Tuesday, Sept. 29, 2020, City Council Special Session Brief

Wednesday, Sept. 30, 2020 –

            Presentation

  1. Clay County Local Mitigation Strategy Update

Clay County Emergency Management Director presented to the City Council the Clay County Local Mitigation Strategy, which is the county’s mitigation plan for natural disasters that’s updated every five years. Ward presented the updated plan and municipal mitigation projects that are a part of that plan. City Council accepted and adopted the updated plan in the consent agenda.

Public Hearings

  1. Second and Final Public Hearing and approval of Resolution No. R-20-2020, a Resolution in compliance with Florida Statute 200.065 establishing a Millage Rate of $3.8000 Per Thousand of Non-Exempt Real Property within the City of Green Cove Springs, Florida for Fiscal Year 2020/202

City Council proposed that the tentative millage rate for FY 2020/2021 be set to 3.8000 mills during the budget workshops in August. The proposed 3.8000 Mills was approved in a first hearing on Sept. 15, 2020.

Approved 5-0 by City Council

           

  1. Second and Final Public Hearing and approval of Resolution No. R-21-2020, a Resolution setting forth the Annual Budget for Fiscal Year beginning October 1, 2020 and ending September 30, 2021.

The total proposed operating budget for the City of Green Cove Springs for Fiscal Year 2021 is $44,940,317. This was approved at a first hearing on Sept. 15, 2020.

Approved 5-0 by City Council

  1. Second and Final Public Hearing and approval of Resolution No. R-22-2020, a Resolution setting forth the Annual Capital Improvement Plan for Fiscal Years beginning October 1, 2020 to September 30, 2025.

The original total proposed Capital Improvement Plan for the City of Green Cove Springs for the Fiscal Year 2021 is $19,430,075. After recommendations for adjustments in the General Fund during meetings in August, the proposed Capital Improvement Plan total changed to $18,665,075. This was approved in a first hearing on Sept. 15, 2020.

Approved 5-0 by City Council

  1. First Public hearing and approval for form and legality of Ordinance No. O-13-2020 for the Right of Way (ROW) Closure of Magnolia Avenue between Lamont Street and US 17.

Kimley-Horn and Associates, Inc., is requesting the closure to reuse a driveway connection from US 17 to 1050 N Orange Ave., where they are building a multi-story medical facility. Florida Department of Transportation will not allow them to reuse that driveway connection unless that portion of Magnolia Avenue is closed. The Ordinance will close that portion of Magnolia Avenue with the City maintaining ownership of the land. Staff has proposed to approve the ROW closure with the following conditions:  the roadway (asphalt and lime rock) be removed and that Kimley-Horn and Associates landscape the closed ROW, add curb and gutter on Lamont Street, and ROW closure will not take effect until a site plan for 1050 N. Orange Avenue is approved.

            Approved 5-0 by City Council

            Consent Agenda

  1. City Council approval of Minutes from 8/04/2020, 9/15/2020 Regular Sessions and 8/06/2020, 9/01/2020 Special Sessions.

Approved 5-0 by City Council

  1. City Council approval of Resolution No. R-25-2020, a resolution accepting and adopting the Clay County Local Mitigation Strategy Plan document.

Approved 5-0 by City Council

  1. City Council approval for funding in the estimated amount of $62,060.00 to ImageStoreHouse for the scanning, indexing and storing of existing small and large format paper files in the Development Services Department under the CARES Act. Note that this request is utilizing three quotes and not the Request for Proposals (RFP) formal bidding process.

Approved 5-0 by City Council

  1. City Council approval to distribute in customers’ October 2020 bills the proposed water and sewer rate flier for Fiscal Year 2021.

Approved 5-0 by City Council

  1. Council approval of Resolution R-26-2020, directing and authorizing the City Manager to execute a Job Growth Grant Agreement with the Florida Department of Economic Opportunity.

This grant agreement is the same grant that the Clay County Economic Development Corporation submitted on behalf of the City in mid-2019, and was awarded to the City by Governor Ron DeSantis at Clay Day in Tallahassee in February 2020. City has been working with DEO staff to finalize a grant agreement since February and has recently come to the agreed grant amount of $250,000. This will go towards electrical system improvements on HWY 17 and CR 315C to fortify electric infrastructure to serve expanded development in that area. The grant agreement was approved by City Council on Sept. 15, 2020, and this Resolution authorizes the City Manager to execute that agreement.

            Approved 5-0 by City Council

Council Business

  1. City Manager and City Attorney Reports and/or Correspondence.

City Manager Steve Kennedy announced several updates to the City Council. The Blood Mobile will be parked by City Hall on Election Day and on December 27. The proposal for SMS service TextMyGov has been approved and the City will move forward with the service soon. He will be meeting with Planet Swim to evaluate the pool operations for the summer, and Planet Swim has expressed that they may be willing to extend the opening of the pool in the future. Discussion of the Citizens Advisory Committee will begin on the October 6, 2020, regular meeting. Lastly, Kennedy expressed that even with Governor DeSantis announcing Phase 3 reopening for the state, he would like to keep the setup and health safety measures for City Council meetings. Council agreed and said that they would like to keep the current layout and health guidelines for meetings through the end of the year.

  1. City Council Reports and/or Correspondence.

Council Member Matt Johnson expressed that he would like to discuss with the rest of the Council announcing the reopening of Green Cove Springs businesses with the Phase 3 reopening, and market that local businesses are now open to the public to support the local economy in Green Cove Springs.

Vice Mayor Ed Gaw presented an idea to City Council to revamp Governors Creek Boat Ramp to extend parking and the ramp to make it a more pleasing and usable public waterfront property. He would like to work with the County to obtain Clay County Sheriff’s Office building by the boat ramp for additional boat ramp parking. He would also like to include boat lifts for Clay County Sheriff’s Office, Green Cove Springs Police Department, and Florida Fish and Wildlife by the public boat ramp to give those agencies easier access to the water when responding to emergencies.

Mayor Van Royal wants to schedule a meeting with City Manager Kennedy and restaurant owners located within city limits to advertise that Green Cove Springs restaurants are open.  

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