Tuesday, October 6, 2020, City Council Meeting Brief

Thursday, October 8, 2020 –

            Awards and Recognition

  1. Proclamation – Breast Cancer Awareness Month

City Council accepted and presented the proclamation to Executive Assistant Kimberly Thomas for the City’s efforts to raise awareness about breast cancer every October.

Public Hearings

  1. Second and Final Public Hearing and approval of Ordinance No. O-13-2020 for the Right of Way (ROW) Closure of Magnolia Avenue between Lamont Street and US 17.

Kimley-Horn and Associates, Inc., is requesting the closure to reuse a driveway connection from US 17 to 1050 N Orange Ave., where they are building a multi-story medical facility. Florida Department of Transportation will not allow them to reuse that driveway connection unless that portion of Magnolia Avenue is closed. The Ordinance will close that portion of Magnolia Avenue with the City maintaining ownership of the land. Staff has proposed to approve the ROW closure with the following conditions:  the roadway (asphalt and lime rock) be removed by applicant and that Kimley-Horn and Associates landscape the closed ROW, add curb and gutter on Lamont Street, and ROW closure will not take effect until a site plan for 1050 N. Orange Avenue is approved. First hearing was approved 5 – 0 by City Council on September 29, 2020.

                                    Passed 5 – 0 by City Council

  1. First Public Hearing and approval of Ordinance No. O-14-2020 for the revision of the Building Fee permitting schedule.

City Staff is proposing a 10-15% fee reduction of the majority of building permit fees to come into compliance with state statutory requirements.

            Passed 5 – 0 by City Council

Consent Agenda

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #5, which in Mittauer Invoice #20381 in the amount of $9,875.00 (HRWWTF Ground Storage Tank #3 Design (which is already paid)), Mittauer Invoice #20382 in the amount of $7,500.00 ( Water System Improvements) and Mittauer Invoice #20383 in the amount of $6,000.00 ( Magnolia Point Cul-de-sac Pressure Improvement (which is already paid)) for a total amount of $23,375.00, for the Design Loan Agreement with the Florida Department of Environmental Protection (FDEP), Drinking Water, State Revolving Fund (SRF), Loan DW 100102 for $356,800.00 for the design of capital improvements to the City’s Water System.

Passed 5 – 0 by City Council

  1. City Council approval to use Synagro for wastewater residuals (sludge) dewatering under a piggyback contract with Pasco County in the amount of $60,000 for Fiscal Year (FY) 2021.

Passed 5 – 0 by City Council

  1. City Council approval of the final one-year (April 2021 – April 2022) extension of Contract #03-17-02, and issuance of a purchase order to Hawkins, Inc., in the amount of $135,000.00 for chemicals used in the treatment of water and wastewater for FY 2021.

Passed 5 – 0 by City Council

  1. City Council authorization to purchase fuel from Gate Petroleum through Cooperative Bid No. 17-BA-122, effective December 1, 2019, through December 30, 2022, to provide unleaded and diesel fuel for all City Departments, and to issue a Purchase Order to Gate Petroleum in the amount of $160,000 for FY 2021.

Passed 5 – 0 by City Council

  1. City Council approval of Minutes from 8/25/2020 and 9/01/2020 Regular Session.

Passed 5 – 0 by City Council

  1. City Council approval of Invoice #1/Final Invoice, in the amount of $52,791.96 to Rock Solid Plumbing Company for touchless urinals and faucets at City facilities under the CARES Act.

Passed 5 – 0 by City Council

  1. City Council approval of Contractors Pay Request #3 in the amount of $87,369.48 to Jax Utilities Management for Bid Award LC 2020-07, US 17/SR16 Force Main Modifications in the amount of $412,915.00

Passed 5 – 0 by City Council

  1. City Council approval to purchase two Refuse trucks from Tampa Crane & Body Acquisitions, LLC, in the amount of $335,600.00 for two new Heil Rear load Refuse trucks and declare truck number #708 as surplus to trade one in for the amount of $80,000.00 bringing the total to $255,600.00

Passed 5 – 0 by City Council

  1. (Pulled by City Council for discussion) City Council approval of Permitting, Licensing and Code Enforcement Tracking Software Agreement with Dude Solutions, Inc (DSI) in the amount of $46,251.43

Planning and Zoning Director Mike Daniels presented the SmartGov Residential Permit Application and Tracking System as the department’s chosen software company for an e-permitting system using CARES Act funds. The system will streamline the City’s permitting, planning/zoning, inspections, code enforcement, and business licensing process. It would also allow for payment of permits and other documents to be made online.

            Passed 5 – 0 by City Council

  1. (Pulled by City Council for discussion) City Council approval of Resolution No. R-27-2020, a resolution authorizing staff to submit and Mayor to execute the loan application for SRF Loan #100401 to the Florida department of Environmental Protection (FDEP) State Revolving Fund (SRF) loan program for Phase II Construction of the Consolidated Advanced Wastewater Treatment Plant (AWWTP) in the amount of $12,000,000.00 with a principal forgiveness (grant) amount of $4,452,835.00 providing for an actual repayment amount of $7,547,165.00

Pulled for explanation of loan.

Passed 5 – 0 by City Council

  1. City Council approval to declare items listed on Exhibit “A” as surplus and to process accordingly.

Passed 5 – 0 by City Council

  1. City Council approval of Resolution R-28-2020 authorizing staff to request permit fee reduction from the Florida Department of Environmental Protection (FDEP) and the St. Johns River Water Management District (SJRWMD)

Passed 5 – 0 by City Council

  1. City Council approval of funding in the amount of $150,000.00 for Tree Trimming near Electrical Distribution/Service Lines under a Professional Service Agreement with Davey Tree Expert Company for Fiscal Year 2021.

Passed 5 – 0 by City Council

  1. Purchase of a pre-fabricated concrete restroom building for the Augusta Savage Friendship Park (Tot Lot) from Leesburg Concrete Company, Inc., piggybacking on Lake County, FL Contract Number 16-0214 in the amount of $79,129 under the CARES Act project.

City Manager Steve Kennedy explained that new guidelines on CARES Act funding from the state said that no new structures can be built with CARES Act funding. Because of these new guidelines, City manager Kennedy recommended pulling the project from CARES Act funding.

City Council pulled the Augusta Savage Friendship Park Restroom Building project in a 5 – 0 vote.

Council Business

  1. FMPA Report – October 2020

  1. Discussion of Citizen Advisory Group Structure

City Manager Steve Kennedy explained to the City Council that a Citizens Advisory Committee would function to create citizen involvement and investment, and develop informed ambassadors and future leaders for the City. City Manager Kennedy suggested that he would like to implement an application process for residents to apply to be on the board and applications will be vetted by staff. Kennedy imagines that the committee will be one large group of residents broken up into smaller groups based on topic. Council asked City Manager Kennedy to formally propose his idea of the Citizen Advisory Committee at the next regular session of the City Council.  

  1. City manager and City Attorney Reports and/or Correspondence

City Manager Comments: City Manager Kennedy reported to the Council that Planet Swim met with him to evaluate their summer managing the City Pool and determined that they had a successful summer. They will meet with him in January to discuss plans for Summer 2021

  1. City Council Reports and/or Correspondence

With plans for the new multiuse trail to be constructed in Winter 2021, Council voiced concerns about parking around the City. Would like to see clear signage for public parking, and Mayor Van Royal would like to see more signage in the City to keep people informed.

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