September 21, 2021, City Council Meeting Brief


September 23, 2021 – 

            Public Hearings

  1. Second and Final Public Hearing and approval of Resolution No. R-21-2021, a Resolution in compliance with Florida Statute 200.065 establishing a Millage Rate of $3.8000 Per Thousand of Non-Exempt Real Property within the City of Green Cove Springs, Florida for Fiscal Year 2021/2022. 

City Council approved to adopt the Tentative Millage Rate for FY 2021/2022 to 3.8 mills in the first hearing on September 7, 2021. This is the second and final hearing officially setting the Millage Rate for FY 2021/2022.

City Council approved the Millage Rate for FY 2021/2022 at 3.8 mills in a 5-0 vote.

 

  1. Second and Final Public Hearing and approval of Resolution No. R-22-2021, a Resolution setting forth the Annual Budget for Fiscal Year beginning October 1, 2021 and ending September 30, 2022.

After requested changes to FY 2021/2022 Operating Budget during Budget Workshop meetings, the Tentative Annual Operating Budget is $55,827,685. City Council approved the Tentative Operating Budget in a first hearing on September 7, 2021. This is the second and final hearing for the FY 2021/2022 Operating Budget.

City Council adopted the FY 2021/2022 Operating Budget at $55,827,685 in a 5-0 vote.

 

 

  1. Second and Final Public Hearing and approval of Resolution No. R-23-2021, a Resolution setting forth the Annual Capital Improvement Plan for Fiscal Years beginning October 1, 2021 to September 30, 2026. 

After requested changes to Five Year Capital Improvement Plan for FY 2022/2026 during Budget Workshop meetings, the Tentative Capital Improvement Plan total is $25,800,159. City Council approved the Tentative CIP on September 7, 2021. This is the second and final hearing for the FY 2022/2026 CIP.

City Council adopted the Capital Improvement Plan for FY 2022/2026 for a total of $25,800,159 in a 5-0 vote.

 

 

  1. Second and Final Reading of O-15-2021, an ordinance amending the Future Land Use from MUH, Mixed Use Highway, to RHD, Residential High Density, for property located in the 1300 Block of Energy Cove Court for approximately 9.4 acres.

Property has tentative plans to develop a condominium complex with main access on Green Cove Ave. Concerns stated by Council during the first hearing include improving roadways around the proposed development as well as other proposed developments in the south end of Green Cove Springs and cumulative future traffic with increased residential development on that side of the City. Council approved to amend the Future Land Use from Mixed Use Highway to Residential High Density in form and legality only in a 3-0 vote on September 7, 2021, with Council Member Van Royal recusing himself due to his professional relationships with both parties of the property and Vice Mayor Matt Johnson absent.

During the second hearing on September 21, 2021, City Council was assured by Planning and zoning Director Mike Daniels that their concerns of roadways and traffic will be addressed in more detail with the approval process of the site plan.

Approved 4-0 by City Council, with Council Member Van Royal recusing himself due to his professional relationships with both parties involved.

 

 

  1. Second and Final Reading of Ordinance O-16-2021, an ordinance amending the zoning district from C-2, General Commercial and M-2, Industrial to R-3, Residential High Density for approximately 9.4 acres of property located in the 1300 Block of Energy Cove Court.

This rezoning is for same property as for the Future Land Use Amendment in Public Hearing Agenda Item #4 above. Council approved rezoning from C-2, General Commercial, and M-2, Industrial, to R-3 Residential High Density in form and legality only in a 3-0 vote, with Council Member Van Royal recusing himself due to his professional relationships with both parties of the property and Vice Mayor Matt Johnson absent.

Approved 4-0 by City Council, with Council Member Van Royal recusing himself due to his professional relationships with both parties involved.

 

Consent Agenda 

  1. City Council approval of the Breast Cancer Awareness Month Proclamation. 

Approved 5-0 by City Council

 

  1. Pending approval of R-20-2021 prior to the Consent Agenda, City Council approval to purchase a 2021 F-250 work truck from the Florida Sheriff's Bid # 18-VEL 26.0, in the total amount of $40,222.00 from Duval Ford and to surplus truck # 952, a 2006 Ford which has far outlived its useful life. 

Approved 5-0 by City Council

 

  1. City Council approval of Contractor’s Pay Request #4 for Williams Industrial Services, LLC, in the amount of $749,745.17, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420. 

Approved 5-0 by City Council

 

  1. City Council approval of Minutes from 8/3/2021 Special Session.

Approved 5-0 by City Council

 

  1. City Council approval of the Soul Food Proclamation.

Approved 5-0 by City Council

 

  1. City Council authorization to purchase a Digger Derrick Truck from Altec Industries under the Sourcewell bid in the amount of $240,000.

Approved 5-0 by City Council

 

  1. City Council approval of, and authorization for the Mayor to execute, Disbursement Request #5, in the amount of $561,813.97 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. 

Approved 5-0 by City Council

 

  1. City Council approval of, and authorization for the Assistant Water Utilities Director (Project Manager) to execute, SJRWMD Disbursement Request #1, in the amount of $202,431.20 for construction of the Advanced Wastewater Treatment Plant (AWWTP), as part of the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420 in the total amount of $15,426,644.33. 

Approved 5-0 by City Council

 

  1. City Council review and approval of a street closure request and fee waiver request for a Minor Event, CalaVida Festival.

Pulled from Consent Agenda by Council Member Van Royal as his wife is the Chair of CalaVida Festival.

Approved 4-0 by City Council, with Council Member Van Royal recusing himself.

 

  1. City Council approval of Resolution No. R-25-2021, authorizing the City of Green Cove Springs Staff to enter into an Agreement with the Florida Department of Environmental Protection to receive Grant Funds related to the Green Cove Springs Public Safety and River Access Project, as authorized by HB 2985. 

Approved 5-0 by City Council.

 

  1. City Council approval of Change Order #1 to Contract Number LC 2020-17 Chapman Substation Construction to Terry’s Electric in the additive amount of $75,534.17, bringing the new total contract amount to $954,620.17.

Approved 5-0 by City Council

 

  1. City Council approval of Resolution R-26-2021, adopting the Language Access Plan.

Pulled from Consent Agenda by Mayor Ed Gaw to ask about clarification on the Language Access Plan. Assistant City manager Mike Null explained that this is part of the process for the City’s two CDBG grants, and is necessary in order to post critical documents related to the grant in languages other than English. This is also based off of an analysis that was done in February and approved by the Council in March.

Approved 5-0 by City Council.

 

  1. City Council approval of Amendment #1 to Contract Number LC 2018-02 – Tree Trimming for Electrical Distribution/Service Lines with Davey Tree Expert Company for the period September 4, 2021 through September 3, 2022 with the option to renew for one additional year.


Approved 5-0 by City Council.

 

 

Council Business

  1. Potential Development Moratorium Discussion. 

Planning and Zoning Director Michael Daniels presents of development moratoriums from other Florida cities and counties for the Council to discuss possibly adopting one of its own for the City of Green Cove Springs while the City is in the process of updating the Comprehensive Plan and Downtown Master Plan.

This discussion is a follow up to the Joint Planning Commission/City Council Meeting to discuss the draft Comprehensive Plan Update. City Council members and Planning and Zoning Commissioners voiced concerns about development that’s currently allowed in the Central Business District but won’t be consistent with the Updated Comprehensive Plan once it was adopted. Some asked if it was possible to put a temporary pause on new applications until the updated Comprehensive Plan and Downtown Master Plan has been formally adopted.

Council Member Van Royal voiced his opposition to a moratorium as he thinks it may permanently deter potential businesses and growth in Green Cove Springs. Council Member Steven Kelley said that he suggested a potential method to pause new applications until the Updated Comp Plan and Downtown Master Plan are approved as the City only has a limited amount of commercial land and doesn’t want potential properties for City Comprehensive Plan projects to already bought up and developed by the time plans are adopted.

Vice Mayor Johnson makes a motion to take this discussion of a potential moratorium on development or other means to Planning and Zoning Board for its input.

Approved 4-1 by City Council, with Council Member Van Royal opposed.

 

  1. Non-Ad Valorem Special Assessments for Nuisance Abatement Charges.

Planning and Zoning Director Mike Daniels presented findings into alternatives to reduce the amount of logged code enforcement violation fees after comments from City Council at the September 7, 2021, meeting. Daniels says that staff recommends a non-Ad Valorem Special Assessment. This process can be set up so that the City can recover abatement costs related to Code Enforcement violations through the annual property tax bill using the Uniform Collection Method. This process would also require an interlocal agreement between the City and Clay County Property Appraiser’s Office. City Council agreed with staff’s recommendation of a non-Ad Valorem Special Assessment and instructed Daniels to begin pursuing an interlocal agreement with the Clay County Property Appraiser’s Office on the process.

 

  1. Approval of the Second Amendment to City Attorney Employment Agreement. 

Approved 4-0 by City Council, with Council member Van Royal recusing himself due to partnerships with City Attorney Jim Arnold.

 

  1. Approval of the City Manager Employment Agreement. 

Approved 5-0 by City Council.

 

  1. City Manager & City Attorney Reports / Correspondence

City Manager Reports: CM Kennedy called on Electric Director Andy Yeager to give a presentation on the completed Chapman Substation 3rd Feed and its overall benefit to the City’s electric grid. Kennedy reported that the Citizen’s Advisory Committee has formed its first two subcommittees: One on the River’s House and the other on GCS Beautification. He also called on Planning and Zoning Director Mike Daniels to give a presentation explaining impact fees for transportation improvements after comments from City Council on September 7, 2021, and Council agreed for staff to move forward with looking into impact fees for transportation.

 

  1. City Council Reports / Correspondence
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