June 1, 2021, City Council Meeting Brief

June 2, 2021 –                                                                                    

            Awards & Recognition

  1. Recognition - Van Royal - Mayor May 19, 2020 - May 18, 2021  

City Council recognized Council Member Van Royal’s year as mayor from May 19, 2020 to May 18, 2021. 

Public Hearings 

                                  2. Second and Final Reading of Ordinance O-12-2021 amending Green Cove Springs Electric Net Metering Service Rate Schedule.

On May 4, 2021, Assistant City Manager Mike Null reported that the City Council adopted a Tri-party Net Metering Agreement and the Net Metering Service Rate Schedule for solar power customers in January 2012. Since the adoption of these Ordinances the City has been crediting solar power customers the “avoided cost” of approximately $0.02 per kWh for any power that customers generate and send to the City electric grid. However, the language in the Net Metering Service Rate Schedule stipulates that the City should be crediting customers at the City’s full retail rate of $0.083 per kWh, plus the bulk power cost adjustment rate (BPCA) that varies monthly around $0.01 and $0.02. The City is retroactively crediting all 21 current solar power customers the full retail rate and requests that the City Council modify the Net Metering Service Rate Schedule to credit solar power customers at the ”avoided cost” rate and grandfather all existing customers at the full retail credit rate until the ownership of the property or the electric utility account changes names. FMPA Assistant General Counsel Dan O’Hagan gave a presentation on how solar power is credited through FMPA to the City Council. 

 

            After City Council discussion following Assistant City Manager Null’s report, the Council recommended that Staff modify the Net Metering Service Rate Schedule at a hybrid credit rate for all new customers, and that existing solar customers should be grandfathered at the full retail rate until the earliest of 20 years from the date of solar system installation or when the property is sold to a new homeowner. 

 

            On May 18, 2021, Assistant City Manager Null came back to City Council with a proposed ordinance modifying the Net Metering Service Rate Schedule with a credit rate of the “avoided cost” of approximately $0.02 per kWh plus an additional $0.02 per kWh, for a total of approximately $0.04 per kWh. In addition, all existing solar customers will be granfathered in at the full retail rate for 20 years from the date of their tri-party net metering agreement or until home is under a new owner.  

 

            Several solar customers spoke during the public hearing in support of crediting current and future solar customers at the full retail rate, and that would incentivize more City of Green Cove Springs customers to invest in solar. 

 

However, City Council said that the hybrid rate is fair as a higher credit would add to the burden of non-solar electric customers. Vice Mayor Johnson and Council Member Kelley said that they would like the City Council to review the schedule in the future if the current credit becomes too low. City Council passed the first reading of Ordinance O-12-21 on a vote of 4-0, with Mayor Ed Gaw abstaining due to conflict of interest with recent installation of a solar panel system installed at his home. 

 

Second and final reading of Ordinance O-12-21 on June 1, 2021, came with little follow up discussion from the City Council. 

City Council passed the Second and Final Reading 4-0, with Mayor Ed Gaw abstaining from voting due to conflict of interest with recent installation of a solar panel system installed at his home. 

 

                                 3. First Reading of Ordinance O-09-2021, a Future Land Use Amendment from Residential Medium Density (RMD) to Residential Professional Office (RPO) for property located at 3 West St. 

Clay County Habitat for Humanity applied for the Future Land Use Amendment to build an office on the site. The amendment was unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. 

First Reading passed 5-0 by City Council

 

                                  4. First Reading of Ordinance O-10-2021, a Rezoning from R-2 to Residential Professional Office (RPO) for property located at 3 West St. 

Clay County Habitat for Humanity also applied for this rezoning to build an office on the site. This rezoning was also unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. 

First Reading passed 5-0 by City Council

                                   5. First Reading of O-11-2021, an Ordinance which Proposes Revisions to the Residential Riverfront (RRF) Zoning District. 

Staff is recommending a revision to the Residential Riverfront Zoning District to allow for limited accessory commercial uses with he following changes to the Zoning Ordinance: The commercial use will not be more than 10 percent, which includes setbacks, access, parking drainage and landscaping, of a planned development, and that the commercial use will be supportive of and/or complimentary to the other uses within the planned unit development and scaled to primarily meet the needs of the residents of the project. The RRF Zoning District currently only allows residential development. 

 

Staff is proposing these changes after they were approached by a developer interested in building condos and a restaurant within the Zoning District along SR 16 and the St Johns River. 

First reading passed 4-0 by City Council, with Council Member Van Royal abstaining as he represents the current property owner

Consent Agenda

                                   6. City Council approval of the CAC Minutes from 5/13/2021 Regular Meeting.  

Passed 5-0 by City Council 

                                   7. City Council approval to distribute the 2020 Drinking Water Consumer Confidence Report (CCR) in customer bills.  

Passed 5-0 by City Council 

 

                                   8. City Council approval of Invoice # 96-74415 in the amount of $28,382.74 and Invoice # 96-73928 in the amount of $28,367.29 to Cummins Southeast for a total amount of $56,750.03 for                                           purchase of generators as part of the Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R, for                                                             $537,018.75, for Utility Mitigation and Generator Project to install generators on 17 of the City's lift stations.   Note:  When you factor in the 75% funding from HMGP, the actual                                                        budgetary impact will be $109,692.90.  Staff has requested an advance from HMGP in the amount of $333,578.20 but due to lead times the generator orders need to be placed prior to                                                  receipt.  

Passed 5-0 by City Council 

                                   9. City Council review and approval of Resolution R-01-2021, Adoption of Affirmative Action Plan / Equal Employment Opportunity Policy. 

Passed 5-0 by City Council 

                                 10. City Council review and approval of Resolution R-02-2021, Adoption of Anti-Displacement and Relocation Policy. 

Passed 5-0 by City Council 

                                 11. City Council review and approval of Resolution R-03-2021, Adoption of Separate Procurement Requirements for CDBG Grants. 

Passed 5-0 by City Council 

                                 12. City Council review and approval of Resolution R-04-2021, Citizen Participation Policy. 

Passed 5-0 by City Council

                                13. City Council review and approval of Resolution R-05-2021, 2025 Comprehensive Plan to be adopted as Community Development Plan. 

Passed 5-0 by City Council 

                                14. City Council review and approval of Resolution R-06-2021, Citizen Complaint and Grievance Policy. 

Passed 5-0 by City Council 

                                15. City Council review and approval of Resolution R-07-2021, Prohibition on Excessive Use of Force Policy. 

Passed 5-0 by City Council 

                                16. City Council approval of a modification of Professional Services Agreement between Geographic Technologies Group (GTG) and the City of Green Cove Springs to develop a                                                              comprehensive online mapping system   

Passed 5-0 by City Council 

                                17. City Council approval of Minutes from 3/16/2021 Special Session 

Passed 5-0 by City Council 

                                18. City Council approval of the CAC By-Laws  

Passed 5-0 by City Council 

        19.       City Council approval of Sales and Service Order 3792 in the amount of $31,595.90 to The Scarlett Group for Microsoft Office 365 Email and Software Licensing.  

                        Passed 5-0 by City Council 

 

            Council Business

                               20. FMPA - June 2021 

 

                               21. City Council approval of lease agreement with AMIkids Clay County, Inc. to lease a portion of the August Savage Arts and Community Center (ASACC) Classroom Building

 

City Council approved the City to form an agreement with AMIkids of Clay County, Inc., to renovate space at the Augusta Savage Arts and Cultural Center Class Building and lease the space to AMIkids of Clay County, Inc., on April 20, 2021. On June 1, 2021, Assistant City Manager Mike Null presented the official lease agreement, which includes the City funding and managing construction improvements to five rooms and the gang bathrooms at one section of the building. AMIkids will repay the construction costs monthly over 10 years, as well as a monthly rent to cover utilities. After 10 years, AMIkids will have the option to extend the lease for two-year terms. 

 

Passed 5-0 by City Council, with addition of AMIkids paying for HVAC maintenance after 10 ½ years. 

 

                             22. City Council Approval to Award Bid 2021-05 to KBT Contracting Corp. in the amount of $460,030.00 for renovation of the ASACC Classroom Building, Rooms # 1, 2, 3, 4, 11 and the gang                                        restrooms.  

City Staff selected KBT Contracting Corp for renovations for the section of the Augusta Savage Arts and Cultural Center Classroom Building that AMIkids will lease from the City. 

Passed 5-0 by City Council

 

                            23. First reading of Ordinance No. O-13-2021, an Ordinance authorizing staff to refinance in an amount not to exceed $9,800,000.00 a prior City loan for Electric Infrastructure.  

This ordinance authorizes City Staff to refinance the 2018 City loan for Electric Infrastructure. The next agenda item covers the specific refinancing of the loan. 

Passed 5-0 by City Council

 

                            24. Award of Loan Provider and Loan Option in an amount of not-to-exceed $9,800,000 for the refunding of Electric Utility Revenue Note, Series 2018  

City Council directed City Staff to work with the City’s Financial Advisor Public Financial Management (PFM), LLC to release a request for proposals for the potential refinancing of the Electric Utility Revenue Note, Series 2018. They received seven proposals by the May 21, 2021, deadline and reviewed those proposals. City Staff and PFM recommend Key Government Finance as the best proposal. Once the loan provider is approved by Council, the resolution to authorize borrowing the funds and closing documents will be presented to the Council on June 15, 2021. Passing the resolution and closing documents is contingent on passing Ordinance O-13-2021 in a second and final reading. 

If approved, the City will save $150,000 in 2021 and more than $70,000 annually through 2033. 

Passed 5-0 by City Council 

                             25. City Council discussion and direction regarding reduction of automobile insurance requirements for Solid Waste C&D franchise haulers.  

Current City Code requires franchises for solid waste and construction & demolition haulers to have $1,000,000 in automobile liability coverage, which is onerous on the smaller construction & demolition haulers. One of the City’s new haulers requested City Staff to reduce the amount of automobile liability coverage to $300,000. Staff researched surrounding counties and discovered that Clay and St. Johns County require $300,000 in automobile liability insurance. Staff has presented this item to Council for discussion and direction. 

Council approves 5-0 to direct Staff to draft an ordinance lowering the automobile liability insurance from $1,000,000 to $300,000 and to clean up wording in current ordinance.

     26. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

 

      27.       City Council Reports and/or Correspondence.

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