Nov. 2, 2021, City Council Meeting Brief

November 3, 2021 –

            Awards & Recognition

                  1.         Proclamation: Veterans Day

                        Passed 5-0 by City Council declaring Nov. 11, 2021, as Veterans Day

2.         New Officer Swearing-In

                                                Commander John Guzman sworn in Officers Hayley Flynn, Jerimiah Mares, Cora Milliken, Tim Reichenbach, and Joe Shiller.

            Public Hearings

                  3.         Public Hearing and approval of Resolution R-28-2021, a Resolution amending the Special Revenue Building Department Fund operating budget for Fiscal Year 2021 per Exhibit “A”.  

                        Passed 4-0 by City Council, with Mayor Ed Gaw absent.

4.         Public Hearing and approval of Resolution R-29-2021, a Resolution amending the Water Utility Fund operating budget for Fiscal Year 2021 per Exhibit “A”.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

5.         Public Hearing and approval of Resolution R-30-2021, a Resolution amending the General Fund operating budgets for Fiscal Year 2021 per Exhibit “A”.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

6.         City Council approval on First Reading of Ordinance O-19-2021 authorizing a 3% water rate increase for Fiscal Year 2022. 
                        This 3 percent increase is part of the Water Master Plan approved by City Council in June 2018, and was approved to take affect on December 7, 2021, with the approval of the full budget for FY 21/22 on Sept. 21, 2021. Public notices with details about this increase were sent to all utility customers during the October billing cycles.

Passed 4-0 by City Council, with Mayor Ed Gaw absent. Second Reading is scheduled for Dec. 7, 2021.  

7.         Second and Final Reading of Ordinance O-17-2021 to amend the Future Land Use from Commercial High Intensity to Institutional for property located at 518 N Pine Avenue for approximately .433 acres. 

                              First Reading approved 5-0 by City Council on Oct. 19, 2021.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

8.         Second and Final Reading of Ordinance O-18-2021 to amend the Zoning from C-2, General Commercial, to Institutional for property located at 518 N Pine Avenue for approximately .433 acres.  

                              First Reading approved 5-0 by City Council on Oct. 19, 2021.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

9.         First Reading of Ordinance O-20-2021 to amend the Commercial High Intensity and Institutional Future Land Use Designation to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue.  

                                    Passed 3-0 by City Council, with Mayor Ed Gaw absent and Council member Van Royal abstaining due to his professional relationship with the property owner. Second Reading is scheduled for Dec. 7, 2021.   

10.       First Reading of Ordinance O-21-2021 to amend the Gateway Corridor Commercial Zoning District to Central Business District (CBD) for approximately 1.23 acres for property located at 310 S. Orange Avenue. 

                                    Passed 3-0 by City Council, with Mayor Ed Gaw absent and Council member Van Royal abstaining due to his professional relationship with the property owner. Second Reading is scheduled for Dec. 7, 2021.  

            Consent Agenda

                  11.       City Council approval of Minutes from 8/3/2021, 9/7/2021 Regular Session and 10/27/2021 Special Session.  

                              Pulled by Council Member Connie Butler to praise City Clerk Erin West on her work with meeting agendas and minutes.

                                    Passed 4-0 by City Council, with Mayor Ed Gaw absent.   

12.       City Council approval for warehouse management to immediately purchase up to one year of essential materials for the operation of the Electric ($1,000,000.00), Water / Wastewater ($500,000.00) and Public Works ($250,000.00) Departments to maintain essential services, be prepared for storms, and maintain progress of applicable system improvement projects due to rapidly increasing prices and lead times and to declare a public emergency and waive the formal purchasing requirements for this purchase authorization only. 

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

13.       Approval of Resolution R-32-2021 authorizing the Mayor to execute a LAP agreement with FDOT for construction of the Palmetto Trail project and approval of same LAP agreement.  

                              City Council previously approved a Local Area Project (LAP) agreement with FDOT for the design phase of the trail along Palmetto Ave. from Oak St. to Harbor Rd. and along Martin Luther King Jr. Blvd. from Palmetto Ave. to Vera Francis Hall Park. The LAP agreement approved on Nov. 2, 2021, is for the construction phase of the trail with FDOT funding the project and City staff running the project. Bidding for this project will start in November with construction estimated to begin in February 2022 and last approximately 18 months.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

14.       City Council approval of Contractor’s Pay Request #6 for Williams Industrial Services, LLC, in the amount of $664,362.99, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

15.       City Council Approval to purchase polyethylene water distribution pipe and appurtenances from Ferguson Waterworks in the amount of $34,149.28. 

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

16.       City Council approval of PO to Armstrong Fence Co. not to exceed $31,725.00 to replace/install fencing at Augusta Savage Friendship Park and ADA playground located in Spring Park.

            This will replace current fending around Augusta Savage Friendship Park and the ADA playground in Spring Park with new fencing. American Rescue Plan Act funds will be used for both fencing projects.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

17.       Authorization to increase Standby Pay for Electric, Water, Wastewater and Customer Service Departments.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

18.       Review and approval of temporary street closures and fireworks display for a minor event, Thanksgiving Community Event, hosted by Hibernia Baptist Church in Spring Park.  

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

19.       Review and approval of temporary street closures, application fee waivers, and a major event, Christmas on Walnut Street Festival and Parade, sponsored by City of Green Cove Springs in Spring Park. 

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

20.       City Council approval for the upgrade to the current BIS audio and video equipment and add eSCRIBE webcasting. 
                        American Rescue Plan Act funds will be used to upgrade the current audio and video equipment in the City Council Chambers and be able to webcast public meetings in the City Council Chambers that also meet ADA standards through eSCRIBE webcasting.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

21.       City Council approval of a purchase order in the amount of $78,870.00 to Assurance Electrical, Inc. to install electric panels for special events at Vera Francis Hall Park and Spring Park. 

                                    This is to install four electric panels and cabinets in Spring Park and seven at Vera Francis Hall Park in order to give vendors convenient access to electricity during community and special events in either park. This is also funded through American Rescue Plan Act.

                                    Passed 4-0 by City Council, with Mayor Ed Gaw absent.

22.       Review of Site Development Application for The Vineyard Transitional Center located at 518 N Pine Ave. 

                                    Passed 4-0 by City Council, with Mayor Ed Gaw absent.

Council Business

                  23.       FMPA - November 2021 

                              Presented by Bob Page

24.       City Council discussion of Senate Bill 64 (Surface Water Discharge Elimination). 

                              This Bill was passed in the Florida House and Senate on July 6, 2021, and signed by Governor Ron DeSantis and requires utilities to eliminate surface water discharges from wastewater treatment plants. This means eliminating discharges to the St. Johns River for City of Green Cove Springs. This bill requires a plan for eliminating surface water discharges to be submitted to the Florida Department of Environmental Protection by Nov. 1, 2021, which staff has completed and attached to this agenda item, with the goal of eliminating discharges by 2032.

                              Assistant Water Utility Director Scott Schultz is presenting staff’s plan to the City Council to discuss the best option of eliminating surface water discharge by the end goal date of 2032. Schultz recommends to City Council and in City’s plan to the Florida Department of Environmental Protection to use wastewater as reclaimed water for irrigation to City utility customers and re-pipe the irrigation lines in Magnolia Point to use reclaimed water instead of potable water for irrigation. This will not only help the City in meeting state environmental standards, but it will also lower irrigation costs to Magnolia Point customers.

                              City Council agrees with Assistant Water Utility Director Scott Schultz’s recommendation.

25.       1383 N Orange Lien Reduction Request.  

                                          City Building Official saw that the canopy over the fuel pumps at the location of 1383 N. Orange Ave. was being removed and replaced without a permit with the City in May 2020 and told the property owner/management that a permit was required. The case was brought to a hearing in September and property owner/management was given until Oct. 1, 2020, to obtain the proper permits and inspections or a daily fine of $50 would start, with an administration fee of $100. The property was brought into compliance in March 2021, and accumulated a fine of $8,800. The property owner is requesting that the City Council remove the whole lien.

                              City Council unanimously agreed to deny the lien reduction request.

26.       First reading and approval as to form only of Ordinance No. O-22-2021 – Updated Police Pension and Trust Plan  

                              First Reading approved 4-0 by City Council, with Mayor Ed Gaw absent. Second Reading is scheduled for Dec. 7, 2021.

27.       Discussion of Permitted Uses and Special Exceptions within the Central Business District. 

                              This is a follow-up discussion from the October 5, 2021, City Council meeting where Council requested staff to compare Green Cove Springs’ permitted uses and special exceptions within the Central Business District to the permitted uses and special exceptions to Central Business Districts in similar Florida municipalities. Tonight, Planning and Zoning Director Mike Daniels has presented a comparison chart to the City Council for further discussion and direction.

                              Council Members Van Royal and Steven Kelley agree that the City needs to more specifically define permitted and special exception uses within the Central Business District. Council agreed to table discussion until the Dec. 7, 2021, City Council regular session to also allow Mayor Gaw to speak about this with the rest of the City Council.

28.       Approval of a purchase order to Anixter in an amount not to exceed $550,000.00 and a purchase order to Tantalus in the amount of $15,693.50 for the purchase of the Tantalus meter reading software system, associated hardware, 1,500 electric meters and installation of same.  

                              City Council approved $350,000 in the FY 22 Capital Improvement Projects Budget to upgrade the City’s current meter-reading software and install the infrastructure and meters to make the system automated for continuous reading of meters and remote disconnect. Council also approved additional funding to upgrade and replace additional meters.

                              Passed 4-0 by City Council, with Mayor Ed Gaw absent.

29.       City Manager & City Attorney Reports / Correspondence

                                    City manager Steve Kennedy left the meeting early and was unable to give his comments. City Attorney Jim Arnold reported to Council that he will present an ordinance on trespass after warnings at the Dec. 7, 2021, City Council regular session.

30.       City Council Reports / Correspondence

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