June 15, 2021, City Council Meeting Brief

June 16, 2021 – 

            Awards & Recognition

  1. Recognition of the Sanitation Department for their work with helping Clay County

Assistant Public Works Director Steve Thomas recognized Mike Williams, Will Tozer, Marty Digirolamo, Tim Nazworth, Sean Thacker, and all other sanitation department employees that were not present in the Council Chambers for working a total of 353 hours of overtime in the past three months assisting the Clay County Sanitation Department on its trash and yard waste pick up routes while the department was understaffed. Overtime includes working weekends on top of the department’s normal work schedule. 

 

                           2. FCCMA 75 Year Recognition Certificate

Orange Park Town Manager Sarah Campbell recognized City of Green Cove Springs for 75 years as a City Manager form of government. Campbell presented a plaque from the Florida City and County Management Association to City Manager Steve Kennedy. 

 

Presentations

                          3. Kimberly Morgan will be sharing a Tourism Update with the Council for all of Clay County

Tourism Development Director Kimberly Morgan gave a presentation to the City Council going over the functions of the Clay County Tourism Development Department, some of the advertising and promotion opportunities the County has had in the past year and a half, and some of the upcoming major events in the county for this year. 

 

 

Public Hearings

                         4. Second and Final Reading of Ordinance No. O-09-2021, Future Land Use Amendment from Residential Medium Density (RMD) to Residential Professional Office (RPO) for property located at                                3 West St.  

Clay County Habitat for Humanity applied for the Future Land Use Amendment to build an office on the site. The amendment was unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. First reading was passed 5-0 by City Council on June 1, 2021. 

Passed 5-0 by City Council 

 

                         5. Second and Final Reading of Ordinance No. O-10-2021, Rezoning from R-2 to Residential Professional Office (RPO) for property located at 3 West St.  

Clay County Habitat for Humanity also applied for this rezoning to build an office on the site. This rezoning was also unanimously approved by the Planning and Zoning Board on May 26, 2021, and recommends approval by the City Council. First reading was passed 5-0 by City Council on June 1, 2021. 

Passed 5-0 by City Council 

 

                          6. Second and Final Reading of Ordinance No. O-11-2021, Proposed Revisions to the Residential Riverfront (RRF) Zoning District.  

Staff is recommending a revision to the Residential Riverfront Zoning District to allow for limited accessory commercial uses with the following changes to the Zoning Ordinance: The commercial use will not be more than 15 percent, which includes setbacks, access, parking drainage and landscaping, of a planned development, and that the commercial use will be supportive of and/or complimentary to the other uses within the planned unit development and scaled to primarily meet the needs of the residents of the project. The RRF Zoning District currently only allows residential development. 

 

Staff is proposing these changes after they were approached by a developer interested in building condos and a restaurant within the Zoning District along SR 16 and the St Johns River. First Reading passed 4-0 by City Council on June 1, 2021, with Council Member Van Royal abstaining as he represents the current property owner. 

During the June 15, 2021, meeting Mayor Ed Gaw and Council Member Van Royal speculated if the percentage of commercial space is too small and asked staff to consider how these changes fit into the City’s future land use. 

Second and Final Reading passed 4-0 by City Council, with Council Member Van Royal abstaining as he represents the current property owner. 

 

                          7. Second and Final Reading of Ordinance O-13-2021, an Ordinance authorizing staff to refinance in an amount not to exceed $9,800,000.00 a prior City loan for Electric Infrastructure.  

This ordinance authorizes City Staff to refinance the 2018 City loan for Electric Infrastructure. First reading of Ordinance O-13-2021 was passed 5-0 by City Council on June 1, 2021. 

Passed 5-0 by City Council

 

 

Consent Agenda 

                          8. City Council approval of, and authorization for the Mayor to execute, Final Disbursement Request #14 in the amount of $20,130.00 to the Design Loan Agreement for the Florida Department of                                Environmental Protection (FDEP), Drinking Water State Revolving Fund (SRF) Loan Application DW 100102 for $356,800.00, for the design of capital improvements to the City's Water                                            System. 

Passed 5-0 by City Council

 

                         9. City Council Approval of Pay Application # 8 For KBT Contracting Corp in the Amount of $23,912.70 for the Library Building final payment.

Passed 5-0 by City Council 

 

                       10. City Council approval of, and authorization for the Mayor to execute, a Request for Inclusion (RFI) in the amount of $3,815,700.00 for construction of the Bonaventure Water Plant, to the Florida                               Department of Environmental Protection (FDEP), Drinking Water Revolving Fund (SRF), loan / grant program.  

Passed 5-0 by City Council 

 

                      11. City Council approval to award Bid # 2021-07 to Jax Utilities Management in the amount of $35,000.00 for generator installation and station improvements for Lift Station #3 as part of the                                          Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.  This project includes 75% grant funding from HMGP. 

Passed 5-0 by City Council 

 

                      12. City Council approval to award Bid # 2021-08 to Jax Utilities Management in the amount of $118,000.00 for generator installation and station improvements for Lift Station #6 as part of the                                        Hazard Mitigation Grant Program (HMGP), Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.  This project includes 75% grant funding from HMGP.

Passed 5-0 by City Council 

 

                       13. City Council approval to award Bid # 2021-09 to Brooks Building Solutions in the amount of $58,834.80 for installation of generators as part of the Hazard Mitigation Grant Program (HMGP),                                    Federally-Funded Subaward and Grant Agreement # H0297 / Project Number 4337-217-R.   This project includes 75% grant funding from HMGP. 

Passed 5-0 by City Council 

 

                      14. City Council approval of Contractor’s Pay Request #1 for Williams Industrial Services, LLC, in the amount of $669,305.42, for the Florida Department of Environmental Protection (FDEP), State                              Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

Passed 5-0 by City Council 

 

 

                       15. City Council approval of the 2021 Memorial Day - After Action Report.  

Pulled by Council Member Connie Butler to commemorate staff on their hard work and success in this year’s Memorial Day RiverFest. 

Passed 5-0 by City Council 

 

                       16. City Council approval to Cancel Change Order #4 (water main and sewer force main extension down County Road 315 to US 17 in the amount of $49,100.00) and increase Change Order #3 in                                   the  amount of $51,000.00 for a total amount of $170,950.00 for water main and sewer force main extension down Wilkes Point Road, to General Underground, under Bid Award LC 2020-06,                                     Reynolds Water System Improvements for a total amount of $1,631,644.00.  

Passed 5-0 by City Council 

 

                       17. City Council approval of Resolution No. R-09-2021, a Resolution canceling the regularly scheduled meetings of the Green Cove Springs City Council for November 16, 2021 and December 21,                                 2021

Passed 5-0 by City Council 

 

                       18. City Council approval of Minutes from 4/20/2021 Regular Session.  

Passed 5-0 by City Council 

 

Council Business

                       19. City Council approval of Resolution No. R-08-2021, a Resolution authorizing the issuance of its Electric Utility Revenue Refunding Note, Series 2021 in the principal amount of $9,800,000 for                                  the purpose of refunding the Electric Utility Revenue Note, Series 2018.  

On June 1, 2021, City Council approved Staff recommendation of Key Government Finance as the loan provider. Resolution No. R-08-21 is for the City Council to authorize borrowing the funds and the closing documents for this refinance. If approved, the City will save $150,000 in 2021 and more than $70,000 annually through 2033.

 

During the June 15, 2021, meeting Council commemorated Finance Director Marlena Gutherie and Public Financial Management, City’s financial advisor, for their work in taking the opportunity in finding a lower interest rate for the City on this loan. 

Passed 5-0 by City Council 

 

 

                       20. City Council final approval of the Comprehensive Online Mapping System

City Council approved the award of Bid LC2021-01 to the Geographic Technologies Group (GTG) to develop a comprehensive online mapping system through the City’s contract with the Department of Economic Opportunity for the Community Planning Technical Assistance Grant. GTG has worked with City Staff to create the Green Cove Springs GeoHub. The GCS GeoHub includes features such as a parcels, Zoning, and Land Use Viewer, a link to the City’s curbside services which includes a map showing what areas of the City are picked up when for garbage, recycling, and yard waste. A capital improvements projects dashboard proving information on active projects, an active hurricane tracker dashboard containing data on active storms, evacuation routes/zones, and FMEA data, a damage assessment view used during active storm events that tracks any damage within City Limits caused by an active storm and its repair progress, a building/code enforcement viewer for active permits and code enforcement cases, and a Historic District Story map highlighting the buildings within the City’s nationally registered historic district. Council commemorated the Planning and Zoning Department’s work with GTG to create an interactive and user friendly database of the City for the public. 

Passed 5-0 by City Council 

 

 

                        21. First reading and approval as to form only or Ordinance O-14-2021 modifying Chapter 66, Solid Waste, of the City Code of Ordinances.  

Current City Code requires franchises for solid waste and construction & demolition haulers to have $1,000,000 in automobile liability coverage, which is onerous on the smaller construction & demolition haulers. One of the City’s new haulers requested City Staff to reduce the amount of automobile liability coverage to $300,000. Staff researched surrounding counties and discovered that Clay and St. Johns County require $300,000 in automobile liability insurance. Staff has presented this item to Council for discussion and direction on June 1, 2021. City Council approved 5-0 to direct staff to draft an ordinance lowering the automobile liability insurance from $1,000,000 to $300,000 and to clean up wording in current ordinance. This is the first reading of Ordinance O-14-2021 according to the direction given by City Council. 

Passed 5-0 by City Council 

 

 

                       22. City Manager and City Attorney Reports and/or Correspondence/Executive Summary Reports.

City Attorney Jim Arnold also congratulates staff on the success of Memorial Day RiverFest. 

 

City Manager Comments: 

City Manager Steve Kennedy reminds the Council that the City is in compliance with all of Governor Ron DeSantis executive orders. 

 

He also proposed that the City revise its proclamation process to have any proposed proclamations on the Consent Agenda to be approved by City Council the meeting before its presentation date. City Council agreed on the change. 

 

He also announced that the City will rescind its agreement with Smart Cities Capital for Smart City Initiatives. 

 

                        23. City Council Reports and/or Correspondence.

Council Member Connie Butler requested Staff to look into placing golf cart community signage around areas frequented by golf carts in the city. 

Council Member Van Royal wants more emphasis put on the City’s current Comprehensive Plan Update, including more information to be released to the public during the update process. 

Mayor Ed Gaw reported that he has spoken with the County on the Governors Creek Boat Ramp project, and would like beautification work to be done on the west side of Walnut Street. 

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