September 6, 2022, City Council Meeting Brief

September 7, 2022 –

            Awards & Recognition

                  1.         Proclamation: Patriot Day

                                                Green Cove Springs City Council designates September 11, 2022, as Patriot Day and presented the proclamation to present police officers, fire fighters, and military veterans.

22.       FMPA - September 2022 

                        Moved up on the agenda to be presented after Awards & Recognition by Mayor Matt Johnson.

            Public Hearings

                  2.         First Public Hearing and approval of Resolution No. R-11-2022 adopting the Tentative Millage Rate for Fiscal Year 2022/2023 and set September 20, 2022, at 7:00 p.m. as the final hearing date. 

                              City Council discusses, with public comments, the proposed tentative millage rate of 4.5 mills. According to Finance Director Marlena Gutherie, this proposed millage is 32.12% higher than the rolled back rate of 3.4 mills. Residents spoke during the public hearing asking why the City Council decided to raise the proposed millage rate from 3.8 to 4.5. Mayor and Council responded that during the budget workshops it was the only way the Council could address the City’s high employee turnover rate by raising wages close to surrounding government entities and private businesses to ensure that the City can maintain the same level of service to residents. A couple Council Members pointed out that the millage rate has been the same since 2019 and the City has been running on a bare-bones budget for the past two years. Raising the millage rate is the one way that the City Council can directly assist the City in maintaining an adequate level of service amidst increased costs across the economy.

                              Motion to approve adopting the tentative millage rate of 4.5 mills for Fiscal Year 2022/2023 and set September 20, 2022, at 7:00 p.m. as the final hearing date passed 5-0 by City Council.

3.         First Public Hearing on the Fiscal Year 2022/2023 Annual Operating Budget and approval of Resolution No. R-12-2022 adopting the Tentative Annual Operating Budget for Fiscal Year 2022/2023 and set September 20, 2022, at 7:00 p.m. as the final hearing date.  

                              City Council discusses, with public comments, the proposed annual operating budget for Fiscal year 2022/2023. With the proposed millage rate of 3.8 mills, the operating budget would be $52,306,229, which is $3,521,456 less than Fiscal year 2022. However with the Council-proposed millage rate change to 4.5 mills the total operating budget would be increased to $55,159,694.

                              Motion to approve adopting the tentative Annual Operating Budget of $55,159,694 for Fiscal Year 2022/2023 and set September 20, 2022, at 7:00 p.m. as the final hearing date passed 5-0 by City Council.

4.         First Public Hearing on the Five-Year Capital Improvement Plan for Fiscal Year 2023/2027 and approval of Resolution No. R-13-2022 adopting the Tentative Capital Improvement Plan for Fiscal Year 2023/2027.  

                              City Council discusses, with public comments, the proposed Five-Year Capital Improvement Plan for Fiscal year 2023/2027. The proposed plan on July 14, 2022, was $21,362,396. However with requested adjustments from City Council the General Fund Capital Improvement Plan increased to $6,804,996 and decreased the Stormwater Capital improvement Plan to $950,000. If the Council passes the Capital Improvement Plan with these adjustments the new total would be $22,429,396.

                              Motion to approve adopting the tentative Five-Year Capital Improvement Plan of $22,429,396 for Fiscal Year 2023/2027 and set September 20, 2022, at 7:00 p.m. as the final hearing date passed 5-0 by City Council.

5.         Public Hearing and approval of Final Assessment Resolution No. R-18-2022, a Resolution relating to reimposition of Solid Waste Service Assessments in the Magnolia West Assessment Area, Approving the Solid Waste Roll; and Confirming the Initial Assessment Resolution.  

Motion to approve passed 5-0 by City Council

6.         Public Hearing and approval of Final Assessment Resolution R-19-2022. A Resolution relating to the reimposition of Stormwater Management Service Assessments against real property within the City of Green Cove Springs; Approving the Stormwater Assessment Roll; and Confirming the Initial Assessment Resolution.  

                              Motion to approved passed 5-0 by City Council

7.         Public hearing and approval of Final Assessment Resolution No. R-20-2022, a Resolution relating to the provision of Property Abatement Services provided by the City, determining certain tax parcels will be or have benefited thereby and related issues; Approving the Property Abatement Service Assessment Roll; and Confirming the Initial Assessment Resolution.  

                              Motion to approved passed 5-0 by City Council

8.         Second and Final Reading of Ordinance O-17-2022, a proposed rezoning of parcel 017356-000-00 consisting of .185 acres located at 203 North Palmetto Avenue from Gateway Corridor Neighborhood (GCN) to Planned Unit Development (PUD).  

                              Motion to approve Second and Final Reading passed 5-0 by City Council

      Consent Agenda

                  9.         City Council approval of the Soul Food Festival Proclamation  

                                          Passed 5-0 by City Council

10.       City Council approval of CAC Minutes for July 14, 2022.  

                        Passed 5-0 by City Council

11.       City Council approval of scrivener’s error to the July 19, 2022 minutes.

                                          Passed 5-0 by City Council

12.       City Council approval of Disbursement Request # 15, which includes Contractor’s Pay Request #14 for Williams Industrial Services, LLC, in the amount of $575,504.14, and Mittauer Invoice #22333 in the amount of $40,500.00 for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  After disbursement to Williams & Mittauer, and receipt of return checks, this Disbursement Request returns funds to the Wastewater CIP Budget.  

                        Passed 5-0 by City Council

13.       City Council approval of pay request #3 in the amount of $36,437.13 to WGI, Inc. for the Walnut St. Design Project.  This leaves a balance of $171,845.43 in the task order for $256,790. 

                        Pulled by Council Member Steven Kelley to ask about the timeline for construction on the project. Assistant City Manager Mike Null that the plan should be complete for final approval in November and advertising and awarding construction contract bid will be done in January and February 2023, which brings the anticipated construction start to Spring 2023.

                        Passed 5-0 by City Council

14.       City Council approval of the Annual Soul Food Festival.  

                        Passed 5-0 by City Council

15.       City Council approval of Contract Modification #1 for Williams Industrial Services, LLC, in the amount of $6,345.98 for modifications to the soffit of the Operations Control Room, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

                                                Passed 5-0 by City Council

16.       City Council approval of Contract Modification #2, for Williams Industrial Services, LLC, in the amount of $97,501.70, for eight (8) different items explained further in the Background portion of Staff Report, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  

                                          Passed 5-0 by City Council

17.       City Council approval of Contractor’s Pay Request #15 for Williams Industrial Services, LLC, in the amount of $440,253.06, for the Florida Department of Environmental Protection (FDEP), State Revolving Fund (SRF), Harbor Road Water Reclamation Facility (WRF) Expansion, Phase 2, SRF Agreement No. WW1000420.  In addition, upon completion by Mittauer staff, authorization for the mayor to sign the subsequent Disbursement Request which returns funds to the Wastewater CIP Budget.  

                        Passed 5-0 by City Council

18.       City Council approval for staff to work with the Clay County Utility Authority (CCUA) to modify both utilities Water & Sewer Service Territory.  

                        Passed 5-0 by City Council

19.       City Council approval of a Professional Services Agreement with Gannett Fleming, Inc. for $69,099 for the Creation of a Citywide Transportation Mobility Plan and Fee.  

                        Passed 5-0 by City Council

20.       City Council Review and approval of Trunk or Treat Major Special Event and temporary street closure of Melrose Avenue sponsored by the Green Cove Springs Police Department.  

                                    Pulled by Council Member Steven Kelley to compliment the police department for the event layout and organization.

                                    Passed 5-0 by City Council   

            Council Business

                  21.       Recommendations to be given by sub-committee for possible uses of the River's House:

1. Serve as a historic community center (multi use)

2. Start Up Location for new businesses

                        After Citizens Advisory Committee presentation Council Member Steven Kelley requests scheduling a special session to identify funding and come up with an official ranked proposal list for the Rivers House. He also suggested to the CAC to reach out to Clay County Tourism Development Director Kimberly Morgan for a possible partnership for utilizing the house for multiuse tourism.

23.       City Council discussion of Contract Modifications, Completion Date Extension and general status & activities for the Harbor Road Water Reclamation Facility (WRF) Phase 2 Expansion.  

            Assistant Water Utilities Director Scott Schultz reports an extension of the completion of the Harbor Road Water Reclamation Facility Phase 2 Expansion from October 13, 2022, to March 1, 2023. Schultz reports that this extension is due to material shortages in iron and steel and concrete, as well as a labor shortage in construction trades since the project was approved to start in March 2021.

24.       City Manager & City Attorney Reports / Correspondence

            City Attorney Jim Arnold: Reported that a state amendment to prohibiting smoking on public beaches and state, county, and municipal parks has sparked many local county and city governments to pass an ordinance of their own to support this amendment. Arnold asked if the Council would like to pass their own ordinance and Council instructed Arnold to draft one for them to discuss at the September 20 City Council meeting.

City Manager Steve Kennedy: Notified the Council that he will be asking for their nominations to the City CRA board at the September 20 City Council meeting. Also let the Council know that he has received requests from numerous citizens to rename the Police Department building after the late Chief Derek Asdot. The Council expressed a similar interest in renaming the building. Kennedy said that will be formally presented to the City Council on the September 20 City Council meeting.

25.       City Council Reports / Correspondence

                                    Council Member Edward Gaw commented that he would like staff to begin implementing the parking study as soon as possible. Council Member Steven Kelley asked if available funding to utility bill relief and energy conservation can be extended for more customers to qualify.

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