November 10, 2020, City Council Meeting Brief

November 12, 2020 –

            Awards and Recognition

  1. Veterans Day Proclamation

Coast Guard received the Veterans Day Proclamation.

Public Hearings

  1. First Reading of Ordinance No. O-11-2020, an Ordinance modifying Water Rates – Fiscal Year (FY) 2021.

This is a first reading to increase water rates by 3% for FY 2021, which was approved by City Council as part of the FY 21 budget. This increase will take effect on December 8, 2020.

                                    Passed 5-0 by City Council

  1. First Reading of Ordinance No. O-12-2020, an Ordinance modifying Wastewater Rates – Fiscal Year (FY) 2021.

This is a first reading to increase wastewater rates by 9% as outlined in the rate study to finance proposed capital improvements to the City’s wastewater and reclaimed water systems that was approved by City Council in August 2016. This increase will take effect on December 8, 2020.

                                    Passed 5-0 by City Council

  1. Public Hearing and approval of Resolution No. R-30-2020, a Resolution amending the Special Revenue Building Department Fund operating budget for Fiscal Year 2020 per Exhibit “A.”

This approval is for budget adjustments for fiscal year ending Sept. 30, 2020, and this adjustment recognizes any unexpected revenues and expenditures as of Sept. 30, 2020.

                                    Passed 5-0 by City Council

  1. Public Hearing and approval of Resolution No. R-31-2020, a Resolution amending the Disaster Fund and General Fund operating budgets for Fiscal Year 2020.

This approval is for budget adjustments for fiscal year ending Sept. 30, 2020, and this adjustment recognizes any unexpected revenues and expenditures as of Sept. 30, 2020.

                                    Passed 5-0 by City Council

Consent Agenda

  1. City Council approval of Minutes from 10?20?20202 Special Session and 10/20/20202 Regular Session.

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the mayor to execute, Modification #1 to the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement #H0297 / Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City’s lift stations.

Passed 5-0 by City Council

  1. City Council approval of, and authorization for funding in the amount of $348,7600 to Mastry / Yanmar utilizing the Sourcewell Purchasing Cooperative ID #103544, and funding in the amount of $90,003.63 to Cummins Southeast using the Florida Sheriffs Association FSA20-EQU18.0, for a total amount of $438,771.63 to purchase generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement #H0297 / Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City’s lift stations. Note: When you factor in the 75% funding from HMGP, the actual budgetary impact will be $109,692.90. Staff has requested an advance from HMGP in the amount of $333,578.20 but due to lead times the generator order need to be placed prior to receipt.

Passed 5-0 by City Council

  1. Amendment to the 4th Extension of the Professional Engineering Services Agreement for FY 20/21.

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the Mayor to execute, the St. Johns River Water Management District (SJRWMD), Cost share Agreement Contract #36028, granting the City $1,500,000.00 towards the construction of the Harbor Road Water Reclamation Facility Phase 2 Project.

Passed 5-0 by City Council

  1. City Council approval of, and authorization for the City manager to execute, Amendment #1 in the amount of $56,100.00 to the Design Loan Agreement for the Florida Department of Environmental Protection(FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City’s Water System.

Passed 5-0 by City Council

  1. City Council approval to pay Application #3 to KBT Contraction Corp in the amount of $84,537.36 for the new library building and approval to pay Application #1 for the food bank project in the amount of $39,955.73.

Passed 5-0 by City Council

  1. City Council approval of Pay Request #3 in the amount of $19,695.70 to General Underground for Bid Award LC 2020-06, Reynolds Water System Improvements in the amount of $685,724.00 (Base Bid), and Alternate #1 (water and sewer extension to MOBRO) in the amount of $314,275.00 for a total amount of $1,000,449.00

Passed 5-0 by City Council

  1. City Council approval to purchase a 2021 F-250 work truck for the Florida Sheriff’s bid # 18-VEL 26.0, in the total amount of $40,222.00 from Duval Ford and to surplus truck # 803, a 2008 F-250 which has far outlived its useful life.

Passed 5-0 by City Council

  1. Review of a Master Site Development Plan for the Narducci Storage Office at 409 N Palmetto Avenue, 017639-001-00

Pulled from Consent Agenda for further information by City Council.

                        Passed 5-0 by City Council

  1. Review and Approval of Green Cove Springs Citizens Christmas Parade

Pulled from Consent Agenda for further information by City Council.

                        Passed 5-0 by City Council

  1. City Council approval of Contractors Pay Request #4 in the amount of $44,215.20 to Jax Utilities Management for Bid Award LC 2020-07, US 17 / SR 16 Force Main Modifications in the amount of $412,915.00

Passed 5-0 by City Council

  1. Award of Bid LC 2020-15

Passed 5-0 by City Council

  1. Award of Bid LC 2020-16 two 27 kV Breakers

Passed 5-0 by City Council

  1. Award of Bid LC 2020-14

Passed 5-0 by City Council

  1. Mural Program Application - #ClayStrong Mural by Sophie Dentiste

Passed 5-0 by City Council

  1. Council Approval of financing contract with NCL Government Capital for the purchase of two Heil Rear Load Garbage Trucks from Tampa Crane and Body Acquisitions, LLC in the amount of $255,600.00

Passed 5-0 by City Council

  1. City Council approval of Resolution No. R-32-2020, correcting scrivener’s error on the Stormwater Mitigation Credit application due date.

Pulled from Consent Agenda for more information by City Council.

            Passed 5-0 by City Council

  1. City Council approval of Resolution No. R-33-2020, updating the City’s Stormwater Mitigation Credit Policy.

Pulled from Consent Agenda for more information by City Council. The original required compliance was replaced by wording that states that properties need to follow St. Johns Water Management District Standards, making it a living document.

            Passed 5-0 by City Council

Council Business

  1. FMPA – November 2020

  1. Review and approval of Resolution No. R-29-2020, implementing Traffic Study Guidelines for New Development.

Development Services Staff have created the Traffic Impact Analysis Guidelines due to the potential for large-scale development projects coming into Green Cove Springs and comprehensive plan requirements that dictate that new development must comply with the designated Level of Service standards for transportation.

The guidelines are designed to require developers to hire a traffic engineer to analyze roadways within the study area and determine if the projected traffic from the proposed development will degrade the roadways below the Level of Service standards for roads connected to or surrounding the new development. If it does, then the applicant will be required to pay the City a proportionate fair share of the cost of improvements to those roadways, as specified in the City’s Consurrency Ordinance.

            Passed 5-0 by City Council

  1. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager Steve Kennedy: Requested that the City Council make an emergency motion to approve the new Interlocal Agreement with Clay County, which is in line with the new standards for CARES Act funding, and to rescind the original project list for CARES Act funding so Staff can make a modified project list to comply with the new funding standards.

            Council Member Connie Butler moves to make the emergency motion and Council Member Matt Johnson seconds the motion. Emergency Motion passes 5-0 by City Council.

City staff have been walking the downtown area from the post office to Walgreens and down to Spring Park to take note of any improvements that need to be made, as well as projects that are already underway. City Manager Kennedy has passed that list along to City Council, and will periodically update the Council on the progress of those improvements.

City Manager Kennedy is also working with community groups to come up with an after-school curriculum for the new Augusta Savage Mentoring Center.

The StoryWalk Project with Clay County Library System is moving forward in Spring Park. The project will be installed in Spring Park within the next few weeks.

There will be a presentation on the Smart City Projects that have been happening in Green Cove Springs during an upcoming City Council meeting.

City Manager Kennedy called Planning and Zoning Director Mike Daniels to the podium to talk about a recent proposal to develop of flag lot in Green Cove Springs. Owner wants to use the lot as a single family home, but lot does not meet the setbacks required for a single family home. Daniels does not recommend approving development on flag lots, which are lots with one narrow access point that opens up to a larger area of land. Mayor Van Royal suggested giving an exception for this lot with caveats on how to develop the property. Daniels said that the lot will go to the Planning and Zoning Board, then back to the City Council for approval.

  

  1. City Council Reports and/or Correspondence.

Council Member Connie Butler said that the County Preservation Board is working on an Augusta Savage Marker.

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