August 25, 2020, City Council Meeting Brief

August  26, 2020–

Awards and Recognition

  1. City of Green Cove Springs Police Chief Derek Asdot introduces three new Police Department Officers to the City Council: Officer Arnold, Officer Lee, and Officer Newton.

Public Hearings

  1. Second and final reading of Ordinance O-09-2020, an Ordinance amending the Land Development Code, including adding definitions for Emergency Shelter and Recreational Facility, as well as amending the permitted uses and special exceptions of the institutional zoning district for clarity, naming specific uses such as government uses, hospitals, and emergency shelters; adding supplemental regulations for emergency shelters.

This Ordinance would allow for private individuals and organizations to establish transitional housing (referred to as “Emergency Shelters” in the Ordinance) for homeless individuals in the Institutional Zoning District within Green Cove Springs city limits. Ordinance sets that anyone living in this transitional housing can live for a maximum of 90 days, and that includes services such as counseling and unemployment help to transition homeless individuals to more permanent housing and employment by the end of the 90 day period. Planning and Zoning Director Mike Daniels presented City Council with the following revisions to the ordinance in response to the Council’s comments during the first reading on August 4: Manager/Owner of the property would need a Point of Contact—either City or City Police—to address any issues on the property, housing would need to meet the distance that sexual predator must reside away from schools, day care center, and parks and playgrounds, every person living in the transitional housing facility will need to have a background check, and managers cannot accept people charged with violent crimes.  

Council passed the Second Reading 4 – 0. Council Member Steven Kelley was absent.

  1. Second and final reading of Ordinance O-10-2020, an Ordinance amending the Gateway Corridor Commercial Zoning District by adding hospitals as a permitted use, and establishments for the retail sale of alcoholic beverages for off-premises consumption and gas pumps as an accessory use to a convenience store or other retail store as special exceptions.

City Council expressed support for the Ordinance, but concerns of not establishing designated areas within the Gateway Corridor Commercial Zoning District for these uses. Several Council Members said that they would prefer to see these uses mapped out in specific areas within the zoning district.

Council Member Steven Kelley motioned to approve the Ordinance with addition of adding hospitals as a special exception.

For the Second Reading, Planning and Zoning Director Mike Daniels presented the Council with two ordinances with hospitals as a permitted use and as a special exception. After discussion and assurance from Daniels that all uses in this ordinance will go through the Planning and Zoning Board, Council decided to pass the Second and Final Reading with hospitals as a permitted use. Mayor Van Royal recused himself from the vote both times as he is a member of the board of Ascention St. Vincent’s Clay County Hospital.

Motion passes 3 – 0 by City Council, with Council Member Steven Kelley absent.

Consent Agenda

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #$, which includes Mittauer Invoice #20333 in the amount of $17,500.00 (HRWWTF Ground Storage Tank #3 Design (which is already paid)) and Mittauer Invoice #20334 in the amount of $15,000.00 (Magnolia Point Cul-de-sac Pressure Improvement (which is already paid)) for a total amount of $32,500.00, for the Design Loan Agreement with the Florida Department of Environmental Protection (FDEP), Drinking Water, State Revolving Fund (SRF), Loan DW 100102 for $356, 800.00 for the design of capital improvements in the City’s Water System.

This authorization will allow City Staff to pay $32,500.00 to the Florida Department of Environmental Protection Drinking Water, State Revolving Fund Loan, which covers the cost of the HRWWTF Ground Storage Tank #3 Design and the Magnolia Point Cul-de-sac Pressure Improvement.

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.  

  1. City Council approval to pay remainder of Law Enforcement classes from SJRSC for Terry Arnold in the amount of $463.29.

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. City Council Award of Bid for City Wide Concrete Construction Work

Assistant Public Works Director Steve Thomas recommends awarding the City’s Bid for city-wide concrete construction work to both C.W. Builders & Associates, Inc. and Jax Utilities Management, Inc. This contract will last a year and covers concrete removal and building as needed within City Limits.

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. City Council approval of pay request to Harbor Marine Dock Company, Inc. Bid # LC 2020-05 in the amount of $297,770.48 for the pier extension project.

This payment request is for Harbor Marine Dock Company, Inc.—who was awarded the bid for improvements to Spring Park Public Access Pier in April—and covers work completed through July 31, 2020. This is the first payment request for this project.

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. City Council approval of First Addendum to Building Official Agreement.

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. City Council approval of 202000665, Gateway Corridor and Central Business District Matching Grant Application for a Monument Sign for First Baptist Church located at 615 Walnut St.

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. City Council review and approval of the Final Plat for the Cottages on Cove 11-lot Subdivision

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. City Council approval of Task Order #2, in the amount of $52,872.40, to Bid Award LC 2020-07, US 17/SR 16 Force Main Modifications, to Jax Utilities Management, for installation of a water main on Washington Lane.

This project, awarded to Jax Utilities Management, will replace a ¾” water line on Washington Lane with a 6” water main line that will run along Washington Lane from Martin Luther King Jr. Boulevard to Walburg Street.

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. City Council approval of America Cruise Lines 2021 Docking Schedule

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. City Council approval to declare Harbor Road WWTF digester aerators as surplus and to process accordingly

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. City Council Approval of and authorization for the Mayor to execute a Letter of Concurrence for Setback Waiver for 200 St John’s Avenue to construct a dock within 25’ of the adjacent upland riparian property

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

  1. Approval of Staff recommendations for the award of Bid ITB LC 2020-11 for the feeder reconductoring work at the Chapman Substation

Passed 4 – 0 by City Council, with City Council Member Steven Kelley absent.

Council Business

  1. Continued discussion of remaining City Sponsored/Organized Special Events for 2020

City Event Coordinator Kimberly Thomas said that after much discussion, City Staff and the community organizations that they work with for City-sponsored events have determined that they will not be able to hold Veterans Recognition Ceremony, Christmas on Walnut Street, and the Green Cove Springs Christmas Parade as normally planned this year. Instead City Staff have come up with a mix of digital and socially-distanced, in-person alternatives to these events this year.

In lieu of an in-person Veterans Recognition Ceremony, originally scheduled for Saturday, November 7, City Staff will contact local veterans groups to put together a veteran tribute video to showcase on the City website and social media on Veterans Day. Thomas will schedule times for veterans to visit City Hall for Communications Coordinator Tiffanie Reynolds to film each veteran give their name, rank, years of service, and any personal comments on their time serving the U.S. (in an environment following CDC COVID-19 Health Guidelines). Reynolds will edit the clips together to create a tribute video for Veterans Day.

As Santa won’t be able to visit Spring Park for Christmas on Walnut Street, City Staff will set up a personal mailbox to Santa in the park for families to mail or drop off letters. Called “Letters to Santa,” families will have until a certain date before Christmas to mail or drop off their letters to Santa. City Staff ask that addresses be included on the letter, as Santa will be sending a letter back to each family that participates.

The Green Cove Springs Business League has decided to focus their energy on their House Decorating Contest in lieu of its annual Christmas parade this year. The Business League will expand the contest to the entire Green Cove Springs City Limits, and split the contest into three categories: Residential, Business, and People’s Choice. They are working on creating a digital map of the entries for the public to locate and vote for their favorite decorated home and business.

Parade of Trees will still happen in Spring Park as scheduled, but without a Lighting Ceremony event. Trees will be lit every night through December, and the public can walk through the park to look at them at their leisure. City Staff will be starting sign ups for Parade of Trees soon.

City Council voiced their support of all presented event ideas.  

  1. FMPA Report

  1. City Manager and City Attorney reports and/or correspondence
     
  2. City Council reports and/or correspondence

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