Erin West was appointed City Clerk on May 7, 2019 by the City Council and took the Oath of Office on June 18, 2019. She is a member of the Florida Association of City Clerks (FACC) and the International Institute of Municipal Clerks (IIMC).
The Mission of the City Clerk’s Office:
Efficiently meet all statutory obligations with respect to elections, public records retention and legislative actions of the City of Green Cove Springs.
Goal of the City Clerk’s Office:
To provide the highest quality of public service to the City of Green Cove Springs Mayor, City Council, City Manager, City Attorney, City Staff and administration in the most timely and convenient manner possible. To maintain and produce documents that enables the public to participate in local government.
What is the City Clerk?
City Charter, Article IV. General Administration; Section 4.02. City clerk
“The city council shall appoint an officer of the city who shall have the title of city clerk. He shall be under the administrative direction and control of the city manager. He shall give notice of the meetings of the city council; shall keep the journal of its proceedings; shall authenticate, by his signature, and record in full in a book kept for that purpose, all ordinances and resolutions. He shall attest to and countersign by his signature all contracts, bonds, and other instruments as required by law; shall perform the duties of registration officer and shall perform other duties required by the Charter. The city clerk may appoint deputies to carry out requirements of this office at the discretion of the city manager”.
The City Clerk’s Office is a City-wide information and document resource center.
The City Clerk is a member of two professional organizations, The International Institute of Municipal Clerks and the Florida Municipal City Clerks Association. The mission of both organizations is to prepare its membership to meet the changes of the diverse rolls of the Municipal Clerk by providing services, promote integrity and excellence through education and professional development and to strengthen and support its membership, and to enhance its image.
Florida City Clerks:
The Office of the City Clerk:
The Office of the City Clerk serves as an information center whose services impact a diverse clientele, including the general public, the media, and other governmental entities. Although the City Clerk’s Office is traditionally associated with municipal elections and recording of the minutes of the City of Green Cove Springs Council meetings, its scope of business includes the following:
The Clerk is the historian of the City’s recorded history, and therefore manages the official records of the City of Green Cove Springs. No other office in municipal service has so many contacts. The office serves the Mayor, the City Council, the City Manager, and all City Departments without exception. This office is called upon almost daily for some service or information, and the work demands versatility, accuracy and patience.