Tuesday, September 15, 2020, City Council Meeting Brief

Wednesday, September 16, 2020 –

            Presentation

  1. Presentation of the City’s Classification and Compensation Study Provided by Evergreen Solutions, LLC and Adoption of the Proposed Pay Plan and Step Plan.

This study began in January and is designed to make recommended changes to the classification and pay of City positions to keep the City of Green Cove Springs competitive with similar sized municipalities and private companies. 

Approved 5-0 by City Council

            Public Hearings – any new additions or amendments to City Code of Ordinances or City Zoning or Future Land Use Maps are presented to City Council for discussion and vote for approval or denial

  1. First Public Hearing and approval of Resolution No. R-17-2020 adopting the Tentative Millage rate for Fiscal Year 2020/2021 and set September 29, 2020 at 7 p.m. as the final hearing date.

City Council proposed that the tentative millage rate for FY 2020/2021 be set to 3.8000 mills during the budget workshops in August.

First Hearing approved 5-0 by City Council

  1. First Public Hearing on the Fiscal Year 2020/2021 Annual Operating Budget and approval of Resolution No. R-18-2020 adopting the Tentative Annual Operating Budget for Fiscal Year 2020/2021 and set September 29, 2020, at 7:00 p.m. as the final hearing date.

The total proposed operating budget for the City of Green Cove Springs for Fiscal Year 2021 is $44,940,317.

First Hearing approved 5-0 by City Council

  1. First Public Hearing on the Five Year Capital Improvement Plan for Fiscal Year 2021/2025 and approval of Resolution No. R-19-2020 adopting the Tentative Capital Improvement Plan for Fiscal Year 2021/2025

The original total proposed Capital Improvement Plan for the City of Green Cove Springs for the Fiscal Year 2021 is $19,430,075. After recommendations for adjustments in the General Fund during meetings in August, the proposed Capital Improvement Plan total changed to $18,665,075.

Approved 5-0 by City Council

  1. Second Public Hearing and approval of Resolution No. R-23-2020 to authorize the execution of the FFY 2019 Florida Small Cities Community Development Block Grant

After hearing from City Council and residents during the First Hearing and Community Meeting for the Community Development Block Grant application, Planning and Zoning Director Mike Daniels presented the draft grant application to City Council and for public comment. The City’s draft grant will apply towards funding for three City projects in the Neighborhood Revitalization category. Those projects include stormwater pipe replacement along West Street from Martin Luther King Jr. Blvd. to Bonaventure Ave. for a total of $472,578.92, adding 7,700 feet of sidewalks along Highland Ave. between Martin Luther King Jr. Blvd. and Idlewild Ave. and along Center Street between Oakridge Ave. and Vermont St. for a total of $215,500, and adding 13 expanded metal picnic tables and six benches to Vera Francis Hall Park for a total of $11,921.08. The total cost of all three projects in the draft application is $700,000, which is the maximum amount of funds that the City is eligible for the Community Development Block Grant.

Draft grant application approved as presented 5-0 by City Council.

      Consent Agenda – Routine items that are approved under one vote, unless pulled by City Council. Consent Agenda items pulled from the Consent Agenda are discussed and voted to either approve or deny by City Council.

  1. City Council approval of Minutes from 7/07/2020, 7/21/2020 Regular Sessions and 7/14/2020, 8/4/2020 Special Sessions.

Approved 5-0 by City Council

  1. City Council approval of pay request #2 to Harbor Marine Dock Company, Inc. Bid #LC 2020-05 in the amount of $102,188.61 for the pier extension project.

Approved 5-0 by the City Council

  1. City Council approval of Pay Request #2 in the amount of $71,079.30 to General Underground for Bid Award, LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternate #1 (water & sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,000,449.00.

Approved 5-0 by City Council

  1. City Council approval of Pay Request #1 in the amount of $40,455.75, to General Underground for Change Order #1 to Bid Award LC 2020-06, Reynolds Water System Improvements and MOBRO Utility Extension, in the amount of $60,245.00, increasing the contract from $1,000,449.00 to $1,060,2900, for replacement of water services in the Cove Subdivision.

Approved 5-0 by City Council

  1. City Council approval of Change Order #2 to KBT Contracting Corp. to build out the classroom area at the Augusta Savage Arts and Community Center for the food bank in the amount of $148,100.00.

This is to approve using CARES Act funding allocated to the City to make changes to the classroom area of the Augusta Savage Arts and Community Center for additional storage for the Green Cove Springs Food Pantry. This project is one of two projects for the Food Pantry that are approved CARES Act projects and need to be done by December 31, 2020.

Approved 5-0 by City Council

  1. City Council approval of a Florida Job Growth Infrastructure Grant Agreement with the State of Florida Department of Economic Opportunity for electric system improvements on HWY 17 and CR 315C.

This grant agreement is the same grant that the Clay County Economic Development Corporation submitted on behalf of the City in mid-2019, and was awarded to the City by Governor Ron DeSantis at Clay Day in Tallahassee in February 2020. City has been working with DED staff to finalize a grant agreement since February, and has recently come to the agreed grant amount of $250,000. This will go towards electrical system improvements on HWY 17 and CR 315C to fortify electric infrastructure to serve expanded development in that area.

Approved 5-0 by City Council

  1. City Council approval of Resolution No. R-24-2020 designating all projects on the attached CARES Act Project List as “Necessities” in the prevention of the spread of the COVID-19 virus. These Projects are critical to impacting the efforts of the City of Green Cove Springs in fighting this pandemic.

This is to approve all City CARES Act projects as “necessary” and allow staff to start on all projects in order to have them finished before the grant deadline of December 31, 2020.

Approved 5-0 by City Council

Council Business – Items that require discussion and vote for approval or denial from City Council

  1. City Council review of proposed site plan changes at the Augusta Savage Arts and Community Center as required to service the Food Pantry per the CARES Act projects.

Changes needed for the Food Pantry include building a circular driveway, connecting long driveway, and covering over the Food Pantry entrance. Vice Mayor Gaw also reported that the Garden Club of Green Cove Springs would like to provide landscaping to the new Augusta Savage Museum and Mentoring Center, as well as around the Arts and Community Center.

Approved 5-0 by City Council

 

  1. City Manager and City Attorney reports and/or correspondence.

  1. City Council reports and/or correspondence.
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