April 20, 2021, City Council Meeting Brief

April 27, 2021 – 

Awards & Recognition

  1. Promotion of Austin Graham from Officer to Sergeant.


                2. New Hire Recognition – Officer Russell Reese



                3. Presentation by James Moore and Company of the Audited Financial Statements for the period ending September 30, 2020


Consent Agenda 

                4. City Council approval for Chief Asdot to attend the 29th Annual Executive FBI-LEEDA Training Conference in Fort Lauderdale, FL

Passed 5-0 by City Council 

                 5. GCS CAC Minutes 3.17.21

Passed 5-0 by City Council

  •    6. City Council approval of Final Invoice 21-101 in the amount of $80,513.00 to Essential Painting Incorporated (EPI) for tank painting at all water and wastewater facilities, piggybacking on University     of Florida Bid #20B334 for wastewater facility painting.

Passed 5-0 by City Council

  •    7. City Council approval of Invoice #96-69657 to Cummins Southcast, in the amount of $86,134.09 for purchase of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-             Funded Subward and Grant Agreement #H0297/Project Number 4337-217-R, for $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City’s lift stations. Note: When you factor in the 75% funding from HMGP, the actual Budgetary impact will be $109,692.90. Staff has requested an advance from HMGP in the amount of $333,578.20 but due to lead times the generator orders need to be placed prior to receipt.

Passed 5-0 by City Council 

                 8. City Council approval of the FY 2021 Revenues and Expenditures Report and the Quarterly Investment Report for the period ending March 31, 2021.

Passed 5-0 by City Council 

                  9. Council approval of the second amendment to the interlocal agreement with Clay County Utility Authority allowing the City to serve CCUA an additional 200 ERUs with the option for an additional                    100 ERUs.

Passed 5-0 by City Council 

                 10. Award of RFQ LC 2021-04 for Electrical Engineering Services for Overhead and Underground Facilities

Passed 5-0 by City Council 

                  11. City Council approval of Minutes from 3/16/2021 and 4/06/2021 Regular Sessions.

Passed 5-0 by City Council 

                  12. Award of RFQ LC 2021-02 for Engineering Services for Water, Wastewater, Drainage, Stormwater, Roadway & Parks.

Passed 5-0 by City Council 


                  13. City Council approval of form of lease agreement with AMIkids Clay County, Inc. to lease a portion of the Augusta Savage Arts and Community Center (ASACC) Classroom Building.

Passed 5-0 by City Council 


                  14. Approval of Pay Application #3 to Terry’s Electric for Chapman Substation Construction Improvements in the amount of $39,600.00, leaving a balance of $528,458.60 in contract number LC 2020-                    17 in the total amount of $879,086.

Passed 5-0 by City Council

Council Business 

                  15. City Council discussion on revision Council Meeting dates due to holidays.

City Council agreed to keep one meeting in December to the first Tuesday of the month and to revisit November’s City Council meeting schedule closer to the fall. 

                 16. Refunding of Electric Utility Revenue Note, Series 2018

Finance Director Marlena Guthrie reported to the Council that with the current low interest rates, the City can see a potential net savings through the refunding of the 2018 Electric Utility Revenue Note. This is through the recommendation of the City’s financial advisor Public Financial Management. 

Approved 5-0 by City Council 

                 17. Feedback and Preliminary Approval of the Comprehensive Online Mapping System pursuant to the City’s contract with the Department of Economic Opportunity for the Community Planning                              Technical Assistance Grant.

Approved 5-0 by City Council 

                 18. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Manager: 

            Requesting emergency action from the Council to approve the purchase of materials for electric utility projects due to rising cost of construction materials. Due to rising material costs, Assistant City Manager Mike Null reported that Staff has redesigned the Magnolia Point Underground project. The materials requested to purchase will be for the first phase of projects. Council approves emergency motion for staff to purchase materials for two electric projects 5-0. 



                   19. City Council Reports and/or Correspondence.

Vice Mayor Ed Gaw reported that one of the problems of Food Truck Friday is parking, and requested City Manager Steve Kennedy and Assistant City Manager Mike Null to do a parking audit of the City to do an inventory of parking spots and what the City’s parking situation looks like. Mayor Van Royal announced that the City Council will conduct their meetings back on the dais starting in May. 

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