September 1, 2020, City Council Meeting Brief

September 2, 2020–

Awards and Recognition

  1. Florida Country Magazine presentation by Commissioner Mike Cella on behalf of the Tourist Development Council.

Clay County Commissioner and Chairman of the Clay County Tourist Development Council Mike Cella presented City Council with the June issue of Florida Country Magazine, a travel magazine, which includes a feature story on Green Cove Springs as a travel destination. Each Council Member received a copy of the magazine, and Cella gifted the City Council with a framed spread of the feature story.

Council Business item was moved to precede Public Hearings by Mayor Van Royal

  1. City Council approval of Resolution No. R-16-2020, authorizing temporary emergency expenditures relating to Coronavirus CARES Act Relief Funding, designating all CARES Act projects as emergencies and waiving the formal bid process on the CARES Act projects.

This approval will allow City Staff to use CARES Act Relief Funding on the list of projects approved by the County and bypass the formal bid process and City Council approval for each project. Quotes from three vendors must still be obtained.. This allows City Staff to start on these projects immediately in order to make the CARES Act completion deadline of December 31, 2020.

Approved 5 – 0 by City Council.

Public Hearings

  1. Public Hearing and approval of Final Assessment Resolution No. R-14-2020, a Resolution relating to the reimposition of Solid Waste Service Assessments in the Magnolia West Assessment Area, Approving the Solid Waste Assessment Roll; and Confirming the Initial Assessment Resolution.

This is the final step to authorize the collection of solid waste and recyclable material assessments within the Magnolia West Subdivision for the next year, and the fifth year that the City has collected Solid Waste Service Assessments annually. This also ensures that all homes within Magnolia West pay for their monthly solid waste services on a yearly basis. This resolution must be adopted by the City Council following the public hearing.

Approve 5 – 0 by City Council

  1. Public Hearing and approval of Final Assessment Resolution No. R-15-2020, Resolution relating to the reimposition of Stormwater Management Service Assessments against real property within the City of Green Cove Springs; Approving the Stormwater Assessment Roll; and Confirming the Initial Assessment Resolution.  

This is the final step in authorizing the City to collect Stormwater Service Assessments within the entire city annually rather than monthly. This resolution must be adopted by the City Council following the public hearing.

Approved 5 – 0 by City Council

Consent Agenda

  1. City Council approval of pay application #1 to KBT Contracting Corp in the amount of $77,656.32 for the new Library building.

This amount is part of the total $476,826.00 that the City agreed to pay for KBT Contracting Corp to build the new library building at Augusta Savage Arts and Community Center.

Approved 5 – 0 by City Council

  1. City Council approval Pay Request #2 in the amount of $171,373.50 to Jax Utilities Management for Bid Award LC 2020-07, US 17 / SR 16 Force Main Modifications, in the amount of $412,915.00.

This is a payment from the City to Jax Utilities Management for work on the US 17 / SR 16 Force Main. Specifically, to reroute wastewater from Cove Plaza and Cove Apartments away from Lift Station #2 (which is in bad shape and can’t handle the flow of wastewater and river water during storms and extremely high tide conditions) into the US 17 South force main. This amount will take the project from design through completion.

Approved 5 – 0 by City Council

  1. City Council approval of Change Order #1 in the amount of $9,622.00 to Sawcross for modifications to the associated piping / appurtenances to support the residuals (sludge) processing for the Harbor Road Advanced Wastewater Treatment Facility.

This is an approval of a change of the work in the contract awarded to Sawcross on February, 4, 2020, for improvements to the Harbor Road WWTF residuals (sludge) processing system.

Approved 5 – 0 by City Council

  1. City Council approval for funding in the amount of $52,791.96 to Rock Solid Plumbing Company for touchless urinals and faucets at city facilities under the CARES Act. Note that this request is utilizing three quotes and not the Request for Proposals (RFP) formal bidding process.

This is approval to pay Rock Solid Plumbing Company to install touchless urinals and faucets in City facilities. The need for touchless urinals and faucets was identified as part of the City’s CARES Act proposal to the County Board of Commissioners.

Approved 5 – 0 by City Council

  1. City Council approval for the Mayor, City Attorney and City Clerk to execute Amendment #1 to the Florida Department of Environmental Protection (FDEP) State Revolving Fund (SRF) Construction Loan Agreement WW100402 / Grant Agreement SG100403 for Phase I Construction of the Consolidated Advanced Wastewater Treatment Plant (AWWTP) and associated Lift Station Improvements in the amount of $6,120,600.00 (project cost) with a principal forgiveness (grant) amount of $4,063,4200 providing for an actual repayment amount of $2,057,175.00. Amendment #1 reflects a reduction of <$397,430.00> in the project final cost.

The approval for Amendment #1 reflects the change of the total cost of the Phase one Construction of the Consolidated Advanced Wastewater Treatment Plant, which is a reduction of $387,430.00 of the awarded amount for the project.

Approved 5 – 0 by City Council

  1. City Council approval of Resolution No. R-13-2020, correcting scrivener’s errors on the specific allowed use table set forth in Subpart B of the Land Development Code, Chapter 117, Article I, Section 117-3.

This approval officially changes the corrections of the allowed use table in Subpart B of the Land Development Code, Chapter 117, Article I, Section 117-3 as an official part of the code.

Approved 5 – 0 by City Council

  1. City Council Accept the Subaward and Grant Agreement Z2198, with the Department of Homeland Security for the payment of COVID-19 related costs.

This acceptance will allow the City to use eligible FEMA related reimbursement funding for COVID-19 emergency preparation costs, such as cleaning supplies, and PPE, through September 30, 2020.  

Approved 5 – 0 by City Council

Council Business

  1. FMPA Report – September 2020

  1. City Manager and City Attorney reports and/or correspondence

City Manager Steve Kennedy announced that City Staff has been looking into a text bot service as a direct two-way communication between the City and residents. Communications Coordinator Tiffanie Reynolds explained the service and presented the companies that the City is looking to use for this service. City Council agreed with the use of the service.

  1. City Council reports and/or correspondence

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