resurfacing projects along US Hwy. 17 through Green Cove Springs city limits in 2023.

3.         Presentation by James Moore and Company of the Audited Financial Statements for the period ending September 30, 2021.  

                  Presentation gave the City a slightly higher than average rating overall. Full audit can be found on the “Financial Statements” page in the Finance Department section of the city website, greencovesprings.com.  

4.         Recommendations for the Rivers House.  

Citizen’s Advisory Committee Rivers House Sub-Committee Chair Al Herndon presented the sub-committee’s recommendations, which are as follows: The Rivers House to not be sold, moved, or torn down, to make a list of what is required to make the building safe, livable, and secure and act on those requirements, arrange the Green Cove Springs Garden Club to landscape around the building. Once the building is brought up to current building codes, its suggestions for use of the building include turning it into an eco-tourism site for Green Cove Springs and include history of the city, and information on the native flora and fauna, open the building as a community center to house home school programs, summer camps, recreation camps, and similar programs, a small business start up site as well as space for a small café or restaurant. The sub-committee’s recommendations for funding include CDBG-MIT grant, inter-local agreements, and public/private partnership.

City Council agrees with most of the recommendations. Council member Steven Kelley pointed out that the Rivers House could become the starting point for City Policy on historic preservation.

Public Hearings

      5.         Second and Final Reading of Ordinance O-06-2022, a Future Land Use Amendment from Residential Low Density to Public  of 21.89 acres for a portion of parcel #: 016515-008-00.  

                  This ordinance is part of the land exchange between developer of The Rookery, DR Horton, and the City to build a roadway through the development in exchange for land for the City to use as a regional park. First reading passed 5-0 by City Council on April 19, 2022.

                  Second and Final Reading passed 5-0 by City Council

6.         Second and Final Reading of Ordinance O-07-2022, a Rezoning from Planned Unit Development to Recreation of 21.89 acres for a portion of parcel #: 016515-008-00.  

This ordinance is part of the land exchange between developer of The Rookery, DR Horton, and the City to build a roadway through the development in exchange for land for the City to use as a regional park. First reading passed 5-0 by City Council on April 19, 2022.

            Second and Final Reading passed 5-0 by City Council.

7.         Second and Final Reading of Ordinance O-08 -2022, a Future Land Use Map Amendment from Recreation to Neighborhood for 21.3 acres, a portion of parcel number 016515-002-00.  

This ordinance is part of the land exchange between developer of The Rookery, DR Horton, and the City to build a roadway through the development in exchange for land for the City to use as a regional park. First reading passed 5-0 by City Council on April 19, 2022.

            Second and Final Reading passed 5-0 by City Council.

8.         Second and Final Reading of Ordinance O-09-2022, a Rezoning from Recreation to Planned Unit Development for 21.3 acres, a portion of parcel number 016515-002-00.  

This ordinance is part of the land exchange between developer of The Rookery, DR Horton, and the City to build a roadway through the development in exchange for land for the City to use as a regional park. First reading passed 5-0 by City Council on April 19, 2022.

            Second and Final Reading passed 5-0 by City Council.

9.         First Reading of Development Agreement for approximately 559.9 acres for the Rookery Residential Development located on CR 15 A south of Green Cove Avenue, parcel # 016515-008-00.  

                        Council member Van Royal asked about the necessity of the police substation on the property. Chief Guzman said that former Chief Asdot wanted a police presence in such a large neighborhood and with population growth the current police department station will soon run out of space for staff. Chief Guzman said that the location will give the police department a good spread of coverage and that the new substation can also be used as a police training facility. Council Member Royal agrees with the chief’s reasoning. Council Member Royal and Mayor Ed Gaw suggest adding language to the agreement that the money allocated for the substation can be used for other things if the need for a new substation is not there by the time of development.

                        Council also continued to voice its concerns of the initial traffic impacts that the Rookery will initially have on Green Cove Springs roadways. Development project traffic engineer said that while the initial traffic impacts will be a strain on road in Green Cove Springs, congestion will become less with the completion of the First Coast Expressway. Planning and Zoning Director Mike Daniels also added that the US 17 Corridor Study with FDOT in the summer will also help in easing the strain on roads within Green Cove Springs. Developer also adds that homes will not begin to be built until 2025, when other roadway and corridor improvements will already be in place within Green Cove Springs.

            First Reading passes 5-0 by City Council

Consent Agenda

      10.       City Council approval of the National Safe Boating Week Proclamation. 

                              Passes 5-0 by City Council

11.       City Council approval of CAC Minutes for 11/09/21, 12/09/21, 1/13/22 & 3/10/22.  

                        Passes 5-0 by City Council

12.       City Council approval of Pay Application # 1 in the amount of $11,000.00 to Thomas May Construction Company for installation of the Police Metal Storage Building, leaving a balance of $68,750.00.  

                        Passes 5-0 by City Council

13.       City Council approval of the May Mann Jennings Proclamation. 

                        Passes 5-0 by City Council

14.       City Council approval of Minutes from 3/1/2022 Regular Session. 

                        Passes 5-0 by City Council

15.       City Council approval of, and authorization for the Mayor to execute, Disbursement Request #12, in the amount of $1,535,057.39 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note:  This request returns funds to the Wastewater CIP budget.  

                        Passes 5-0 by City Council

16.       City Council approval of the FY 2022 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending March 31, 2022.  

                        Passes 5-0 by City Council

17.       City Council approval and execution of Construction and Maintenance Agreement (CMA) with FDOT to construct the entire Palmetto Trail project and maintain the portion outside of FDOT right of way and approval of Resolution R-04-2022. 

                        Passes 5-0 by City Council

18.       City Council approval of Amendment #1 to contracts for each of CHW, CPH, Jones Edmunds and WGI for engineering services under Bid LC 2021-02 covering the period from April 21, 2022 through April 20, 2023. 

                        Passes 5-0 by City Council

19.       City Council approval of Amendment #1 to contract with Patterson & Dewar for engineering services under Bid LC 2021-04 covering the period from April 21, 2022 through April 20, 2023. 

                                    Passes 5-0 by City Council

Council Business

      20.       FMPA - May 2022 

                              Presented by Bob Page

21.       City Council approval of a task order to WGI, Inc. in an amount not to exceed $256,790 to survey most of the downtown area and design roadway, utility, pedestrian and streetscape improvements on Walnut St from Palmetto Ave to the River. 

                        Task order authorized by City Council in a 5-0 vote.

22.       Lien Reduction Request For 1124 Houston St.  

                        Motion to approve staff recommendation to not grant the lien reduction passed 5-0 by City Council

23.       City Manager & City Attorney Reports / Correspondence

24.       City Council Reports / Correspondence


Construction for Permanent Closure of Palmetto Avenue at U.S. HWY 17 to Start May 2, 2022


Map of Project Area


April 27, 2022 – City will begin work on the permanent closure of southbound Palmetto Avenue from U.S. HWY 17 to Grove Street on Monday, May 2, 2022.

            The work will take about two months to complete. Once finished, southbound Palmetto Ave will be closed at U.S. HWY 17 and will become a one-way street from the McDonald’s drive thru exit to Grove Street. Northbound Palmetto Avenue from Grove Street to U.S. HWY 17 will be filled in with sod to expand the area of the City of Green Cove Springs welcome sign.

            For any questions please contact Public Information Officer Tiffanie Kelly at 904-297-7046 or tkelly@greencovesprings.com.


April 19, 2022, City Council Meeting Brief


Wednesday, April 20, 2022 –

            Awards & Recognition

  1. Proclamation - National Public Service Recognition Week

City Council recognizes May 1 -7, 2022, as Public Service Recognition Week.

  1. Proclamation - Public Safety Telecommunicators Week

City Council recognizes April 10-16, 2022, as National Public Safety Telecommunicators Week.

Public Hearings

  1. Second and Final Reading Ordinance O-05-2022 - Set User Fees for City Furnished Barricades at Events and Related Issues.

The first reading was in form only and would establish a user fee for City furnished barricades at events. It was passed by City Council in a 5-0 vote on April 5, 2022, with request for Assistant Public Works Director Steve Thomas report on surrounding municipalities policies on use of City equipment for events on second and final reading. Mr. Thomas reported to the Council that the City of Palatka and St. Augustine also charge for the use of City barricades.

      Second and Final Reading passed 5-0 by City Council

  1. First reading of Ordinance O-06-2022, a Future Land Use Amendment from Neighborhood to Public for approximately 21.89 acres, a portion of parcel #: 016515-008-00. 

This ordinance is part of the land exchange between developer of The Rookery, DR Horton, and the City to build a roadway through the development in exchange for land for the City to use as a regional park.

            First Reading approved 5-0 by City Council.

  1. First reading of Ordinance O-07-2022, a Rezoning from Planned Unit Development to Recreation of approximately 21.89 acres, a portion of parcel #: 016515-008-00. 

This ordinance is part of the land exchange between developer of The Rookery, DR Horton, and the City to build a roadway through the development in exchange for land for the City to use as a regional park.

First Reading approved 5-0 by City Council

  1. First reading of Ordinance O-08-2022, a Future Land Use Map Amendment from Recreation to Neighborhood for approximately 21.3 acres, a portion of parcel number 016515-002-00. 

This ordinance is part of the land exchange between developer of The Rookery, DR Horton, and the City to build a roadway through the development in exchange for land for the City to use as a regional park.

First Reading approved 5-0 by City Council

  1. First reading of Ordinance O-09-2022, a Rezoning from Recreation to Planned Unit Development for approximately 21.3 acres, a portion of parcel number 016515-002-00. 

This ordinance is part of the land exchange between developer of The Rookery, DR Horton, and the City to build a roadway through the development in exchange for land for the City to use as a regional park.

First Reading approved 5-0 by City Council

Consent Agenda            

  1. City Council approval of the Public Safety Telecommunicators Week Proclamation. 

Approved 5-0 by City Council

  1. City Council approval of the National Police Week Proclamation.

Approved 5-0 by City Council

  1. City Council approval for a purchase order to CW Builders in the amount of $ 31,298.00 for the foundation work for the new Police Department storage building. 

Approved 5-0 by City Council

  1. City Council review and approval of street closure requests and fee waiver requests for a Minor Event, CCSO Police Memorial Ceremony.

Approved 5-0 by City Council

  1. City Council approval to sign an agreement with GovQA (Granicus) for the purchase of a Public Record Request Software.

Approved 5-0 by City Council

  1. City Council approval to purchase nine wireless microphones as part of the audio and video upgrades with BIS.

Pulled by Council Member Connie Butler to get more information about the agenda item.

Approved 5-0 by City Council

  1. City Council approval of Emergency Home Energy Assistance Program (EHEAP) Vendor Payment Agreement with Clay County.

Approved 5-0 by City Council

Council Business           

  1. Downtown Master Plan 

Planning and Zoning Director Mike Daniels introduced the final draft of the Downtown Master Plan to City Council, which was awarded to S&ME on December 7, 2021. George Kramer of S&ME presented the Downtown master Plan. The plan is to provide a roadmap to successfully accommodate and incentivize the growth of its downtown communities, businesses, and amenities while continuing to honor the City’s rich small-town charm and history.

City Council voices their approval of the plan and excitement to begin implementing projects detailed in the plan.

Council Member Van Royal motions to accept the Downtown Master plan as presented and move forward with implementation. Approved 5-0 by City Council

  1. Approval of Resolution No R-03-2022, a resolution adopting a Finding of Necessity Study regarding Community Redevelopment; finding the existence of slum and blight in an area of the City of Green Cove Springs, Florida; making certain findings and determinations; finding a need for creating a Community Redevelopment Agency.

Finding of Necessity Study is the first step in establishing a Downtown Community Redevelopment Agency for Green Cove Springs, which is one of the goals of the Downtown Master Plan.

Resolution approved 5-0 by City Council

  1. Discussion and possible revision of ARPA Projects. 

City Manager Steve Kennedy presented the City Council a spreadsheet of the finished and current ARPA projects and planned projects with the cost of each for the Council to review and determine what changes, if any, the Council would like to make to the planned projects list.

Mayor Ed Gaw motions to table detailed discussion to the May 3 regular session as an agenda item. Rest of the Council agrees.  

  1. City Manager & City Attorney Reports / Correspondence

City Manager reported that the Citizens Advisory Committee will be presenting their recommendations on the Rivers House at the May 3 regular session.

  1. City Council Reports / Correspondence

Mayor Gaw reports that he has been approached by several residents about bringing the drag race strip back to Green Cove Springs and asked staff to research about the history of the track and report back to Council.


April 5, 2022, City Council Meeting Brief



April 6, 2022 –

            Awards & Recognition

                  1.         Swearing-In  

                        Chief John Guzman officially sworn-in as Green Cove Springs Chief of Police by Mayor Edward Gaw and City Council.

 

2.         Swearing-In  

                        Chief John Guzman promoted and swore-in Commander Barbra Luedtke and Sergeant Erin Vineyard. Commander Luedtke is the first female commander in the Green Cove Springs Police Department, and Sergeant Vineyard is the fourth female sergeant in the Green Cove Springs Police Department.

 

3.         Proclamation - Water Conservation Month

            Members of the Clay County Soil and Water Conservation District and St. Johns River Water Management District were in attendance to receive the Water Conservation Month Proclamation from the City Council, declaring April 2022 as Water Conservation Month.

 

            Presentations

                  4.         Presentation - May Mann Jennings  

Theresa Crockett, District 4 Director of General Federation of Women’s Clubs Florida, requested the City Council to actively support its campaign for May Mann Jennings to be inducted into the Florida Women’s Hall of Fame. Three nominees are made be the governor every October, and Jennings has been on the list of potential nominees for several years. Jennings was an influence in state government in the 1890s and a prominent leader in the women’s club movement in the early 1900s. She served as the president of the Florida Federation of Women’s Clubs and as Florida director and vice president of the General Federation of Women’s Clubs. She was also a co-founder of The Florida State League of Women’s Voters, and championed a number of causes. Crockett requested that the City Council show its support in either a letter or Proclamation to the Governor’s Office by mid to late May. 

 

            Public Hearings

                        5.         Passage of Ordinance No. O-10-2022 on second and final reading to authorize the Non-Ad Valorem Assessment Program for Code Violation Abatement and Recovery of City Costs.  

                                    This Ordinance is a result of the Council requesting staff to begin the process of collecting City nuisance abatement costs from property owners as a non-ad valorem special assessment on their annual property tax bills. The first reading passed in a 4-1 vote by City Council, with Council Member Van Royal opposed due to language establishing a Code Enforcement Board. Council Member Royal made that request a second time on April 5, 2022, making a motion to pass Ordinance No. O-10-2022 on second and final reading with language establishing a Code Enforcement Board removed from the Ordinance.

                                    City Council approves second and final reading of Ordinance No. O-10-2022 with language establishing a Code Enforcement Board removed in a 5-0 vote.

 

            Consent Agenda

                  6.         City Council approval of, and authorization for the City Manager to execute, a Professional Services Agreement with Planet Swim, LLC  

                              Passed 5-0 by City Council

7.         City Council approval of, and authorization for the Mayor to execute, Disbursement Request #11, in the amount of $677,329.06 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.   Note:  This request returns funds to the Wastewater CIP budget. 

            Passed 5-0 by City Council

8.         City Council approval of the National Public Service Week Proclamation. 

            Passed 5-0 by City Council

9.         City Council approval of Minutes from 2/15/2022 Regular Session and 1/18/2022, 2/1/2022 Special Sessions.  

            Passed 5-0 by City Council

10.       City Council approval of Change Order #2 to Contract Number LC 2020-17 Chapman Substation Construction to Terry’s Electric in the additive amount of $28,285.00, bringing the new total contract amount to $982,905.17.

            Passed 5-0 by City Council

11.       City Council approval of the Police Memorial Proclamation. 

            Passed 5-0 by City Council

12.       City Council approval of, and authorization for the mayor to execute, Modification #2, which extends the expiration date from February 28, 2022 to May 31, 2022, and adds $14,277.50 to the contract total, for installation of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.  This project includes 75% grant funding from HMGP.  

            Passed 5-0 by City Council

13.       City Council approval of CAC Minutes for 2.10.2022.  

            Passed 5-0 by City Council

 

14.       City Council approval of Emergency Home Energy Assistance Program (EHEAP) Vendor Payment Agreement with Aging True.  

Passed 5-0 by City Council

 

15.       City Council review and approval of street closure requests, alcohol area request, and fee waiver requests for a Major Event, CalaVida Festival.

                                    Passed 5-0 by City Council

 

Council Business

                  16.       FMPA - April 2022 

                              After presentation by Bob Page, Mayor Ed Gaw asks page and Finance Director Marlena Guthrie if the City has put out any information on how rising natural gas prices are affecting residents utility bills. He requested staff to put out information about the effect of natural gas prices and work with Mr. Page to post a video presentation about natural gas prices from FMPA on city website.

17.       First Reading of Ordinance No. O-05-2022, Set User Fees for City Furnished Barricades at Events and Related Issues.  

            This first reading is in form only and would establish a user fee for City furnished barricades at events. Mayor Gaw requested that Assistant Public Works Director Steve Thomas, who worked with City Attorney Jim Arnold to create the language for Ordinance No. O-05-2022, look into how surrounding municipalities allow the public use barricades and similar equipment provided by the municipality for events and report that information to the City Council by the April 19, 2022, meeting.

            First reading in form only passed by City Council in a 5-0 vote, with request for Assistant Public Works Director Steve Thomas report on surrounding municipalities policies on use of City equipment for events.

 

18.       Lien Reduction Request For 481 Olive Cir.  

            A complete reduction of the lien has been requested by the new owners of 481 Olive Circle, as the unpermitted shed that was the source of liens was removed before the new owners bought the property. City staff does not object to the request, as fees have been covered by the $100 Administrative fee that was paid by the previous owner.

            Motion to satisfy lien for 481 Olive Circle passed 5-0 by City Council.

19.       City Council Reports / Correspondence

 

20.       City Manager & City Attorney Reports / Correspondence

                                    Council Member Van Royal makes emergency motion to approve City Manager Steve Kennedy’s proposal of first reporting ARPA funds as revenue replacement and review ARPA Capital Improvement Projects. Passes 5-0 by City Council.

                                    Vice Mayor Matt Johnson makes emergency motion for City Manager Steve Kennedy to execute agreement with Wood Engineering for waterfront assets plan. Passes 5-0 by City Council.


City of Green Cove Springs Implements CivicRec Recreation Management Solution


April 4, 2022 – Today, the City of Green Cove Springs has partnered with CivicRec to implement its parks and event management software solution. Available from CivicPlus, the integrated technology platform for local government, the CivicRec cloud-based recreation management solution will allow citizens greater visibility into offered city event participation, park programs and youth leagues, and more convenient online registration and payment for these services. It will also allow citizens to search for and reserve community facilities, such as pavilions, fields, and meeting rooms all conveniently online.

“CivicRec is a service that has been requested for a while and we are excited to finally offer it!” said Event Coordinator and Executive Assistant to the City Manager Kimberly Thomas. “I think of CivicRec as a one-stop-shopping tool for festival vendors, park reservations, and more. Everyone is so busy these days, so this is a fast and easy way to register for events or reserve pavilions, without having to mail in forms or stop by City Hall.”  

CivicRec will bring two of the City’s most requested services—registering to participate in events and programs, and reserving City facilities for private events—into one convenient online location for people to both register for and pay. It will also make this process more efficient for City staff, as they can use CivicRec to approve and track applications and payments in real time.

CivicRec is also mobile-friendly, allowing citizens to search for City events and available rental facilities, register, and remit payment from a smartphone or tablet.

Go to https://secure.rec1.com/FL/green-cove-springs-fl/catalog to sign up on CivicRec. Instructions on how to register an account are on front page. It can also be found under the “I want to” menu on the city website greencovesprings.com.


City Manager Steve Kennedy Honored with 2022 Home Rule Hero Award



March 30, 2022, Green Cove Springs, FL - The Florida League of Cities (FLC), celebrating its 100th anniversary as the united voice for Florida’s municipal governments, recently recognized Green Cove Springs City Manager Steve Kennedy with a 2022 Home Rule Hero Award for his hard work and advocacy efforts during the 2022 Legislative Session. Kennedy worked tirelessly throughout session to promote local voices making local choices, protect the Home Rule powers of Florida’s municipalities and advance the League’s legislative agenda.

“On behalf of the League and its legislative team, we’re very proud to present this year’s Home Rule Hero Awards to a deserving group of municipal leaders,” said FLC Director of Legislative Affairs Casey Cook. “We had a record number of Home Rule Heroes this year, which shows the dedication and impact of local officials on behalf of their residents and businesses in protecting local decision-making. These local officials were constantly engaged and actively advocating for their communities throughout the 2022 Legislative Session. They’re heroes for Home Rule and we thank them for their efforts.”

Home Rule is the ability for a city to address local problems with local solutions with minimal state interference. Home Rule Hero Award recipients are local government officials, both elected and nonelected, who consistently responded to the League’s request to reach out to members of the legislature and help give a local perspective on an issue.

“I am honored to be recognized by the Florida League of Cities staff as a Home Rule Hero,” said Green Cove Springs City Manager Steve Kennedy. “Whether they are in-person in Tallahassee or at home, anyone that works with any governmental agency in the State should be eager to reach out to their Legislative Delegation as needed to let them know what their desires and priorities are. The ability of our Cities to manage ourselves is much more effective and critical to solid local governance.”

Mr. Kennedy was appointed to the office of City Manager on October 1, 2018. He has worked in municipal government operations for over 38 years; including 22 years with Thomasville, GA, one year with Cartersville, GA, 13 years as city manager of Kennesaw, GA, and 3 years as city manager of Americus, GA, before coming to Green Cove Springs. Kennedy received his bachelor’s degree in finance and accounting at Valdosta State University in 1975. 


Road Closure for Center Street Railroad Crossing Emergency Repair on Tuesday, April 5, 2022


Detour Map for Center St. Railroad Crossing Repairs


March 23, 2022 – CSX Transportation will close the Center Street railroad crossing, between Washington Lane and Roderigo Street, for emergency repairs from 8 a.m. Tuesday, April 5, 2022, to 8 a.m. Wednesday, April 6, 2022.

            During this closure east traffic will be detoured from Esplande Avenue to Idlewild Avenue and west traffic will be detoured from Roderigo Avenue to Ferris Street. Dates and times of this closure are subject to change due to weather and/or other unforeseen conditions. Any changes or updates will be posted to the city website greencovesprings.com and City social media pages on Facebook, Twitter, and Nextdoor.


March 15, 2022, City Council Meeting Brief


March 16, 2022 –

            Presentations

  1. Presentation regarding the School District plans for the City property on Roderico Avenue and the additional request to close Roderico Avenue between Center Street and Walnut Street.

Clay County School District Coordinator of Intergovernmental Relations and Planning Lance Addison gave a presentation of the district’s general plans for the property if the City Council passed an ordinance closing Roderico Avenue. Addison said that the School District feels that closing Roderico Avenue is necessary for them to have a complete administrative campus. Closing the road would allow the School District more options in expanding and making improvements within the property, as well as let them install a security perimeter fence clearly marking the campus. Addison also mentioned that refusal to close Roderico Avenue would be a deal breaker for the agreed $125,000 sale of the Roderico property, passed by City Council in May 2020.

Council Member Van Royal makes motion to move Consent Agenda item 15 (discussion of road closure) to 1a for immediate Council discussion. Motion passes 5-0.

1a. City Council discussion and possible approval of closing Roderico Street between Center Street and Walnut Street.

Council voices against closing Roderico Avenue, especially when the School District added a partial closure of Walnut and Center Street to the closure request. Mayor Ed Gaw said that his main concern with closing the road is that the closure would disrupt the contingency of improvements to Walnut Streetscape and Downtown Core, as well as limit access to Walnut Street for residents. Council Member Van Royal is against the closure for similar reasons. Council Member Connie Butler also voiced her concern that closing Roderco Avenue would limit the police department’s access to Walnut Street during emergencies. Council Member Steven Kelley also cited downtown development plans as his concern for closing Roderico Avenue. He also said that he wants to still honor the original sale of the property without closing the road, and Vice Mayor Matt Johnson agreed. Johnson also mentioned that he was considering closing Roderico Avenue as he doesn’t see it as an asset to Walnut Street, and was more concerned with the School District’s plans of perimeter fencing as he would like that fencing to match the look of downtown redevelopment.

Council Member Van Royal motions to not move forward with further discussions of closing Roderico Avenue. Motion seconded by Council Member Connie Butler. Passes 5-0 by City Council.

            Consent Agenda

  1. City Council approval of the Water Conservation Month Proclamation

Passes 5-0 by City Council

  1. City Council approval of Resolution No. R-02-2022, requesting the reduction of permit fees by St. Johns River Water Management District and the Florida Department of Environmental Protection.

Passes 5-0 by City Council

  1. City Council approval to award Thomas May Construction Bid #2022-01 to construct the Police Metal Storage Building in the amount of $79,750.00.

Passes 5-0 by City Council

  1. City Council approval of Docking Confirmation Summary – 2023

Passes 5-0 by City Council

  1. City Council approval of Minutes from Regular Sessions 1/4, 1/18 and 2/1

Passes 5-0 by City Council

  1. City Council approval of Emergency Home Energy Assistance Program (EHEAP) Vendor Payment Agreement with Aging True

Passes 5-0 by City Council

  1. City Council approval of Contractor’s Pay Request #10 for Williams Industrial Services, LLC, in the amount of $849,125.22, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420. In addition, upon completion by Mittauer staff, authorization for the mayor to sign the subsequent Disbursement Request which returns funds to the Wastewater CIP Budget.

Passes 5-0 by City Council

  1. City Council approval to surplus the Information Technology items listed in the attachment.

Pulled by mayor Ed Gaw to make sure that the listed items couldn’t be used in some capacity by the City. Reassured by staff that all surplus items listed are not operating at a functioning capacity.

Passes 5-0 by City Council

  1. City Council approval to surplus Bucket Truck #219, a 1992 Ford F-700 that has reached the end of its service life.

Passes 5-0 by City Council

  1. City Council approval of Pay Application #9 in the amount of $29,421.50 and Pay Application #10 in the amount of $4,351.00 to Terry’s Electric for Chapman Substation Construction Improvements, leaving a balance of $47,731.01 in contract number LC 2020-17 in the total revised amount of $954,620.17.

Passes 5-0 by City Council

  1. City Council approval of the Houston Place plat, a replat of a portion of Lots 1 and 2, Block 64, North Suburbs of Green Cove Springs, identified as parcel ID 018094-000-00.

Passes 5-0 by City Council

Council Business

  1. Update on Walnut Street roadway and streetscape construction. Moved from Consent Agenda by Assistant City Manager Mike Null’s request. Pulled from Consent Agenda by Council Member Van Royal.

As staff has completed a Walnut Street Design and a Downtown Parking Study, as well as currently working on a Downtown Master Plan and US 17 Corridor Study, Assistant City Manager Mike Null wanted to present some of the initial design projects that will be started as a result of these studies. These design projects include:

400 Block of Walnut Street (Palmetto to Orange Ave) based on Proposed Option 1 in the Walnut Street Design Plan as that offers the best combination of bike and pedestrian mobility, allows City to retain existing on-street parking, and offers maximized sidewalk space for outdoor dining and sales.

300 and 200 Block of Walnut Street (Orange Ave to the St. Johns River) Proposed Option 1 in the Walnut Street Design Plan will also be used for this section and include more on-street parking and maximization of sidewalk space.

Roadway surface will be real brick from Palmetto to Magnolia Avenue. Beyond that section of Walnut Street, the roadway will be stamped brick asphalt to be re-painted regularly. Design of intersections will vary based on needs of each intersection. Roadway of side streets will be determined based on the life-cycle costs of each street and the design aesthetics.

Sidewalks will be concrete with brick bands (similar to sidewalks in and around Spring Park).

Other Design concepts to be implemented include Mid-block crossing with planting bed and removable bollards, proposed improvements to the pedestrian connection, and landscaping and lighting improvements.

Funding for these projects includes $25,000 from FY 22 Public Works CIP for Streetscape Design, $200,000 from FY 22 Public Works Brick Street Repair Budget, $1,100,000 from American Rescue Plan Act funding, and anticipated $400,000 from Florida Department of Environmental Protection 319 Grant funds. Total available funds for these projects are $1,725,000.

Assistant City Manager Mike Null said that he will bring the task order for Walnut Streetscape with selected engineer by the April 5 City Council meeting.

  1. Passage of attached Ordinance No. O-10-2022 on first reading as to form only to authorize the Non-Ad Valorem Assessment Program for Code Violation Abatement and Recovery of City Costs.

This Ordinance is a result of the Council requesting staff to begin the process of collecting City nuisance abatement costs from property owners as a non-ad valorem special assessment on their annual property tax bills. Council is in agreement with the Ordinance, except for Council Member Van Royal’s request to take out the language about a Code Enforcement Board. Rest of the Council expressed desire to leave that language in the ordinance.

First reading as to form only passed 4 -1 by City Council, with Council Member Van Royal opposed.

  1. City Manager and City Attorney Reports/Correspondence

City Attorney Jim Arnold presented to the Council a recent lawsuit brought to the City and Soul Food Fest, Inc. about an injury resulting in stepping in a hole inside Vera Frances Hall Park during Soul Food Fest 2018. Soul Food Fest is required to answer the lawsuit. Arnold suggests that, if the Council desires, they can authorize a donation to Soul Food Fest, Inc. as an emergency motion.

Vice Mayor Matt Johnson motions to have City Manager and City Attorney get back with attorney, Soul Food Fest Inc. engage an attorney and utilize their funds, City provide assistance if needed not to exceed $5,000. Passed 4-1, with Council Member Van Royal opposed.

City Manager Steve Kennedy announced that Green Cove Springs now has a permanent spot on the Tourist Development Council due to recent City population size. Also announced that after meeting with Assistant County Manager Charlie Latham, the County is planning on building six to eight outdoor Pickleball courts on the Augusta Savage Community Complex by the softball field. City Staff also ordered new boat for Police Department, which should be arriving in February 2023.

  1. City Council Reports/Correspondence

Mayor Ed Gaw passes around Florida Times-Union article about City of St. Augustine’s new mobility fee to discuss how it can be used as an example of what Green Cove Springs’ mobility fee could look like in the future.


Raised Crosswalk Construction March 16-18


Beginning on March 16th, 2022, a City contractor will start construction on a raised crosswalk on Oakridge Avenue near Walnut Street. The crosswalk construction will require a closure of the north side of Oakridge Avenue at SR16/Idlewild Avenue up to Walnut Street to local traffic only (see map below). Traffic south on Oakridge Avenue will be detoured east on Walnut Avenue, to south on West Street to regain access to SR16/Idlewild Avenue. Construction coincides with Spring Break for all of Clay County schools in effort to minimize the impact on traffic and normal school operations. The crosswalk project is estimated to be completed within 48 hours. The Oakridge Avenue road closure is expected to reopen on March 18th, 2022. Thank you for your patience as we work to enhance the safety of your City roadways. Please direct questions to 904-297-7012 or cwainwright@greencovesprings.com.




March 7 Street Closure for Stormwater Project


Beginning on March 7, 2022, at 7:30 am, City crews will begin replacement of a 36" stormwater pipe on Martin Luther King Jr. Blvd. The construction will require a closure of Martin Luther King Jr. Blvd between Belle Avenue and Lemon Street. Traffic will be detoured South on Lemon Street and Belle Avenue to regain access to Martin Luther King Jr. Blvd. The closure is estimated to last 24-48 hours. Thank you for your patience as we work to enhance your stormwater utility. Please direct questions to 904-297-7012 or gbauer@greencovesprings.com.

 

See Detour Map


March 1, 2022, City Council Meeting Brief


March 2, 2022 –

Awards & Recognitions

  1. Recognition – McDonald’s

Green Cove Springs Police Chief John Guzman recognizes the staff of McDonald’s on Orange Ave. for their food donation to the police department during the hostage situation on Dec. 4, 2021

  1. Recognition – Corner Pocket

Green Cove Springs Police Chief John Guzman recognizes the staff of Corner Pocket on Magnolia Ave. for their food donation to the police department during the hostage situation on Dec. 4, 2021

  1. Recognition – Gary Lavaron

Green Cove Springs Police Chief recognizes Gary Lavaron for his work of following the suspect’s car and giving the police department the license plate number during the initial investigation of a murder on Center Street on November 17, 2020.

Public Hearings

  1. Second and final reading of Ordinance O-01-2022 an ordinance proposing changes to the Central Business District permitted uses and special exceptions.

The first hearing was held February 15, 2022, and the Council voted 5-0 on the following proposed changes to the Central Business District: Changing Laundromats from a permitted to a special exception use, adding Brewpub as a permitted use, changing Vape Shop from a permitted to a special exception use, and adding Multifamily Residential as a permitted use. Staff will also add definitions for Brewpub and Vape Shop/Electronic Cigarette Store. Additional changes made as a result of February 15, 2022, discussion includes adding cigar and smoke shops, pawn shops, and vape shop/electronic cigarette store as a special exception and allowing outdoor sales of businesses through a permit process.

Council Member Van Royal requests if permitting for outdoor sales can be taken out of the language of the ordinance as it would discourage businesses from doing so. Planning and Zoning Director Mike Daniels responded that permits help the business follow any City Code and Ordinance rules while doing outdoor sales. Council Member Steven Kelley suggests adding time limits to the permit so businesses would not have to apply for them as often.

Council Member Van Royal motions to accept the ordinance with changes including taking out permits for outdoor sales and add language “materials are brought in at end of business day” to outdoor sales. Motion passes 5-0 by City Council.   

  1. Second and final reading of O-02-2022, an ordinance proposing revisions to the list of Future Land Use Districts and FLU / Zoning Compatibility Table in the City Code. 

Another bookkeeping item for the 2045 Comprehensive Plan to ensure a smooth transition of changes to be made in the City’s Future Land Use Districts. First Reading passed 5-0 by City Council on February 15, 2022.

Approved 5-0 by City Council

Consent Agenda

  1. City Council approval of, and authorization for the mayor to execute, Contract Modification #1, extending the agreement expiration date from December 31, 2021, to December 31, 2022, for Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-218-R, improvements to sewage Lift Station # 318. This project includes 75% grant funding from HMGP.  

Approved 5-0 by City Council

  1. City Council approval to purchase water and wastewater treatment chemicals from Hawkins Inc. through 9/30/2022 to bring the contract in alignment with our fiscal year and to see if pricing and availability stabilizes.  

Approved 5-0 by City Council

  1. City Council approval of Pay Application #2 (Final) in the amount of $19,789.25 to General Underground for water service line replacement in the Cove Subdivision.

Approved 5-0 by City Council   

  1. City Council approval to surplus Bucket Truck #431, a 1998 GMC 7500 “Top Kick” that has reached the end of its service life.  

Approved 5-0 by City Council

  1. City Council review and approval of a Major Event, FFC-MVPA 2022 Winter Rally & Swap Meet, a waiver of $25,000 bond requirement, and a reduction of the event permit fee.

Consent Agenda item pulled by Council Member Connie Butler to talk about the event and give event organizers present in the audience a chance to talk about the event.

Council Member Van Royal motions to waive both the bond requirement and the permit fee for the event. Motion passes 5-0 by City Council.

  1. City Council review and approval of a temporary street closure for a portion of Walnut Street abutting School Board property for County's Vietnam Veterans Ceremony.

Approved 5-0 by City Council

Council Business

  1. FMPA – March 2022

Presented by Bob Page.

  1. City Council appointment of Canvassing Board Members for the April 12, 2022, Municipal Election.

Vice Mayor Matt Johnson volunteers to be the third member of the Canvassing Board and Council Member Van Royal volunteers to be the alternate member.

  1. City Manager and City Attorney Reports/Correspondence

City Manager Steve Kennedy announced that he will be meeting with Clay County Parks and Rec this week to discuss possible locations within Green Cove Springs for new Pickleball courts as part of recent County funding to build new courts across Clay County.

Kennedy also reported that his presentation of a Green Cove Springs Community Redevelopment Agency to the County Board of Commissioners went well and expects the City and County to move forward with the process of establishing a Green Cove Springs Community Redevelopment Agency.  

  1. City Council Reports/Correspondence

Council Member Van Royal requests that the site plan for the Prelude Development be brought as an agenda item to City Council in four weeks, accelerating the process with staff. A long discussion results in the rest of the Council not agreeing with his request.


February 15, 2022, City Council Meeting Brief


February 15, 2022, City Council Meeting Brief

February 16, 2022 –

            Public Hearings

  1. Second and final reading of Ordinance O-03-2022 to adopt the City of Green Cove Springs 2045 Comprehensive Plan.

Ordinance O-03-2022 is part of the review and adoption process of the 2045 Comprehensive Plan. First Reading was passed 5-0 by the City Council on February 1, 2022.

Approved 5-0 by City Council

  1. First reading of Ordinance O-02-2022, proposed revisions to the list of Future Land Use Districts and the FLU / Zoning Compatibility Table in the City Code.

Another bookkeeping item for the 2045 Comprehensive Plan to ensure a smooth transition of changes to be made in the City’s Future Land Use Districts.

Approved 5-0 by City Council

  1. First reading of Ordinance O-01-2022, an ordinance proposing changes to the Central Business District permitted uses and special exceptions.

This Ordinance is the result of several discussions with the City Council and Planning and Zoning Board during its meetings on the Central Business District. This Ordinance includes the following changes to the Central Business District: Changing Laundromats from a permitted to a special exception use, adding Brewpub as a permitted use, changing Vape Shop from a permitted to a special exception use, and adding Multifamily Residential as a permitted use. Staff will also add definitions for Brewpub and Vape Shop/Electronic Cigarette Store. This Ordinance is to ensure that these changes are compatible with the 2045 Comprehensive Plan once it is adopted.

Approved 5-0 by City Council

Consent Agenda

  1. City Council approval of, and authorization for the mayor to execute, Contract Modification #1, adding $4,8480 for project management costs (100% grant funded) to Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-294-R, improvements to sewage Lift Station # 303.  This project includes 75% grant funding from HMGP.  

Approved 5-0 by City Council

  1. City Council approval to purchase a 2022 Ford Ranger Pickup from the Florida Sheriff's bid # 18-VEL 26.0, in the total amount of $28,974.00 from Duval Ford and to surplus truck # 952, a 2006 Ford F150 which experienced a mechanical failure for which the repair far exceeds the trucks value.

Approved 5-0 by City Council

  1. City Council authorization for staff to order a Marine Vessel that was included in the 2021 Legislative Appropriations funds.  

Pulled by Council Member Van Royal to express his urgency in getting the dock for the Marine Vessel finished.

Approved 5-0 by City Council

  1. City Council Approval of a proposal from CHW to design and permit the Julia St stormwater drainage project in the amount of $73,5600. 

Approved 5-0 by City Council

Council Business

  1. Downtown and US 17 Parking Study

This is for City Council to approve the Downtown and US 17 Parking Study after changes were proposed during the January 18 and February 1, 2022, Special Session and the January 25, 2022, Planning and Zoning Board regular meeting. Notes on those discussions can be found in the January 18 and February 1 City Council Special Session Meeting Briefs.

Most of the Council express support for the final draft of the study. Vice Mayor Matt Johnson said that the study is scalable and gives room for the City to implement both short term improvements and larger improvements in the future. City Council Member Steven Kelley agrees, approving the suggestions for immediate parking improvements and looking at long-term suggestions as a good basis for the Council to make larger decisions about parking in the future. City Council Member Van Royal expressed concerns about Spring Park being overrun with future projected population growth, and parking exacerbating that issue.

  1. City Manager & City Attorney Reports / Correspondence

      10. City Council Reports / Correspondence


Feb. 1, 2022. City Council Meeting Brief


February 2, 2022 –

            Awards &Recognition

                  1.         Proclamation – Black History Month

                                    Presented to Henrietta Francis, executive director of Friends of Augusta Savage, Inc.

            Public Hearings

                  2.         First Reading of Ordinance O-03-2022 to adopt the City of Green Cove Springs 2045 Comprehensive Plan. 

                              Passed 5-0 by City Council, second reading on February 15, 2022.

      Consent Agenda

                  3.         City Council approval of funding in the amount of $27,369.37 to GovConnection Inc. for the purchase of a Scale Computing Hyperconverged Appliance for the Police Department’s virtualization, servers, storage, and backup/disaster recovery.  

                              Passed 5-0 by City Council

4.         City Council approval of the FY 2022 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending December 31, 2021. 

                              Passed 5-0 by City Council

5.         City Council approval to purchase a generator for Lift Station # 318 (Shinnecock Lane), in the amount of $39,930.00, from Mastry / Yanmar, through Sourcewell Purchasing Cooperative ID# 103544, as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-218-R, Utility Mitigation and Generator Project.  The City has received 75% funding from HMGP.  

                              Passed 5-0 by City Council

6.         City Council approval of Contractor’s Pay Request #9 for Williams Industrial Services, LLC, in the amount of $1,148,246.40, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  In addition, upon completion by Mittauer staff, authorization for the mayor to sign the subsequent Disbursement Request which returns funds to the Wastewater CIP Budget.  

                              Approved 5-0 by City Council

7.         City Council approval of Amendment Number 1 to Agreements for Professional Construction Services for Concrete Construction services with CW Builders and Jax Utilities for one year starting August 25, 2021, through August 24, 2022.

                              Pulled by Mayor Ed Gaw for informational purposes.

                              Passed 5-0 by City Council

      Council Business

                  8.         FMPA - January 2021 

                              Monthly report presented by Bob Page.

9.         City Council approval for staff to submit a Request for Inclusion (RFI) with the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF), for funding for design and permitting of improvements to the City’s Reclaimed Water System to achieve compliance with Senate Bill 64 (Surface Water Discharge Elimination). 

                              Assistant Water Utilities Director Scott Schultz gave City Council an update on the City’s plan to eliminate surface water discharge from wastewater treatment plants into the St. Johns River as per Florida’s Surface Water Discharge Elimination Act, signed into law in 2021. City staff have determined that using surface water discharge as reclaimed water is the most viable option for the City, and most recently, have identified an inactive portion of the Magnolia Point golf course as a way to reroute surface water into Magnolia Point for use as irrigation. Schultz is currently negotiating with the golf course owners, and if an agreement is reached the City will repair the inactive area’s irrigation pipes to route surface water discharge from the wastewater treatment plant to the irrigation pipe system for the Magnolia Point golf course as an interim solution. Any agreement reached will be brought to the Council for approval.

                                    The purpose of this item was for authorization for staff to submit a design and permitting project for funding to the DEP SRF program in the amount of approximately $1 Million.   This project would involve installing reclaimed water piping to all homes in Magnolia Point for residential irrigation.  This project would cost approximately $11 Million to construct and would be phased in over the next several years, taking advantage of as much grant funding as possible.  The additional irrigation of the inactive portion of the golf course would be retained as an alternate to wet weather discharge to surface waters (the River).

                              Approved 5-0 by City Council to include this plan in the City’s plan to eliminate surface water discharge

10.       Review and approval of Resolution R-01-2022, a resolution endorsing and conceptually approving the land exchange of ±21.3 acres of property within the proposed Ed Gustafson Regional Park for ±21.3 acres of property within the Rookery (formerly known as the Ayrshire) Development, 016515-000-00.

                              Approved 5-0 by City Council                                  

11.       Approve on first reading as to form only Ordinance No. O-4-2022 which closes and vacates Roderico Avenue and authorizes same to be conveyed to the Clay County School Board.  

                              After comments from concerned residents in the audience about closing the road, City Council requested staff to gather additional information before moving forward with the request to close Roderico Avenue.

                              City Council approves to table Ordinance No. O-4-2022 until February 15, 2022, or when staff can come back with comments and a plan from the Clay County School Board 5-0.  

12.       City Manager & City Attorney Reports / Correspondence

13.       City Council Reports / Correspondence


Feb. 1, 2022, City Council Special Session Meeting Brief


February 2, 2022 –

      Council Business

  1. Downtown and US 17 Parking Study – Review and discussion of the draft report.

THA presented the revised draft parking study based on comments by the City Council on January 18 and the Planning and Zoning Board on January 25. Recommendations based on these comments include striping all 94 unstriped on-street parking spaces within the downtown core, replace faded/weathered signage, adding “no parking” signage along Magnolia Avenue and Walnut Street around Spring Park, recommendations for added parallel and angled street parking spaces in consideration of current proposed downtown development, sidewalk improvements, investing in a trolley/circulation service during large City events, adding flashing light signs at pedestrian crosswalks, and recommendations for paid parking and possibility of parking garages in the future.

City Council generally approved of the revised findings, with some discussion about their concerns of determining the best options and process for paid parking and parking garages in the future. City Manager Steve Kennedy reminded the Council that the parking study did a great job of reporting the current parking inventory of the downtown core and that its recommendations for paid parking and parking garages are a good base for future discussions on the issue.

THA will make final revisions to the report based on Council comments and present the final report for the Council’s approval on February 15, 2022.


Planned Outage for Electrical Work Jan. 31, 2022


City Electrical Department is conducting a planned power outage to complete electrical work on Palmetto Avenue. This planned outage is for Monday, Jan. 31, 2022, from 8 a.m. to noon. It will cover Cypress and Pine Avenue going north from Houston Street to Governors Creek and Pine Avenue west to the CSX railroad crossing, as well as include Governors Circle, Grove Street and Lamont Street. The map below illustrates the outage area. 

During this time, Palmetto Avenue from US 17 south to Grove Street will be closed to thru traffic for the electrical work being done. 



Convo Around the Cove: Green Cove Springs Downtown Master Plan


This month Public Information Officer Tiffanie Kelly sits down with Planning and Zoning Director Mike Daniels to talk about the Downtown Master Plan and upcoming Charrette Week (Jan. 24-28, 2022). Charrette Week is where the public can give their opinions on how they want the Downtown Core to look like in the future. For more info about the Downtown Master Plan and Charrette Week tune in to this month's episode and go to https://smeinc.mysocialpinpoint.com/downtown_gcs_master_plan 

Intro and Outro Music: On the Verge by Joseph McDade


January 18, 2022, City Council Meeting Brief


January 19, 2022 – 

Awards and Recognition

      1.         Recognition of Parade of Trees Volunteers

                        Plaques were presented to the group of 50 volunteers that helped organize, set up, and take down the Parade of Trees for December 2021. 

            Recognition added during meeting: Introduction of two nominees to serve on the Police Pension Board (see consent agenda item #14 for details) 

Presentations

      2.         Sharing the vision of the future of the August Savage Mentoring Center.  

                  Henrietta Francis, Barbara Cornett, and Johnny Mathis gave a presentation to the City Council on the look of the inside of the Augusta Savage Mentoring Center, and how it will incorporate history of Dunbar High School and Augusta Savage, as well as inspirational quotes from Savage pertaining to each room in the building. 

3.         Changes to wording of the proposed Policy for the Naming, Renaming, or Honoring/Memorializing of City Streets and Public Facilities.  

                        Citizens Advisory Committee Chair Thomas Smith presented the Committee’s recommendations on the policy to the City Council. Smith reported that the Committee agreed to leave a majority of the policy as is, with the recommendation to waive the 10-year residency requirement if that person’s contribution to the community is a notably outstanding one. CAC also agreed to correct a typo in the policy, 

                        Council agrees with the Citizens Advisory Committee’s recommendation. Staff will present it as a resolution to the City Council to be adopted at the next regularly scheduled City Council meeting. 

Consent Agenda

      4.         City Council approval of funding in the amount of $42,738.65 to Area Communications for the relocation of City fiber to new poles on Palmetto Ave.

                  Passed 5-0 by City Council 

5.         City Council Approval to purchase a JD 60 Mini excavator in the amount of $79,744.75 off Florida Sheriffs Association Bid number FSA20EQU18.0-Heavy Equipment, and surplus backhoe # 281 D 20-year-old Backhoe. 

                  Passed 5-0 by City Council 

6.         City Council approval of Minutes from 11/02/2021, 12/07/2021 Regular Sessions.  

            Passed 5-0 by City Council 

7.         City Council approval of, and authorization for the mayor to execute, contract time extension for Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-215-R, improvements to sewage Lift Station # 306.  This project includes 75% grant funding from HMGP.  

            Passed 5-0 by City Council 

8.         City Council approval of the Black History Month Proclamation.  

            Passed 5-0 by City Council 

9.         City Council approval of, and authorization for the Mayor to execute, Disbursement Request #9, in the amount of $786,276.34 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note:  This request returns funds to the Wastewater CIP budget.  

            Passed 5-0 by City Council 

10.       City Council approval of lien reduction and payment plan - 473 Jeri Drive  

            Passed 5-0 by City Council 

11.       City Council approval of Amendment Number 1 to Contract # LC 2020-04 with Danella Construction for Directional Boring Services through January 20, 2023. 

            Passed 5-0 by City Council 

12.       City Council approval of a Task Order to Patterson & Dewar in the amount of $75,500 to complete a Long Range Plan for the Electric System. 

            Staff is recommending continuing to use engineering firm Patterson & Dewar to create an updated long range plan for the electric system. Patterson & Dewar completed the first electric system long range plan in 2012, which was updated in 2016. As many of the projects in that plan have been completed and staff and the City’s customer base has significantly changed since 2012, City staff recommend using Patterson & Dewar again for this new long range plan as they are familiar with the City’s current electric system and understand the challenges that the City faces in providing electricity in the future. 

Council Member Steven Kelley pulled the item from the consent agenda to mark the significance of this long range plan. He noted that the first long range plan made way for many significant and positive changes to the electric system, and this new long range plan will continue to strengthen the City’s electric system to take on the demands of future growth. 

            Passed 5-0 by City Council 

13.       City Council review and approval of the Oglebay plat, a replat of Tract “L” in Magnolia Point Golf and Country Club Phase VII and a portion of Section 5, Township 6 South, Range 26 East identified in Official Records Book 1538 PG 1646. 

            Passed 5-0 by City Council 

14.       City Council Appointments to the Green Cove Springs Police Pension Board.  

            Appointing Mitch Timberlake and Eddie Diggs

            Passed 5-0 by City Council 

15.       City Council approval of funding in the amount of $29,892.48 to Area Communications for the relocation of network cabinet in Finance to the second floor Main Data Facility (MDF). 

                        Passed 5-0 by City Council 

Council Business

      16.       Discussion and possible approval of proposal from Wood Environmental and Infrastructure Solutions Inc.  

                  This discussion is the approval of the bid proposal from Wood Environmental and Infrastructure Solutions, Inc. to conduct a Waterfront Asset Inventory and Master Plan. The value and benefit of the City having such a plan has been previously discussed by the City Council. Council Member Van Royal asks City Manager Steve Kennedy if the plan includes the possibility of a boardwalk or other over the water walkway, and Kennedy responds by saying that the analysis of the waterfront will help determine specifics for a boardwalk in the future. Mayor Ed Gaw asks if the Governors Creek Boat Ramp is included in the study, and Kennedy responds that it is. 

                  Motion to approve the bid proposal passed 5-0 by City Council 

17.       Approval of Procurement Platform & Services Agreement with Urbanleap, Inc. 

            The City obtained an agreement with Urbanleap, Inc. to handle the formal procurement process for the City moving forward. City Council discussion is on the agreement and whether to approve City Staff to move forward with the agreement with Urbanleap, Inc. 

            Council motions to approve the procurement Platform & Services Agreement with Urbanleap, Inc., contingent on staff getting more information from cities and counties that already use the platform and to confirm if any local bidder that goes through the City website to place a bid would still have to pay a 1 percent fee to Urbanleap, Inc. Passed 5-0. 

18.       City Manager & City Attorney Reports / Correspondence

            City Manager Kennedy Comments: He will be giving a presentation to pitch a Community Redevelopment Agency in Green Cove Springs to the Board of County Commissioners on January 25. He will start interviews with potential teacher and tutoring volunteers for the Augusta Savage Mentoring Center starting next week. 

Police Chief Guzman announced the launch of the Safer Watch app on January 31, 2022, in partnership with the Clay County Sheriff’s Office and Clay County District Schools. Safer Watch is an app that allows anyone that downloads the app to report crimes directly to law enforcement and share live video with law enforcement in real time. It also allows law enforcement to push area-specific messaging during an emergency or when the need arises. 

            Emergency motion to accept Safer Watch and move forward with implementation process, including a $5,000 annual fee, passed 5-0 by City Council. 


19.       City Council Reports / Correspondence


January 18, 2022, City Council Special Session Meeting Brief


January 19, 2022 – 

            Council Business 

  1.  Downtown and US 17 Parking Study – Review and discussion of the draft report


THA presented its draft parking study based on surveys taken during November and December 2021. Council Member Van Royal begins discussion by questioning whether conducting the surveys during a busy time of year for the City and during an event (Third Saturday market in the Park) makes for an accurate base for the study. There is discussion among Council on the accuracy of the numbers and if the time of year was the best time to do a parking survey. THA and Planning and Zoning Director Mike Daniels said that these survey numbers are only the base and will go under the same growth percentage projections as the Comprehensive Plan Update before being presented as the final report numbers. Council Member Steven Kelley suggested to include identifying any privately owned properties west on Walnut Street that could be good opportunities for the City to purchase to provide ample parking in the future. Mayor Edward Gaw asks if Green Cove Springs has a parking problem, and THA responds that the City is on the cusp of having a daily parking problem if nothing is changed. Walking distance between parking and destination in Green Cove Springs is discussed, and THA suggests that more occupied buildings and active businesses will help with the perception of the experience of walking from parking to destination. Mayor Edward Gaw also asks about what it would take for a city of the size of Green Cove Springs to need to build a parking deck, and was told by THA that the City would need to implement paid parking first and that paid parking would need to be at capacity before a parking deck is needed. 


Planning and Zoning Director Mike Daniels suggests for the City Council to table this discussion for another time and to move the final acceptance to the February 15, 2022, City Council meeting. City Manager Steve Kennedy agrees and suggests to table discussion to a special session prior to the City Council meeting on February 1, 2022, and move final acceptance to February 15, 2022. City Council agrees with City Manager Kennedy’s suggestion. 


Martin Luther King, Jr. Day Ceremony Highlights Health with Keynote Speaker Sadie Durham


Ascension St. Vincent's Clay Vice President of Nursing Sadie Durham


January 12, 2022 – City of Green Cove Springs hosts its annual Martin Luther King, Jr. Day Ceremony at Vera Francis Hall Park on Monday, January 17, 2022, from 11 a.m. to 1 p.m.

Ascension St. Vincent’s Clay Vice President of Nursing Sadie Durham will be the Keynote Speaker. Her speech “Building a Legacy of Health and Wellness” will address the importance of making one’s health a priority.

This ceremony is held to recognize the spirit of community service embodied by King and highlighted on Martin Luther King, Jr. Day across the country. The ceremony is open to the public to attend as well as partake in a catered lunch provided by Bright Light Catering after the ceremony.


January 4, 2022, City Council Meeting Brief


January 5, 2022 –

            Awards & Recognition

  1. Proclamation – Martin Luther King, Jr Day

Read by City Human Resources Director Dee Jones. Will be read at the Martin Luther King, Jr. Day Ceremony at Vera Francis Hall Park on January 17, 2022.

  1. Proclamation - Arbor Day

Presented to Green Cove Springs Garden Club. Will be read at the Arbor Day Ceremony on January 21, 2022.  

Public Hearings

                  3.         Establishing Procedure For Trespass After Warning Notice On City Property - Ordinance O-23-2021  

                              This Ordinance establishes a formal process to appeal a trespass warning notice. This notice is given by the Green Cove Springs Police Department when an individual violates a City ordinance, rule or regulation, or a state law on City-owned property.

                              Second Reading passed 5-0 by City Council

4.         Transmittal Hearing for the City of Green Cove Springs Comprehensive Plan Update. 

            This hearing is for City Council to review the Comprehensive Plan update as it is planned to be submitted to the State Department of Economic Opportunity for review and either approve its submittal or make further changes. The following changes are proposed in each of the eight elements of the Comprehensive Plan:

Future Land Use – Recommending establishing a Community Redevelopment Area (CRA), Downtown Master Plan, Walnut Street Redesign, and a Parking Study as specific projects to address Downtown Vitality in the plan, designate Reynolds Park as a Small Area Plan and keeping the basic policies to shape comprehensive development in the future.

Transportation – Keeping the transportation concurrency element in the plan but recommending to adopt mobility strategies with future development in downtown.

Housing – Recommending the following incentives for development and redevelopment of affordable housing: density bonuses, modification of street requirements for affordable housing, affordable accessory residential units, the preparation of a printed inventory of locally owned public lands suitable for affordable housing, and the support of development near transportation hubs and major employment centers and mixed-use developments.

Public Facilities – Revising the language in the Water Supply Plan to ensure that the City will update the Water Supply Plan within 18 months of the update Regional Water Supply completed by the Water Management District.

Recreation and Open Space – Shift focus of continuous improvement to only Spring Park to continuous improvements/expansions to all City parks, draft a Master Recreation Plan to address specific needs and park uses of the community, and create a Riverfront Asset Protection Plan.

Capital Improvements – Updated Level of Service (LOS) Requirements for all utilities to reflect statutory requirements, and the LOS Requirements for parks to include neighborhood and community parks and add a requirement to ensure access to parks for all Green Cove Springs Citizens

Economic Development – Explore creating an incentive program in the downtown area to encourage the growth of downtown businesses such as Façade Improvement Grants, Commercial Redevelopment Grants, and commercial New Construction Grants

Discussion on changing language in the Future Land Use Element about Reynolds Park property to take out previous agreed to 17.5 acres for South Wastewater Treatment Plant expansion with new development on Reynolds Park as South Plant is currently planned on being mothballed and there has been no planned development on Reynolds Park since the Comprehensive Plan was last updated and there currently are no plans for development on Reynolds Park. All City Council except Mayor Ed Gaw agreed on the language change, saying that it will leave more room for flexibility for types of development and for negotiation as a specific plan is brought before City Council in the future. Mayor Ed Gaw was against the language change, saying that the City could be giving away designated land on Reynolds Park that they might not get back.

Transmittal Hearing of Comp Plan 2045 Update passed 4-1 by City Council, with Mayor Ed Gaw voting no.

            Consent Agenda

                  5.         City Council approval of Online Facility Reservations Application and absorbed pricing option fee of 2.75 % per transaction.  

                              Passed 5-0 by City Council

6.         City Council approval of funding in the amount of $40,394.00 to Data Flow Systems for control systems upgrades to the Harbor Road Water Treatment Plant.  

            Passed 5-0 by City Council

7.         City Council approval of Minutes from 8/26/2021, 11/10/2021, 11/16/2021, 12/28/2021 Special Sessions.  

            Passed 5-0 by City Council

8.         City Council approval of, and authorization for the Assistant Water Utilities Director (Project Manager) to execute, SJRWMD Payment Request #4, in the amount of $246,477.87 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note: This request returns the funds to the Wastewater CIP Budget. 

            Passed 5-0 by City Council

9.         City Council approval of, and authorization for the Mayor to execute, Disbursement Request #8, in the amount of $603,903.15 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note:  This request returns funds to the Wastewater CIP budget.

Passed 5-0 by City Council

10.       2022 American Cruise Line Docking Schedule  

            Pulled from Consent Again by Mayor Gaw to ask on how to incentivize businesses or City to engage visitors from American Cruise Line when the ship docks in Green Cove Springs. City Attorney Jim Arnold suggested that topic can be one to go before the Citizens Advisory Committee to discuss and bring back to City Council.

            Passed 5-0 by City Council

11.       Review and approval of a street closure request and fee waiver request for a Major Event, Augusta Savage Cultural Arts Festival.

                                    Passed 5-0 by City Council

            Council Business

                  12.       FMPA - January 2021 

13.       City Council discussion of modifications to Hazard Mitigation Grant Program (HMGP) Project Number 4337-218-R, Lift Station # 318 Hardening, changing the scope from installation of a generator and raising the wet well / electric panels to converting the lift station to a gravity sewer system.

            Assistant Water Utility Director Scott Schultz updated the Council on the changes to this Lift Station project, which include purchasing a generator for the well and making general improvements as he was recently notified of currently no funding in Hazard Mitigation Grant Program.

            No vote was needed by City Council.

14.       Approval to fund and add a full time Public Works Field Supervisor position and a part time Warehouse Worker position to the Personnel Allocation as approved in the FY 2022 Operating Budget.

                              Approved 5-0 by City Council

15.       City Manager & City Attorney Reports / Correspondence

                              City Attorney Comments – January 2022 will be his 45th work anniversary with the City.

                              City Manager Comments – City Staff is looking into ways to market i9 Sports programs in the Spring, as there were not enough sign-ups for sprots programs this January – March. SCADA system for City electric grid is in the final stages of completion and will go into employee training before it’s fully online.

16.       City Council Reports / Correspondence


December 28, 2021, City Council Special Session Meeting Brief


December 29, 2021 –

            Council Business

  1. Passage of Resolution No. R-33-2021 to Authorize the Non-Ad Valorem Assessment Program for Code Violation Abatement and Recovery of City Costs

This is the next step for the Non-Ad Valorem Assessment Program, which started as a discussion item during the Sept. 21, 2021, City Council meeting and was authorized by City Council on the Oct. 19, 2021, City Council meeting. This Resolution will begin the process of collecting City Nuisance abatement costs from property owners as a non-ad valorem special assessment on their annual property tax bills as incentive to correct any long-standing code enforcement violations on their property. After the Resolution is passed City Staff will amend its nuisance abatement ordinance and enter into an agreement with Clay County Property Appraiser for the program. City anticipates that the first Non-Ad Valorem Assessments will begin to appear on property tax bills in November 2022.

Resolution passed 4-0 by City Council, with City Council Member Connie Butler absent.


City of Green Cove Springs Christmas and New Year’s Holiday Office Closures


December 22, 2021 – All City buildings will be closed on Thursday, December 23, and trash and recycling pick up will be suspended on Thursday, December 23, and Friday, December 24, in observance of the Christmas Holiday. Both City buildings and trash and recycling pick up service will resume on Monday, Dec. 27.

For the New Year’s Day, trash and recycling pick up will be suspended on Friday, Dec. 31, and will resume Monday, January 3, 2022


GCSPD Commander John Guzman Selected as City of Green Cove Springs Chief of Police


December 20, 2021 – City of Green Cove Springs has promoted Commander John Guzman to be the City’s next Chief of Police.

Guzman has been serving as the Green Cove Springs Police Department’s Acting-Chief of Police since August and has continued serving in that role since Chief Derek Asdot passed away from complications of COVID-19 in late September.

“Commander Guzman has done a great job in keeping the police department focused and on track with the priorities Chief Asdot established,” Green Cove Springs City Manager Steve Kennedy said. “The department staff have been supportive of Commander Guzman, especially over the last four months, and will continue to support him as Chief of Police.”

Guzman started his career in law enforcement with the Green Cove Springs Police Department in 2003 as a patrol officer, field training officer, street crimes officer, and instructor. He was assigned to serve as a Detective with the county-wide drug/vice task force in 2010. He was promoted to Sergeant in the GCSPD in 2017 and again as Lieutenant in 2018. Before serving as the Acting-Chief of Police, Guzman worked as the department’s Administration Division Commander overseeing Criminal Investigations, Communications, Accreditation & Training, School Resource Officers, Records, and Evidence Sections of the police department.

Guzman is a graduate of the Florida Department of Law Enforcement’s (FDLE) Leadership Academy with more than 800 hours of law enforcement training. Over his 18 years working in law enforcement, he has received the Medal of Valor, Chief’s Achievement Award, Police Commendation Award, Educations Achievement Award, Community Service Award, and a Letter of Commendation from the Clay County Sheriff in 2012.

He holds a Bachelor in Science degree from Vincennes University, and is currently in the Master of Science in Management program at the University of Florida.

For any questions or media requests, please contact City of Green Cove Springs Public Information Officer Tiffanie Kelly at 904-297-7046 or tkelly@greencovesprings.com.


December 7, 2021, City Council Meeting Brief


December 8, 2021 –

            Public Hearings

  1. City Council Final approval (Second Reading) of Ordinance O-19-2021 authorizing water rate changes for Fiscal Year 2022. 

This 3 percent increase is part of the Water Master Plan approved by City Council in June 2018, and was approved to take effect on December 7, 2021, with the approval of the full budget for FY 21/22 on Sept. 21, 2021. Public notices with details about this increase were sent to all utility customers during the October billing cycles. After the Ordinance’s final approval, the increase will be seen in customers’ utility bills starting in January 2022.

            Approved 5-0 by City Council

  1. Second and Final Reading of Ordinance No. O-22-2021, Updated Police Pension and Trust Plan. 

First Reading approved on November 2, 2021. Second and final reading approved 5-0 by City Council 

  1. Second and Final Reading of Ordinance O-20-2021 to amend the Commercial High Intensity (CHI) and Institutional (INS) Future Land Use Designations to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue.  

First Reading approved on November 2, 2021. Passed 4-0 by City Council, with Council member Van Royal abstaining due to his professional relationship with the applicant.

  1. Second and Final Reading of Ordinance O-21-2021 to amend the Gateway Corridor Commercial Zoning District to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue.  

First Reading approved on November 2, 2021. Passed 4-0 by City Council, with Council member Van Royal abstaining due to his professional relationship with the applicant.

Consent Agenda - Item #5 and #16 pulled for clarification.

  1. City Council approval of Market in the Park Street Closures.  

Approved 5-0 by City Council after brief discussion for clarification.

  1. City Council approval of, and authorization for the Assistant Water Utilities Director (Project Manager) to execute, SJRWMD Payment Request #3, in the amount of $179,378.00 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note: This request returns the funds to the Wastewater CIP Budget.  

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #7, in the amount of $509,984.99 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  Note:  This request returns funds to the Wastewater CIP budget.  

Passed 5-0 by City Council

  1. City Council approval of the Martin Luther King, Jr Day Proclamation. 

Passed 5-0 by City Council

  1. City Council approval of the Arbor Day Proclamation. 

Passed 5-0 by City Council

  1. City Council approval of Minutes from 9/21/2021, 10/06/2021, 10/19/2021 Regular Session. 

Passed 5-0 by City Council

  1. City Council approval of Emergency Home Energy Assistance Program (EHEAP) Vendor Payment Agreement with Northeast Florida AIDS Network. 

Passed 5-0 by City Council

  1. City Council approval of the Unaudited FY 2021 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending September 30, 2021.  

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor to execute, Contractor’s Pay Request #7 for Williams Industrial Services, LLC, in the amount of $912,881.02, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420. 

Passed 5-0 by City Council

  1. City Council approval to designate Ford Meter Box as the city standard for repair clamps, tap saddles and curb / corporation stops.  

Passed 5-0 by City Council

  1. City Council approval of the extension of the City’s Professional Services Agreement and issuance of a Purchase Order for Building Official, Building Inspection and Plan Review Services with Charles Abbott Associates, Inc. 

Passed 5-0 by City Council

  1. City Council approval of award of Bid LC 2021-12 for the completion of a Downtown Master Plan

Passed 5-0 by City Council after a brief discussion for clarification

  1. City Council approval of the Roberts Trace plat, a replat of a portion of Lot 8, Block 32, North Suburbs of Green Cove Springs, and a portion of Lots 9, 10, and 11, Block 1, N.A. Burnhams Subdivision.

Passed 5-0 by City Council

  1. City Council approval of a Site Development Plan for St. Johns Boat Sales at 1325 Energy Cove Ct

Passed 5-0 by City Council

  1. Award of RFP 2021-16-CDBG-NR- Provide Engineering Services- Neighborhood Revitalization Sidewalk Project to Mittauer & Associates, Inc. 

Passed 5-0 by City Council

  1. City Council approval of a Pay Application #5 from KBT Contracting Corp. on the amount of $87,549.53 for design and build out of ASACC classroom for AMIkids.

Passed 5-0 by City Council

  1. City Council approval of surplus and purchase of weapons.

Passed 5-0 by City Council

  1. City Council approval of a task order with CHW in the amount of $ 65,000.00 for Providing civil design and civil permitting of the master plan of the public works Compound for Phase 2 through 4. 

Passed 5-0 by City Council

  1. Award of RFP 2021-15-CDBG-NR- Project Administration Services- Neighborhood Revitalization Sidewalk Project to Fred Fox Enterprises, Inc. 

Passed 5-0 by City Council

Council Business

  1. FMPA - December 2021

Presented by Bob Page

  1. Establishing Procedure For Trespass After Warning Notice On City Property - Ordinance O-23-2021. 

Presented by City Attorney Jim Arnold to establish and add a formal appeal process for a trespass warning notice when one has been issued to someone while on City-owned property.

            Passed on first reading as to form only 5-0 by City Council

  1. Discussion of Permitted Uses and Special Exceptions within the Central Business District. 

This is a follow-up discussion from the October 5, 2021, City Council meeting where Council requested staff to compare Green Cove Springs’ permitted uses and special exceptions within the Central Business District to the permitted uses and special exceptions to Central Business Districts in similar Florida municipalities. Tonight, Planning and Zoning Director Mike Daniels has presented a comparison chart to the City Council for further discussion and direction.

            Daniels scheduled the follow-up discussion for the November 2, 2021, regular session. Council agreed to table discussion until the Dec. 7, 2021, City Council regular session to also allow Mayor Gaw to speak about this with the rest of the City Council.

            During the December 7, 2021, regular session Mayor Ed Gaw suggested taking out industrial storage and fleet trucks parking as a use entirely and add microbreweries as either a special exception or permitted use. Daniels said that industrial storage and fleet ruck parking can be taken out and microbreweries added as a special exception. City Council Member Steven Kelley said that he would like to add brew pubs as a special exception, as they wouldn’t need the space as microbreweries would, and Council Member Van Royal agreed with Kelley on looking at microbreweries on a case-by-case basis. Mayor Gaw ended the discussion by saying that he would like brew pubs to be a permitted use and to add vehicle charging stations to the Central Business District, if possible.

  1. City Manager & City Attorney Reports / Correspondence

City Manager Steve Kennedy reported to the Council that AMIkids should be moving in by Dec. 28, and they are planning on holding a grand opening event towards the end of January 2022. He is also looking at new signage for the Augusta Savage Social Services Complex.

  1. City Council Reports / Correspondence

Downtown Parking Study Stakeholder Meeting Dec. 6 & 8, 2021




Electric Pole Installation along Palmetto Ave. on Wed, Dec. 1, 2021


City of Green Cove Springs Electric Department will be installing five electric power poles between 7:30 a.m. and 5:30 p.m. on Wednesday, Dec. 1, 2021. Work will be along Palmetto Ave. from Houston St. to Grove St. Palmetto Ave. south to Houston St. will be closed to thru traffic while work is being completed. Please see work map for reference.

Map of Palmetto Ave. electric pole installation 


City Hall Offices Closed Nov. 25 & 26, 2021 for Thanksgiving Day


 City Hall offices will be closed on Thursday, Nov. 25, 2021, and Friday, Nov. 26, 2021, in observance of Thanksgiving Day. This also includes all City departments except for the Police Department. Offices will reopen 7 a.m. Monday, Nov. 29, 2021.

Trash pick up routes will also be suspended on Thursday, Nov. 25, 2021, and Friday, Nov. 26, 2021, in observance of Thanksgiving Day and will be picked up on the next scheduled day.


November 16, 2021, City Council Special Session Meeting Brief


November 17, 2021 –

            Consent Agenda

  1. City Council approval of a Pay Application #4 from KBT Contracting Corp. in the amount of $112,859.52 for design and build out of ASACC classroom for AMIkids.

Approved 5-0 by City Council

  1. City Council approval of two Police Vehicles and K9 vehicle equipment for the 2022 fiscal year.

Approved 5-0 by City Council

  1. City Council approval of Contractor’s Final Pay App #4 for CR209S in the amount of $49,540.17 to General Underground under Bid Award LC 2020-06.

Approved 5-0 by City Council

  1. City Council approval of Pay Application #8 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $12,017.50, leaving a balance of $81,503.51 in contract number LC 2020-17 in the total revised amount of $954,620.17.

Approved 5-0 by City Council

  1. City Council approval of funding in the amount of $25,452.00 to Xylem Water Solutions for Flygt submersible pumps for Lift Station #330.

Approved 5-0 by City Council

  1. City Council approval of three Cured in Place Pipe (CIPP) lining projects to Advanced Plumbing Technology (APT) in an amount not to exceed $110,183.50.

Approved 5-0 by City Council

  1. City Council approval of the Native American Heritage Month Proclamation.

Approved 5-0 by City Council

  1. City Council modification of lease agreement with AMIkids Clay County, Inc. to lease a portion of the Augusta Savage Arts and Community Center (ASACC) Classroom Building.

Pulled from consent to answer questions about the agreement from City Attorney Jim Arnold.

Approved 5-0 by City Council

  1. City Council approval of the School Concurrency Proportionate Share Mitigation (PSM) Development Agreement for DR Horton Inc. Jacksonville, a Delaware Corporation (Ayrshire Project).

Approved 5-0 by City Council

Awards & Recognition

  1. Proclamation: Native American Heritage Month

Presented to All Creations Intertribal Native American Community

Council Business

  1. Walnut Street Design Update

S&ME Landscape Architect Carrie Read presented streetscape redesign concepts based on the wants of City Council and City Staff, which center around pedestrian connectivity and walkability. Conceptual design elements presented include removeable bollards to close down portions of Walnut Street to thru traffic during events or festivals, widening sidewalks, transition to curbless streets, installing gateway signs on either end of Walnut Street to visually distinguish downtown, provide color and natural drainage through use of landscaping, and create a parking plaza.

Public comments included concerns about the current parking situation on Walnut Street and how would the new landscaping be maintained, wants the City Council and Staff to be more specific on what kind of businesses they want to attract through this redesign and if that does include businesses that are currently there, and consensus on the focus on beautification of Walnut Street and how much that is needed for the street right now.

City Council comments include a consensus of liking the presented concept design plan, and would like to focus first on beautification, signage, and parking. Most of the Council mentioned that a parking study of downtown Green Cove Springs in partnership with Clay County is currently underway and will provide a more detailed blueprint on how to increase and improve parking in Green Cove Springs.  


Palmetto Ave Closed for Electrical Work on Thurs, Nov. 18


City of Green Cove Springs Electric Department will be closing sections of Palmetto Avenue to thru traffic on Thursday, Nov. 18, 2021, to set up power line poles for replacement at a later date. Starting at noon, Palmetto Ave. from Grove St. to Orange Ave. will be closed to thru traffic until the power line poles are set up. Then, Palmetto Ave. will be closed around the Houston St. intersection until power line poles are set up there. The Electric Department anticipates that street closures will last until the late afternoon at the latest. The City appreciates your patience as we work to improve the infrastructure and walkability of Green Cove Springs. 


Convo Around the Cove: Update on Augusta Savage Museum and Mentoring Building


Public Information Officer Tiffanie Kelly talks with City Manager Steve Kennedy and Committee for Programming at Augusta Savage Museum and Mentoring Building Member Henrietta Francis on the development of upcoming programs in the building and the need for teachers and tutors on a volunteer basis for that programming. Interested in being a volunteer? Go to https://www.greencovesprings.com/ASMMB to fill out a volunteer application. 

Intro and Outro Music: On the Verge by Joseph McDade


November 10, 2021, City Council Special Session Meeting Brief


November 12, 2021 –

            Council Business

  1. City of Green Cove Springs Joint City Council / Planning and Zoning Board Comprehensive Plan Update Presentation and Discussion

 

S&ME presented the following changes to the Comprehensive Plan Update since the first joint meeting in August and the second public workshop in October: Changing the category name “Employment Center” to “Industrial” in the proposed Future Land Use Map, creating a “RPO Neighborhood” category in the Future Land Use Map instead of originally consolidating the Residential Professional Office “RPO” category into the “Mixed Use” category, adding a new policy to prepare a neighborhood plan for MLK corridor based on public comments, reclassifying “Residential Neighborhood” category in the proposed Future Land Use Map to “Mixed Use,” added criteria in the Compatibility Objective to guide rezonings within the “Neighborhood” category of the proposed Future Land Use Map, took out policy recommending a Transportation Concurrency Exception area in downtown to instead focus on mobility strategies, added a completed Water Supply Plan and revised language ensuring that the City will update the Water Supply Plan within 18 months of the Regional Water Supply update completed by the Water Management District, revised the Recreation and Open Space section of the plan to move the focus of continuous improvement from just Spring Park to continuous improvements / expansions to all City Parks, adding guidance for the City to draft a Master Recreation Plan to address specific needs and park uses of the community, added policy to explore creative incentive programs in the downtown area to encourage the growth of downtown businesses, explore opportunities to attract new businesses by offering incentives in partnership with the Qualified Targeted Industries Tax Refund Programs offered by the State of Florida, and explore opportunities to partner with regional entities for secondary and tertiary Industrial / Commercial development.

 

Meeting Discussion:

City Council Member Van Royal voices concern of mobility and transportation fees on businesses with a mobility plan for downtown. Comp Plan will allow the City to decide to go to a mobility plan with a fixed mobility fee at a later time.

 

Questions and discussion from City Council on definitions of a Community and Neighborhood Park in the proposed Master Recreation Plan. Planning and Zoning Director Mike Daniels said that general definitions will be in the Comp Plan, which can serve as guides to further define the difference and how a Neighborhood Park can become a Community Park.

 

Daniels goes over short and long-term priorities. Council Member Royal asks about a CRA (Community Redevelopment Agency being added to the short-term priorities, and Daniels says that a CRA can be added. Mayor Ed Gaw would like a mobility fee study to be moved to the short-term priority list. Daniels says that these lists are flexible and open for discussion. Short term plans include: Parking Study (underway), Downtown Master Plan, Walnut Street Plan and Improvements (Discussion on Nov. 16), Economic Development Incentives, Special Area Plan for Reynolds Park, SR 17 Corridor Study, and Affordable Housing Code Changes/Incentives. Mid to Long-Term Plans include: Form Based Code for Downtown, Park Master Plan, Affordable Housing Code Changes/Incentives, Mixed Use District for Reynolds Park, Transportation Mobility Plan/Fee, MLK Corridor Neighborhood Plan, and LDC (Land Development Code) changes based on Comprehensive Plan Update.

 

After Nov. 10, 2021, joint meeting going into adoption process.

 

Mayor Gaw wants S&ME Director of Planning Pat Tyjeski’s thoughts on plan strengths and weaknesses. Strengths include streamlining the plan by adding goals without any arbitrary dates and focusing any land development changes to the land development code and not include it in the Comprehensive Plan. Mayor Gaw asks about longevity and Tyjeski responds that projected growth is an estimate and that the City should periodically look back at the Plan and compare projections with actual growth in order to critically look at any changes needed in priorities or goals.

 

Planning and Zoning Board Member Brian Cook asks if the goals in Plan are realistic and that both CC and PZB should look at prioritization with definite dates assigned on a yearly basis, once it is adopted.

 

City Council Member Royal would like to look at the proposed new zoning map and what’s the zoning for US 17 in the gateway corridor. Currently looking at designating that as mixed use for more flexibility. Royal would like it to be expanded to McDonalds by Governors Creek as well as on both sides of Palmetto Ave. Daniels said that the Comp Plan defines the categories, and City will go back to define the uses in each district.

 

Planning and Zoning Board Member Henrietta Francis wants Augusta Savage Museum and Mentoring Building to be included as a historic destination in the Comprehensive Plan. Daniels said that staff left the historic destinations vague in order to let the City and boards decided the specifics.

 

Planning and Zoning Board Member Cook comments on importance of riverfront and would like specifics on how to protect and define the riverfront (as an asset) in the Comprehensive Plan update, such as location range, development standards, and uses. City Manager Kennedy said that he is arranging for the CC and Staff to meet with consultants/engineers on how to best manage the City waterfronts.


Nov. 2, 2021, City Council Meeting Brief


November 3, 2021 –

            Awards & Recognition

                  1.         Proclamation: Veterans Day

                        Passed 5-0 by City Council declaring Nov. 11, 2021, as Veterans Day

2.         New Officer Swearing-In

                                                Commander John Guzman sworn in Officers Hayley Flynn, Jerimiah Mares, Cora Milliken, Tim Reichenbach, and Joe Shiller.

            Public Hearings

                  3.         Public Hearing and approval of Resolution R-28-2021, a Resolution amending the Special Revenue Building Department Fund operating budget for Fiscal Year 2021 per Exhibit “A”.  

                        Passed 4-0 by City Council, with Mayor Ed Gaw absent.

4.         Public Hearing and approval of Resolution R-29-2021, a Resolution amending the Water Utility Fund operating budget for Fiscal Year 2021 per Exhibit “A”.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

5.         Public Hearing and approval of Resolution R-30-2021, a Resolution amending the General Fund operating budgets for Fiscal Year 2021 per Exhibit “A”.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

6.         City Council approval on First Reading of Ordinance O-19-2021 authorizing a 3% water rate increase for Fiscal Year 2022. 
                        This 3 percent increase is part of the Water Master Plan approved by City Council in June 2018, and was approved to take affect on December 7, 2021, with the approval of the full budget for FY 21/22 on Sept. 21, 2021. Public notices with details about this increase were sent to all utility customers during the October billing cycles.

Passed 4-0 by City Council, with Mayor Ed Gaw absent. Second Reading is scheduled for Dec. 7, 2021.  

7.         Second and Final Reading of Ordinance O-17-2021 to amend the Future Land Use from Commercial High Intensity to Institutional for property located at 518 N Pine Avenue for approximately .433 acres. 

                              First Reading approved 5-0 by City Council on Oct. 19, 2021.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

8.         Second and Final Reading of Ordinance O-18-2021 to amend the Zoning from C-2, General Commercial, to Institutional for property located at 518 N Pine Avenue for approximately .433 acres.  

                              First Reading approved 5-0 by City Council on Oct. 19, 2021.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

9.         First Reading of Ordinance O-20-2021 to amend the Commercial High Intensity and Institutional Future Land Use Designation to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue.  

                                    Passed 3-0 by City Council, with Mayor Ed Gaw absent and Council member Van Royal abstaining due to his professional relationship with the property owner. Second Reading is scheduled for Dec. 7, 2021.   

10.       First Reading of Ordinance O-21-2021 to amend the Gateway Corridor Commercial Zoning District to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue. 

                                    Passed 3-0 by City Council, with Mayor Ed Gaw absent and Council member Van Royal abstaining due to his professional relationship with the property owner. Second Reading is scheduled for Dec. 7, 2021.  

            Consent Agenda

                  11.       City Council approval of Minutes from 8/3/2021, 9/7/2021 Regular Session and 10/27/2021 Special Session.  

                              Pulled by Council Member Connie Butler to praise City Clerk Erin West on her work with meeting agendas and minutes.

                                    Passed 4-0 by City Council, with Mayor Ed Gaw absent.   

12.       City Council approval for warehouse management to immediately purchase up to one year of essential materials for the operation of the Electric ($1,000,000.00), Water / Wastewater ($500,000.00) and Public Works ($250,000.00) Departments to maintain essential services, be prepared for storms, and maintain progress of applicable system improvement projects due to rapidly increasing prices and lead times and to declare a public emergency and waive the formal purchasing requirements for this purchase authorization only. 

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

13.       Approval of Resolution R-32-2021 authorizing the Mayor to execute a LAP agreement with FDOT for construction of the Palmetto Trail project and approval of same LAP agreement.  

                              City Council previously approved a Local Area Project (LAP) agreement with FDOT for the design phase of the trail along Palmetto Ave. from Oak St. to Harbor Rd. and along Martin Luther King Jr. Blvd. from Palmetto Ave. to Vera Francis Hall Park. The LAP agreement approved on Nov. 2, 2021, is for the construction phase of the trail with FDOT funding the project and City staff running the project. Bidding for this project will start in November with construction estimated to begin in February 2022 and last approximately 18 months.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

14.       City Council approval of Contractor’s Pay Request #6 for Williams Industrial Services, LLC, in the amount of $664,362.99, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

15.       City Council Approval to purchase polyethylene water distribution pipe and appurtenances from Ferguson Waterworks in the amount of $34,149.28. 

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

16.       City Council approval of PO to Armstrong Fence Co. not to exceed $31,725.00 to replace/install fencing at Augusta Savage Friendship Park and ADA playground located in Spring Park.

            This will replace current fending around Augusta Savage Friendship Park and the ADA playground in Spring Park with new fencing. American Rescue Plan Act funds will be used for both fencing projects.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

17.       Authorization to increase Standby Pay for Electric, Water, Wastewater and Customer Service Departments.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

18.       Review and approval of temporary street closures and fireworks display for a minor event, Thanksgiving Community Event, hosted by Hibernia Baptist Church in Spring Park.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

19.       Review and approval of temporary street closures, application fee waivers, and a major event, Christmas on Walnut Street Festival and Parade, sponsored by City of Green Cove Springs in Spring Park. 

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

20.       City Council approval for the upgrade to the current BIS audio and video equipment and add eSCRIBE webcasting. 
                        American Rescue Plan Act funds will be used to upgrade the current audio and video equipment in the City Council Chambers and be able to webcast public meetings in the City Council Chambers that also meet ADA standards through eSCRIBE webcasting.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

21.       City Council approval of a purchase order in the amount of $78,870.00 to Assurance Electrical, Inc. to install electric panels for special events at Vera Francis Hall Park and Spring Park. 

                                    This is to install four electric panels and cabinets in Spring Park and seven at Vera Francis Hall Park in order to give vendors convenient access to electricity during community and special events in either park. This is also funded through American Rescue Plan Act.

                                    Passed 4-0 by City Council, with Mayor Ed Gaw absent.

22.       Review of Site Development Application for The Vineyard Transitional Center located at 518 N Pine Ave. 

                                    Passed 4-0 by City Council, with Mayor Ed Gaw absent.

Council Business

                  23.       FMPA - November 2021 

                              Presented by Bob Page

24.       City Council discussion of Senate Bill 64 (Surface Water Discharge Elimination). 

                              This Bill was passed in the Florida House and Senate on July 6, 2021, and signed by Governor Ron DeSantis and requires utilities to eliminate surface water discharges from wastewater treatment plants. This means eliminating discharges to the St. Johns River for City of Green Cove Springs. This bill requires a plan for eliminating surface water discharges to be submitted to the Florida Department of Environmental Protection by Nov. 1, 2021, which staff has completed and attached to this agenda item, with the goal of eliminating discharges by 2032.

                              Assistant Water Utility Director Scott Schultz is presenting staff’s plan to the City Council to discuss the best option of eliminating surface water discharge by the end goal date of 2032. Schultz recommends to City Council and in City’s plan to the Florida Department of Environmental Protection to use wastewater as reclaimed water for irrigation to City utility customers and re-pipe the irrigation lines in Magnolia Point to use reclaimed water instead of potable water for irrigation. This will not only help the City in meeting state environmental standards, but it will also lower irrigation costs to Magnolia Point customers.

                              City Council agrees with Assistant Water Utility Director Scott Schultz’s recommendation.

25.       1383 N Orange Lien Reduction Request.  

                                          City Building Official saw that the canopy over the fuel pumps at the location of 1383 N. Orange Ave. was being removed and replaced without a permit with the City in May 2020 and told the property owner/management that a permit was required. The case was brought to a hearing in September and property owner/management was given until Oct. 1, 2020, to obtain the proper permits and inspections or a daily fine of $50 would start, with an administration fee of $100. The property was brought into compliance in March 2021, and accumulated a fine of $8,800. The property owner is requesting that the City Council remove the whole lien.

                              City Council unanimously agreed to deny the lien reduction request.

26.       First reading and approval as to form only of Ordinance No. O-22-2021 – Updated Police Pension and Trust Plan  

                              First Reading approved 4-0 by City Council, with Mayor Ed Gaw absent. Second Reading is scheduled for Dec. 7, 2021.

27.       Discussion of Permitted Uses and Special Exceptions within the Central Business District. 

                              This is a follow-up discussion from the October 5, 2021, City Council meeting where Council requested staff to compare Green Cove Springs’ permitted uses and special exceptions within the Central Business District to the permitted uses and special exceptions to Central Business Districts in similar Florida municipalities. Tonight, Planning and Zoning Director Mike Daniels has presented a comparison chart to the City Council for further discussion and direction.

                              Council Members Van Royal and Steven Kelley agree that the City needs to more specifically define permitted and special exception uses within the Central Business District. Council agreed to table discussion until the Dec. 7, 2021, City Council regular session to also allow Mayor Gaw to speak about this with the rest of the City Council.

28.       Approval of a purchase order to Anixter in an amount not to exceed $550,000.00 and a purchase order to Tantalus in the amount of $15,693.50 for the purchase of the Tantalus meter reading software system, associated hardware, 1,500 electric meters and installation of same.  

                              City Council approved $350,000 in the FY 22 Capital Improvement Projects Budget to upgrade the City’s current meter-reading software and install the infrastructure and meters to make the system automated for continuous reading of meters and remote disconnect. Council also approved additional funding to upgrade and replace additional meters.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

29.       City Manager & City Attorney Reports / Correspondence

                                    City manager Steve Kennedy left the meeting early and was unable to give his comments. City Attorney Jim Arnold reported to Council that he will present an ordinance on trespass after warnings at the Dec. 7, 2021, City Council regular session.

30.       City Council Reports / Correspondence


Wednesday, October 27, 2021, City Council Special Session Meeting Brief


Thursday, October 28, 2021 –

            Council Business

  1. Award of RFP 2021-13-CDBG-CV-Project Administration Services-Augusta Savage Arts and Community Center to Fred Fox Enterprises, Inc.

The City is in the process of applying for the Small City CDBG-CV grant funding for the renovation of the Augusta Savage Arts and Community Center Auditorium. Part of this process is selecting a contractor to serve as the Program Administrator/Grant Consultant, as it would add to the total number of points awarded to the grant application. The City put out a request for proposal and received a total of four proposals. Out of those four proposals, the City would like to award Fred Fox Enterprises, Inc. 

City Council approves to award Fred Fox Enterprises, Inc. in a 4-0 vote, as Mayor Ed Gaw was absent from the special session.

  1. City manager and City Attorney Reports/Correspondence

  1. City Council Reports/Correspondence

October 19, 2021, City Council Meeting Brief


October 20, 2021 –

            Awards and Recognition

  1. Proclamation: Florida City Government Week

City Council approves a Proclamation declaring Oct. 18-24, 2021, as Florida City Government Week, which highlights the roles that municipal governments have to run a community.

  1. City Government Week – 5th Grade Essay Participants
    Amiya Aalberg, Ka’maree Brown, Madacyn Cathcart, Nataly De La Cruz Perez, Lamariyana Gelsey, Reagan Hartley, Athena Peterson

All seven participants received a certificate from Mayor Ed Gaw and 500 Cagle Bucks for the school store.

Presentations

  1. Clay Education Foundation

Executive Director Makayla Buchanan gave a presentation to the City Council describing the foundation and how it supports the public schools in Clay County.

Public Hearings

  1. Second Public Hearing for a CDBG-CV Coronavirus Cycle grant application with the Florida Department of Economic Opportunity.

City is in the process of submitting a grant application to fund the rehabilitation of the cafetorium building, including the kitchen area, at the Augusta Savage Arts and Community Center. City Council approved the first public hearing for this grant on March 2, 2021. The proposed application must be approved by the City Council before it can be submitted to the Florida Department of Economic Opportunity.

Second Public Hearing passed 5-0 by City Council

  1. Frist Reading of Ordinance O-17-2021 to amend the Future Land Use from Commercial High intensity to Industrial for property located at 518 N. Pine Avenue for approximately .433 acres.

Approved 5-0 by City Council

  1. First Reading of Ordinance O-18-2021, rezoning amendment from C-2, General Commercial to institutional for property located at 518 N. Pine Avenue for approximately .433 acres.

Approved 5-0 by City Council

Consent Agenda

  1. City Council Approval of the Veterans Day Proclamation

Approved 5-0 by City Council

  1. City Council approval to write off bad debts on September 30, 2021, in the amount of $18,986.85 for a 12-month period ending September 30, 2020, for electric, water, wastewater and solid waste.

Approved 5-0 by City Council

  1. City Council approval of the Anne Jackson, Executive Director of the Northeast Florida League of Cities Appreciation Proclamation.

Council Member Connie Butler pulled the item from the Consent Agenda to comment on how she appreciates the City recognizing Anne Jackson’s years of work in this way.

Approved 5-0 by City Council

  1. City Council approval to surplus the items listed in Attachment “A”

Approved 5-0 by City Council

  1. City Council approval of Minutes from 8/17/21 Regular Session and 8/5/21 Special Session.

Approved 5-0 by City Council

  1. City Council approval of, and authorization for the Assistant Water Utilities Director (Project Manager) to execute, SJRWMD Payment Request #2, in the amount of $82,671.60 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement Np. WW1000420 in the total amount of $15,426,644.33. Note: This request returns the funds to the Wastewater CIP Budget.

Approved 5-0 by City Council

  1. City Council approval of, and authorization for the mayor to execute, Disbursement Request #6, in the amount of $241,019.52 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. Note: This request returns funds to the Wastewater CIP Budget.

Approved 5-0 by City Council

  1. City Council approval of a purchase order in the Amount not to exceed $157,000.00 to Southland Specialties, Inc. for Right of Way maintenance within the core city., magnolia West and DOT Right of Way along 17 and 16 for Fiscal Year 2022 and approve Amendment One to the Professional Services Agreement for Right-of-Way Maintenance.

Approved 5-0 by City Council

  1. City Council Approval to purchase a 2022 F-150 work truck from the Florida Sheriff’s Bid #20-VEL-18.0 in the total amount of $34,501.50 from Duval Ford and to surplus truck #402, a 2009 Ford which has far outlived its useful life.

Approved 5-0 by City Council

  1. City Council Approval to purchase a 2022 F-350 work truck from the Florida Sheriff’s Bid #20-VEL-28.0 in the total amount of $51,894.25 from Duval Ford and to surplus truck #406, a 2004 Dodge which has far outlived its useful life.

Approved 5-0 by City Council

  1. City Council Approval of a Task Order to TOCOI Engineering for design, survey and permitting for a dock extension and two covered boat slips, in an amount not to exceed $41,500.00.

Pulled by Mayor Ed Gaw to ask Assistant Public Works Director Steve Thomas about adding a dingy dock to the new public safety dock as some of the boat slips at City Pier have many dinghies docked on the pier in slips designed for bigger boats. Thomas said that they are also in the process of adding that.

Approved 5-0 by City Council

  1. City Council award of Bid LC 2021-10 for the completion of a Downtown and US 17 Corridor Parking Study.

Pulled by Mayor Ed Gaw to emphasize the need for the City to have this parking study and to act on its recommendations.

Approved 5-0 by City Council

  1. City Council approval of Resolution No. R-31-2021, a Resolution authorizing the submission of an application under the Community Development Block Grant – CV (CDBG-CV) Program to prepare for, prevent or respond to the health impacts of the Coronavirus (COVID 19) Pandemic for the City of Green Cove Springs.

Approved 5-0 by City Council

Council Business

  1. Authorize the Non-Ad Valorem Assessment Program for Code Violation Abatement and accept the Engagement Letter for Nabors Giblin & Nickerson (“NG&N”) to assist with establishing the program.

This agenda item is a follow up to a discussion Planning and Zoning Director Mike Daniels had with City Council on Sept. 21, 2021, meeting about alternative ways to reduce the amount of logged code enforcement violation fees. At the end of that discussion the Council recommended that Daniels pursue Staff’s suggestion of creating a Non-Ad Valorem Special Assessment.

Planning and Zoning Director Daniels presents the Staff’s proposed Non-Ad Valorem Assessment Program for Code Violation Abatement with Nabors Giblin & Nickerson. City Attorney Jim Arnold adds his recommendation of Nabors Giblin & Nickerson.

Authorization and acceptance of NG&N approved 5-0 by City Council

  1. City Manager & City Attorney Reports/Correspondence

City manager Steve Kennedy reported to the City Council various updates on City projects, including Walnut Street study, Comprehensive Plan Update, starting discussions with County Manager Howard Wanamaker on a CRA for downtown Green Cove Springs, working with the Citizens Advisory Committee on a building and roadway renaming policy, and that the Citizens Advisory Committee formed its first sub-committees on the Rivers House and beautification.

  1. City Council Reports/Correspondence

Council Member Connie Butler announced that Friends of Augusta Savage, Inc. will be holding an Augusta Savage Festival on February 26, 2022, and to keep an eye out for more announcements in the future. Vice Mayor Matt Johnson announced that Camp Blanding will be holding a Family Day at the Camp Blanding Museum on Veterans Day, Nov. 11, 2021.


Road Closure for Electrical Work on Oct. 17, 2021


The City’s Electric Department will be working to move two power line poles at 3 and 17 Palmetto Ave. this Sunday, Oct. 17. Crews will have the street closed to thru traffic during the duration of the work on Palmetto Ave. from Spring St. north to Walnut St. to set up a crane for the work in the morning and from Walnut St. north to Palmer St. for connecting new wire across Palmetto Ave. in the afternoon. Work should be complete by 5:30 p.m.


Mag Pt. Underground Re-conductor Project Phase 1 Starts Oct. 11, 2021


City began the first phase of the Magnolia Point Underground Re-conductor project on Monday, Oct. 11, 2021, through boring contractor J & K Underground. This contractor will be digging out the area that a second contractor--Heart Utilities--will be pulling and replacing electric lines that support the electric system within Magnolia Point. That work will start either the end of October or start of November. 

The area for boring includes Magnolia Point Blvd., Colonial Dr., Shinnecock Ln., and Muirfield Dr. 

For any specific questions or concerns contact the City Electric Department at 904-297-7094. 

For more info on the Magnolia Point Underground Re-conductor Project, please see our flyer: Magnolia Point Underground Re-conductor Project Phase 1.pdf 


CDBG-CV Second Public Hearing Notice for ASACC Cafetorium (English & Spanish)


SECOND PUBLIC HEARING NOTICE

 

EL AVISO DE LA SEGUNDA AUDIENCIA PÚBLICA ESTÁ DISPONIBLE EN ESPAÑOL EN

SITIO WEB DE LA CIUDAD DE GREEN COVE SPRINGS (https://www.greencovesprings.com/)

 

The City of Green Cove Springs plans to apply to the Florida Department of Economic Opportunity (DEO) for a Community Development Block Grant-Coronavirus (CDBG-CV) of

$1,397,600.00. For each activity that is proposed, at least 70% of the funds must benefit low-and- moderate income persons. The activities, dollar amounts and estimated percentage benefit to low-and-moderate income persons for which the City of Green Cove Springs is applying are:

 

Service Area #1 City Wide Service Area and Project Area:

 

The activities to be carried out in Project Area #1 are as follows:

 

Construction – This project will rehabilitate the approximately 8,000 square foot cafetorium building at our Augusta Savage Arts and Community Center (ASACC). The ASACC is the site of a historic black high school in the heart of the City’s most populous LMI neighborhood.

 

The rehabilitated cafetorium will be used as a satellite testing site and or vaccination site for COVID-19 or future pandemics. Additionally, the cafetorium can also serve as a staging and distribution site for Personal Protective Equipment (PPE) or other items to be distributed to the public. The kitchen can also serve as a food prep site for programs such as meals on wheels and soup kitchens.

 

The proposed project budget is as follows:

 

Activity Name

 

 

CDBG Budget

 

 

LMI% Benefit

Construction (includes project delivery)

$ 1,292,600

At Least 51%

03L – Engineering

$      55,000

N/A

21A – Administration

$      50,000

N/A

Total

$ 1,397,600

 

 

The City of Green Cove Springs does not anticipate that anyone will be displaced as a result of CDBG-CV funded activities. If any persons are displaced as a result of these planned activities, the City of Green Cove Springs will assist as described in the City’s anti-displacement and relocation policy, which is available for review at City Hall.

 

A public hearing to provide citizens an opportunity to comment on the application will be held on Tuesday, October 19, 2021, at 7:00 p.m. or as soon thereafter as possible at the City of Green Cove Springs City Council Meeting held at City Hall in the City Council Meeting Room, 321 Walnut Street, Green Cove Springs, FL, 32043-3441

 

A draft copy of the application will also be available for review during normal business hours at the City of Green Cove Springs City Hall, located at 321 Walnut Street, Green Cove Springs, FL, 32043-3441 by noon on Friday, October 22, 2021. Persons wanting to submit written comments on the application should send them to Ms. Erin West, City Clerk, City of Green Cove Springs by email at ewest@greencovesprings.com or by mail at Ms. Erin West, City of Green Cove Springs, 321 Walnut Street Green Cove Springs, FL 32043-3441, no later than Friday, October 29, 2021.

 

A copy of the final application will be available for review at the City of Green Cove Springs City Hall, no later than Monday, November 1, 2021. The application will be submitted to DEO on or before Monday, November 1, 2021. To obtain additional information concerning the application and the public hearing, contact Ms. Erin West, City Clerk, City of Green Cove Springs, 321


 

Walnut Street Green Cove Springs, Florida, Telephone (904) 297-7500, ext. 3307 or by e-mail at ewest@greencovesprings.com.

 

The public hearing is being conducted in a handicapped accessible location. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in the hearing is asked to contact Ms. Erin West, City Clerk, City of Green Cove Springs 321 Walnut Street Green Cove Springs, Florida, Telephone (904) 297-7500, ext. 3307 or by e-mail at ewest@greencovesprings.com at least five days prior to the hearing. If you are hearing or speech impaired, please contact the City using the Florida Relay Service, 1(800) 955- 8771 (TDD) or 1(800) 955-8770 (Voice). Any non-English speaking person wishing to attend the public hearing should contact the Ms. West at (904) 297-7500, ext. 3307 or by e-mail at ewest@greencovesprings.com at least five calendar days prior to the meeting and a language interpreter will be provided.

 

The City of Green Cove Springs Is A

Fair Housing/Equal Opportunity/Handicap Accessible Jurisdiction.



WEBSITE SPANISH

 

SEGUNDO AVISO DE AUDIENCIA PÚBLICA

 

La Ciudad de Green Cove Springs planea solicitar al Departamento de Oportunidades Económicas de Florida (DEO) una Subvención en Bloque de Desarrollo Comunitario-Coronavirus (CDBG-CV) de $1,397,600.00. Por cada actividad que se proponga, al menos el 70% de los fondos deben beneficiar a personas de ingresos bajos y moderados. Las actividades, los montos en dólares y el beneficio porcentual estimado para las personas de ingresos bajos y moderados para los cuales la Ciudad de Green Cove Springs está solicitando son:

 

Área de servicio #1 área de servicio de toda la ciudad y área de proyecto: Las actividades a realizar en el Área de Proyecto #1 son las siguientes:

Construcción – Este proyecto rehabilitará el edificio cafetorium de aproximadamente 8,000 pies cuadrados en nuestro Augusta Savage Arts and Community Center (ASACC). El ASACC es el sitio de una histórica escuela secundaria negra en el corazón del vecindario LMI más poblado de la ciudad. El cafetorio rehabilitado se utilizará como un sitio de pruebas satelitales y/o sitio de vacunación para COVID-19 o futuras pandemias.

 

Además, el cafetorio también puede servir como un sitio de preparación y distribución para el Equipo de Protección Personal (EPP) u otros artículos para ser distribuidos al público. La cocina también puede servir como un sitio de preparación de alimentos para programas como comidas sobre ruedas y comedores populares.

 

El proyecto de presupuesto del proyecto es el siguiente:

 

Nombre de la actividad

Presupuesto CDBG

Beneficio LMI%

Construcción (incluye entrega de proyectos)

$ 1,292,600

Al menos el 51%

03L – Ingeniería

$      55,000

No aplicable

21A – Administración

$      50,000

No aplicable

 

Total    $ 1,397,600

 

La ciudad de Green Cove Springs no anticipa que nadie será desplazado como resultado de las actividades financiadas por CDBG-CV Si alguna persona es desplazada como resultado de estas actividades planificadas, la Ciudad de Green Cove Springs ayudará como se describe en la política de la Ciudad contra el desplazamiento y la reubicación, que está disponible para su revisión en el Ayuntamiento.

 

Una audiencia pública para brindar a los ciudadanos la oportunidad de comentar sobre la solicitud se llevará a cabo el martes 19 de octubre de 2021, a las 7:00 p.m., o tan pronto como sea posible en la Reunión del Concejo Municipal de la Ciudad de Green Cove Springs celebrada en el Ayuntamiento en la Sala de Reuniones del Concejo Municipal, 321 Walnut Street, Green Cove Springs, FL, 32043-3441

 

Una copia preliminar de la solicitud también estará disponible para su revisión durante el horario comercial normal en el Ayuntamiento de la Ciudad de Green Cove Springs, ubicado en 321 Walnut Street, Green Cove Springs, FL, 32043-3441 antes del mediodía del viernes 22 de octubre de 2021. Las personas que deseen enviar comentarios por escrito sobre la solicitud deben enviarlos a la Sra. Erin West, Secretaria de la Ciudad, Ciudad de Green Cove Springs por correo electrónico a la ewest@greencovesprings.com o por correo a la Sra. Erin West, Ciudad de Green Cove Springs, 321 Walnut Street Green Cove Springs, FL 32043-3441, a más tardar el viernes 29 de octubre de 2021.


 

Una copia de la solicitud final estará disponible para su revisión en el Ayuntamiento de la Ciudad de Green Cove Springs, a más tardar el lunes 1 de noviembre de 2021. La solicitud se presentará a DEO el lunes 1 de noviembre de 2021 o antes. Para obtener información adicional sobre la solicitud y la audiencia pública, comuníquese con la Sra. Erin West, Secretaria de la Ciudad, Ciudad de Green Cove Springs, 321 Walnut Street Green Cove Springs, Florida, Teléfono (904) 297-7500, ext. 3307 o por correo electrónico a ewest@greencovesprings.com.

 

La audiencia pública se está llevando a cabo en un lugar accesible para discapacitados. De conformidad con las disposiciones de la Ley de Estadounidenses con Discapacidades, se le pide a cualquier persona que requiera adaptaciones especiales para participar en la audiencia que se comunique con la Sra. Erin West, Secretaria de la Ciudad, Ciudad de Green Cove Springs 321 Walnut Street Green Cove Springs, Florida, Teléfono (904) 297-7500, ext. 3307 o por correo electrónico a ewest@greencovesprings.com al menos cinco días antes de la audiencia.

 

Si tiene problemas de audición o del habla, comuníquese con la Ciudad utilizando el Servicio de Retransmisión de Florida, 1(800) 955-8771 (TDD) o 1(800) 955-8770 (Voz). Cualquier persona que no hable inglés y desee asistir a la audiencia pública debe comunicarse con la Sra. West al (904) 297-7500, ext. 3307 o por correo electrónico a ewest@greencovesprings.com al menos cinco días calendario antes de la reunión y se proporcionará un intérprete de idiomas.

 

La ciudad de Green Cove Springs es una

Vivienda Justa/Igualdad de Oportunidades/Jurisdicción Accesible para Discapacitados.

 


October 6, 2021, City Council Meeting Brief


October 7, 2021 –

            Awards & Recognition

  1. Proclamation: Breast Cancer Awareness Month

Passed by City Council and Read by Council Member Connie Butler

  1. Proclamation: Dr. Platt & Staff Appreciation

Passed by City Council and presented to Dr. Platt and staff for their work in the community

Consent Agenda

  1. City Council approval of funding for sludge dewatering for FY 22 in the amount of $60,000.00 to Synagro, piggybacking on the existing Pasco County contract.

Passed 5-0 by City Council

  1. City Council authorization to purchase fuel from Gate Petroleum through Cooperative Bid No. 17-BA-122, effective December 1, 2019 through December 30, 2022, to provide unleaded and diesel fuel for all City Departments, and to issue a Purchase Order to Gate Petroleum in the amount of $160,000 for FY 2022.  

Passed 5-0 by City Council

  1. City Council authorization to piggyback the City of Atlantic Beach RFP 21-01 Annual Contract for Environmental Laboratory Services with AEL for water and wastewater laboratory services for FY 2022.  

Passed 5-0 by City Council

  1. City Council approval of the Florida City Government Week Proclamation  

Passed 5-0 by City Council

  1. City Council approval of the Dr. Platt & Staff Appreciation Proclamation  

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor, City Attorney and City Clerk to execute, Amendment 1 to the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Agreement No. WW1000420, adding an additional $6,186,500.00 to the original loan amount of $12,000,000.00, for construction of the Harbor Road Advanced Wastewater Treatment Facility (HRAWWTF).  

Passed 5-0 by City Council

  1. City Council approval of Resolution Number R-27-2021 approving amended MOA for right-of-way maintenance with FDOT. 

Passed 5-0 by City Council

  1. City Council approval of Pay Application #7 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $166,139.96, leaving a balance of $93,521.01 in contract number LC 2020-17 in the total revised amount of $954,620.17.

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor, City Attorney and City Clerk to execute Amendment #2, the final reconciliation and closing documentation to the Design Loan Agreement for the Florida Department of Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for a total loan / grant amount of $412,900.00.  

Passed 5-0 by City Council

  1. City Council approval to surplus (sell) fill dirt from the Harbor Road AWWTF construction.  

Passed 5-0 by City Council

  1. City Council approval of funding in the amount of $162,000.00 for Tree Trimming near Electrical Distribution/ Service Lines under a Professional Services Agreement with Davey Tree Expert Company for Fiscal Year 2022.  

Passed 5-0 by City Council

  1. City Council approval to insert proposed water rate changes for Fiscal Year 2022 in the October cycle customer bills and to publish notification in the Clay Today newspaper.  

Passed 5-0 by City Council

  1. City Council approval of, Contractor’s Pay Request #5, in the amount of $306,191.12 to Williams Industrial for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33.  

Passed 5-0 by City Council

Council Business

  1. FMPA - October 2021 

  1. Potential Development Moratorium Discussion  

City Council first discussed a potential development moratorium during the Aug. 26, 2021, joint meeting with Planning and Zoning Board to discuss the draft Comprehensive Plan Update. Planning and Zoning Director Michael Daniels researched other development moratoriums in other Florida municipalities and presented those findings to the City Council on September 21, 2021, for discussion. During that discussion, City Council agreed to present this research to the Planning and Zoning Board for their recommendation before making a final decision.

Daniels presented the research to the Planning and Zoning Board on Sept. 28, 2021. After some discussion, the Board recommended for the City to move forward with the Comprehensive Plan Update, US 17 Corridor Plan, and Downtown Master Plan and, in the meantime, Development Services Staff can work with the development community to ensure that all new development will be in compliance with the draft Comprehensive Plan Update in terms of the updated future land use and plan objectives and goals. The Board does not recommend moving forward with a development moratorium.

After discussion during the Oct. 6, 2021, City Council meeting the Council came to a consensus to look at a special exception for specific uses instead of a moratorium. Daniels will research special exceptions for development in other Florida municipalities and present to the City Council at the next meeting.

  1. City Manager & City Attorney Reports / Correspondence

City Manager: Discussion on concerns of cars staying overnight in Spring Park parking spaces. Mayor Gaw suggests that it could also be linked to boats staying overnight at the pier without paying the overnight fee. Council Member Van Royal suggests discontinuing overnight docking at pier until the City can consistently collect fees. Suggestions for cars parking overnight include signage. City Attorney Arnold advised that the only way to enforce signage is through an ordinance set by the City Council which includes specific hours and penalties.

19.       City Council Reports / Correspondence


Construction of raised crosswalk starting Oct. 11, 2021


The City of Green Cove Springs is scheduled to install a raised pedestrian crosswalk on Medinah Lane at Canyon Falls Drive beginning next Monday, October 11, 2021.  Construction is estimated to last for one week and during that time, there will be alternating lane closures and traffic control.

 

The City is requesting that Magnolia Point residents use the front entrance to enter/exit the community during construction of the new crosswalk, in order to minimize traffic through the construction area next week. 


Convo Around the Cove: Boosting Chapman Substation with 3rd Feed



Electric Director Andy Yeager talks about the completion and impact of the Chapman Substation 3rd Feed project, as well as tease on the upcoming projects to continue to improve the City's electric grid. Intro and Outro music: On the Verge by Joseph McDade


September 21, 2021, City Council Meeting Brief



September 23, 2021 – 

            Public Hearings

  1. Second and Final Public Hearing and approval of Resolution No. R-21-2021, a Resolution in compliance with Florida Statute 200.065 establishing a Millage Rate of $3.8000 Per Thousand of Non-Exempt Real Property within the City of Green Cove Springs, Florida for Fiscal Year 2021/2022. 

City Council approved to adopt the Tentative Millage Rate for FY 2021/2022 to 3.8 mills in the first hearing on September 7, 2021. This is the second and final hearing officially setting the Millage Rate for FY 2021/2022.

City Council approved the Millage Rate for FY 2021/2022 at 3.8 mills in a 5-0 vote.

 

  1. Second and Final Public Hearing and approval of Resolution No. R-22-2021, a Resolution setting forth the Annual Budget for Fiscal Year beginning October 1, 2021 and ending September 30, 2022.

After requested changes to FY 2021/2022 Operating Budget during Budget Workshop meetings, the Tentative Annual Operating Budget is $55,827,685. City Council approved the Tentative Operating Budget in a first hearing on September 7, 2021. This is the second and final hearing for the FY 2021/2022 Operating Budget.

City Council adopted the FY 2021/2022 Operating Budget at $55,827,685 in a 5-0 vote.

 

 

  1. Second and Final Public Hearing and approval of Resolution No. R-23-2021, a Resolution setting forth the Annual Capital Improvement Plan for Fiscal Years beginning October 1, 2021 to September 30, 2026. 

After requested changes to Five Year Capital Improvement Plan for FY 2022/2026 during Budget Workshop meetings, the Tentative Capital Improvement Plan total is $25,800,159. City Council approved the Tentative CIP on September 7, 2021. This is the second and final hearing for the FY 2022/2026 CIP.

City Council adopted the Capital Improvement Plan for FY 2022/2026 for a total of $25,800,159 in a 5-0 vote.

 

 

  1. Second and Final Reading of O-15-2021, an ordinance amending the Future Land Use from MUH, Mixed Use Highway, to RHD, Residential High Density, for property located in the 1300 Block of Energy Cove Court for approximately 9.4 acres.

Property has tentative plans to develop a condominium complex with main access on Green Cove Ave. Concerns stated by Council during the first hearing include improving roadways around the proposed development as well as other proposed developments in the south end of Green Cove Springs and cumulative future traffic with increased residential development on that side of the City. Council approved to amend the Future Land Use from Mixed Use Highway to Residential High Density in form and legality only in a 3-0 vote on September 7, 2021, with Council Member Van Royal recusing himself due to his professional relationships with both parties of the property and Vice Mayor Matt Johnson absent.

During the second hearing on September 21, 2021, City Council was assured by Planning and zoning Director Mike Daniels that their concerns of roadways and traffic will be addressed in more detail with the approval process of the site plan.

Approved 4-0 by City Council, with Council Member Van Royal recusing himself due to his professional relationships with both parties involved.

 

 

  1. Second and Final Reading of Ordinance O-16-2021, an ordinance amending the zoning district from C-2, General Commercial and M-2, Industrial to R-3, Residential High Density for approximately 9.4 acres of property located in the 1300 Block of Energy Cove Court.

This rezoning is for same property as for the Future Land Use Amendment in Public Hearing Agenda Item #4 above. Council approved rezoning from C-2, General Commercial, and M-2, Industrial, to R-3 Residential High Density in form and legality only in a 3-0 vote, with Council Member Van Royal recusing himself due to his professional relationships with both parties of the property and Vice Mayor Matt Johnson absent.

Approved 4-0 by City Council, with Council Member Van Royal recusing himself due to his professional relationships with both parties involved.

 

Consent Agenda 

  1. City Council approval of the Breast Cancer Awareness Month Proclamation. 

Approved 5-0 by City Council

 

  1. Pending approval of R-20-2021 prior to the Consent Agenda, City Council approval to purchase a 2021 F-250 work truck from the Florida Sheriff's Bid # 18-VEL 26.0, in the total amount of $40,222.00 from Duval Ford and to surplus truck # 952, a 2006 Ford which has far outlived its useful life. 

Approved 5-0 by City Council

 

  1. City Council approval of Contractor’s Pay Request #4 for Williams Industrial Services, LLC, in the amount of $749,745.17, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420. 

Approved 5-0 by City Council

 

  1. City Council approval of Minutes from 8/3/2021 Special Session.

Approved 5-0 by City Council

 

  1. City Council approval of the Soul Food Proclamation.

Approved 5-0 by City Council

 

  1. City Council authorization to purchase a Digger Derrick Truck from Altec Industries under the Sourcewell bid in the amount of $240,000.

Approved 5-0 by City Council

 

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #5, in the amount of $561,813.97 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. 

Approved 5-0 by City Council

 

  1. City Council approval of, and authorization for the Assistant Water Utilities Director (Project Manager) to execute, SJRWMD Disbursement Request #1, in the amount of $202,431.20 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. 

Approved 5-0 by City Council

 

  1. City Council review and approval of a street closure request and fee waiver request for a Minor Event, CalaVida Festival.

Pulled from Consent Agenda by Council Member Van Royal as his wife is the Chair of CalaVida Festival.

Approved 4-0 by City Council, with Council Member Van Royal recusing himself.

 

  1. City Council approval of Resolution No. R-25-2021, authorizing the City of Green Cove Springs Staff to enter into an Agreement with the Florida Department of Environmental Protection to receive Grant Funds related to the Green Cove Springs Public Safety and River Access Project, as authorized by HB 2985. 

Approved 5-0 by City Council.

 

  1. City Council approval of Change Order #1 to Contract Number LC 2020-17 Chapman Substation Construction to Terry’s Electric in the additive amount of $75,534.17, bringing the new total contract amount to $954,620.17.

Approved 5-0 by City Council

 

  1. City Council approval of Resolution R-26-2021, adopting the Language Access Plan.

Pulled from Consent Agenda by Mayor Ed Gaw to ask about clarification on the Language Access Plan. Assistant City manager Mike Null explained that this is part of the process for the City’s two CDBG grants, and is necessary in order to post critical documents related to the grant in languages other than English. This is also based off of an analysis that was done in February and approved by the Council in March.

Approved 5-0 by City Council.

 

  1. City Council approval of Amendment #1 to Contract Number LC 2018-02 – Tree Trimming for Electrical Distribution/Service Lines with Davey Tree Expert Company for the period September 4, 2021 through September 3, 2022 with the option to renew for one additional year.


Approved 5-0 by City Council.

 

 

Council Business

  1. Potential Development Moratorium Discussion. 

Planning and Zoning Director Michael Daniels presents of development moratoriums from other Florida cities and counties for the Council to discuss possibly adopting one of its own for the City of Green Cove Springs while the City is in the process of updating the Comprehensive Plan and Downtown Master Plan.

This discussion is a follow up to the Joint Planning Commission/City Council Meeting to discuss the draft Comprehensive Plan Update. City Council members and Planning and Zoning Commissioners voiced concerns about development that’s currently allowed in the Central Business District but won’t be consistent with the Updated Comprehensive Plan once it was adopted. Some asked if it was possible to put a temporary pause on new applications until the updated Comprehensive Plan and Downtown Master Plan has been formally adopted.

Council Member Van Royal voiced his opposition to a moratorium as he thinks it may permanently deter potential businesses and growth in Green Cove Springs. Council Member Steven Kelley said that he suggested a potential method to pause new applications until the Updated Comp Plan and Downtown Master Plan are approved as the City only has a limited amount of commercial land and doesn’t want potential properties for City Comprehensive Plan projects to already bought up and developed by the time plans are adopted.

Vice Mayor Johnson makes a motion to take this discussion of a potential moratorium on development or other means to Planning and Zoning Board for its input.

Approved 4-1 by City Council, with Council Member Van Royal opposed.

 

  1. Non-Ad Valorem Special Assessments for Nuisance Abatement Charges.

Planning and Zoning Director Mike Daniels presented findings into alternatives to reduce the amount of logged code enforcement violation fees after comments from City Council at the September 7, 2021, meeting. Daniels says that staff recommends a non-Ad Valorem Special Assessment. This process can be set up so that the City can recover abatement costs related to Code Enforcement violations through the annual property tax bill using the Uniform Collection Method. This process would also require an interlocal agreement between the City and Clay County Property Appraiser’s Office. City Council agreed with staff’s recommendation of a non-Ad Valorem Special Assessment and instructed Daniels to begin pursuing an interlocal agreement with the Clay County Property Appraiser’s Office on the process.

 

  1. Approval of the Second Amendment to City Attorney Employment Agreement. 

Approved 4-0 by City Council, with Council member Van Royal recusing himself due to partnerships with City Attorney Jim Arnold.

 

  1. Approval of the City Manager Employment Agreement. 

Approved 5-0 by City Council.

 

  1. City Manager & City Attorney Reports / Correspondence

City Manager Reports: CM Kennedy called on Electric Director Andy Yeager to give a presentation on the completed Chapman Substation 3rd Feed and its overall benefit to the City’s electric grid. Kennedy reported that the Citizen’s Advisory Committee has formed its first two subcommittees: One on the River’s House and the other on GCS Beautification. He also called on Planning and Zoning Director Mike Daniels to give a presentation explaining impact fees for transportation improvements after comments from City Council on September 7, 2021, and Council agreed for staff to move forward with looking into impact fees for transportation.

 

  1. City Council Reports / Correspondence

Street Closures from Sept. 21 to Sept. 28 for Electrical Work


City of Green Cove Springs Electric Department will be conducting the following road closures for electric work: 


Tuesday, September 21, 2021, 5:30 a.m. to noon - Bay Street from Orange Avenue east to Pine Avenue to thru traffic. Residents in this area will be allowed in and out as needed. During this time Electric crew will be moving power line poles for the upcoming Palmetto Trail and performing maintenance on poles and electric lines for reliability and storm hardening.


Thursday, September 23, 2021, 9:00 a.m. to 1:00 p.m. - Palmetto Avenue from Martin Luther King Jr. Blvd. north to Walburg Street, including back entrances to VyStar and Burger King, and intersection of Bayard Street and Palmetto Avenue closed to thru traffic. Residents in this area will be allowed in and out as needed. Electric crew will be pulling wire as part of the pole replacement for the Palmetto Trail project. 


Tuesday, September 28, 2021, midnight to 8:00 a.m. - Planned outage for Walgreens at 103 S Orange Avenue and Palmetto Avenue from Ferris Street north to Spring Street closed to thru traffic. Electric crew will be replacing electric poles in the area. 

For any questions please contact Public Information Officer Tiffanie Kelly at 904-297-7046 or tkelly@greencovesprings.com.


September 7, 2021, City Council Meeting Brief



September 8, 2021 –

 

Awards & Recognition

  1. Proclamation: Lineman Appreciation Day

City Council approved to formally declare and recognize August 26, 2021, as Lineman Appreciation Day and presented the proclamation to Electric Director Andy Yeager and linemen.

 

                      2. Proclamation: Patriot Day

City Council approved to formally declare September 11, 2021, as Patriot Day.

Public Hearings 

                      3. Public Hearing and approval of Final Assessment Resolution No. R-16-2021, a Resolution relating to the reimposition of Solid Waste Service Assessments in the Magnolia West Assessment Area, Approving the Solid Waste Assessment Roll; and Confirming the Initial                                       Assessment Resolution. 

This resolution, if passed, will authorize the City to collect annual Solid Waste Service Assessments within the Magnolia West Subdivision, which covers a year of solid waste and recyclable material collection.

Approved 5-0 by City Council

 

                     4. Public Hearing and approval of Final Assessment Resolution No. R-17-2021, a Resolution relating to the reimposition of Stormwater Management Service Assessments against real property within the City of Green Cove Springs; Approving the Stormwater Assessment Roll;                                 and Confirming the Initial Assessment Resolution. 

This resolution, if passed, authorizes the City to collect an annual Stormwater Service Assessment within the city.

Approved 5-0 by City Council

 

                      5. First Public Hearing and approval of Resolution No. R-18-2021 adopting the Tentative Millage Rate for Fiscal Year 2021/2022 and set September 21, 2021 at 7:00 p.m. as the final hearing date. 

Tentative Millage Rate for FY 2021/2022 is 3.800 mills.

Approved to adopt the Tentative Millage Rate for FY 2021/2022 to 3.800 mills and set September 21, 2021, at 7 p.m. as the final hearing date, 5-0 by City Council.  

 

                     6. First Public Hearing on the Fiscal Year 2021/2022 Annual Operating Budget and approval of Resolution No. R-19-2021 adopting the Tentative Annual Operating Budget for Fiscal Year 2021/2022 and set September 21, 2021, at 7:00 p.m. as the final hearing date. 

After requested changes to FY 2021/2022 Operating Budget during Budget Workshop meetings, the Tentative Annual Operating Budget is $55,827,685.

Approved to adopt the FY 2021/2022 Tentative Operating Budget to $55,827,685 and set September 21, 2021, at 7 p.m. as the final hearing date, 5-0 by City Council.  

 

 

                     7. First Public Hearing on the Five Year Capital Improvement Plan for Fiscal Year 2022/2026 and approval of Resolution No. R-20-2021 adopting the Tentative Capital Improvement Plan for Fiscal Year 2022/2026. 

After requested changes to Five Year Capital Improvement Plan for FY 2022/2026 during Budget Workshop meetings, the Tentative Capital Improvement Plan total is $25,800,159.

Approved to adopt the Five Year Capital Improvement Plan for FY 2022/2026 to $25,800,159 and set September 21, 2021, at 7 p.m. as the final hearing date, 5-0 by City Council.  

 

 

                     8. First Reading of O-15-2021, an ordinance amending the Future Land Use from MUH, Mixed Use Highway, to RHD, Residential High Density, for property located in the 1300 Block of Energy Cove Court for approximately 9.4 acres.

Property has tentative plans to develop a condominium complex with main access on Green Cove Ave. Council Member Steven Kelley voiced concerns about the current state of Green Cove Ave. around the property and asked if there are any plans to improve that road with the increase of residential development in the south end of Green Cove Springs. Mayor Edward Gaw is also concerned with cumulative future traffic of increased residential development in the south end of Green Cove Springs. Council Member Van Royal recused himself from the vote as he knows and represents both parties of the property. Vice Mayor Matt Johnson had to leave the City Council Regular Session early. Council Member Connie Butler motions to approve amending the Future land Use from Mixed Use Highway to Residential High Density in form and legality only.

Approved 3-0 by City Council, with Council Member Van Royal recusing himself and Vice Mayor Matt Johnson absent.

 

                     9. First Reading of O-16-2021, an ordinance Rezoning from C-2, General Commercial, and M-2, Industrial, to R-3 Residential High Density for property located in the 1300 Block of Energy Cove Court for approximately 9.4 acres. 

This rezoning is for same property as for the Future Land Use Amendment in Public Hearing Agenda Item #8 above. Council Member Van Royal recused himself from the vote as he knows and represents both parties of the property. Vice Mayor Matt Johnson had to leave the City Council Regular Session early. Council Member Connie Butler motions to approve rezoning from C-2, General Commercial, and M-2, Industrial, to R-3 Residential High Density in form and legality only.

Approved 3-0 by City Council, with Council Member Van Royal recusing himself and Vice Mayor Matt Johnson absent.

 

Consent Agenda 

                     10. City Council approval to purchase a 2021 F-250 work truck from the Florida Sheriff's bid # 18-VEL 26.0, in the total amount of $40,222.00 from Duval Ford and to surplus truck # 954, a 2004 Dodge which has far outlived its useful life. 

Passed 4-0 by City Council

 

 

                    11. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #4, in the amount of $341,701.95 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP),                                State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. 

Passed 4-0 by City Council

 

                   12. City Council approval of the School Safety Interlocal Agreement among the School Board of Clay County, Florida; the City of Green Cove Springs, Florida; and the Green Cove Springs Police Department.  The agreement pertains to the School Resource Officer and                                           Emergency Communications Officer services.

Passed 4-0 by City Council

 

                   13. City Council approval of the Patriot Day Proclamation. 

Passed 4-0 by City Council

 

                  14. City Council approval of, and authorization for the mayor to execute, HMGP / FDEM Project # 4283-55-A, Governors Creek Hardening Project, Utility Mitigation Phase II, with an award to the City of $502,500.00 (75%) of the total project cost of $670,000.00 to move the                              electric transmission lines crossing Governors Creek along US17 from overhead to underground.

Passed 4-0 by City Council

 

                  15. City Council approval of Final Contractor’s Pay Request #2 in the amount of $29,417.00 to Brooks Building Solutions for Bid # 2021-09 in the total amount of $58,834.80 for installation of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded                         Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.  This project includes 75% grant funding from HMGP. 

Passed 4-0 by City Council

 

                 16. City Council approval of funding in the amount of $29,303.93 to Jax Utilities Management for manhole and asphalt repair for four manholes on SR 16, and one manhole on US 17, piggybacking on City of Jacksonville Contract # 8258-19.

Consent Agenda item pulled by Council Member Van Royal to ask if American Rescue Plan funds can be used for this project. City Manager Steve Kennedy said that funds can be used once City is given funds.

Passed 4-0 by City Council

 

                 17. City Council approval for staff to continue moving forward with the Governor’s Creek Boat Ramp project to include coordination with FDOT, Clay County, Design, Engineering and Construction.

Consent Agenda Item pulled by Council Member Connie Butler to ask about the nature of the approval. City Manager Steve Kennedy said that the Council approval is to put the Governor’s Creek Boat Ramp Project on the record and to start the process for Council to formally talk about the project in more detail if the Council wants to use American Rescue Plan funding for the project. Council Member Van Royal then brings up a comparison between the Governor’s Creek Boat Ramp Project and the funding recently rewarded to add a boat dock for the Police Department at the end of the Spring Park South Dock and purchase a new boat for the GCSPD. Both Council Member Royal and Kelley prefer to complete the GCSPD boat and boat dock project first. Council Member Royal makes an amended motion for City Staff to present a more specific plan on Governor’s Creek Boat Ramp with coordination from Clay County Sheriff, Clay County, and FDOT by end of the year or move forward with GCSPD boat and boat ramp.

Passed 4-0 by City Council

 

                18. City Council review and approval of Resolution R-24-2021, a resolution endorsing and conceptually approving the land exchange of ±5.18 acres of property within the proposed Ed Gustafson Regional Park for ±8.01 acres of property within the Ayrshire Development, 016515-                           000-00.

Consent Agenda Item pulled to answer questions of Council for informational purposes.

Passed 4-0 by City Council

 

                  19. City Council approval of Minutes from 8/17/2021 Special Session. 

Passed 4-0 by City Council

 

                   20. City Council approval of a Pay Application # 3 from KBT Contracting Corp in the amount of $55,065.43 for design & build out of ASACC classroom for AMIkids.

Consent Agenda Item pulled to ask City Manager Steve Kennedy about using anticipated American Rescue Plan funding for this project.

Passed 4-0 by City Council

 

Council Business

                  21. FMPA - September 2021 

Presented by Bob Page.

 

                  22. City Manager & City Attorney Reports / Correspondence

City Manager Reports

City Manager Steve Kennedy announced that City Staff plans to recognize Dr. Platt for his and his office’s work with the City for COVID-19, present new City Manager and City Attorney contracts, and give presentation on Chapman 3rd Feed project as it is complete as of Sept. 7, 2021, during the September 21, 2021, City Council Regular Session. Kennedy also reported that he has a meeting to discuss American Rescue Plan funding this week and will present the discussion of that meeting to the Council.

 

                   23. City Council Reports / Correspondence

Council Member Connie Butler asked City Clerk Erin West about the progress of the archive room in the City Hall lobby. West reported that she is working with members of the Clay County Historical Society and putting together a timeline for the project. Connie reported to Kennedy and City Staff present that Soul Food Festival organizer Felecia Hampshire has requested a Proclamation for the 20th year of the Soul Food Festival.

 

Council Member Van Royal requested information on a blight tax from Planning and Zoning Director Michael Daniels, and Daniels will present that information to the City Council by the September 21, 2021, City Council Regular Session. He also asked City Attorney Jim Arnold about the foreclosure properties within City Limits on file and wants to find a way for the City to legally address them.  

 

Mayor Gaw also asked Planning and Zoning Director Michael Daniels for more information on any possibility that the City can enforce a mobility fee.


August 26, 2021, City Council and Planning and Zoning Board Comp Plan 2045 Update Joint Special Session Meeting Brief


August 27, 2021 – 

 

Council Business

  1. City Council and Planning Commission review and discussion of the 2045 Comprehensive Plan Update: Planning and Zoning Director Mike Daniels and Pat Tyjeski of S&ME will present the draft of the 2045 Comprehensive Plan Update, along with public input and critical findings so far to the Planning and Zoning Board and City Council. This presentation is for informational and discussion purposes for the P&Z Board and City Council and is part of the process for the update’s creation and adoption. 

 

2045 Comprehensive Plan Update Presentation

  1. Purpose

Give boards an update of where they are in the Comp Plan Update and get both boards input. 

 

  1. Public Input

Twenty-six people attended the public stakeholders meeting to get feedback from residents and business owners of Green Cove Springs in early May. Created a summary of comments and video of the workshop on the project website. Also had online survey that was distributed at Food Truck Friday

 

  1. Critical Findings

Look at proportion of City’s population to County population to determine growth, and projects that population will grow to 18,000 by 2045. Lack of clear vision with current Future Land Use Map. Looked specifically at impact of First Coast Expressway in how it will impact City. S&ME ran two different scenarios with on how roadways within the City will be affected by future traffic without any improvements or changes being done to roads, one is without the First Coast Expressway and one is with the First Coast Expressway completed. Without the First Coast Expressway a majority of main roadways within the City will reach the lowest rating from both traffic congestion and quality of the roadway by 2045. With the First Coast Expressway US 17 will still reach the lowest rating and other main roads will be close to the lowest rating. 

 

  1. Recommended Changes

Future Land Use

Propose to reduce the number of categories from the Future Land Use Map from 13 to 6 (Neighborhood, Mixed-Use, Mixed-Use Reynolds Park, Employment Center, Downtown, Public) to better pinpoint more strategic and efficient growth in the future, as well as better accommodate the projected population beyond 2040. Increase the densities and intensities in several Future Land Use categories to support more sustainable and compact urban growth as population grows. Recommend the City to encourage a horizontal and vertical mix of uses to support pedestrian activity and neighborhood compatibility as the City cannot keep expanding outward. Revise Future Land Use categories to permit a diversity of housing types. Recommend relying less on PUDs and stick to regular zoning categories for future development that supports connectivity and environment to create better quality development within Green Cove Springs. 

 

Suggest the creation of a historic preservation ordinance (opinion amongst public was mixed on support of an ordinance) to protect historic and archaeological sites, establish a local registry and process and procedures for listing, and update survey of historic resources. 

 

Establish a gateway and wayfinding program to create a sense of place and improve and/or preserve the aesthetics, design, and navigability. This includes better signage to places of interest, such as the pool, spring, and parks, as well as better welcoming signage indicating the beginning and end of Green Cove Springs City Limits along major throughfares. 

 

Recommend project to address Downtown Vitality, such as establishing a Community Redevelopment Area, developing a Downtown Master Plan, and looking into Walnut Street vehicular/pedestrian activity. 

 

Change the designation of the Reynolds Park property from mixed-use to a Small Area Plan (a master plan for the area) which will specify the amount of development, require a mix of uses on the property, and require the establishment of a public parks and trials system and public waterfront access.  

 

Transportation

Retain transportation concurrency (roadways that can support upcoming development) but explore adopting mobility strategies (such as wider sidewalks and better walkability and biking in and around Green Cove Springs) instead of continuing to expand the road grid for new development. Utilize other tools to manage traffic issues, such as create a Transportation Concurrency Exception Area (exempt a portion from following concurrency) for US 17, establish greater connectivity requirements for new developments, and coordinate with FDOT and TPO to utilize Intelligent Transportation Systems. 

 

Establish Complete Street Principles for new and improved roadway facilities. Look at all modes of transportation on US 17 and consider other transportation elements when FDOT is making improvement.

 

Recommend requiring an update of the Trails Master Plan to include both sidewalks and trails and establish main routes through the City. 

 

Housing

Affordable housing, including incentives to encourage developers to build affordable housing such as modify street modifications, lot size reductions in areas that have 70 ft lot requirements, and fee waivers. 

 

Public Facilities

Updating language in this element. Focus on water and looking at alternative water supply as population grows and match regional water plan (some is addressed with new water and wastewater facility). 

 

Conservation

Highlight that Green Cove Springs is a tree and monarch City. 

 

Recreation & Open Space

Creating a master recreation plan to get into specific acreage for parks and park facilities and if they are meeting a proper level of service, which is 5 acres per 1,000 people for community parks and 2 acres per 1,000 for neighborhood parks. 

 

Master Trail Plan: FDOT is building a 12 ft trail on old Shands Bridge. Take another look at improving Palmetto Trail and Oakridge. 

 

Intergovernmental Coordination

Maintain procedures to coordinate with Clay County, Clay County School Board, and the Northeast Florida Regional Planning Council to be able to address City concerns on projects, especially with utilities and infrastructure. Coordinate comprehensive plan impacts with local and state agencies. Coordinate with local, regional, and state authorities regarding Level of Service Standards within the City’s Utility Service Areas.  

 

Capital Improvements

Look at Impact Fee for level of service for parks and road systems

 

Economic Development

This element was added as a specific request by City Council to look at ways to plan and coordinate economic development within City Limits more strategically. 

 

Private property Rights

Required to have this element by the state, and recommends taking language provided by the state

 

  1. Next Steps

Project website is still active and future workshops will continue to be announced on the website. Will meet with original stakeholders in early September, then conduct a second public workshop. Will make changes based on input to start the adoption process in November with final adoption in February 2022. Plan is draft that has not been released to the public, after discussion can release to the public for review. 

 

Planning and Zoning Board and City Council Discussion

Discussion started with traffic and ways that the Comp Plan could relieve the pressure on future traffic on roadways. Suggestions included using the adopted Comp Plan as a map to bring to TPO to help speed traffic improvements and go back to County to propose a CRA to be able to address walkability downtown (widening sidewalks, promoting biking, etc.). Also supports the Complete Streets Principles for US 17. 

Economic Development was also discussed, with talk of how surrounding development will support grocery and retail needs of Green Cove Springs. Reynolds Park also a point of discussion, with talk of it being the location of bigger box retailers and Green Cove Springs focusing more on mixed-use and smaller retail locations. 

Also consensus on shortening the timeline for adoption of the Comprehensive Plan 2045 Update, as both boards voiced concerns of possible development not in-line with the Comp Plan happening while the plan is still in the adoption process. On top of adopting the Comp Plan Update, both boards voiced a need to use the priorities in the Comp Plan to create a short-term and long-term priority list of projects as a way to immediately begin acting on Plan priorities before or as soon as the update is adopted. Some of the short-term priorities discussed include more specific development planning within Green Cove Springs, how to better protect public waterfront access for the future, creating a Downtown Master Plan, mitigating traffic on US 17, and beatifying Walnut St. Both boards also discussed ways that Staff can begin to enforce development priorities under the Comp Plan Update while it is still in the adoption process. Planning and Zoning Director Mike Daniels said that they could write a moratorium that would have to go before the City Council, and both boards voiced a desire to move forward with a moratorium. 


Convo Around the Cove: Getting to Know the CAC with Chairman Thomas Smith



Public Information Officer Tiffanie Kelly sits down with the Citizen's Advisory Committee Chairman Thomas Smith to talk about the committee's first few months as a City Board, including laying the groundwork and bylaws, getting to know the different City departments, and its first official topic of discussion. For more information on the CAC, find meeting agendas and minutes, or to send a member application go to greencovesprings.com/CitizensAdvisoryCommittee. Intro and Outro Music: On the Verge by Joseph McDade.


GCS Police Department Cancels 2021 Rock the Dock Fundraiser and Trunk or Treat


August 24, 2021- Due to recent circumstances and out of an abundance of caution, the Green Cove Springs Police Department has decided to cancel Rock the Dock, an annual fundraiser for the City-organized Trunk or Treat, and this year’s Trunk or Treat event.

Due to rising cases of COVID-19,  the Police Department has come to the conclusion that it would be extremely difficult to hold both events with COVID safety measures, especially social distancing, as the location space for both events are small and have had tightly-packed crowds in the past.

This has been a difficult decision for the Police Department, as officers and staff look forward to organizing Truck or Treat for the community all year. However, the department feels that this is the best decision to keep the Green Cove Springs community safe and help stop the spread of COVID-19.

“While we always like to showcase our City with our City-organized events, we are also serious about making sure that our Citizens and staff remain safe from the COVID-19 pandemic. We will work to make next year’s event even better,” said Green Cove Springs City Manager Steve Kennedy.

For any questions or more information, please contact Public Information Officer Tiffanie Kelly at tkelly@greencovesprings.om or 904-297-7046.


City of Green Cove Springs - Public Notice for CDBG-MIT Round 2 Application


WEBSITE PUBLIC NOTICE

 

PUBLIC NOTICE OF PROPOSED CDBG DISASTER RECOVERY MITIGATION INFRASTRUCTURE PROJECTS FOR THE CITY OF GREEN COVE SPRINGS

ESTE AVISO PÚBLICO DE LOS PROYECTOS DE INFRAESTRUCTURA DE MITIGACIÓN DE DESASTRES DE CDBG PARA LA CIUDAD DE GREEN COVE SPRINGS ESTÁ DISPONIBLE EN ESPAÑOL EN EL SITIO WEB DE LA CIUDAD DE GREEN COVE SPRINGS

The City of Green Cove Springs anticipates applying for Round Two of the Rebuild Florida General Infrastructure Program (GIP) funding provided by the U.S. Department of Housing and Urban Development (HUD) to support long-term mitigation efforts by assisting the State of Florida and its local governments in minimizing or eliminating the risks and reducing losses from future disasters. This program is being administered by the Florida Department of Economic Opportunity (DEO) thru the Community Development Block Grant – Mitigation (CDBG-MIT) Program. A total of four hundred seventy-five million dollars ($475,000,000.00) in funding has been allocated by the Florida Department of Economic Opportunity (DEO) for the Rebuild Florida General Infrastructure Program.  The funding will be allocated through three separate funding cycles which will be held over a three-year period with the second funding cycle, to have applications due into DEO on or before September 17, 2021.  The amount of funding available in the second GIP application cycle is one hundred seventy-five million dollars ($175,000,000.00). The minimum allowable grant request is two million dollars ($2,000,000.00). Eligible types of projects are those that demonstrate increased community resiliency. Examples of some of the types of projects encouraged by DEO are as follows:

  • Restoration of critical infrastructure (such as water and sewer facilities, streets, removal of debris, drainage, bridges, etc.). 
  • Renourishment of protective coastal dune systems and state beaches. 
  • Building or fortifying buildings that are essential to the health, safety and welfare of a community (this can include police stations, fire stations, parks and recreational centers, community and senior centers, hospitals, clinics, schools and educational facilities, other public properties). 
  • Rehabilitation or construction of stormwater management systems. 
  • Improvements to drainage facilities. 
  • Reconstruction of lift stations and sewage treatment plants. 
  • Road repair and improvement and bridge strengthening. 

The City of Green Cove Springs anticipates submitting one application for a total of eight million, three hundred eleven thousand one hundred twenty-three dollars ($8,311,123.00) in funding through Round Two of the CDBG-GIP General Infrastructure Program.

Activities that are typically eligible for funding under the Community Development Block Grant (CDBG) Program as well as specific additional activities as outlined in the State of Florida CDBG-MIT Action Plan for the program are eligible projects if no other funding is available to meet the need. Applications are due in DEO no later than September 17, 2021.

In this application the City of Green Cove Springs proposes to upgrade the stormwater drainage system in four (4) separate drainage basins.  All of the drainage basins are located within the City of Green Cove Springs. 

The City of Green Cove Springs anticipates submitting an application for funding to construct stormwater drainage improvements in four separate stormwater drainage basins. These include the Clay Gum Drainage Basin, the Julia Drainage Basin, the Oak Ridge Drainage Basin and the West Street Drainage Basin.  Improvements will consist of the replacement of fifty (50) year old existing corrugated metal stormwater piping which has exceeded its useful life and has failed several times in the past ten (10) years. The project also includes the purchase of a piece of property which will be used for the construction of a stormwater retention pond in the West Street Drainage Basin and the construction of a separate stormwater retention pond on property already owned by the City in the Oak Ridge Drainage Basin.    

 

Structure Name

Project Address or Description

CDBG-MIT
 Funding

Total Funding

Project Administration

N/A

$415,556.00

$415,556.00

Project Engineering

N/A

$1,260,117.00

$1,260,117.00

03I-Stormwater Drainage System Improvements System

Stormwater drainage improvements in four separate Project Areas. Each Project Area has its own drainage basin.

$6,495,450.00

$6,495,450.00

Property Acquisition

Purchase one parcel of property to be used as a stormwater retention pond in the West Street Drainage Basin.

$140,000.00

 

$140,000.00

Totals

 

$8,311,123.00

$8,311,123.00

 

 

Any resident wishing to know more about the proposed project should
 contact 
Ms. Erin West, City Clerk at (904) 297-7500, ext. 3307, or via email to ewest@greencovesprings.com. Information relating to the proposed project and application will be available on the City of Green Cove Springs website located at  https://www.greencovesprings.com/

 

Comments from the public must be received no later than 5:00 p.m. on Monday, September 13, 2021.  All comments will be considered and proposed changes will be submitted to DEO.  Information relating to the proposed project and application will be available for review between 8:30 a.m. and 5:00 p.m. at the City of Green Cove Springs, City Hall located at 321 Walnut Street, Green Cove Springs, FL, 32043-3441.

 

Any non-English speaking person wishing to provide a response to this public notice should contact Ms. Erin West, City Clerk at (904) 297-7500, ext. 3307, or via email to ewest@greencovesprings.com.at least five calendar days prior to Monday, September 13, 2021 and a language interpreter will be provided.

 

 

To be placed on City of Green Cove Springs’s Website: No later than Friday, August 27, 2021

PLEASE SEND SNAPSHOT OF PUBLIC NOTICE ON WEBSITE TO:

Fred Fox Enterprises, Inc.

Fred.fox@fredfoxenterprises.com 

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SPANISH WEBSITE PUBLIC NOTICE

AVISO PÚBLICO DE LOS PROYECTOS DE INFRAESTRUCTURA DE MITIGACIÓN DE RECUPERACIÓN DE DESASTRES PROPUESTOS POR CDBG PARA LA CIUDAD DE GREEN COVE SPRINGS

La Ciudad de Green Cove Springs anticipa solicitar la Segunda Ronda de los fondos del Programa de Infraestructura General de Reconstrucción de Florida (GIP, por sus, por sus contra otros) para apoyar los esfuerzos de mitigación a largo plazo al ayudar al Estado de Florida y a sus gobiernos locales a minimizar o eliminar los riesgos y reducir las pérdidas de futuros desastres.

Este programa está siendo administrado por el Departamento de Oportunidades Económicas de Florida (DEO, por sus, por sus naciones, Florida Department of Economic Opportunity, DEO) a través del Programa de Subvenciones en Bloque de Desarrollo Comunitario – Mitigación (CDBG-MIT). Un total de cuatrocientos setenta y cinco millones de dólares ($475,000,000.00) en fondos ha sido asignado por el Departamento de Oportunidades Económicas de Florida (DEO) para el Programa de Reconstrucción de Infraestructura General de Florida.  

Los fondos se asignarán a través de tres ciclos de financiación separados que se celebrarán durante un período de tres años con el segundo ciclo de financiación, para tener solicitudes que vencen en DEO en o antes del 17 de septiembre de 2021.  La cantidad de fondos disponibles en el segundo ciclo de solicitud de GIP es de ciento setenta y cinco millones de dólares ($ 175,000,000.00). 

La solicitud de subvención mínima permitida es de dos millones de dólares ($2,000,000.00). Los tipos de proyectos elegibles son aquellos que demuestran una mayor resiliencia de la comunidad. Ejemplos de algunos de los tipos de proyectos alentados por DEO son los siguientes: 

 

  • Restauración de infraestructuras críticas (como instalaciones de agua y alcantarillado, calles, remoción de escombros, drenaje, puentes, etc.). 

 

  • Renovación de los sistemas de dunas costeras protectoras y las playas estatales.

 

  • Construir o fortificar edificios que son esenciales para la salud, la seguridad y el bienestar de una comunidad (esto puede incluir estaciones de policía, estaciones de bomberos, parques y centros recreativos, centros comunitarios y para personas mayores, hospitales, clínicas, escuelas e instalaciones educativas, otras propiedades públicas). 
  • Rehabilitación o construcción de sistemas de gestión de aguas pluviales.
  • Mejoras en las instalaciones de drenaje.
  • Reconstrucción de estaciones elevadoras y plantas de tratamiento de aguas residuales. 
  • Reparación y mejora de carreteras y fortalecimiento de puentes. 

La ciudad de Green Cove Springs anticipa la presentación de una solicitud por un total de ocho millones, trescientos once mil ciento veintitrés dólares ($ 8,311,123.00) en fondos a través de la Segunda Ronda del Programa de Infraestructura General CDBG-GIP.

Las actividades que generalmente son elegibles para recibir financiamiento bajo el Programa de Subvenciones en Bloque de Desarrollo Comunitario (CDBG, por sus, por sus, por sus partes), así como las actividades adicionales específicas descritas en el Plan de Acción CDBG-MIT del Estado de Florida para el programa, son proyectos elegibles si no hay otros fondos disponibles para satisfacer la necesidad. Las solicitudes deben presentarse en DEO a más tardar el 17 de septiembre de 2021.

En esta aplicación, la Ciudad de Green Cove Springs propone mejorar el sistema de drenaje de aguas pluviales en cuatro (4) cuencas de drenaje separadas.  Todas las cuencas de drenaje se encuentran dentro de la ciudad de Green Cove Springs.

La ciudad de Green Cove Springs anticipa la presentación de una solicitud de financiamiento para construir mejoras de drenaje de aguas pluviales en cuatro cuencas de drenaje de aguas pluviales separadas. Estos incluyen la cuenca de drenaje de clay gum, la cuenca de drenaje julia, la cuenca de drenaje Oak Ridge y la cuenca de drenaje west street.  

Las mejoras consistirán en la sustitución de tuberías de aguas pluviales de metal corrugado existentes de cincuenta (50) años de antigüedad que han excedido su vida útil y han fallado varias veces en los últimos diez (10) años. El proyecto también incluye la compra de una propiedad que se utilizará para la construcción de un estanque de retención de aguas pluviales en la cuenca de drenaje de West Street y la construcción de un estanque de retención de aguas pluviales separado en una propiedad que ya es propiedad de la Ciudad en la cuenca de drenaje de Oak Ridge.

 

Nombre de la estructura

Dirección o descripción del proyecto

CDBG-MIT

Financiación

 

Financiación total

Administración de proyectos

N/A

$415,556.00

$415,556.00

Ingeniería de Proyectos

N/A

$1,260,117.00

$1,260,117.00

03I- Sistema de mejoras del sistema de drenaje de aguas pluviales

Mejoras en el drenaje de aguas pluviales en cuatro áreas de proyecto separadas. Cada área del proyecto tiene su propia cuenca de drenaje.

$6,495,450.00

$6,495,450.00

Adquisición de propiedades

Compre una parcela de propiedad para ser utilizada como un estanque de retención de aguas pluviales en la cuenca de drenaje de West Street.

$140,000.00

 

$140,000.00

Totales

 

$8,311,123.00

$8,311,123.00

 

Cualquier residente que desee saber más sobre el proyecto propuesto debe 

comuníquese con la Sra. Erin West, Secretaria de la Ciudad al (904) 297-7500, extensión 3307, o por correo electrónico a ewest@greencovesprings.com. La información relacionada con el proyecto propuesto y la solicitud estará disponible en el sitio web de la Ciudad de Green Cove Springs ubicado en https://www.greencovesprings.com/.

 

Los comentarios del público deben recibirse a más tardar a las 5:00 p.m. del lunes 13 de septiembre de 2021.  Todos los comentarios serán considerados y los cambios propuestos serán enviados a DEO.  La información relacionada con el proyecto propuesto y la solicitud estará disponible para su revisión entre las 8:30 a.m. y las 5:00 p.m. en la Ciudad de Green Cove Springs, Ayuntamiento ubicado en 321 Walnut Street, Green Cove Springs, FL, 32043-3441.

 

Cualquier persona que no hable inglés que desee proporcionar una respuesta a este aviso público debe comunicarse con la Sra. Erin West, Secretaria de la Ciudad al (904) 297-7500, extensión 3307, o por correo electrónico a ewest@greencovesprings.com.at menos cinco días calendario antes del lunes 13 de septiembre de 2021 y se proporcionará un intérprete de idioma.

 

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To be placed on City of Green Cove Springs’s Website: No later than Friday, August 27, 2021

PLEASE SEND SNAPSHOT OF PUBLIC NOTICE ON WEBSITE TO:

Fred Fox Enterprises, Inc.

Fred.fox@fredfoxenterprises.com 


August 17, 2021, City Council Special Session Budget Discussion


August 17, 2021, City Council Special Session Budget Discussion 

August 18, 2021 – 

 

               Council Business

  1. Mayor presentation for the City Manager and City Attorney Contracts

Mayor Ed Gaw started his presentation with City Attorney Jim Arnold. He said that after talking to Mr. Arnold last week he came to the conclusion that he is not being compensated enough for his part time work with the City, especially working for the City for the past 44 years. He recommended to raise the City Attorney’s pay to $75,000 annually with an annual 5 percent increase in his next four-year contract. Rest of the Council voiced concerns on such a significant increase, but agreed to the Mayor’s recommendation as the City Attorney’s wages have not increased since 2008. 

Vice Mayor Matt Johnson motioned to increase the City Attorney’s salary to $75,000 annually with a 5 percent annual increase for the next four years. Council Member Connie Butler seconds the motion. 

City Council passes motion 4-0, with Council Member Van Royal recusing himself due to being a business partner with City Attorney Arnold’s wife. 

 

Mayor Gaw gave his presentation of his review of City Manager Steve Kennedy’s contract, which will expire October 1, 2021. He recommends a five-year contract with a 25 percent base salary increase and an annual 5 percent increase through the duration of the contract. Rest of the Council voiced their concerns about the amount of the increase, especially in comparison with the wages of non-administrative City staff. Council Member Van Royal also pointed out that the Council hired City Manager Kennedy in 2018 at a much higher pay than previous City Managers. 

Council Member Van Royal motions for a five-year contract for City Manager Kennedy with a 12 percent base salary increase and a 4 percent annual increase based on performance review. Council Member Connie Butler seconds the motion. 

City Council passes motion 5-0. 

 

 

  1. Follow up session and discussion of changes to the FY 2022 Proposed Budget after the August 3rd and August 5th, 2021 Budget Hearings.

Proposed budget changes include removing Police Department’s request of three new red light cameras for FY 2022, removing concession stand at City Pool from the Capital Improvement Projects for FY 2022, adding one new Park employee and two new Police Officer positions for FY 2022. City Manager Kennedy also mentioned that City will be receiving money for much-needed projects in FY 2022 through the America Rescue Plan. 

Vice Mayor Matt Johnson motions to accept proposed changes to FY 21/22 budget with consideration of adjustments from America Rescue Plan funding and increases to City Attorney and City Manager salaries. Council Member Connie Butler seconds the motion. 

City Council passes motion 5-0. 

 

  1. City Manager and City Attorney reports/correspondence

 

 

  1. City Council reports/correspondence

August 17, 2021, City Council Meeting Brief


August 17, 2021, City Council Meeting Brief

August 18, 2021 – 

 

Public Hearings


  1. Second and final reading of Ordinance No. O-02-2021, Review of an Annexation request for the Ayrshire Development for the Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15A (a portion of parcel #; 016515-000-00).

City Council passed the first reading of this ordinance on May 18, 2021. Planning and Zoning Director Mike Daniels gave a presentation that covered this and the three other public hearings on the Ayrshire Development for the August 17, 2021, City Council Regular Session. Rogers Tower PA, representing the developer of the proposed Ayrshire Development D.R. Horton, also gave a presentation that covered this and the three other public hearings on the Ayrshire Development for the August 17, 2021, City Council Regular Session. 

City Council did not have any specific discussion or questions on the annexation request. Vice Mayor Matt Johnson motions to approve the second and final reading. Council Member Connie Butler seconds the motion. 

Passes 5-0 by City Council. 

 

 

  1. Second and final reading of Ordinance No. O-03-2021, Future Land Use Map Amendment request from Rural Fringe/Industrial (County) to Residential Low Density (RLD) and Site-Specific Future Land Use Text Policy for the Ayrshire Development for Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15A, 016515-000-00.

City Council passed the first reading of this ordinance on May 18, 2021. The requested amendment was reviewed by Florida Department of Economic Opportunity, FDOT, and Florida Department of Environmental Protection prior to the second and final hearing. Amendment includes a site-specific policy amendment with includes the following conditions: Property has be developed in accordance with a Planned Unit Development as approved by the City in accordance to City Land Development Regulations, recreational facilities within the development has to be built in accordance to the City’s level of service in the Recreation and Open Space Element in the City’s Comprehensive Plan, the property owner/developer will partner with the City on the development of the Gustafson Regional Park, property owner/developer will be required to provide traffic mitigation as agreed upon between the City and the property owner/developer and based on traffic analysis provided by property owner/developer, and Silvicultural and agricultural activities on portion of property labeled agricultural shall be allowed until approved construction of the development begins on that portion of property. 

Passes 5-0 by City Council 

 

  1. Second and final reading of Ordinance No. O-04-2021, Future Land Use Map Amendment request from Rural Fringe/Industrial (County) to Residential Low Density (RLD) and Site-Specific Future Land Use Text Policy for the Ayrshire Development for Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15A, 016515-000-00.

Ordinance No. O-03-2021 and O-04-2021 are reviewed together. City Council passed the first reading of this ordinance on May 18, 2021. Ordinance No. O-04-2021 follows same details as Ordinance No. O-03-2021, which can be read above. 

Passes 5-0 by City Council 

 

  1. Second and final reading of Ordinance No. O-06-2021, Request to rezone property from Agriculture/Industrial (County) to Planned Unit Development for the Ayrshire Development on land owned by Gustafson’s Cattle, Inc. approximately 560.52 acres on CR 15A, a portion of 016515-000-00.

City Council passed the first reading of this Ordinance on August 3, 2021, with subject to conditions set by staff and developer in coming up with language for sending construction traffic south, set the minimum lot to 1,500 square feet, and mitigate traffic on Oakridge Ave. 

Planning and Zoning Director Mike Daniels presented the proposed PUD with the following changes set in the Aug. 3, 2021, meeting: Single family homes shall be a minimum of 1,200 feet, traffic calming modes such as but not limited to speed humps and crosswalks shall be provided on CR 15A (Oakridge Ave) south of SR 16, construction traffic shall be restricted from using Oakridge Ave. south from SR 16 to the property. 

The traffic study was reviewed by Consultant CHW on behalf of the City and CHW did find that too many trips were going down US 17 south and is working with developer’s traffic consultant to make changes to the study. 

Council still voiced concerns about traffic and state of Oakridge Ave, but supports the Ordinance No. O-06-21 with the requested changes. 

Passes 5-0 by City Council. 

 

Consent Agenda


  1. City Council approval of Contractor’s Pay Request #1 in the amount of $29,417.00 to Brooks Building Solutions for Bid #2021-09 in the total amount of $58,834.80 for installation of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subward and Grant Agreement #H0297/Project Number 4337-217-R. This project includes 75% grant funding from HMGP.

Passed 5-0 by City Council 

 

  1. City Council approval of Contractors Pay Request #1 (Final) in the amount of $31,000.00 to Jax Utilities Management for re-piping the Muirfield Lift Station.

Passed 5-0 by City Council 

 

  1. City Council approval of Contractor’s Pay Request #3 for Williams Industrial Services, LLC, in the amount of $331,921.95, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.

Passed 5-0 by City Council 

 

  1. City Council approval of Minutes from 6/15/2021, 7/6/2021, and 7/20/2021 Regular Sessions.

Passed 5-0 by City Council 

 

  1. City Council approval for Commander John Guzman to attend the Re-Imaging Police Management Course.

Passed 5-0 by City Council 

 

  1. City Council approval of a Pay Application #2 from KBT Contracting Corp in the amount of $160,351.45 for design and build out of ASACC classroom for AMIkids.

Passed 5-0 by City Council 

 

  1. City Council approval of Utilization of the Police Department’s Forfeiture Fund in support of the county-wide distribution of the annual Safe & Drug-Free Schools Calendar project sponsored by Clay Action Coalition Incorporated.

Passed 5-0 by City Council 

 

  1. City Council approval of Pay Application #3 in the amount of $95,004.75 to General Underground for water and sewer force main extension on County Road 209 South.

Passed 5-0 by City Council 

 

  1. City Council approval of the Lineman Appreciation Day Proclamation.

Passed 5-0 by City Council 

 

  1. City Council approval of Contractor’s Pay Application #1 for General Underground in the amount of $51,000.00 for the additional 800’ extension of water and sewer utilities on Wilkies Point Road.

Passed 5-0 by City Council 

 

Council Business


  1. City manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager Steve Kennedy gave Council updates from his reports from the August 3 City Council Regular Session. He said that the 2020 Census increased the population of Green Cove Springs to 9,786 people, which brings to City much closer to the official population mark of a mid-size city. He also reported that he has been talking with Clay County about City’s downtown parking study, and the County is interested in working with the City on any large projects that are a result of the study to help improve parking in downtown Green Cove Springs as many county government buildings reside in the area. 

 

  1. City Council Reports and/or Correspondence.

i9 Sports to Offer Youth Sports Programming at Vera Francis Hall Park


Monday, August 9, 2021 – City of Green Cove Springs is once again working with i9 Sports to provide youth sports programs for children ages 3 -12 at Vera Francis Hall Park.

The City has signed a four-season programming contract with i9 Sports through 2022. The company is already gearing up for soccer and flag football programs in January through February. Both programs will be held on Saturdays, and each session will be divided between instruction and scrimmages to help children learn and practice the sport. It’s in talks with the City to also possibly offer t-ball and basketball later in the year.

“We’re excited to have i9 Sports back in Green Cove to offer these opportunities to our kids,” said Assistant City Manager Mike Null.

The City first worked with i9 Sports to offer a youth soccer program at Vera Francis Hall Park in Fall 2019. The program served 60 children ages 3 -13.

i9 Sports organizes seven-week youth sport programs in flag football, basketball, soccer, t-ball, cheer, and lacrosse in West Jacksonville and Clay County.  

Sign-ups for soccer and flag football are now open and available through September 30, 2021, at https://www.i9sports.com/venues/5498/green-cove-springs-vera-francis-hall-park-green-cove-youth-sports-programs.

Please contact Green Cove Springs Public Information Officer Tiffanie Kelly with any questions at 904-297-7046 or tkelly@greencovesprings.com.


August 3, 2021, City Council Meeting Brief


August 3, 2021, City Council Meeting Brief

August 4, 2021- 

Public Hearings

  1. First Reading of Ordinance No. O-06-2021, an ordinance requesting to rezone property from Agriculture / Industrial (County) to Planned Unit Development for the Ayrshire Development on land owned by Gustafson’s Cattle, Inc., approximately 560.52 acres on CR 15 A, a portion of 016515-000-00.  

Rogers Tower PA, representing the developer of the proposed Ayrshire Development D.R. Horton, presented the proposed layout of the development, the PUD traffic study, and school proportionate share agreement. D.R. Horton is proposing to build up to 2,100 single family homes in the Ayrshire Development located on the east side of CR 15A, west of the railroad tracks, south of Green Cove Ave, and north of Jersey Ave. D.R. Horton also wants to build a four-lane roadway to the development that crosses City property bought to develop a regional park. Both D.R. Horton and the City are in talks with FDEP about exchanging the land. If the land exchange isn’t approved by FDEP then only a maximum of 231 homes can be built on the property. The development also includes 27 acres of park land, including a 10-acre public park, and D.R. Horton agreed to pay a $400 per home park dedication fee for capital improvements to parks around the City as well as pay for the construction of a police substation.  

 

Staff recommends approval of the first reading of this ordinance with the following conditions: Subject to requirements of site-specific Future Land Use police set in Ordinance O-04-2021, no more than 231 homes may be built prior to the approval, construction, and dedication of the four-lane roadway or before an updated traffic study showing the removal of that roadway, and that the agreement for the park dedication fee is approved. 

 

A majority of the members of City Council voiced concerns of the traffic study not being accurate to traffic patterns and damage that construction vehicles could cause to Green Cove Ave. and Oakridge Ave. as the development is constructed. Developer said that they are willing to work with city on looking over the traffic study and make efforts to lead construction vehicles away from residential roads. 

 

City Council approves motion to pass Ordinance O-06-21 on First Reading subject to conditions set by staff and developer coming up with language for sending construction traffic south, set the minimum lot to 1,500 square feet, and mitigate traffic on Oakridge Ave. in a 5-0 vote. 

 

Consent Agenda

                      2. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #3 which includes Contractor’s Pay Request #2 for Williams Industrial Services, LLC, in the amount of                        $459,854.82 (already paid) and Mittauer & Associates Invoice # 21289 in the amount of $8500.00, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF),                                Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

Passed 5-0 by City Council 

 

                      3. City Council approval of funding in the amount of $125,038.65 to Gresco for electrical materials for inventory and the Magnolia Point reconductor project.  

Passed 5-0 by City Council 

 

                      4. City Council approval of the FY 2021 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending June 30, 2021.  

Passed 5-0 by City Council 

 

                      5. City Council approval of Magnolia Point Reconductor Phase 1- Council authorization to award Heart Utility with Phase 1 of installing the backbone feeder for the reconductor project at Magnolia                          Point in an amount not to exceed $300,000.  

Passed 5-0 by City Council 

 

                      6. City Council approval to pay Invoice # 1 and # 2 to SPX Transformer Solutions in the total amount of $977,105.00 for the purchase of Chapman Transformer #3.  

Passed 5-0 by City Council 

 

                     7. City Council approval of Pay Application #6 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $114,950.00, leaving a balance of $184,126.80 in contract                              number LC 2020-17 in the total amount of $879,086.00.

Passed 5-0 by City Council 

 

Council Business

                     8. FMPA - August 2021 

 

 

                     9. Lien Reduction Request For 704 Governors Cir  

A $8,850 lien was put on the previous owner of the property in July 2020 after daily fines accumulated for a code enforcement violation of overgrown weeds/grass and numerous property maintenance violations issued in May 2019. Property was sold in May 2021 without the lien being paid and the new owner cleaned up and made improvements to the property to bring it up to compliance. After making these improvements, the new owner is now requesting that the City Council reduce the amount of the lien. Staff is recommending that the lien request be denied. 

City Council denies lien reduction request in a 4-1 vote, with Council Member Butler dissenting. 

 

 

                    10. Lien Reduction Request For 402 Roberts St.  

Request was dropped before the City Council meeting. 

 

 

                    11. Lien Reduction Request For 115 St. Johns  

The previous property owner was cited for overgrown weeds/grass several times between 2013 and 2015, resulting in four separate fines of $309.24, $169.89, $169.89, and $9,000. Property has been vacant for several years and has been in compliance due to neighbors maintaining the grass. Ownership of the property was transferred to the current owner through a quit claim deed in June 2021. The current owner paid for all the liens, but is asking for a reduction of the $9,000. Staff is recommending that the lien request be denied. 

City Council denies lien reduction request in a 4-1 vote, with Council Member Butler dissenting. 

 

                    12. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager Steve Kennedy reported that the City has renewed its contract with i9 Sports for youth sports programs. 

 

                    13. City Council Reports and/or Correspondence.

Council Member Van Royal makes an emergency motion to nominate Council Members Steven Kelley and Connie Butler as alternative representatives for the Florida League of Cities Conference in August as Mayor Ed Gaw, Vice Mayor Matt Johnson, and Council Member Van Royal will not be able to attend. 

Emergency motion passes 5-0 

 

Van announced that he is talking with Clay County Emergency Management Director John Ward about possibly having a vaccination site during August 13 Food Truck Friday.  


Convo Around the Cove: Revitalizing GCS through CDBG



In this month's Convo Around the Cove Planning and Zoning Director Mike Daniels discusses the City's $700,000 Community Development Block Grant (CDBG), what projects this grant will fund, and the application process. Keep an eye out for these projects to being construction in Fall 2021.


Bob Page Re-elected as Vice Chair of FMPA Policy Makers Liaisons Committee


Bob Page, the City's representative to FMPA's Board of Directors and Executive Committee, was recently re-elected as the Vice Chair of FMPA's Policy Makers Liaisons Committee. Below is the press release by FMPA: 


City Officials Elected to Lead Statewide Committee
 
 
Committee fosters communication between power agency and public officials

ORLANDO, Fla., July 26, 2021 – Local elected and appointed officials from throughout Florida elected two officers on Thursday to lead the Florida Municipal Power Agency’s (FMPA) Policy Makers Liaisons Committee.

 

Dan Robuck of Leesburg was re-elected as Chair, and Robert Page of Green Cove Springs was re-elected as Vice Chair for 2021-2022. They will lead the Committee in its mission of fostering communication between public officials and FMPA, their wholesale electricity provider.

 

Robuck previously served two terms as Vice Chair and has been a member of the Policy Makers Liaisons Committee since 2015. He has served on the Leesburg City Commission since 2015, including a term as Mayor.

 

This is Page’s second term as Vice Chair. He has served on FMPA’s Policy Makers Liaisons Committee since 2013. Page is a former city council member and mayor of Green Cove Springs.

 

#    #    #

 

Florida Municipal Power Agency (FMPA) is a wholesale power agency owned by municipal electric utilities in Florida. FMPA’s mission is to provide low-cost, reliable and clean power, plus value-added services for FMPA’s owner-customers that benefit their communities and customers. The 31 members of FMPA serve nearly 2.6 million Floridians and employ more than 3,700 people.
 


July 20, 2021, City Council Meeting Brief


July 21, 2021 – 

            Addressing Council on Non-Agenda Items

                        Cynthia Brown requested that a portion of First Street between North Street and Center Street to be renamed Jenkins Way in honor of her father Sinclair Jenkins. The family has lived in Green Cove Springs for three generations, and Rev. Jenkins is a positive influence and mentor in the community. 

                        City Manager Steve Kennedy said that Staff is starting the process to create a formal policy of renaming roads within City Limits, which will be presented to the Council soon. Council Member Connie Butler said that another portion of road at the corner of Martin Luther King, Jr. Blvd. and West St. was designated as Reverend Wright Way in 2017, while the street name was not formally changed. Council Member Van Royal suggested that the same could be done for Jenkins Way while the City works on a formal policy. Royal made an emergency motion for City Staff to identify options to take a portion of First Street and rename it Jenkins Way. The motion was seconded by Council Member Butler. City Council voted 5-0 to approve the emergency motion. 

            Consent Agenda

  1. City Council approval of Resolution No. R-11-2021, a Resolution relating to collection of Solid Waste and Recyclable Material within the Magnolia West Subdivision and related issues, including setting a Public Hearing for Final Proposed Solid Waste Service Assessments.  

This resolution will set the public hearing for proposed solid waste service assessments for all non-exempt residential property within Magnolia West subdivision. Staff recommends setting the public hearing for Tuesday, Sept. 7, 2021, at 7 p.m. It will be the City’s sixth annual assessment. 

Passed 5-0 by City Council 

 

                                  2. City Council approval of Resolution No. R-10-2021, a Resolution estimating the cost of Stormwater Management Services provided by the City, determining certain tax parcels will be                                            benefited thereby and related issues, including setting a Public Hearing for Final Proposed Stormwater Service Assessments.  

This resolution is a required legal step in the process for assessing and collecting non-ad valorem stormwater assessments against all non-exempt real property tax parcels within the City. Staff recommends setting the public hearing for Tuesday, Sept. 7, 2021, at 7 p.m. It will be the City’s sixth annual assessment. 

Passed 5-0 by City Council 

 

                                 3. City Council approval of Resolution No. R-15-2021, a resolution authorizing Amendment No. 6 to the FDOT Traffic Signal Maintenance, and Compensation Agreement. Contract No.                                             ARV47, for the period of July 1, 2021 through June 30, 2022 in the amount of $36,184.00 and authorizing the City Manager to execute said Agreement.   

Passed 5-0 by City Council 

 

                                 4. City Council approval of Land Dedication for new roadway adjacent to Ruby Street.  

Clay County Habitat submitted an application for a lot split for the parcel on 314 Ruby Street in November 2020. A new roadway needs to be constructed on the east side of Ruby Street from the current asphalt driveway and extending 60 feet to the east in order for the lot split to be complete. Clay County Habitat is now requesting to dedicate the northern portion of the property to the City to create the new road. 

Passed 5-0 by City Council 

 

                                  5. City Council approval of Minutes from 5/18/2021 and 6/1/2021 Regular Sessions.  

Passed 5-0 by City Council 

 

                                 6. City Council approval to issue a purchase order in the amount of $79,350.00 to Gresco for the purchase of 4/0 copper wire for the Magnolia Point Third Feed Project, Magnolia Point                                               Underground Reconductor Project and for Inventory.

Passed 5-0 by City Council 

Council Business

                                  7. Establish Tentative Millage Rate for Fiscal Year 2021/2022.  

Millage rate in the proposed City Budget for FY 21/22 is 3.8 mills, same as in FY 20/21. The proposed public hearing dates for the proposed millage rate, operating budget and capital improvement plan for FY 21/22 are September 7 and September 21. 

City Council approves 5-0 both the proposed millage rate of 3.8 mills and the proposed public hearing dates. 

 

                                  8. Lien Reduction Request For 314 Ruby St.  

Before Clay County Habitat for Humanity acquired the property on 314 Ruby St in 2017, the previous owner accumulated a total of six liens at the cost of $13,830.90. Clay Habitat paid for five of those liens for a total of $1,329.93. The last lien is an accumulated daily fine of $12,501 for the city clean up of trash and debris. Clay Habitat has removed the trash and debris and is in the process of developing it into two new homes and a new roadway. The organization is asking for the remaining cost of the liens to be waived. City staff recommends reducing the remaining lien cost to $1,776 to pay for the accumulated administrative costs paid by the City to clean up the trash and debris on property.

 

Mayor Ed Gaw suggests waiving the total $12,501 remainder of the lien, which includes the $1,776 in administrative costs, as Clay Habitat for Humanity has done so much work to provide affordable housing in the City and has already invested so much of their own money into the development of the lot and the 60 feet of new road that will be developed beside the lot. Council Member Van Royal makes the formal motion to waive the total of the remaining lien. Council Member Connie Butler seconds the motion. 

City Council approves 5-0 waiving remining lien total of $12,501. 

 

                                  9. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager Reports: 

           City Staff is working on a Street Remaining Policy along with the emergency motion for Jenkins Way. 

           There will be a joint City Council and Planning and Zoning Board meeting on Thursday, Aug. 26, to discuss the proposed goals, objectives, and policy for the Comprehensive Plan. 

           Parking study for downtown Green Cove Springs will be out to bid soon. 


10.       City Council Reports and/or Correspondence.

 


City Receives $700,000 for Neighborhood Revitalization Projects through Small Cities Community Development Block Grant Program


July 12, 2021, Green Cove Springs, FL – Governor Ron DeSantis announced Green Cove Springs’ grant award of $700,000 as a part of the total $29 million given to 42 communities through the Florida Department of Economic Opportunity’s Small Cities Community Development Block Grant (CDBG) Program during a press conference held Monday morning in Green Cove Springs City Council Chambers. 

The $700,000 grant award is split between three projects in the neighborhood revitalization grant category. These projects include Vera Francis Hall Park improvements of adding picnic tables, benches, and a sunshade over the playground, adding 7,700 linear feet of sidewalk along Highland Avenue between Martin Luther King, Jr. Blvd. and Idlewild Ave. and along Center Street between Oakridge Ave. and Vermont St., and replacing a half-mile of 50-year-old corrugated metal stormwater pipes, roadway, curb and gutter, and sidewalk on West Street from Martin Luther King, Jr. Blvd. to Bonaventure Ave. 

Both Vera Francis Hall Park Improvements and Highland Avenue sidewalk project are fully funded by CDBG funding with a grant award of $72,000 for park improvements and $295,000 for new sidewalk. West Street stormwater replacement was awarded $333,000, which partially funds the project’s total cost of $1,133,000. The remaining $800,000 will be funded by the City’s stormwater utility user fee. 

“Highland Avenue sidewalk project and Vera Francis Hall Park improvements were identified as a need in community meetings,” Planning and Zoning Director Michael Daniels said. “With the help of CDBG funding the City will be able to address those needs.” 

Development Services Department, led by Planning and Zoning Director Michael Daniels, applied for the grant program in November 2020 after a two-month process of public hearings and community hearings to determine where the possible grant funding can be applied in the Green Cove Springs community. The City is eligible to apply for up to $700,000 in the neighborhood revitalization, commercial revitalization, and housing rehabilitation grant categories. 

All three projects are slated to begin in October 2021. Vera Francis Hall Park improvements and Highland Avenue sidewalk project are estimated to take three months to complete. West Street stormwater replacement is estimated to take between six to eight months to complete. 

For any questions or interview requests contact Public Information Officer Tiffanie Kelly at 904-297-7046 or tkelly@greencovesprings.com 


July 6, 2021, City Council Meeting Brief


July 6, 2021, City Council Meeting Brief 

Tiffanie Kelly
 Public Information Officer
 City of Green Cove Springs
tkelly@greencovesprings.com
 Mobile: 904-295-9471

July 7, 2021 – 

            Public Hearings 

  1. Second and Final reading of Ordinance O-14-2021 modifying Chapter 66, Solid Waste, of the City Code of Ordinances.  

Current City Code requires franchises for solid waste and construction & demolition haulers to have $1,000,000 in automobile liability coverage, which is onerous on the smaller construction & demolition haulers. One of the City’s new haulers requested City Staff to reduce the amount of automobile liability coverage to $300,000. Staff researched surrounding counties and discovered that Clay and St. Johns County require $300,000 in automobile liability insurance. Staff has presented this item to Council for discussion and direction on June 1, 2021. City Council approved 5-0 to direct staff to draft an ordinance lowering the automobile liability insurance from $1,000,000 to $300,000 and to clean up wording in current ordinance. The first reading of Ordinance O-14-2021 according to the direction given by City Council was passed 5-0 on June 15, 2021. This is the second and final reading of the Ordinance. 

Passed 5-0 by City Council

 

 

Presentations

                          2. Kimberly Miller, Camp Cadet Director would like to present a Plaque of Appreciation to the Council for their ongoing support.

Camp Cadet Director Miller presented the graduating class of Camp Cadet for Summer 2021 and presented a plaque to City Council expressing Camp Cadet’s appreciation of the Council’s ongoing support. 

 

Consent Agenda 

                            3. City Council establishes workshop dates for reviewing the Operating Budget and Capital Improvement Plan for FY 2021/2022.  

Passed 5-0 by City Council 


                            4. City Council establishes hearing dates for the first and final hearings to adopt the City of Green Cove Springs Operating Budget and Five Year Capital Improvement Plan for FY 2021/2022.   

Passed 5-0 by City Council 

 

                            5. City Council approval of Contractor’s Pay App #2 for CR 209 S in the amount of $140,481.25 and Contractor’s Pay App #1 for Wilkes Point Road in the amount of $107,302.50 to General                                      Underground under Bid Award LC 2020-06 for a total amount of $1,631,644.00.

Passed 5-0 by City Council 

 

                           6. City Council approval of an exemption through June 30, 2022 for warehouse management to the existing Purchasing Policies to purchase PVC conduit, PVC pipe, and other appurtenances, up to                             $50,000.00, with an e-mail approval process.

Passed 5-0 by City Council 

 

                          7. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #2 which includes Contractor’s Pay Request #1 for Williams Industrial Services, LLC, in the amount                            of $669,305.42 (already paid) and Mittauer & Associates Invoice # 21240 in the amount of $6,000.00, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund                                      (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

Passed 5-0 by City Council 


                         8. City Council approval of Resolution No. R-13-2021, a resolution authorizing a new FDOT State Highway System Lighting, Maintenance, and Compensation Agreement. Contract No. TBD, for                             the period of July 1, 2021 through June 30, 2028 in the amount of $36,164.70 and authorizing the City Manager to execute said Agreement.   

Passed 5-0 by City Council 

 

                         9. City Council approval of a PO to paint the downstairs of The City Hall Building to Florida Paint Company in the amount of $ 33,765.00.  

Passed 5-0 by City Council 

 

                        10. City Council approval for Detective Erin Vineyard to attend the Police Internal Affairs Course.  

Passed 5-0 by City Council 

 

                        11. City Council approval for Commander John Guzman to attend the Police Internal Affairs Course.  

Passed 5-0 by City Council

 

                        12. City Council approval to issue a purchase order in the amount of $28,010.85 to Irby for electric conduit for the Magnolia Point Third Feed Project.

Passed 5-0 by City Council 

 

                        13. City Council approval of a Pay Application # 1 from KBT Contracting Corp in the amount of $48,302.28 for design & build out of ASACC classroom for AMIkids, and approval of Change                                  Order  #1 for replacing the windows in an amount not to exceed $15,200.00.  

Passed 5-0 by City Council 

 

                        14. City Council approval to issue a Purchase Order to Jax Utilities Management, Inc in the amount of $29,884.00 for a Stormwater Repair at the Augusta Savage Facility.  

Passed 5-0 by City Council 

 

                       15. City Council approval of Contractor’s Pay Request #2 for Williams Industrial Services, LLC, in the amount of $459,854.82, for the Florida Department of Environmental Protection (FDEP), State                        Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

Passed 5-0 by City Council 

 

                       16. City Council approval of Minutes from 5/04/2021 Regular Session.  

Passed 5-0 by City Council 

 

                       17. City Council approval of Resolution No. R-12-2021, a Resolution authorizing a new FDOT Maintenance Agreement, Contract No. TBD, for the period of July 16, 2021 through July 15, 2024 in                           the amount of $38,673.64 (annually) and authorizing the Mayor, City Clerk, and City Attorney to execute said Agreement.  

Passed 5-0 by City Council 

 

                      18. City Council review and approval of 2022 Food Truck Friday Dates.  

Passed 5-0 by City Council 

 

                      19. City Council approval of the new process for Proclamations, Letter of Honor, and Key to the City.  

Passed 5-0 by City Council 

 

                      20. City Council approval of Pay Application #5 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $122,787.50, leaving a balance of $299,076.80 in contract                             number LC 2020-17 in the total amount of $879,086.00.

Passed 5-0 by City Council 

Council Business

                      21. FMPA - July 2021 

FMPA City Representative Bob Page gave monthly report. 

 

                      22. City Council designation of Voting Delegate for the Annual Florida League of Cities Conference in Orlando, Florida on August 12-14, 2021.  

Council Member Van Royal nominates Mayor Ed Gaw as the City Council’s Voting Delegate, and Council Member Connie Butler seconds the nomination. 

Passed 5-0 by City Council 

 

                     23. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports. 

City Manager Steve Kennedy: 

Presented R-04-2021 Emergency Resolution for Tropical Storm Elsa, declaring a state of local emergency in alignment with the state and Clay County’s state of emergency. 

Passed 5-0 by City Council

 

Updated Council on the progress of programming and museum space for the Augusta Savage Museum and Mentoring Building. He continues to meet with stakeholders and is now working with a museum curator to work on the interior of the museum space. 

 

Reported that the City has received over 96 applications for the position of HR Director. Staff has selected six and will interview applicants starting the week of July 12. 

 

                       24. City Council Reports and/or Correspondence.

 

 

 

 


City Announces City Hall Closure for Elsa


Green Cove Springs, FL, July 6, 2021 - Green Cove Springs City Hall will delay opening until noon on Wednesday, July 7, 2021, at a minimum, as a precaution for Hurricane Elsa. A decision regarding additional delays in openings or additional closures of government facilities will be made at 8 p.m. tonight as the National Weather Service continues to pinpoint the forecast track for Elsa.

Green Cove Springs Police Department and crews from the Electric Department and Public Works Department will be on call to respond to emergencies during and immediately after Elsa passes Green Cove Springs.

City will continue to keep residents updated on its response to Elsa through its website greencovesprings.com, TextMyGov service, and its social media pages on Facebook, Twitter, and Nextdoor. Any residents wising to get alerts via mobile phone can text GCSWEATHER to 91896.   

Residents can report power outages or storm damage to Green Cove Springs Police Department’s non-emergency line by calling 904-297-7300. Residents can also report any damage or power outages by texting STORM DAMAGE to 904-560-5116. This will prompt a link to an online report form that residents can fill out and submit to the City, which will be added to the City’s Damage Assessment Dashboard as part of the GCS GeoHub system at https://tinyurl.com/gcsdad. Residents can access this map to view all reported damages and outages within City Limits in real time.


June 15, 2021, City Council Meeting Brief


June 16, 2021 – 

            Awards & Recognition

  1. Recognition of the Sanitation Department for their work with helping Clay County

Assistant Public Works Director Steve Thomas recognized Mike Williams, Will Tozer, Marty Digirolamo, Tim Nazworth, Sean Thacker, and all other sanitation department employees that were not present in the Council Chambers for working a total of 353 hours of overtime in the past three months assisting the Clay County Sanitation Department on its trash and yard waste pick up routes while the department was understaffed. Overtime includes working weekends on top of the department’s normal work schedule. 

 

                           2. FCCMA 75 Year Recognition Certificate

Orange Park Town Manager Sarah Campbell recognized City of Green Cove Springs for 75 years as a City Manager form of government. Campbell presented a plaque from the Florida City and County Management Association to City Manager Steve Kennedy. 

 

Presentations

                          3. Kimberly Morgan will be sharing a Tourism Update with the Council for all of Clay County

Tourism Development Director Kimberly Morgan gave a presentation to the City Council going over the functions of the Clay County Tourism Development Department, some of the advertising and promotion opportunities the County has had in the past year and a half, and some of the upcoming major events in the county for this year. 

 

 

Public Hearings

                         4. Second and Final Reading of Ordinance No. O-09-2021, Future Land Use Amendment from Residential Medium Density (RMD) to Residential Professional Office (RPO) for property located at                                3 West St.  

Clay County Habitat for Humanity applied for the Future Land Use Amendment to build an office on the site. The amendment was unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. First reading was passed 5-0 by City Council on June 1, 2021. 

Passed 5-0 by City Council 

 

                         5. Second and Final Reading of Ordinance No. O-10-2021, Rezoning from R-2 to Residential Professional Office (RPO) for property located at 3 West St.  

Clay County Habitat for Humanity also applied for this rezoning to build an office on the site. This rezoning was also unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. First reading was passed 5-0 by City Council on June 1, 2021. 

Passed 5-0 by City Council 

 

                          6. Second and Final Reading of Ordinance No. O-11-2021, Proposed Revisions to the Residential Riverfront (RRF) Zoning District.  

Staff is recommending a revision to the Residential Riverfront Zoning District to allow for limited accessory commercial uses with the following changes to the Zoning Ordinance: The commercial use will not be more than 15 percent, which includes setbacks, access, parking drainage and landscaping, of a planned development, and that the commercial use will be supportive of and/or complimentary to the other uses within the planned unit development and scaled to primarily meet the needs of the residents of the project. The RRF Zoning District currently only allows residential development. 

 

Staff is proposing these changes after they were approached by a developer interested in building condos and a restaurant within the Zoning District along SR 16 and the St Johns River. First Reading passed 4-0 by City Council on June 1, 2021, with Council Member Van Royal abstaining as he represents the current property owner. 

During the June 15, 2021, meeting Mayor Ed Gaw and Council Member Van Royal speculated if the percentage of commercial space is too small and asked staff to consider how these changes fit into the City’s future land use. 

Second and Final Reading passed 4-0 by City Council, with Council Member Van Royal abstaining as he represents the current property owner. 

 

                          7. Second and Final Reading of Ordinance O-13-2021, an Ordinance authorizing staff to refinance in an amount not to exceed $9,800,000.00 a prior City loan for Electric Infrastructure.  

This ordinance authorizes City Staff to refinance the 2018 City loan for Electric Infrastructure. First reading of Ordinance O-13-2021 was passed 5-0 by City Council on June 1, 2021. 

Passed 5-0 by City Council

 

 

Consent Agenda 

                          8. City Council approval of, and authorization for the Mayor to execute, Final Disbursement Request #14 in the amount of $20,130.00 to the Design Loan Agreement for the Florida Department of                                Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City's Water                                            System. 

Passed 5-0 by City Council

 

                         9. City Council Approval of Pay Application # 8 For KBT Contracting Corp in the Amount of $23,912.70 for the Library Building final payment.

Passed 5-0 by City Council 

 

                       10. City Council approval of, and authorization for the Mayor to execute, a Request for Inclusion (RFI) in the amount of $3,815,700.00 for construction of the Bonaventure Water Plant, to the Florida                               Department of Environmental Protection (FDEP), Drinking Water Revolving Fund (SRF), loan / grant program.  

Passed 5-0 by City Council 

 

                      11. City Council approval to award Bid # 2021-07 to Jax Utilities Management in the amount of $35,000.00 for generator installation and station improvements for Lift Station #3 as part of the                                          Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.  This project includes 75% grant funding from HMGP. 

Passed 5-0 by City Council 

 

                      12. City Council approval to award Bid # 2021-08 to Jax Utilities Management in the amount of $118,000.00 for generator installation and station improvements for Lift Station #6 as part of the                                        Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.  This project includes 75% grant funding from HMGP.

Passed 5-0 by City Council 

 

                       13. City Council approval to award Bid # 2021-09 to Brooks Building Solutions in the amount of $58,834.80 for installation of generators as part of the Hazard Mitigation Grant Program (HMGP),                                    Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.   This project includes 75% grant funding from HMGP. 

Passed 5-0 by City Council 

 

                      14. City Council approval of Contractor’s Pay Request #1 for Williams Industrial Services, LLC, in the amount of $669,305.42, for the Florida Department of Environmental Protection (FDEP), State                              Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

Passed 5-0 by City Council 

 

 

                       15. City Council approval of the 2021 Memorial Day - After Action Report.  

Pulled by Council Member Connie Butler to commemorate staff on their hard work and success in this year’s Memorial Day RiverFest. 

Passed 5-0 by City Council 

 

                       16. City Council approval to Cancel Change Order #4 (water main and sewer force main extension down County Road 315 to US 17 in the amount of $49,100.00) and increase Change Order #3 in                                   the  amount of $51,000.00 for a total amount of $170,950.00 for water main and sewer force main extension down Wilkes Point Road, to General Underground, under Bid Award LC 2020-06,                                     Reynolds Water System Improvements for a total amount of $1,631,644.00.  

Passed 5-0 by City Council 

 

                       17. City Council approval of Resolution No. R-09-2021, a Resolution canceling the regularly scheduled meetings of the Green Cove Springs City Council for November 16, 2021 and December 21,                                 2021

Passed 5-0 by City Council 

 

                       18. City Council approval of Minutes from 4/20/2021 Regular Session.  

Passed 5-0 by City Council 

 

Council Business

                       19. City Council approval of Resolution No. R-08-2021, a Resolution authorizing the issuance of its Electric Utility Revenue Refunding Note, Series 2021 in the principal amount of $9,800,000 for                                  the purpose of refunding the Electric Utility Revenue Note, Series 2018.  

On June 1, 2021, City Council approved Staff recommendation of Key Government Finance as the loan provider. Resolution No. R-08-21 is for the City Council to authorize borrowing the funds and the closing documents for this refinance. If approved, the City will save $150,000 in 2021 and more than $70,000 annually through 2033.

 

During the June 15, 2021, meeting Council commemorated Finance Director Marlena Gutherie and Public Financial Management, City’s financial advisor, for their work in taking the opportunity in finding a lower interest rate for the City on this loan. 

Passed 5-0 by City Council 

 

 

                       20. City Council final approval of the Comprehensive Online Mapping System

City Council approved the award of Bid LC2021-01 to the Geographic Technologies Group (GTG) to develop a comprehensive online mapping system through the City’s contract with the Department of Economic Opportunity for the Community Planning Technical Assistance Grant. GTG has worked with City Staff to create the Green Cove Springs GeoHub. The GCS GeoHub includes features such as a parcels, Zoning, and Land Use Viewer, a link to the City’s curbside services which includes a map showing what areas of the City are picked up when for garbage, recycling, and yard waste. A capital improvements projects dashboard proving information on active projects, an active hurricane tracker dashboard containing data on active storms, evacuation routes/zones, and FMEA data, a damage assessment view used during active storm events that tracks any damage within City Limits caused by an active storm and its repair progress, a building/code enforcement viewer for active permits and code enforcement cases, and a Historic District Story map highlighting the buildings within the City’s nationally registered historic district. Council commemorated the Planning and Zoning Department’s work with GTG to create an interactive and user friendly database of the City for the public. 

Passed 5-0 by City Council 

 

 

                        21. First reading and approval as to form only or Ordinance O-14-2021 modifying Chapter 66, Solid Waste, of the City Code of Ordinances.  

Current City Code requires franchises for solid waste and construction & demolition haulers to have $1,000,000 in automobile liability coverage, which is onerous on the smaller construction & demolition haulers. One of the City’s new haulers requested City Staff to reduce the amount of automobile liability coverage to $300,000. Staff researched surrounding counties and discovered that Clay and St. Johns County require $300,000 in automobile liability insurance. Staff has presented this item to Council for discussion and direction on June 1, 2021. City Council approved 5-0 to direct staff to draft an ordinance lowering the automobile liability insurance from $1,000,000 to $300,000 and to clean up wording in current ordinance. This is the first reading of Ordinance O-14-2021 according to the direction given by City Council. 

Passed 5-0 by City Council 

 

 

                       22. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Attorney Jim Arnold also congratulates staff on the success of Memorial Day RiverFest. 

 

City Manager Comments: 

City Manager Steve Kennedy reminds the Council that the City is in compliance with all of Governor Ron DeSantis executive orders. 

 

He also proposed that the City revise its proclamation process to have any proposed proclamations on the Consent Agenda to be approved by City Council the meeting before its presentation date. City Council agreed on the change. 

 

He also announced that the City will rescind its agreement with Smart Cities Capital for Smart City Initiatives. 

 

                        23. City Council Reports and/or Correspondence.

Council Member Connie Butler requested Staff to look into placing golf cart community signage around areas frequented by golf carts in the city. 

Council Member Van Royal wants more emphasis put on the City’s current Comprehensive Plan Update, including more information to be released to the public during the update process. 

Mayor Ed Gaw reported that he has spoken with the County on the Governors Creek Boat Ramp project, and would like beautification work to be done on the west side of Walnut Street. 


June 1, 2021, City Council Meeting Brief


June 2, 2021 –                                                                                    

            Awards & Recognition

  1. Recognition - Van Royal - Mayor May 19, 2020 - May 18, 2021  

City Council recognized Council Member Van Royal’s year as mayor from May 19, 2020 to May 18, 2021. 

Public Hearings 

                                  2. Second and Final Reading of Ordinance O-12-2021 amending Green Cove Springs Electric Net Metering Service Rate Schedule.

On May 4, 2021, Assistant City Manager Mike Null reported that the City Council adopted a Tri-party Net Metering Agreement and the Net Metering Service Rate Schedule for solar power customers in January 2012. Since the adoption of these Ordinances the City has been crediting solar power customers the “avoided cost” of approximately $0.02 per kWh for any power that customers generate and send to the City electric grid. However, the language in the Net Metering Service Rate Schedule stipulates that the City should be crediting customers at the City’s full retail rate of $0.083 per kWh, plus the bulk power cost adjustment rate (BPCA) that varies monthly around $0.01 and $0.02. The City is retroactively crediting all 21 current solar power customers the full retail rate and requests that the City Council modify the Net Metering Service Rate Schedule to credit solar power customers at the ”avoided cost” rate and grandfather all existing customers at the full retail credit rate until the ownership of the property or the electric utility account changes names. FMPA Assistant General Counsel Dan O’Hagan gave a presentation on how solar power is credited through FMPA to the City Council. 

 

            After City Council discussion following Assistant City Manager Null’s report, the Council recommended that Staff modify the Net Metering Service Rate Schedule at a hybrid credit rate for all new customers, and that existing solar customers should be grandfathered at the full retail rate until the earliest of 20 years from the date of solar system installation or when the property is sold to a new homeowner. 

 

            On May 18, 2021, Assistant City Manager Null came back to City Council with a proposed ordinance modifying the Net Metering Service Rate Schedule with a credit rate of the “avoided cost” of approximately $0.02 per kWh plus an additional $0.02 per kWh, for a total of approximately $0.04 per kWh. In addition, all existing solar customers will be granfathered in at the full retail rate for 20 years from the date of their tri-party net metering agreement or until home is under a new owner.  

 

            Several solar customers spoke during the public hearing in support of crediting current and future solar customers at the full retail rate, and that would incentivize more City of Green Cove Springs customers to invest in solar. 

 

However, City Council said that the hybrid rate is fair as a higher credit would add to the burden of non-solar electric customers. Vice Mayor Johnson and Council Member Kelley said that they would like the City Council to review the schedule in the future if the current credit becomes too low. City Council passed the first reading of Ordinance O-12-21 on a vote of 4-0, with Mayor Ed Gaw abstaining due to conflict of interest with recent installation of a solar panel system installed at his home. 

 

Second and final reading of Ordinance O-12-21 on June 1, 2021, came with little follow up discussion from the City Council. 

City Council passed the Second and Final Reading 4-0, with Mayor Ed Gaw abstaining from voting due to conflict of interest with recent installation of a solar panel system installed at his home. 

 

                                 3. First Reading of Ordinance O-09-2021, a Future Land Use Amendment from Residential Medium Density (RMD) to Residential Professional Office (RPO) for property located at 3 West St. 

Clay County Habitat for Humanity applied for the Future Land Use Amendment to build an office on the site. The amendment was unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. 

First Reading passed 5-0 by City Council

 

                                  4. First Reading of Ordinance O-10-2021, a Rezoning from R-2 to Residential Professional Office (RPO) for property located at 3 West St. 

Clay County Habitat for Humanity also applied for this rezoning to build an office on the site. This rezoning was also unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. 

First Reading passed 5-0 by City Council

                                   5. First Reading of O-11-2021, an Ordinance which Proposes Revisions to the Residential Riverfront (RRF) Zoning District. 

Staff is recommending a revision to the Residential Riverfront Zoning District to allow for limited accessory commercial uses with he following changes to the Zoning Ordinance: The commercial use will not be more than 10 percent, which includes setbacks, access, parking drainage and landscaping, of a planned development, and that the commercial use will be supportive of and/or complimentary to the other uses within the planned unit development and scaled to primarily meet the needs of the residents of the project. The RRF Zoning District currently only allows residential development. 

 

Staff is proposing these changes after they were approached by a developer interested in building condos and a restaurant within the Zoning District along SR 16 and the St Johns River. 

First reading passed 4-0 by City Council, with Council Member Van Royal abstaining as he represents the current property owner

Consent Agenda

                                   6. City Council approval of the CAC Minutes from 5/13/2021 Regular Meeting.  

Passed 5-0 by City Council 

                                   7. City Council approval to distribute the 2020 Drinking Water Consumer Confidence Report (CCR) in customer bills.  

Passed 5-0 by City Council 

 

                                   8. City Council approval of Invoice # 96-74415 in the amount of $28,382.74 and Invoice # 96-73928 in the amount of $28,367.29 to Cummins Southeast for a total amount of $56,750.03 for                                           purchase of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R, for                                                             $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City's lift stations.   Note:  When you factor in the 75% funding from HMGP, the actual                                                        budgetary impact will be $109,692.90.  Staff has requested an advance from HMGP in the amount of $333,578.20 but due to lead times the gener